84 Scheme Coordinator jobs in Saudi Arabia

Join to apply for the Administrative Support - Saudi National role at WSP in the Middle East

Join to apply for the Administrative Support - Saudi National role at WSP in the Middle East

Get AI-powered advice on this job and more exclusive features.

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.
  
  
  

Qualifications

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Professional Services

Referrals increase your chances of interviewing at WSP in the Middle East by 2x

Get notified about new Administrative Support Specialist jobs in Riyadh, Riyadh, Saudi Arabia .

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
**Responsibilities:**
+ Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
+ Assist in the preparation and distribution of project documentation, reports, and presentations.
+ Maintain accurate records and databases, including contact lists, project files, and correspondence.
+ Coordinate communication between internal teams, clients, contractors, and stakeholders.
+ Organize and facilitate meetings, workshops, and training sessions as required.
+ Assist in the coordination of project events, conferences, and site visits.
+ Handle incoming inquiries and requests in a professional and timely manner.
+ Assist with procurement activities, including preparing purchase orders and tracking deliveries.
+ Support the interface management team in tracking project milestones, deadlines, and deliverables.
+ Perform other administrative tasks and duties as assigned by management.
+ Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
+ Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
+ Excellent communication and interpersonal skills, with a professional and courteous demeanor.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
+ Ability to work effectively in a fast-paced environment and adapt to changing priorities.
+ Attention to detail and accuracy in all work activities.
+ Experience working in a multicultural environment is preferred.
+ Bachelor's degree in Business Administration, Management, or a related field is desirable.
+ Saudi national.

Administrative Support - Saudi National WSP Riyadh, Saudi Arabia Apply now Posted 26 days ago Permanent Competitive

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.

Qualifications

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

Boost your career Find thousands of job opportunities by signing up to eFinancialCareers today. #J-18808-Ljbffr

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.

Job Description:

1. Principal Objective

Parsons is looking for an amazingly talented Project Coordinator (Saudi National) to join our team! In this role you will maintain and monitor and organize all project meetings, plans, schedules, working hours, and provide any administrative support needed to ensure effective project operations.

2. Organizational Relationship

• Reports to:Senior Project Coordinator, Office Manager, or Project Manager.

• Interfaces with:

  • Other department Section Managers as necessary.

  • Employees in other departments and disciplines.

  • Internal and external stakeholders such as contractors, subcontractors, suppliers, government agencies, consultants, or investors, or others as necessary.

3. Major Activities Performed

• Coordinate project management activities, resources, equipment, project's schedules and information.

• Liaise with the client to identify and define project requirements, scope and objectives and to ensure that client needs are met as the project evolves.

• Assign tasks to internal teams and assist with schedule management.

• Administer and organize various project administration activities, from simple to more complex ones.

• Analyze project risks and opportunities.

• Work closely with team members to prepare actions plans and monitor as necessary.

• Perform various coordinating tasks and administrative duties such as maintaining department documentation.

• Perform administrative functions between other offices as necessary.

• Filing, photocopy documents and distribute as required per Royal Commission standard procedures.

• Maintain documents by listing the documents and storing them at the designated places.

• Act as point of contact and coordinate departmental telephone calls as required.

• Prepare and develop statistical work-related reports as needed by the Department.

• Provide administrative support in work related responsibilities of the Department.

• Perform system maintenance functions including correspondence transmittal systems and other tools.

• Perform any other job related duties as assigned.

4. Experience and Qualifications

• Education:Bachelor's Degree in Business Administration or other related field.

• Experience:

  • Fresh graduates with no professional experience can be considered.

  • Up to 3 years of experience in project coordination, document control, administration and support, including secretarial works.

• Skills:

  • Ability to prepare reports, organization structure, flow charts, schedules and action plans.

  • Strong organizational skills including multi-tasking and time management.

  • Strong working knowledge of Microsoft Office suite including Word, Excel, and PowerPoint. Other computer skills are a plus.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We have got what you are looking for

Parsons is looking for an amazingly talented **Administrative Assistant - Business Support **to join our team in NEOM. Parsons is providing Project Management Consultancy (PMC) services for the development of NEOM Infrastructure in the Kingdom of Saudi Arabia. NEOM is a planned cross-border city in the Tabuk Province of northwestern Saudi Arabia. The site is near the Red Sea and the borders of Egypt, Israel, and Jordan. It will cover a total area of 26,500 km2 (10,200 sq mi) and will extend 460 km along the coast of the Red Sea.

Together we are delivering the world’s largest project, imagining a new way of living, and leaving behind an unmatched legacy.

**SPECIFIC RESPONSIBILITIES**:

- Gathers statistics and general data; reviews, analyzes, and combines the information into established reports for use within and outside the group. Such reports may be in spreadsheet or graphical format, or narrative style word processing. May be responsible for verifying data gathered such as matching supplier invoices against file copies.
- May be responsible for obtaining data necessary for completion of the group’s overhead budget and associated recurring reports.
- Establishes and maintains directory of those assigned to the group; updates phone and location numbers; tracks paid time off hours taken and projected to be taken, keeps resumes current, if appropriate for the group.
- Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
- Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
- Entering and updating company, employee, and client records.
- Ordering, storing and distributing office supplies.
- Maintaining, repairing, or replacing office equipment.
- Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
- Providing basic bookkeeping services
- Completes additional duties as assigned.

**PREFERRED EDUCATION/EXPERIENCE**:

- Degree in business administration or a relevant field is preferred.
- At least 5 years’ experience in administrative services or related fields.
- Additional education, certifications, or experience is advantageous.
- Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
- Exceptional verbal and written communication skills.
- Proactive, organized approach to multitasking.
- Strong leadership and interpersonal skills.

**Company Overview**
- Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.
- Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.
- We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, paid time off, flexible work schedules, and holidays to fit your busy lifestyle!
- We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

Coordinates all contractors'activities and/or services.Assists with a wide range of administrative and training activities. Designs,implements, and analyzes customer satisfaction surveys. Liaises with otherHospital Departments as necessary.

**Essential Responsibilities and Duties**:
1. Coordinates and Monitors contractor activities and/or services to ensure adherence to established quality standards and contract specifications; takes appropriate remedial action as required. Serves as primary liaison between Department and the contracted service provider; resolves day-to-day operational and administrative problems and issues, and acts as contract mediator as appropriate.

3.Collects and analyses data; prepares scheduled and special reports; and maintains program/project records and statistical information.

4.Works collaboratively with operating departments to identify training needs and types of skills required.

5.Designs and implements customer satisfaction surveys and other research tools to assess customer satisfaction with services; analyzes and interprets results, and recommends solutions.

6.Assists in administering, monitoring and/or implementing trainingPrograms.

7. Assists in Englishtests and screeningof applicants and design a standard computer-based filing system Database) for test results to be presented as properly as reauired.

8. Participates in orientation programs and sessions as required.

9.Coordinates with other DepartmentHeads; represents the department at various meetings and promotes existing and new programs and/or policies.

10. Participates in the interviewcommittees for evaluating the trainees who are willingto join T&Dprograms. Establishes a standardinterview sheet that meets T&Dgoals and objectives and/or assists in developing theexisting forms used by the T&D.

**Education**:
Master's or Bachelor's Degree in Business Administration or any related field is required.

**Experience Required**:
One (1) year of related experience with Master's Degree, or three (3) years of related experience with Bachelor's Degree is required.

**Other Requirements(Certificates)**:
Saudi Nationality Only.

Eram Talent is looking for a highly organized and proactive Program Coordinator to join our team in Saudi Arabia. In this role, you will facilitate the successful execution of programs and projects by providing administrative support, managing schedules, and ensuring effective communication between stakeholders. Your contribution will be crucial in driving program initiatives and supporting our mission to connect clients with highly skilled professionals across various industries.

Responsibilities

• Assist in the planning, implementation, and evaluation of programs and projects.
• Coordinate logistics for meetings, workshops, and events, including scheduling, venue arrangements, and materials preparation.
• Maintain project documentation and ensure all relevant information is up-to-date and accessible.
• Support communication efforts by drafting reports, presentations, and other materials.
• Facilitate collaboration between different departments and stakeholders to ensure project objectives are met.
• Monitor project progress and assist in identifying and resolving issues as they arise.
• Prepare and manage budgets and financial reports related to programs and events.

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum of 3 years of experience in program coordination or project management.
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills in English; knowledge of Arabic is a plus.
• Proficiency in Microsoft Office Suite and project management tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Experience in managing budgets and financial documents is preferred.

#J-18808-Ljbffr

We are seeking a highly organized and motivated Project Coordinator with over 3 years of experience to support the planning, coordination, and execution of large-scale construction or infrastructure programs in Riyadh . The ideal candidate will play a vital role in ensuring effective communication between stakeholders, maintaining project documentation, and supporting the delivery of high-quality outcomes on time and within budget.

Support project managers and senior leadership in coordinating day-to-day project activities.

Track project progress, update schedules, and follow up on deliverables and milestones.

Prepare and maintain comprehensive project documentation, reports, and correspondence.

Liaise with clients, consultants, contractors, and internal teams to ensure alignment on project objectives.

Assist in managing project timelines, budgets, and risks.

Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.

Monitor contractor performance and ensure compliance with PMC standards and contract requirements.

Use project management tools and software to track deliverables, issues, and timelines.

Assist in quality control and assurance documentation in accordance with project requirements.

Provide administrative and logistical support for project team activities on-site and off-site.

• Saudi National (mandatory)

• Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related field.

• Minimum 3 years of experience

• Familiarity with project management processes in construction, infrastructure, or engineering consultancy .

• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., Primavera P6, MS Project, Aconex, etc.).

• Strong communication skills in Arabic and English (written and spoken).

• Good understanding of project documentation, reporting, and administrative processes.

• Knowledge of Riyadh’s regulatory environment and construction standards is a plus.

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, paid professional subscriptions.

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognise the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

With us, you can. Apply today.

#J-18808-Ljbffr

Company Description

Job Description

Job Title: Coordinator (Filipino ,Administrative/Project/Event)

Location: Dammam, Saudi Arabia

Employment Type: Full-time

Salary Range: SAR 4000

Job Purpose:

To oversee and coordinate daily operations, ensuring smooth workflow, effective communication, and timely execution of tasks

Key Responsibilities:

1. Coordination & Administration:

- Schedule and organize meetings, appointments, and travel arrangements.

- Maintain records, databases, and reports (Excel, Google Sheets, etc.).

- Liaise between departments, teams, or external partners.

2. Project/Event Support:

- Assist in planning, logistics, and execution of projects/events.

- Track progress, deadlines, and deliverables.

- Prepare materials (presentations, agendas, minutes).

3. Communication:

- Act as a point of contact for internal and external stakeholders.

- Draft emails, memos, and announcements in English/Arabic (if required).

4. Documentation & Reporting:

- Prepare regular updates/reports for management.

- Ensure compliance with company policies.

Requirements:

Education: Bachelor's degree (Business Admin, Management, or relevant field).

Experience: 2+ years in coordination, admin, or similar roles.

-Skills:

- Fluent in English, Arabic a plus .

- Proficient in MS Office (Word, Excel, PowerPoint).

- Strong organizational and multitasking abilities.

- Problem-solving and attention to detail.

- Personality: Proactive, team player, adaptable.

Preferred Qualifications:

- Experience in

- Knowledge of project management tools (Trello, Asana).

Benefits:

- Competitive salary

How to Apply:

Interested candidates may send their CV to with subject line: "Application: Coordinator - 0570-975459 #J-18808-Ljbffr