19 Personnel Coordinator jobs in Saudi Arabia

The Personnel Coordinator is responsible for maintaining and organizing employment documentation, both in hard copy and in the ERP system. This role ensures that employee files are complete, accurate, properly archived, and aligned with HR documentation standards. The coordinator will manage file movements, conduct regular audits, and support system updates and uploads to maintain a high standard of employee data integrity and confidentiality.

1. Employment Hard Copy File Documentation

   • Conduct an annual inventory and verification of all hard copy employment files to ensure they reflect the current number of active employees.

   • Control and document the movement of files in and out of the archive room, maintaining a log of requester signatures and approvals.

   • Develop and maintain a classification system to improve accessibility and organization of archived materials.

   • Ensure all physical employment files are stored in a safe, neat, and intact condition.

   • Organize, code, and sort files properly inside assigned lockers.

   • Confirm that each file complies with the standard checklist and approved sequence .

   • Maintain complete hard copy documentation , identifying and completing any missing documents.

   • Organize and archive leavers' files in the designated leavers' storage area.

2. Employment Soft Copy File Documentation - ERP System

   • Ensure continuous and accurate updates of employee data within the ERP system.

   • Generate monthly reports on missing or incomplete data and follow up to correct deficiencies.

   • Verify that all ERP records are accurate and match the corresponding hard copies.

   • Correct incorrect or outdated employee information in the system.

   • Handle employee update requests , verify submitted documents, and implement changes in the system.

   • Lead and manage the annual employee information update cycle .

3. Uploading Employee Documents in ERP System

   • Scan and upload all documents with professional quality standards -clear, preferably in color, with visible stamps and signatures.

   • Ensure that all documents in the employment file are fully scanned and available in the ERP system.

   • Apply consistent naming conventions, dates, and descriptions to all uploaded files.

   • Request missing documents from employees and follow up until files are complete.

   • Receive new employee files from the Recruitment Unit and create final employment files.

   • Review and verify data such as offer letters, job titles, departments, compensation packages, education certificates, and experience documents before contract generation.

Education:

• Bachelor's Degree in Human Resources , Administration , or a related field from a recognized university.

Experience:

• Minimum of 2 years of experience in Human Resources and data/documentation management .

Skills:

• Attention to Detail : Ensure accuracy and completeness of records; identify and resolve discrepancies.

• Organizational Skills : Ability to manage multiple tasks and prioritize workload efficiently.

• Communication Skills : Clear and professional communication with employees and team members.

• Confidentiality & Integrity : Handle sensitive information with discretion and in compliance with confidentiality policies.

• Technical Proficiency : Skilled in using HR ERP systems, document management tools, and Microsoft Office Suite.

Other Requirements:

• Proficiency in Arabic and English (spoken and written).

• Participation in HR-related training courses or workshops is an added advantage.

About the Role

We are looking for a highly organized and detail-oriented Talent Acquisition Coordinator to join our HR team. The coordinator will play a critical role in supporting the recruitment process by ensuring smooth candidate experiences, managing scheduling, and assisting with recruitment operations. This role is ideal for someone who thrives in a fast-paced environment, is passionate about people, and enjoys being at the center of a team’s success.

• Coordinate and schedule interviews between candidates and hiring teams across different time zones.
• Manage communication with candidates throughout the recruitment process, ensuring a professional and positive candidate experience.
• Assist recruiters with sourcing, screening, and maintaining candidate pipelines.
• Support in drafting and posting job advertisements across multiple platforms.
• Maintain accurate candidate records and update the applicant tracking system (ATS).
• Prepare recruitment reports and dashboards to support data-driven decision-making.
• Assist with onboarding activities for new hires and ensure all pre-employment documentation is completed.
• Partner with HR and hiring managers to ensure alignment and efficiency in the recruitment workflow.
• Handle logistical arrangements for assessment days, career fairs, and recruitment campaigns.

• Graduates only.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with ATS or HRIS tools is a plus.
• High attention to detail and a proactive, problem-solving mindset.
• Ability to work collaboratively with cross-functional teams in a fast-paced environment.

Tabby creates financial freedom in the way people shop, earn and save, by reshaping their relationship with money.

The company’s flagship offering allows shoppers to split their payments online and in-store with no interest or fees. Over 32,000 global brands and small businesses, including Amazon, Noon, IKEA and Shein use Tabby to accelerate growth and gain loyal customers by offering easy and flexible payments online and in stores.

Tabby has generated over $7 billion in transaction volume for its partner brands and has the highest rated, most reviewed, largest and fastest growing app of any fintech in the GCC region.

Tabby launched operations in 2020 and has raised +$1 billion in equity and debt funding from global and regional investors.

Not quite right? Register your interest to be notified of any roles that meet your criteria.

We are looking for a highly organized and detail-oriented Talent Acquisition Coordinator to join our HR team. The coordinator will play a critical role in supporting the recruitment process by ensuring smooth candidate experiences, managing scheduling, and assisting with recruitment operations. This role is ideal for someone who thrives in a fast-paced environment, is passionate about people, and enjoys being at the center of a team's success.

• Coordinate and schedule interviews between candidates and hiring teams across different time zones.
• Manage communication with candidates throughout the recruitment process, ensuring a professional and positive candidate experience.
• Assist recruiters with sourcing, screening, and maintaining candidate pipelines.
• Support in drafting and posting job advertisements across multiple platforms.
• Maintain accurate candidate records and update the applicant tracking system (ATS).
• Prepare recruitment reports and dashboards to support data-driven decision-making.
• Assist with onboarding activities for new hires and ensure all pre-employment documentation is completed.
• Partner with HR and hiring managers to ensure alignment and efficiency in the recruitment workflow.
• Handle logistical arrangements for assessment days, career fairs, and recruitment campaigns.

• Graduates only.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with ATS or HRIS tools is a plus.
• High attention to detail and a proactive, problem-solving mindset.
• Ability to work collaboratively with cross-functional teams in a fast-paced environment.

Tabby creates financial freedom in the way people shop, earn and save, by reshaping their relationship with money.

The company's flagship offering allows shoppers to split their payments online and in-store with no interest or fees. Over 32,000 global brands and small businesses, including Amazon, Noon, IKEA and Shein use Tabby to accelerate growth and gain loyal customers by offering easy and flexible payments online and in stores.

Tabby has generated over $7 billion in transaction volume for its partner brands and has the highest rated, most reviewed, largest and fastest growing app of any fintech in the GCC region.

Tabby launched operations in 2020 and has raised +$1 billion in equity and debt funding from global and regional investors.

Not quite right? Register your interest to be notified of any roles that meet your criteria.

Overview

We are looking for a motivated candidate to join us as a Recruitment Coordinator (Tamheer Program). This is a great opportunity to gain hands-on experience in recruitment operations and HR practices.

• Bachelor’s degree in HR, Business Administration, or related field
• Eligible for Tamheer program through HRDF
• Strong communication & organizational skills

• Practical training in end-to-end recruitment
• Exposure to ATS & HR systems
• Monthly Tamheer allowance (per HRDF policy)

• Internship

• Internship

• Human Resources

• Staffing and Recruiting

• Coordinate all stages of the recruitment process, including interview scheduling, candidate communication, assessments, and logistics.
• Maintain accurate candidate records in the Applicant Tracking System (ATS) and ensure data integrity at all times.
• Prepare job postings across platforms, ensuring consistency and alignment with Faena’s employer brand.
• Support recruitment campaigns, career fairs, and community hiring events through logistics and on-site coordination.
• Manage candidate correspondence, ensuring timely and professional communication that reflects Faena’s voice.
• Assist in preparing offer letters, contracts, and onboarding documentation.
• Track and update recruitment dashboards and reports for the People & Culture team.
• Support Saudization initiatives by maintaining databases and liaising with local institutions as required.
• Provide administrative support to the People & Culture team, ensuring smooth pre-opening and steady-state operations.
• Champion the Faena philosophy at every touchpoint, ensuring candidates feel valued, respected, and inspired.
  
  

• 1–2 years’ experience in recruitment, HR, or administration, ideally in luxury hospitality or lifestyle brands.
• Strong organizational and multitasking skills with a meticulous eye for detail.
• Proficiency with MS Office and familiarity with ATS platforms.
• Excellent written and verbal communication skills.
• Fluent in English; Arabic is an advantage.
• A proactive, service-oriented mindset with a passion for people and culture.
  
  

• The opportunity to join an international, innovative, and fast-growing group, committed not only to building new hotels but also to creating a global brand.
• The chance to challenge the norm and work in an environment that is both creative and rewarding.
• Be part of a team that is deeply passionate about creating exceptional hospitality experiences and exploring new locations with every opportunity.
• A competitive package along with plenty of development opportunities to grow within the organization.
  
  

The Human Resources Coordinator provides administrative support to the HR department as needed, in addition to HR advice, counsel, and support on a variety of employee relations, employee health plans, leave of absence and management matters.

The HR Coordinator is the initial point of contact for employee relations issues, conducts investigations on a daily basis, interprets needs and provides tactical and legal solutions for decision makers to address and resolve concerns.

Human Resources Coordinator is held accountable for the below job responsibilities:

• Support in a variety of administrative and operational activities specific to the human resources function.
• Communicate to and assist employees in adhering to Rentokil Boecker human resource policies, procedures, standards, in addition to local labor laws, and other government regulations.
• Assist with recruitment and interview process; schedule interviews, track status of candidates, perform reference checking and respond with follow-up letters at the end of the process.
• Check employees’ documents for accuracy and completeness, maintain an effective employee record management, and prepare periodic standardized reports.
• Assist with new-employee orientations.
• Respond to employees’ inquiries, requests and questions.
• Support HR Manager with processing organizational exits and terminations.
• Assist with the preparation of the performance review process.
• Maintain the branch’s organization charts and employee directory.
• Coordinate health, life and work accident insurance enrollments and communicate with service providers concerning routine administration of program.
• Follow up on all legal issues related to employment records and employees.
• Follow up on daily attendance, late arrivals, absence, etc. and assist employees in respecting Rentokil Boecker attendance policy.
• Assist HR Manager in investigating and resolving day-to-day employee relation challenges.
• Assist in creating the employee handbook with updated laws and regulations, internal memos and other pertinent information, as needed.
• Advise employees in areas of human resources, performance management, harassment, discrimination, and legal/employment issues.
• Advise HODs on adherence to guidelines on disciplinary action issues and separations.
• Maintain data integrity on all Boecker systems, forms and reports.

• Bachelor’s Degree in Business Administration, HR or equivalent.

• At least 1 year of experience in general HR or administrative role.
• Has to be a Saudi National candidate, as per the Saudi Labor Law.
• Proficiency in English and Arabic is a must.

• Competitive salary
• 22 Annual Leave days per year
• Medical Insurance class B

Overview

The Human Resources Coordinator provides administrative support to the HR department as needed, in addition to HR advice, counsel, and support on a variety of employee relations, employee health plans, leave of absence and management matters.

The HR Coordinator is the initial point of contact for employee relations issues, conducts investigations on a daily basis, interprets needs and provides tactical and legal solutions for decision makers to address and resolve concerns.

• Support in a variety of administrative and operational activities specific to the human resources function.
• Communicate to and assist employees in adhering to Rentokil Boecker human resource policies, procedures, standards, in addition to local labor laws, and other government regulations.
• Assist with recruitment and interview process; schedule interviews, track status of candidates, perform reference checking and respond with follow-up letters at the end of the process.
• Check employees’ documents for accuracy and completeness, maintain an effective employee record management, and prepare periodic standardized reports.
• Assist with new-employee orientations.
• Respond to employees’ inquiries, requests and questions.
• Support HR Manager with processing organizational exits and terminations.
• Assist with the preparation of the performance review process.
• Maintain the branch’s organization charts and employee directory.
• Coordinate health, life and work accident insurance enrollments and communicate with service providers concerning routine administration of program.
• Follow up on all legal issues related to employment records and employees.
• Follow up on daily attendance, late arrivals, absence, etc. and assist employees in respecting Rentokil Boecker attendance policy.
• Assist HR Manager in investigating and resolving day-to-day employee relation challenges.
• Assist in creating the employee handbook with updated laws and regulations, internal memos and other pertinent information, as needed.
• Advise employees in areas of human resources, performance management, harassment, discrimination, and legal/employment issues.
• Advise HODs on adherence to guidelines on disciplinary action issues and separations.
• Maintain data integrity on all Boecker systems, forms and reports.

We are looking for new talent to join our team in the position of: Human Resources Coordinator

• Serve as the primary point of contact for employees regarding inquiries related to work policies, attendance, and leave.
• Provide guidance on administrative procedures and communicate updates or changes in company policies that may affect employees.
• Facilitate internal processes and ensure effective communication between employees and the HR department.
• Ensure compliance with all relevant safety, quality, and environmental policies and procedures across the department to maintain employee safety and regulatory adherence.
• Prepare periodic HR performance reports, including attendance statistics, leave records, performance data, and other metrics used to evaluate employee performance.
• Assist in the development and improvement of HR policies and procedures.
• Organize tasks and set priorities effectively.
• Communicate clearly and professionally with employees and management, both verbally and in writing.
• Listen to employee concerns and provide appropriate solutions.
• Build positive relationships across various departments within the organization.
• Analyze issues and make quick, effective decisions.
• Handle employee conflicts and offer satisfactory resolutions.
• Identify root causes of problems and propose practical solutions.
• Collaborate with different departments to ensure smooth operations.

• Ability to work collaboratively within a team and coordinate efforts with colleagues.
• Understanding of labor laws and HR-related regulations.
• Basic familiarity with applicant tracking systems.
• Ability to use various databases and HR systems.
• Basic proficiency in Microsoft Office and HR management software.
• Good written and spoken English communication skills.

• Bachelor’s degree or diploma in Human Resources or a related field.
• Minimum of 1 year of relevant experience.
• Inclusive work environment suitable for individuals with disabilities.

• Entry level

• Full-time

• Human Resources
• Industries: Construction