129 Records Clerk jobs in Saudi Arabia

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

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SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context

We are looking for a PMIS/Document Control Manager to lead and manage the implementation, integration, and operation of Project Management Information Systems (PMIS) and Document Control functions for major rail projects within Saudi Arabia. You will ensure best practices in document management, collaborative workflows, data integrity, and regulatory compliance across all project phases.

Missions/Main Duties:

PMIS Management:

• Implement, configure, and optimise PMIS for multi-disciplinary rail projects.
• Oversee data migration, system integration, and user acceptance testing.
• Train internal and external stakeholders on effective use of PMIS platforms.

Document Control:

• Develop, implement, and enforce document control policies, procedures, and workflows in accordance with company and client requirements.
• Ensure document numbering, archiving, approval, and distribution standards are strictly followed.
• Oversee the management of controlled documents (drawings, reports, correspondences, contracts) to ensure timely, secure, and accurate delivery.

Leadership & Team Management:

• Lead and mentor a team of document controllers and PMIS administrators.
• Collaborate with Engineering, Construction, Quality, and Compliance teams to streamline information management processes.
• Conduct regular audits to assure system integrity and continuous improvement.
• Interface with client representatives, JV partners, and subcontractors for document and data management requirements.
• Generate dashboard reports and KPI analytics for senior management and stakeholders.
• Manage the control and distribution of project documentation for regulatory and contractual compliance.
• Identify improvement areas in document control and PMIS workflows.
• Deploy innovative solutions and digitisation initiatives to enhance operational efficiency.

Profile/Skills

• Bachelor’s degree in Engineering, Information Management, Project Management, or a related technical field.
• Minimum 15 years’ experience in document control and information management within the rail, transit, or major infrastructure sector.
• Demonstrated expertise in leading PMIS (e.g., Aconex, Bentley eB, Primavera Unifier, Asite, or similar platforms).
• Familiarity with industry standards and regulations (BS/ISO 19650, CDE principles, etc.).
• Significant experience within a PMO on large-scale or multi-package rail projects.
• Strong leadership, communication, and team management skills.
• Middle East experience is a must

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Engineering and Consulting
• Industries Transportation Programs and Rail Transportation

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Riyadh, Riyadh, Saudi Arabia 20 hours ago

Riyadh, Riyadh, Saudi Arabia 14 hours ago

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• Oversee the management and quality control of all asset documentation
• Implement and maintain filing systems and document tracking systems
• Coordinate with various departments to ensure proper documentation and compliance with regulatory requirements
• Assist in the development and implementation of EAM processes and practices
• Monitor the performance of asset management activities and report on findings to the management team
• Provide training and support for staff on document control systems and EAM practices
• Ensure proper archiving and retrieval of documents in accordance with company policies
• Assist in audits and internal reviews related to document control and asset management
• Generate reports and analyze data to optimize asset management practices
• Other duties as assigned by management to support operational goals
  
  

• Bachelor's degree in Business Administration, Document Management, or a related field
  
  

• 2-4 years of experience in document control and asset management
  
  

• Computer Skills: Proficient in Microsoft Office Suite and document control software
• Languages: Fluent in English and Arabic
• Strong analytical skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively
  
  

• Self-Actualization & Fulfillment: Proficiency Level - MEDIUM
• Team Synergy & Development: Proficiency Level - MEDIUM
• Entrepreneurial Mindset & Drive: Proficiency Level - MEDIUM
• Business Acumen & Diligence: Proficiency Level - MEDIUM

Bachelor of Business Administration(Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Overview:

The Executive - EAM & Document Control at Six Flags Qiddiya City and AquArabia plays a critical role in maintaining the integrity of documents and ensuring that the Enterprise Asset Management (EAM) processes are executed effectively. This position supports the operational efficiency of the park by ensuring all documentation, procedures, and asset management practices are in compliance with the company's standards.

Primary Responsibilities:

• Oversee the management and quality control of all asset documentation.
• Implement and maintain filing systems and document tracking systems.
• Coordinate with various departments to ensure proper documentation and compliance with regulatory requirements.
• Assist in the development and implementation of EAM processes and practices.
• Monitor the performance of asset management activities and report on findings to the management team.
• Provide training and support for staff on document control systems and EAM practices.
• Ensure proper archiving and retrieval of documents in accordance with company policies.
• Assist in audits and internal reviews related to document control and asset management.
• Generate reports and analyze data to optimize asset management practices.
• Other duties as assigned by management to support operational goals.

Desired Candidate Profile

Education:

• Bachelor's degree in Business Administration, Document Management, or a related field.

Experience:

• 2-4 years of experience in document control and asset management.

Skills:

• Computer Skills: Proficient in Microsoft Office Suite and document control software.
• Languages: Fluent in English and Arabic.
• Strong analytical skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.

Core Competencies:

• Self-Actualization & Fulfillment: Proficiency Level MEDIUM.
• Team Synergy & Development: Proficiency Level MEDIUM.
• Entrepreneurial Mindset & Drive: Proficiency Level MEDIUM.
• Business Acumen & Diligence: Proficiency Level MEDIUM.

Overview:

The Executive - EAM & Document Control at Six Flags Qiddiya City and AquArabia plays a critical role in maintaining the integrity of documents and ensuring that the Enterprise Asset Management (EAM) processes are executed effectively. This position supports the operational efficiency of the park by ensuring all documentation, procedures, and asset management practices are in compliance with the company's standards.

Primary Responsibilities:

• Oversee the management and quality control of all asset documentation
• Implement and maintain filing systems and document tracking systems
• Coordinate with various departments to ensure proper documentation and compliance with regulatory requirements
• Assist in the development and implementation of EAM processes and practices
• Monitor the performance of asset management activities and report on findings to the management team
• Provide training and support for staff on document control systems and EAM practices
• Ensure proper archiving and retrieval of documents in accordance with company policies
• Assist in audits and internal reviews related to document control and asset management
• Generate reports and analyze data to optimize asset management practices
• Other duties as assigned by management to support operational goals

Requirements:

Education:

• Bachelor's degree in Business Administration, Document Management, or a related field

Experience:

• 2-4 years of experience in document control and asset management

Skills:

• Proficient in Microsoft Office Suite and document control software
• Fluent in English and Arabic
• Strong analytical skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively

Core Competencies:

• Self-Actualization & Fulfillment: Proficiency Level - MEDIUM
• Team Synergy & Development: Proficiency Level - MEDIUM
• Entrepreneurial Mindset & Drive: Proficiency Level - MEDIUM
• Business Acumen & Diligence: Proficiency Level - MEDIUM

• Entry level

• Full-time

• Other

• IT Services and IT Consulting

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