108 Scheme Coordinator jobs in Saudi Arabia

Qiddiya Investment Company is on the forefront of transforming entertainment and leisure in Saudi Arabia, and we are looking for a dedicated Senior Specialist in Project Administration to enhance our project management capabilities. In this role, you will be instrumental in coordinating project activities and ensuring effective administration to support our ambitious development goals.

• Provide comprehensive administrative support to project teams, ensuring efficient project execution and coordination of all project-related activities.
• Facilitate effective communication among project stakeholders, managing schedules, meetings, and conflict resolution.
• Track project progress and performance metrics, preparing reports for management review to inform decision-making.
• Assist in the development and maintenance of project documentation, including plans, schedules, and budgets, ensuring accuracy and compliance with established processes.
• Support the onboarding and coordination of project team members and external consultants as needed.
• Organize project-related events, workshops, and meetings, including logistics, documentation, and follow-ups.
• Collaborate with finance, procurement, and other departments to ensure alignment on project objectives and deliverables.
• Maintain accurate records of project activities and communications, ensuring proper documentation for audits and reviews.

• Bachelor's degree in Project Management, Business Administration, or a related field.
• Minimum of 4 years of relevant experience in project administration or coordination, preferably within the construction or entertainment industries.
• Strong understanding of project management processes, methodologies, and best practices.
• Excellent organizational skills with the ability to handle multiple projects simultaneously.
• Proficiency in project management software and Microsoft Office Suite.
• Strong written and verbal communication skills, with the ability to collaborate effectively with diverse stakeholders.
• Detail-oriented with a focus on accuracy and quality in all tasks.
• Problem-solving aptitude and ability to adapt to a rapidly changing environment.

A Snapshot of Your Day

As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You'll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.

How You'll Make an Impact

• Facilitate communication between senior management and team members to enhance business operations.
• Manage administrative tasks, providing support to clients and dealers/agents.
• Organize and maintain diaries, schedules, and prepare managers for meetings.
• Coordinate with departments to set up meetings and ensure necessary preparations.
• Establish travel arrangements and reconcile expense reports efficiently.
• Maintain and update documentation, ensuring accuracy and completeness.

What You Bring

• Bachelor's degree or equivalent in business administration or related.
• Experience in organizing office operations and procedures for efficiency.
• Proven ability to supervise admin staff and maintain office records.
• Familiarity with multinational environments, particularly in the Gulf Region.
• Proficiency in MS Office and adept at delivering tasks within tight deadlines.

About the Team

Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Opportunities to work with a global team
• Opportunities to work on and lead a variety of innovative projects
• Continual learning through the -Energy platform

Job Opening: Administrative Support Specialist

Location: Riyadh, Saudi Arabia

Employment Type: Full-Time

Are you a detail-oriented operations professional with a passion for creative environments? An interior design studio in Riyadh is seeking a Studio Operations Manager to lead their internal coordination and contractor communications. If you're experienced in managing people, streamlining studio workflows, and fostering accountability, you'll thrive in this role.

Key Responsibilities:

Team Coordination and HR Support

• Manage recruitment processes including job postings, candidate screening, and interviews
• Oversee onboarding and offboarding procedures
• Maintain employee records and ensure compliance with labor regulations
• Monitor attendance, punctuality, and general discipline
• Schedule and track employee vacations and leave requests

Studio Operations

• Ensure smooth daily functioning of the studio environment
• Liaise with contractors, vendors, and external partners
• Coordinate logistics for meetings, site visits, and project timelines
• Support leadership with administrative tasks and reporting

Culture and Accountability

• Foster a positive and professional studio culture
• Act as a point of contact for employee concerns and studio policies
• Implement systems to improve accountability and performance

Qualifications:

• 5+ years of experience in office management, HR coordination, or studio operations
• Fluent in English; Arabic proficiency is a plus
• Strong interpersonal and communication skills
• Experience in creative or design-driven environments preferred
• Currently residing in Saudi Arabia

Know someone who thrives in creative operations and team leadership? Tag them or send in your CV. Let's build beautiful spaces together with structure and style.

Job Description:

The position of مصمم ودعم إداري (Designer and Administrative Support) is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that all materials are appropriately adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also be responsible for organizing project files and documentation, preparing timelines, scheduling meetings, and drafting simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.

Job Requirements:

• A bachelor's degree in a relevant field.
• Proven experience working as a graphic designer and providing administrative support.
• Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
• Excellent command of both Arabic and English for design execution.
• Demonstrated creativity with the ability to produce innovative design solutions.
• High organization skills with the capability to manage multiple tasks simultaneously.
• Effective communication skills and the ability to work collaboratively within a team.
• Flexibility in adapting to changing project needs and priorities.
• Familiarity with project management principles and administrative processes.
• Attention to detail in both visual and written materials.
• Ability to construct and adjust timelines and schedules for project deliverables.
• Strong problem-solving skills and initiative to suggest improvements.
• Capable of receiving and implementing feedback effectively.
• Experience in coordinating and liaising with team members to facilitate workflow.
• Commitment to upholding the project's objectives and messaging.

Job Responsibilities:

• Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
• Ensure all designs align with the project's objectives and messaging.
• Modify and enhance visual materials based on feedback from team members or clients.
• Prepare and organize project files and documentation systematically.
• Develop timelines and keep track of project deadlines and meetings.
• Draft simple correspondence and reports related to the project.
• Coordinate workflows among team members to ensure smooth project execution.
• Collaborate with team members to facilitate effective communication and teamwork.
• Provide creative input and suggestions during project planning and execution phases.
• Maintain an organized workspace and manage multiple ongoing project tasks.
• Attend and contribute to team meetings with updates and insights on design work.
• Demonstrate flexibility in response to project changes or shifts in priorities.
• Exhibit a proactive approach in identifying potential design and administrative challenges.
• Support the overall goals of the project while ensuring high-quality deliverables.

Required Skills:

• Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
• Strong written and verbal communication skills in both Arabic and English.
• Excellent organizational skills with the ability to multitask effectively.
• Creative thinking and innovation in design approaches.
• Ability to provide constructive feedback and implement changes.
• Team-oriented mindset with strong interpersonal skills.
• Capable of working under pressure and meeting deadlines.
• Understanding of project management and administrative best practices.
• Attention to detail and a commitment to producing quality work.
• Flexibility to adapt to changing project demands and priorities.
• Strong problem-solving abilities and initiative to address challenges as they arise.

HEAD OF ADMINISTRATIVE SUPPORT

Role Description

Role Title

Head of Administrative Support

Company

CTRD Company for Business Services (CTRD Arabia) is a company registered in the Kingdom of Saudi Arabia (CR:

Company Overview

We work with partners enabling and supporting through advice and operational support. We place a great deal of value in strong personal relationships - becoming trusted advisers to our partners and working with them to identify and resolve their capability challenges. 

People are at the heart of what we do - both within our organisation and when working with others externally. Our success is bound up in getting our relationships right, delivering on what we commit to, holding ourselves accountable and maintaining humility in everything we do.

Background & Role Overview

CTRD Arabia is searching for an experienced Head of Administrative Support, capable of operating in a high paced office and assisting in the management of documentation in both English and Arabic.

The Programme Management Office (PMO) is responsible for the administration and documentary oversight of all project and programme management activities. This includes the recording of data on manpower, routine and irregular reporting, the management of Risk, and the management of a team of linguists to interpret and translate.  The office makes wide use of Microsoft Office software (including Microsoft Project and SharePoint).

The Head of Admin will oversee all administrative efforts ensuring that documents are properly controlled in both digital and electronic form and that the management of critical data is efficient and accurate.

The successful candidate will be articulate in both English and Arabic, positive and confident working in a multi-cultural defence environment.  They will be intelligent and willing to contribute as the Company develops and refines its administrative and management processes. They will be willing to manage flexible hours which sometimes require additional time and effort for success.  This role will not always be 9 – 5.

Location

Riyadh, working both from Company and Client offices, the job may require some movement each day between these locations.

Short term visits to other sites in Saudi Arabia may be required.

Hours of Work

9am – 5pm

Contract Type

Fixed Term Contract Full Time  

Role Responsibilities

1. Contribute to the development of the administrative processes that support a young and growing business – human and technical.

2. Control of the storage of all documentation, paper and digital.

3. Control of the movement of documentation in physical and electronic form between the Company and the Client.

4. Contributing towards weekly reporting to the Client. For example, extraction of data from spreadsheets.

5. Contributing to the management of the quality of documentary products in English but primarily in Arabic.

6. Contribute to the development of systems and procedures to support the wider Programme Management effort.

7. Control of hardware and software within the Programme.

8. Advice to other staff on the technical use of Company IT software and hardware – for example procedures for the use of printers.

9. Occasional delivery of documents by hand.

10. Management of Company assets: for example, control of the car fleet.

Requirements

Essential

• Advanced familiarity with MS Office (Word, Excel, PowerPoint)
• SharePoint
• Teams
• Outlook
• English and Arabic (advanced written and spoken)
• Document management skills (paper and electronic)
• Current Driving Licence

Desirable

• Power Automate
• Database solutions
• Familiarity with Project and Programme Management procedures
• Familiar with Translation procedures
• A knowledge of the defence sector
• A knowledge of Risk Management procedures

At EY, we're all in to shape your future with confidence.

We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity
This role offers the chance to be the first point of contact for visitors and clients, ensuring they receive a warm, professional welcome. You'll also play a vital role in supporting the smooth functioning of the office by managing reception, switchboard services, and meeting room reservations with efficiency and courtesy.

Your Key Responsibilities

• Welcome and greet visitors and clients in a professional, courteous manner.
• Maintain a polished reception area and ensure meeting rooms are clean, presentable, and ready for use.
• Handle all incoming calls promptly, screen effectively, and connect callers to the appropriate person or take accurate messages.
• Manage meeting room bookings, reconfirm reservations daily, and process cancellations to optimize availability.
• Provide visitor badges when required and escort guests to meeting rooms while offering refreshments.
• Support meeting and event logistics, including catering requirements and arrangements.

Skills And Attributes For Success

• Professional appearance and demeanor, with excellent interpersonal skills.
• Strong communication skills, both verbal and written.
• Ability to multitask and remain calm under pressure.
• Attention to detail and a proactive approach to maintaining office standards.
• Strong organizational skills to manage bookings and priorities efficiently.

Ideally, you'll also

• Have prior experience in a customer-facing or administrative support role.
• Be comfortable using calendar/booking systems and basic office software.
• Demonstrate cultural awareness and the ability to interact with diverse stakeholders.

What We Look For
We are seeking a well-presented, courteous, and resourceful individual who thrives in a professional services environment. Someone who takes pride in creating a welcoming atmosphere, ensures seamless communication, and delivers excellent support to colleagues and clients alike.

What We Offer You
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

Are you ready to shape your future with confidence? Apply today.

To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.

EY
| Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

Job Code Basic Function

Administers the activities of the assigned division/department, assuming 24-hour responsibility for overall assessment, planning implementation and evaluation of patient care. In cooperation with the Chief Nursing Officer (CNO) and other department Directors/Senior Directors, supports Johns Hopkins Aramco Healthcare (JHAH) Mission and Vision.

Promotes practice standards, policies and procedures whilst providing overall guidance and direction for the respective division/department.

Incumbent has administrative and functional authority to manage the assigned division/department, leading managers and support personnel, to resolve all matters within established authority limits and to keep the CNO informed of unusual developments.

INTERNAL: Daily contact with Managers, Nursing Shift Coordinator, Case Coordinator Group, Social Workers, Medical Customer Services Network, Pharmacists, Rehabilitation Staff, patients and family members, Clinicians on all levels, and other JHAH health care personnel involved in care of the patient.

EXTERNAL: Frequent contact with departments responsible for concerns relating to employees, patients and families (i.e., JHAH Human Resources (HR), JHAH Government Affairs).

• Performs all the duties for the Associate Program Coordinator plus the following.
• Participates with the CNO and other department Directors/Senior Directors, in the ongoing review of the organization's mission, strategic plans, and policies.
• Participates with the CNO and other department Directors/Senior Directors, in the development and implementation of the mechanisms that support, foster, and encourage collaboration between other members of the multidisciplinary health care team towards continuous quality improvement of patient care services and delivery.
• Collaborates with CNO and other department Directors/Senior Directors, in developing the Nursing and Clinical Services Business & Operating plans.
• Collaborates with the CNO in developing, preparing and monitoring the personnel, supply and equipment budgets in collaboration with the staff and support department directors.
• Develops measures and monitors department/division operational performance metrics inclusive of LOS, overtime costs, vacancy and turnover rates.
• Participates in the development of standards of recruitment for nursing & clinical services personnel
• Maintains current knowledge of and ensures compliance with all regulatory and professional standards of care which includes Central Board for Accreditation of Health Care Institutions (CBAHI), Joint Commission International (JCI), Institute Health for Health Care Improvement (IHI), etc.
• Utilizes results from QI data collection to improve patient care outcomes
• Corrective action plans to ensure that quality of care is embedded into clinical practice on an ongoing basis promoting the Quality improvement (QI) program within the Department.
• Provides opportunities for staff development through in-service, continuing education or other programs and recommends for management approval, out-of-Kingdom training assignments
• Participates in the planning of and coordinates the assigned Department’s nursing program for the response to catastrophic disasters within the framework of overall Medical Services programs, policies and procedures.
• Uses findings from patient satisfaction surveys and with input from staff, to establish unit based customer services agenda.
• In collaboration with the CNO, develops an effective plan for delivery of care within the assigned division/department.
• Serves on or appoints division/department representatives to various intra-organizational and departmental committees, study groups and special projects teams.
• Directs, guides, and assists Nursing Shift Coordinators and Unit’s Mangers in planning, organizing, coordinating, supervising, controlling and evaluating hospital service activities.
• Performs other miscellaneous related duties as requested by the CNO.
• Is able to identify, at least one potential successor to the Director’s role.
• Promotes a level of professionalism within the division/department. Motivates academic pursuit and continuing education on the part of staff by establishing and meeting service based professional certification goals.
• Promotes empowerment of staff by utilizing collaborative approaches and new ideas.
• Leads and designs new initiatives and research program within area of expertise.
• Contributes to organization culture of quality and safety.
• Demonstrates, facilitates and advocates Evidence Based Practice.
• Develops and executes departmental objectives and business plans guided by entity/enterprise business plans and contributes to the development of business strategies for the division/department or services line
• Guided by organizational and entity objectives and plans
• Manages managers and/or professional/clinical employees
• Works collaboratively across departments.
• Applies broad industry and business or clinical awareness to manage risk and drive financial and operational performance across departments
• Independently resolves complex technical and operational problems
• Identifies, evaluates, and recommends resolutions for highly complex or unusual business problems, applying advance analytical thought and judgment
• Assesses and forecasts resource needs across division/department and allocates resources/budgets to ensure objectives are met
• Focuses predominantly on day-to-day operational activities, with planning activities generally focused on annual planning cycles
• Responsible for development and management of budget for one or more related cost centers, often including multiple budgets across related functions
• Makes significant expenditures within established parameters
• Directs and implements revenue – enhancing and/or cost-reduction measure
• Manages subordinate managers and/or professional/technical employees
• People management responsibilities include conducting performance appraisals, and managing people
• Achieves work objectives primarily through impact/influence on others

• Bachelor's Degree in Nursing/Specialty and advanced training /certification in specialty.
• Doctorate Degree is preferred

• 11 years clinical experience post-registration with five years at an upper management level in an accredited general hospital of 350 beds or more capacity.
• Expert in clinical knowledge of assigned specialty is required.

• Current professional license
• Proficiency in spoken and written English.
• Must possess well developed decision making and leadership abilities as well as integrity, initiative and sound judgment.
• Broad knowledge of nursing theory and practice
• The ability to work effectively with others in a multidisciplinary group
• Ability to develop, adapt and modify systems as indicated.
• A sound knowledge of pertinent Company policies, procedures and practices.

Program Coordinator – Incubator

Riyadh, KSA

Start: Nov 1, 2025

Zigzag Ventures

is hiring a
Program Coordinator

to help deliver a high-impact incubator program for startups in KSA.

In this role, you'll support the Program Director and Program Manager in running the program by coordinating sessions, facilitating conversations between teams, tracking their progress, and reporting on the outcome.

Key Responsibilities:

• Coordinate end-to-end delivery of the incubator program
• Manage timelines and deliverables under the Program Director's guidance
• Support day-to-day relationships with mentors and startups
• Monitor startup progress
• Connect the startups with investors
• Coordinate and organize events across the program
• Ensure high program satisfaction and strong NPS results

About You:

• 1-2 years of experience in program coordination
• Interest in startup programs, accelerators, or innovation projects
• Excellent coordination and management skills
• Strong communication skills and attention to detail
• Fluent in English and Arabic

Eram Talent is looking for a highly organized and proactive Program Coordinator to join our team in Saudi Arabia. In this role, you will facilitate the successful execution of programs and projects by providing administrative support, managing schedules, and ensuring effective communication between stakeholders. Your contribution will be crucial in driving program initiatives and supporting our mission to connect clients with highly skilled professionals across various industries.

• Assist in the planning, implementation, and evaluation of programs and projects.
• Coordinate logistics for meetings, workshops, and events, including scheduling, venue arrangements, and materials preparation.
• Maintain project documentation and ensure all relevant information is up-to-date and accessible.
• Support communication efforts by drafting reports, presentations, and other materials.
• Facilitate collaboration between different departments and stakeholders to ensure project objectives are met.
• Monitor project progress and assist in identifying and resolving issues as they arise.
• Prepare and manage budgets and financial reports related to programs and events.

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum of 3 years of experience in program coordination or project management.
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills in English; knowledge of Arabic is a plus.
• Proficiency in Microsoft Office Suite and project management tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Experience in managing budgets and financial documents is preferred.