67 Secretarial Support jobs in Saudi Arabia

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How you’ll make an impact

Organizing and servicing meetings (producing agendas and taking minutes).

Prioritizing workloads and implementing new procedures and administrative systems.

Liaising with relevant organizations and clients and logging or processing bills or expenses.

Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.

Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.

Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.

Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.

Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.

Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.

Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

A bachelor’s degree in business administration or anything similar.

5+ Years of experience.

Good communication, customer service and relationship-building skills.

Teamworking skills and organization and time management skills.

Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

The ability to be proactive and use your initiative: to see what needs doing and to do it.

The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

Proficiency in both spoken & written English language is required.

Job function Administration, Facilities & Secretarial

Contract Regular

Publication date 2025-08-05

Reference number R0100751

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Join to apply for the Executive Secretarial Support role at Hitachi Energy

Join to apply for the Executive Secretarial Support role at Hitachi Energy

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How You’ll Make An Impact

• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
  
  

• A bachelor’s degree in business administration or anything similar.
• 5+ Years of experience.
• Good communication, customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
• Proficiency in both spoken & written English language is required.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Appliances, Electrical, and Electronics Manufacturing and IT Services and IT Consulting

Referrals increase your chances of interviewing at Hitachi Energy by 2x

Dammam, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 day ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How you'll make an impact

• Organizing and servicing meetings (producing agendas and taking minutes).

• Prioritizing workloads and implementing new procedures and administrative systems.

• Liaising with relevant organizations and clients and logging or processing bills or expenses.

• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.

• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.

• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.

• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.

• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.

• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.

• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• A bachelor's degree in business administration or anything similar.

• 5+ Years of experience.

• Good communication, customer service and relationship-building skills.

• Teamworking skills and organization and time management skills.

• Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

• The ability to be proactive and use your initiative: to see what needs doing and to do it.

• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

• Proficiency in both spoken & written English language is required.

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How you'll make an impact

Organizing and servicing meetings (producing agendas and taking minutes).

Prioritizing workloads and implementing new procedures and administrative systems.

Liaising with relevant organizations and clients and logging or processing bills or expenses.

Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.

Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.

Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.

Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.

Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.

Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.

Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

A bachelor's degree in business administration or anything similar.

5+ Years of experience.

Good communication, customer service and relationship-building skills.

Teamworking skills and organization and time management skills.

Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

The ability to be proactive and use your initiative: to see what needs doing and to do it.

The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

Proficiency in both spoken & written English language is required.

Job function Administration, Facilities & Secretarial

Contract Regular

Publication date 2025-08-05

Reference number R

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time - balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Join to apply for the Executive Secretarial Support role at Hitachi Energy

Join to apply for the Executive Secretarial Support role at Hitachi Energy

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How You'll Make An Impact

• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
  
  

• A bachelor's degree in business administration or anything similar.
• 5+ Years of experience.
• Good communication, customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
• Proficiency in both spoken & written English language is required.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Appliances, Electrical, and Electronics Manufacturing and IT Services and IT Consulting

Referrals increase your chances of interviewing at Hitachi Energy by 2x

Dammam, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 day ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Administrative Assistant


We are seeking a highly organized and motivated Administrative Assistant to join our team in Medina. As an Administrative Assistant, you will provide support to our office by handling various administrative tasks and ensuring smooth operations. We are specifically looking for someone with Indian nationality and proficient in English.

Responsibilities:
- Manage and maintain office supplies, equipment, and inventory
- Answer phone calls, take messages, and respond to emails
- Schedule appointments and manage calendars
- Organize and maintain files and documents
- Handle incoming and outgoing mail
- Assist with travel arrangements for staff members
- Prepare reports, presentations, and other documents as needed
- Liaise with other departments in the company as well as external parties
- Provide general administrative support to the team

Requirements:
- Indian nationality preferred
- Proficient in English
- High school diploma or equivalent; bachelor's degree is a plus
- Proven experience as an administrative assistant or similar role
- Strong organizational skills with the ability to multitask
- Excellent communication and interpersonal skills
- Proficient in MS Office
- Ability to work independently with minimal supervision

Salary: $900 per month

If you are a self-motivated individual with strong administrative skills, we would love to hear from you. Join our team as an Administrative Assistant and help us ensure efficient operations in our office. This is a great opportunity for growth and development in your career. Apply now!

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Job Description

On Behalf of Our Client, we are looking for an Administrative Assistant.

Job Summary :

The Administrative Assistant will provide high-level administrative and logistical support to the Project Director overseeing stadium operations and event delivery. This role plays a critical part in ensuring the smooth execution of daily administrative functions, internal coordination, document control, scheduling, and project follow-up. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

Responsibilities :

1. Manage the Project Director’s calendar, schedule meetings, and coordinate appointments with internal teams, partners, and external stakeholders.
2. Prepare meeting agendas, take minutes, and follow up on action points to ensure timely completion.
3. Assist in the preparation and formatting of presentations, reports, and documentation.
4. Maintain organized digital and physical filing systems for contracts, correspondences, reports, and other project records.
5. Support coordination between departments including F&B, logistics, security, and contractors by tracking deliverables and deadlines.
6. Draft, proofread, and distribute internal and external communications on behalf of the Project Director.
7. Track and update project documentation, reports, and progress trackers.
8. Assist in compiling budgets, expense reports, and invoices for approval and filing.
9. Ensure timely submission of reports, permits, and compliance documentation.
10. Handle confidential information with a high degree of integrity and discretion.
11. Provide logistical support during onsite inspections, meetings, or events when required.
12. Manage and control the F&B team schedule, vacation plans, and internal/external flight bookings.

Requirements

• 3+ years’ experience in an executive or project administration role, ideally in events, construction, or hospitality sectors.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook); familiarity with project management tools is a plus.
• Discreet and professional with handling sensitive and confidential information.
• Proactive, flexible, and able to work under pressure with minimal supervision.
• Ability to work flexible hours including evenings or weekends during event periods.

ملخص الوظيفة: يتولى تنظيم المراسلات، جدولة الاجتماعات، إدارة الاستقبال، والتعامل مع العملاء والزوار لضمان سير العمليات الإدارية بسلاسة واحترافية

أهم المسؤوليات والمهام:

• الترحيب بالعملاء والزوار بطريقة احترافية وتوجيههم إلى الأقسام المعنية.
• التأكد من تسجيل بيانات الزوار والحفاظ على أمن وسرية المعلومات .
• الرد على استفسارات العملاء عبر الهاتف أو البريد الإلكتروني وتحويلها للجهات المختصة عند الحاجة.
• متابعة البريد الوارد والصادر، وإعداد التقارير الدورية عن الاتصالات والمراسلات.
• جدولة وتنظيم الاجتماعات الداخلية والخارجية والتنسيق مع جميع الأطراف المعنية.
• تجهيز قاعات الاجتماعات، وإعداد الوثائق والعروض التقديمية اللازمة.
• إعداد وصياغة الخطابات الرسمية، التقارير، ومحاضر الاجتماعات والعروض الوظيفية.
• أرشفة المستندات بطريقة منظمة لضمان سهولة الوصول إليها عند الحاجة.
• دعم الإدارات المختلفة في تنظيم الملفات، المراسلات، وجدولة المهام اليومية.
• متابعة تنفيذ القرارات الإدارية وإبلا غ المعنيين بالمستجدات.
• التعامل مع استفسارات العملاء وتقديم المعلومات المطلوبة حول الخدمات المتاحة.
• معالجة الشكاوى أو تصعيدها إلى الإدارات المختصة لضمان حلها بفعالية.
• أي مهام أخرى يكلف بها مستقبلا ضمن اختصاص العمل.

المؤهل: دبلوم سكرتارية أو إدارة مكاتب أو تخصص ذو علاقة

الخبرة: سنتين خبرة في ذات المجال

• Greet clients and visitors.
• Assist clients in navigating the office.
• Perform administrative tasks such as copying, note-taking, and scanning documents.
• Prepare meeting and training rooms.
• Maintain workplace security by issuing and checking visitor badges.
• Issue purchase requisitions.
• Assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices (CIA).
• Insert ZATCA invoice copies in all invoice packages.
• Submit expenses.
• Be a power-user for the attendance system.

• Diploma in IT, Administration, or Accounting.
• Proficiency in Microsoft Office.
• Excellent command of English (reading, writing, speaking).
• Strong communication skills.
• Positive attitude.