156 Project Documentation jobs in Saudi Arabia

Position Overview

We are looking for a skilled and detail-oriented Project Coordinator to join our dynamic team. The successful candidate will be responsible for overseeing the planning, coordination, and execution of audio and lighting projects across various events. This role involves close collaboration with clients, vendors, and internal teams to ensure each project is delivered on time, within budget, and to the highest quality standards.

• Liaise with clients to gather requirements and expectations for audio and lighting setups.
• Develop comprehensive project plans, timelines, and budgets in collaboration with stakeholders.
• Source, evaluate, and manage third-party suppliers for equipment and technical services.
• Supervise on-site installation, setup, and testing of audio and lighting systems.
• Monitor project execution and proactively address any issues or delays.
• Ensure all work is compliant with safety regulations and industry best practices.
• Provide clear and regular updates to clients and internal stakeholders on project status.
• Track and manage project budgets, ensuring cost efficiency and financial accuracy.
• Conduct post-event reviews to evaluate outcomes and implement continuous improvements.
• Support and mentor junior staff or assistants within the project team.

• Bachelor’s degree in Event Management, Audio Engineering, or a related field.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Practical knowledge of audio and lighting systems and technologies.
• Ability to manage multiple tasks under pressure and tight deadlines.
• Proficiency in Microsoft Office and project management tools.
• Project Management certification (PMP or equivalent) is a plus.

• Project Delivery Timeliness – Adherence to schedules and deadlines.
• Task Completion Rate – Timely execution of assigned tasks within defined scope.
• Stakeholder Communication – Quality and consistency of communication with clients and team members.
• Client Satisfaction – Measured through feedback and post-project evaluations.
• Resource Efficiency – Effective use of budget, personnel, and materials.
• Risk Mitigation – Identification and resolution of potential project risks.
• Accuracy of Documentation – Quality and completeness of all project records and reports.
• Team Collaboration – Effectiveness of coordination with internal departments and vendors.
• Cost Control – Ability to maintain or reduce costs within the allocated budget.
• Deliverable Quality – Overall success and professional standards of the final output.

• Mid-Senior level

• Full-time

• Other

• Events Services

Location: Riyadh, Riyadh, Saudi Arabia

Overview

We are seeking a proactive and detail-oriented Project Coordinator to join our Delivery Department. This role is instrumental in ensuring the smooth coordination and execution of client-facing digital platform projects—bridging internal teams and external stakeholders. The Project Coordinator will work across cross-functional delivery teams, product owners, and B2B clients to maintain alignment, track progress, and drive delivery governance. You'll support both the strategic execution of client solutions and the internal operational structure needed to scale our project delivery across phases and accounts.

• Project Coordination & Delivery Support: Coordinate across product, design, engineering, and QA teams to track timelines, dependencies, and risks
• Support Delivery Managers in executing project plans, maintaining Jira boards, and organizing team stand-ups and reviews
• Prepare and follow up on weekly status reports, risk logs, and action trackers for internal and client stakeholders
• Ensure project documentation (BRDs, meeting minutes, UAT plans) is maintained and up to date
• Client-Facing Support: Assist in preparing client-facing presentations, status updates, and decision logs
• Support in facilitating alignment sessions and workshops with B2B clients to ensure clear scope and delivery expectations
• Track client feedback and scope change requests, and ensure they are logged, reviewed, and escalated appropriately
• Delivery Governance, OKRs Monitoring & Internal Operations: Help maintain delivery frameworks, templates, and documentation standards across the department
• Track and monitor project- and department-level OKRs (Objectives & Key Results), ensuring activities and outputs remain aligned with strategic priorities
• Collaborate with Delivery and Product leadership to report on OKR progress and surface blockers tied to team-level commitments
• Monitor project health KPIs and escalate any risks to delivery timelines or scope
• Coordinate with internal departments (Product, Content, Tech, and Finance) to ensure smooth handoffs and operational readiness
• Continuous Improvement: Recommend enhancements to coordination workflows, reporting structures, and delivery practices based on observed gaps
• Contribute to internal knowledge sharing and retrospectives to improve delivery execution over time

• Strong organizational skills with attention to detail and follow-through
• Excellent verbal and written communication—able to simplify complex updates for both technical and business stakeholders
• Comfortable managing multiple workstreams and shifting priorities
• High sense of ownership, urgency, and professionalism when dealing with internal teams and clients
• Collaborative, proactive mindset with a solution-oriented attitude

• 3-5 years of experience in project coordination, delivery operations, or client services—preferably in a SaaS, consulting, or digital platform environment
• Background in strategy consulting, client solutions, or PMO is a plus
• Familiarity with tools like Jira, Confluence, Google Sheet, and/or Odoo Projects is nice-to-have
• Experience working with cross-functional product/tech teams and external clients
• Prior exposure to OKRs frameworks and working in results-driven delivery teams is strongly preferred

• Associate

• Full-time

• Project Management
• Industries IT Services and IT Consulting

International Talent Acquisition Specialist

We are looking for a motivated Project Coordinator to join our Technology Department. In this role, you will support IT teams, product development, and business units by helping coordinate requests, track progress, and ensure smooth communication. This position is ideal for recent graduates or early-career professionals looking to build a career in IT project management.

• Track, manage, and prioritize IT service requests from different departments and project teams.
• Coordinate with IT functions (infrastructure, applications, networking, etc.) to ensure timely resolution and delivery.
• Monitor the progress of IT projects, ensuring alignment with business priorities and objectives.
• Guarantee project delivery within defined scope, timelines, and quality standards.
• Measure and report on KPIs such as service quality, delivery timelines, and cost efficiency.
• Facilitate effective communication between technical staff and business stakeholders.
• Identify opportunities to streamline IT processes and enhance requester experience.
• Prepare status reports, highlight risks, and manage project dependencies.

• Bachelor’s degree in Information Technology, Computer Science, or a related field.
• Strong written and spoken English.
• Professional certifications (PMP, ITIL, Agile/Scrum) are advantageous but not mandatory.

• At least 1 year of experience in IT project coordination, IT service management, or a similar role.
• Knowledge of project management methodologies and IT service frameworks.
• Fluency in Arabic is a plus.

• Strong organizational and time management skills.
• Solid understanding of IT systems (applications, infrastructure, and networks).
• Ability to manage multiple projects and requests simultaneously.
• Excellent communication and interpersonal skills to bridge technical and non-technical teams.
• Strong problem-solving and decision-making capabilities.
• Proven ability to drive collaboration across teams and functions.

• Entry level

• Full-time

• Project Management

• IT Services and IT Consulting

We are looking for a motivated Project Coordinator to join our Technology Department. In this role, you will support IT teams, product development, and business units by helping coordinate requests, track progress, and ensure smooth communication. This position is ideal for recent graduates or early-career professionals looking to build a career in IT project management.

• Track, manage, and prioritize IT service requests from different departments and project teams.
• Coordinate with IT functions (infrastructure, applications, networking, etc.) to ensure timely resolution and delivery.
• Monitor the progress of IT projects, ensuring alignment with business priorities and objectives.
• Guarantee project delivery within defined scope, timelines, and quality standards.
• Measure and report on KPIs such as service quality, delivery timelines, and cost efficiency.
• Facilitate effective communication between technical staff and business stakeholders.
• Identify opportunities to streamline IT processes and enhance requester experience.
• Prepare status reports, highlight risks, and manage project dependencies.

• Bachelor’s degree in Information Technology, Computer Science, or a related field.
• Strong written and spoken English.
• Professional certifications (PMP, ITIL, Agile/Scrum) are advantageous but not mandatory.

• At least 1 year of experience in IT project coordination, IT service management, or a similar role.
• Knowledge of project management methodologies and IT service frameworks.
• Fluency in Arabic is a plus.

• Strong organizational and time management skills.
• Solid understanding of IT systems (applications, infrastructure, and networks).
• Ability to manage multiple projects and requests simultaneously.
• Excellent communication and interpersonal skills to bridge technical and non-technical teams.
• Strong problem-solving and decision-making capabilities.
• Proven ability to drive collaboration across teams and functions.

As a Project Coordinator , you will assist the Project Manager and project teams in the planning, coordination, and execution of various projects. Your role will involve managing administrative tasks, scheduling meetings, tracking project progress, and ensuring that team members have the tools and information they need to complete their work efficiently. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

• Education:
  Bachelor’s degree in business administration, project management, or a related field.
• Experience:
  2-3 years of experience in project coordination or project management support roles.

Get AI-powered advice on this job and more exclusive features.

Job Summary:

We're seeking a diligent, detail-oriented Project Coordinator to join our dynamic team. The successful candidate will be tasked with the preparation, implementation, and follow-up of project plans, including the coordination of timelines and detailed planning.

Job Summary:

We're seeking a diligent, detail-oriented Project Coordinator to join our dynamic team. The successful candidate will be tasked with the preparation, implementation, and follow-up of project plans, including the coordination of timelines and detailed planning.

Responsibilities:

• Preparing and following up on the implementation plan for projects, including the creation of detailed timelines
• Creating and maintaining project files for all project-related documents
• Preparing and sharing project implementation plans with stakeholders
• Documenting lessons learned from each project to improve future project planning and execution
• Preparing regular project update reports as well as technical and financial reports
• Conducting site visits for new customers under onboarding and evaluating their progress
• Entering and updating all project-related data within our system, ensuring data accuracy
• Collaborating with the Operations team and the Location Management Department to develop best practices for new project implementation
• Completing any tasks assigned by the direct manager promptly and effectively
• Following up on pending tasks with respective task owners for various projects
• Assisting with office tasks such as arranging meetings, coordinating with other departments, and liaising with customers
  
  

• Bachelor's degree in supply chain management/logistics management/projects management or related fields.
• At least 1-3 years of experience in the field of project coordination and management
• Must be advanced in Microsoft Excel, Word and Outlook
• Knowledge of the principles of financial management of budgets.
• Outstanding skill in writing reports in English
• The ability to work in difficult circumstances and work under pressure.
• Positive attitude, with the ability and desire to dive deep into issues and resolve them
• Preferably with certificates: PMP
  
  

• Seniority level Associate

• Employment type Full-time

• Job function Project Management
• Industries IT Services and IT Consulting

Referrals increase your chances of interviewing at National Parcel Stations Network | Parcelat by 2x

Get notified about new Project Coordinator jobs in Riyadh, Riyadh, Saudi Arabia .

Riyadh, Riyadh, Saudi Arabia 21 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

The Project Coordinator serves as a key liaison between the project team and the client, ensuring smooth project execution while addressing technical requirements. They manage project timelines, resources, and communication, while also translating client needs into actionable tasks for the team. This role involves tracking progress, resolving issues, and ensuring the project meets both internal objectives and client expectations. Strong organizational, technical, and communication skills are crucial for project success and client satisfaction.

Responsibilities

• Act as the technical representative, providing clients with ongoing support throughout the project lifecycle.
• Attend meetings and conduct site visits to coordinate smoothly with all stakeholders, ensuring project milestones are met.
• Inspect materials, installations, and the overall property condition for conformance to project specifications and UAE/KSA Codes and Standards.
• Provide regular progress reports to the client, ensuring transparency and accountability in project delivery.
• Track project progress and ensure adherence to project schedules and budgets.
• Review contracts, drawings, material specifications, project schedules, and variations, ensuring alignment with project objectives.
• Prepare detailed inspection reports, summarize findings, and recommend corrective actions or repairs as necessary.
• Ensure project deliverables meet high-quality standards and conform to project scope and requirements.

Qualifications and Skills:

• Bachelor's degree in architecture, engineering, construction management, or a related field
• Proven experience in project coordination or client-facing technical roles, preferably in construction and engineering.
• In-depth knowledge of building codes, regulations, and property standards.
• Strong attention to detail and ability to identify defects, hazards, and non-compliance issues.
• Ability to read and interpret project drawings, technical data, and regulatory documents.
• Excellent written and verbal communication skills.
• Proficient in using project management software and tools.
• Strong customer service and interpersonal skills.
• Analytical and problem-solving abilities.
• Valid driver's license and willingness to travel.

Company Industry

• Testing
• Inspection
• Certification Services

Department / Functional Area

• Projects

The IT Project Coordinator will support the planning, execution, and monitoring of IT projects within the organization. This role involves collaborating with various stakeholders, managing project documentation, and ensuring that projects are delivered on time, within scope, and within budget.

The ideal candidate will have strong organizational skills, excellent communication abilities, and a basic understanding of IT project management principles.

• Project support
• Documentation management
• Stakeholder communication
• Scheduling & coordination
• Budget tracking
• Reporting
• Quality assurance
• Training & support

• Bachelor's degree or higher
• Familiarity with PM software
• Basic understanding of IT concepts & terminology
• Creative and autonomous
• Communication skills
• Organizational skills
• Problem-solving

• PMP or CAPM

• Great team of smart people, in a friendly and open culture
• No dumb managers, no stupid tools to use, no rigid working hours
• No waste of time in enterprise processes, real responsibilities and autonomy
• Expand your knowledge of various business industries
• Create content that will help our users on a daily basis
• Real responsibilities and challenges in a fast-evolving company

We are looking for an organized and detail-oriented Project Coordinator to join our dynamic team. The Project Coordinator will assist in the planning, execution, and monitoring of various IT projects, ensuring that all project documentation is accurate and up to date. This role will involve working closely with project managers and team members to support project deliverables and facilitate effective communication between stakeholders.

• Assist in the development of project plans, schedules, and budgets.
• Maintain comprehensive project documentation, including project charters, status reports, and meeting minutes.
• Coordinate project activities and tasks among team members to ensure alignment with project goals.
• Monitor project progress and proactively identify and communicate any issues or delays.
• Facilitate communication between project stakeholders, including team members, clients, and management.
• Organize and participate in project meetings, making sure action items are tracked and follow-ups are conducted.
• Support the project manager in compiling and analyzing project data to help inform decision-making.
• Assist in the preparation of project presentations and reports for stakeholders.