115 Secretary jobs in Saudi Arabia

Provide office support services in order to ensure efficiency and effectiveness within the Band Office.

1. Receive, direct and relay telephone messages and fax messages.
2. Direct the general public to the appropriate staff member.
3. Maintain the general filing system and file all correspondence.
4. Assist in the planning and preparation of meetings, conferences and conference telephone calls.
5. Make preparations for Band Council and committee meetings.
6. Maintain an adequate inventory of office supplies.
7. Respond to public inquiries.
8. Provide word-processing and secretarial support.
9. Type confidential documents on a word processing system.

Provide support to the Chief and First Nation Administrator.

1. Assist the Chief and First Nation Administrator as requested.
2. Provide administrative services for the Chief and First Nation Administrator.

Perform other related duties as required.

The incumbent must demonstrate the following skills:

1. Team building.
2. Bookkeeping skills.
3. Analytical and problem-solving skills.
4. Decision-making skills.
5. Effective verbal and listening communication skills.
6. Computer skills including the ability to operate computerized accounting, spreadsheet, and word processing programs at a highly proficient level.
7. Stress management skills.
8. Time management skills.

Information Technology and Services - Rawalpindi, Pakistan.

Duties and Responsibilities:

• Provide personalized coordinated care, and support for staff and families.
• Treat people with dignity, compassion, and respect.
• Takes and transcribes highly confidential reports requiring a thorough knowledge of general and specialized medical terminology and familiarity with hospital laboratory procedures.
• Receives and consolidates reports which need to be typewritten from any individual service or unit.
• Ensures that the confidentiality of patient information is observed in performing the task.
• Ensures the accuracy of the typewritten reports by proofreading.
• Performs frequently under pressure of deadline or emergencies.
• To promote and adopt a culture of patient-centered care.
• Performs other related duties as required by the Chief of the Department.
• Deadline for submission of medical report every end of the month for MOH billings justifications and to make sure that all the Procedures done will be mentioned in accuracy.
• Provide a clear justification for any rejected cases from MOH/COMPANY/JHAH.

QUALIFICATIONS:

• College Diploma or Associate Degree
• Basic knowledge in shorthand. Medical typewriting of 50 reports with 85% accuracy.
• A thorough knowledge of medical terminology, including laboratory tests and abbreviations.

PROFESSIONAL EXPERIENCE:

• Two years’ experience as a medical/clinical secretary in a hospital or multi-disciplinary medical clinic.
• Experience in a variety of basic secretarial functions, including the preparation of medical reports and summaries and professional manuscripts.

SPECIALIZED SKILLS:

• Excellent knowledge of the English language.
• Faultless communication skills, both written and verbal.
• Attention to detail.
• Analytical skills and able to interpret data.
• Organization and patience.

• Provide secretarial support in a clinical environment.
• Schedule staff meetings and keep minutes of the meetings.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Able to carry out all activities required to maintain organization in hospital environment including preparing memo, invoices, appointment letter, communication facilitation among staff, and filing of documents.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and aid in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.
• Able to perform file system and database management

Qualification & Experience Requirements

• Degree in business administration or relative field.
• Experience in healthcare settings shall be an asset.

Skills and Competencies:

• Proven experience as medical secretary or similar administrartive roles.
• Proficient in MS Office and back-office software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities

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Our client is an international law firm seeking an experienced legal secretary for their Riyadh office.

The Riyadh team will soon be joined by two international Partners, requiring candidates with the following experience:

• Experience working for an international law firm
• Ideally at least 3 years of experience
• Proficiency in English, both written and verbal
• Arabic language skills are an advantage but not mandatory
• Currently residing in Riyadh

• Build upon knowledge of legal secretarial processes, procedures, and technologies through ongoing training
• Follow established document processing methods, creating, editing, and proofreading work products for accuracy and completeness
• Transcribe handwritten materials and/or dictation
• Prepare and create documents, presentations, and spreadsheets with correct formatting
• Coordinate arrangements for meetings, including reservations and multimedia setup
• Manage attorneys’ calendars and schedules
• Maintain client contact database information
• Answer telephones, relay messages, and arrange video and teleconferences
• Prepare matter opening, conflict checks, and arrange matter closings
• Coordinate file retrieval and maintenance of firm files
• Input, review, and edit attorney/paralegal timesheets and prebills
• Volunteer for overtime when needed, promoting teamwork and productivity
• Sort mail, excluding personal or confidential items unless arranged otherwise

We seek a reliable, enthusiastic, and professional individual with proven experience as a legal secretary in an international law firm in Riyadh. Candidates with longevity on their CVs and a stable employment history are preferred.

ISG seeks an energetic Receptionist/Secretary who will provide efficient, organized support. Skilled at managing inventory and supplies, handling phone duties and company correspondence, and appointment scheduling. Specializes in creating a friendly reception / office environment.

The successful candidate will be expected to:

• Demonstrate a commitment to the safety and security of children and young people (child protection ).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Keep abreast with the daily activities of the department, from knowing which important meetings will be taking place.
• Coordinate deliveries and organize travel arrangements for staff and students.
• Provide customer service and meet informational needs of all stakeholders.
• Greet and receive visitors, parents and students, and employees.
• Answer phone calls and redirect them as necessary.
• Arrange meetings and appointments as required.
• Sort and distribute messages, mail, etc.
• Maintain updated contact information for school stakeholders.
• Assist with the administration of events/tournaments as needed.
• Assist with filing, typing, correspondence, and general office duties as required.
• Manage and report of any absentees, late arrivals and early departures throughout the day.
• Liaise with security for visitor access.
• Maintain office and classroom supplies, and process these payments - if applicable
• Maintain a filing system.
• Provide assistance to substitute teachers - if applicable.
• Arrange couriers - if applicable.
• Ensure ordinally and professional work area.
• Perform other duties assigned by your Principal.
  

The ideal candidate will have:

• High school diploma or equivalent.
• Bachelor’s degree in a related field is preferred.
  

The ideal candidate will have:

Experience

• Prior experience in the related field.

Skills

• Proficient in MS Office and Google Suite.
• Proficient in English, both written and verbal.

Our client is an international law firm seeking an experienced legal secretary for their Riyadh office.

The Riyadh team will soon be joined by two international Partners, requiring candidates with the following experience:

• Experience working for an international law firm
• Ideally at least 3 years of experience
• Proficiency in English, both written and verbal
• Arabic language skills are an advantage but not mandatory
• Currently residing in Riyadh

• Build upon knowledge of legal secretarial processes, procedures, and technologies through ongoing training
• Follow established document processing methods, creating, editing, and proofreading work products for accuracy and completeness
• Transcribe handwritten materials and/or dictation
• Prepare and create documents, presentations, and spreadsheets with correct formatting
• Coordinate arrangements for meetings, including reservations and multimedia setup
• Manage attorneys’ calendars and schedules
• Maintain client contact database information
• Answer telephones, relay messages, and arrange video and teleconferences
• Prepare matter opening, conflict checks, and arrange matter closings
• Coordinate file retrieval and maintenance of firm files
• Input, review, and edit attorney/paralegal timesheets and prebills
• Volunteer for overtime when needed, promoting teamwork and productivity
• Sort mail, excluding personal or confidential items unless arranged otherwise

We seek a reliable, enthusiastic, and professional individual with proven experience as a legal secretary in an international law firm in Riyadh. Candidates with longevity on their CVs and a stable employment history are preferred.