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133 Pa To Ceo jobs in Saudi Arabia

Executive Admin Assistant

SAR120000 - SAR180000 Y PepsiCo

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Overview
We Are PepsiCo
PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes
LAY'S , DORITOS , CHEETOS , GATORADE , PEPSI , QUAKER
and more. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales.

Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). pep+ is our strategic end-to-end transformation that puts sustainability and human capital at the center of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people.

Our employees drive our culture. No two days are the same; we are dynamic and full of passionate teams that embrace new ideas through our collaborative spirit. At PepsiCo, we know that our company can only succeed when our associates and the society we serve flourishes. We are committed to fostering a diverse workforce by creating a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice. At PepsiCo we create a Space to be y( )u.

"We are an equal opportunity employer and comply with the with the global human rights policies and equality laws in the countries we operate in, we value diversity at our company; it is an essential part of our success. We do not discriminate on the basis of age, pregnancy or marital/civil partnerships, religion or belief, gender, disability and we are Mowaamah -GOLD certified in Saudi."

Learn more about our culture and life at PepsiCo:

Job Overview:
To organize and coordinate Function activities and manage office administration and procedures, to ensure organizational effectiveness & efficiency. Core purpose is to develop intra-office communication protocols, applying administrative procedures, Moreover, manage data collection and arrange weekly/monthly connect with MOM as well as manage and organize business visits and travel booking and claims for the FH and LT.
Responsibilities

  • Schedule meetings & taking minutes including the procurement of food & supplies for meetings & employees' events.
  • Prepare Function activities and reports for review and analysis data by Function Head and LT on a daily, a weekly and a monthly basis.
  • Arrange all business visitors to management office include meeting room booking and arrange hotel booking as well as business lunch and dinner.
  • Operate as petty cash custodian, book registry keeper. To order reconciliation, issue expense reports and request reimbursement of petty cash fund for RUH Plant.
  • Support office management and administration - sort mail - open, sort & distribute incoming correspondence. File and retrieve PepsiCo documents & reports.
  • Assists with taking and shipping orders, corresponding from the management team.
  • Maintain management team attendance and vacation tracking records including time sheets.
  • Ability to create and manage PR in SAP and My Buy.
  • Arrange hotel and transportation for the Pepsico sector and global team, direct managers and peers

Qualifications

  • Bachelor or Diploma in Business
  • Proficiency with Office Ms.
  • Knowledge in SAP system
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Knowledge of accounting, data and administrative management practices and procedures.
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Admin Executive

SAR40000 - SAR80000 Y Nextracker Inc.

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*Job Description:
Admin Executive
Job Description *
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office & factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

*Here's a Glimpse Of What You'll Do…
General Task Management *

  • Manage and oversee general office & factory administration, including supplies, equipment, and facility management.
  • Handle correspondence, emails, and communication with internal and external stakeholders.
  • Maintain and update company records, files, and databases.
  • Support HR in employee documentation, attendance records, and onboarding formalities.
  • Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
  • Assist in organizing meetings, preparing minutes, and following up on action items.
  • Liaise with vendors, service providers, and landlords for office-related requirements.
  • Ensure compliance with company policies, health & safety standards, and government regulations.
  • Manage petty cash, office budgets, and administrative expense reporting.
  • Provide general administrative support to different departments as required.
  • Provide support to different departments regarding administrative and logistical requirements.
  • Monitor employees' monthly attendance reports and ensure proper filing and record-keeping monthly.
  • Oversee office requirements, including stationery, consumables, and equipment.
  • Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
  • Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
  • Follow up on employees' training programs and maintain up-to-date training reports on a weekly or monthly basis.
  • Oversee medical and facility insurance and ensure timely annual renewal and updates.
  • Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis.

*Qualifications *

  • Bachelor's degree in business administration, Management, or related field.
  • Courses specialized in Human Resources Management or Administrative Affairs is preferred.

*Skills *

  • Proven experience (2–4 years) in office administration or executive support role.
  • Strong organizational and multitasking skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent communication and interpersonal skills.
  • Ability to work independently and handle confidential information.
  • Problem-solving mindset with attention to detail.
  • Taking Responsibility. Working with team spirit.
  • Team player with strong organizational skills.
  • Outstanding verbal and written communication skills. Strong command over English speaking and writing.
  • Taking Responsibility
  • Strong ability to generate reports and conduct data analysis, strong presentation skills
  • A results-driven approach and a keen eye for detail.
  • Strong ability to generate reports and conduct data analysis, strong presentation skills

Relationship Management

  • Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
  • Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
  • Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy.

*Here Is Some Of What You'll Need (required)… *

  • Relevant HR or business/commercial degree.
  • Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
  • Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
  • Proven experience in managing relationships with suppliers and stakeholders.
  • Proficiency in Microsoft Office.
  • Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
  • Good knowledge of health, safety, and security procedures.

*This Position Reports To: *

  • Administration Manager

At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.

For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.

Culture is our Passion

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Admin Executive

SAR40000 - SAR80000 Y NEXTracker

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Job Description

Job Description:

Admin Executive
Job Description

The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office & factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Here's a glimpse of what you'll do…

General Task Management

  • Manage and oversee general office & factory administration, including supplies, equipment, and facility management.
  • Handle correspondence, emails, and communication with internal and external stakeholders.
  • Maintain and update company records, files, and databases.
  • Support HR in employee documentation, attendance records, and onboarding formalities.
  • Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
  • Assist in organizing meetings, preparing minutes, and following up on action items.
  • Liaise with vendors, service providers, and landlords for office-related requirements.
  • Ensure compliance with company policies, health & safety standards, and government regulations.
  • Manage petty cash, office budgets, and administrative expense reporting.
  • Provide general administrative support to different departments as required.
  • Provide support to different departments regarding administrative and logistical requirements.
  • Monitor employees' monthly attendance reports and ensure proper filing and record-keeping monthly.
  • Oversee office requirements, including stationery, consumables, and equipment.
  • Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
  • Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
  • Follow up on employees' training programs and maintain up-to-date training reports on a weekly or monthly basis.
  • Oversee medical and facility insurance and ensure timely annual renewal and updates.
  • Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis.

Qualifications

  • Bachelor's degree in business administration, Management, or related field.
  • Courses specialized in Human Resources Management or Administrative Affairs is preferred.

Skills

  • Proven experience (2–4 years) in office administration or executive support role.
  • Strong organizational and multitasking skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent communication and interpersonal skills.
  • Ability to work independently and handle confidential information.
  • Problem-solving mindset with attention to detail.
  • Taking Responsibility. Working with team spirit.

  • Team player with strong organizational skills.

  • Outstanding verbal and written communication skills. Strong command over English speaking and writing.

  • Taking Responsibility

  • Strong ability to generate reports and conduct data analysis, strong presentation skills

  • A results-driven approach and a keen eye for detail.

  • Strong ability to generate reports and conduct data analysis, strong presentation skills

Relationship Management

  • Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
  • Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
  • Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy.

Here is some of what you'll need (required)…

  • Relevant HR or business/commercial degree.
  • Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
  • Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
  • Proven experience in managing relationships with suppliers and stakeholders.

  • Proficiency in Microsoft Office.

  • Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
  • Good knowledge of health, safety, and security procedures.

This position reports to:

· Administration Manager

At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.

For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.

Culture is our Passion
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Admin Executive

SAR40000 - SAR60000 Y Al-Futtaim

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Job Description

Job Requisition ID:

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview Of The Role:

The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards.

What You Will Do:

Property Management
  • Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
  • Ensure all lease agreements are created in REFX and properly tracked.
  • Ensure leases are attested as per the requirements of the Kingdom.
  • Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
Data Management
  • Ensure all administrative data is consistently updated, error-free, and securely managed.
  • Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
Office Maintenance
  • Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.
  • Ensure all office premises meet the highest hygiene standards.
  • Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.
  • Oversee vendor coordination and performance monitoring.
Physical Asset Management
  • Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.
  • Monitor and document the movement of assets.
  • Ensure inventory lists are always up to date and conduct yearly inventory assessments.
Other Admin Duties
  • Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.
  • Ensure timely payment of utilities and telecommunications to avoid service interruptions.
  • Maintain a tracker for record-keeping and analysis.
  • Monitor stock levels and maintain records for stationery and cafeteria supplies.
  • Coordinate replenishment based on consumption trends and business needs.
Fleet & Vehicle Management
  • Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).
  • Schedule regular maintenance, repairs, and inspections.
  • Track fuel usage, mileage, and vehicle performance.
  • Coordinate with drivers for vehicle availability and assignments.
  • Ensure all transportation activities comply with company policies and government regulations.
  • Monitor transportation expenses and support cost optimization initiatives.
  • Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.

Required Skills To Be Successful:

  • Organizational and systematic ability to manage multiple tasks simultaneously.
  • Attention to detail ensuring accuracy in data management and reporting.
  • Strong communication skills for effective collaboration with stakeholders.
  • Team player with a positive attitude and ability to work collaboratively.

What Equips You For The Role:

  • Bachelor's degree in Business Administration, Facilities Management, or a related field.
  • Proficiency in MS Office applications, especially Word and Excel.
  • Minimum 2-3 years of experience in administration or a related field.
  • Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.

About Al-Futtaim Contracting

Al-Futtaim Contracting offers customers complete engineering and systems integration solutions.

The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.

The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.

These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.

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Administrative Support Internship

SAR35000 - SAR45000 Y Siemens Energy

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Job Description

A Snapshot of Your Day

As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You'll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.

How You'll Make an Impact

  • Facilitate communication between senior management and team members to enhance business operations.
  • Manage administrative tasks, providing support to clients and dealers/agents.
  • Organize and maintain diaries, schedules, and prepare managers for meetings.
  • Coordinate with departments to set up meetings and ensure necessary preparations.
  • Establish travel arrangements and reconcile expense reports efficiently.
  • Maintain and update documentation, ensuring accuracy and completeness.

What You Bring

  • Bachelor's degree or equivalent in business administration or related.
  • Experience in organizing office operations and procedures for efficiency.
  • Proven ability to supervise admin staff and maintain office records.
  • Familiarity with multinational environments, particularly in the Gulf Region.
  • Proficiency in MS Office and adept at delivering tasks within tight deadlines.

About the Team

Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

  • Opportunities to work with a global team
  • Opportunities to work on and lead a variety of innovative projects
  • Continual learning through the -Energy platform
LI-JG1
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Administrative Support Specialist

SAR40000 - SAR60000 Y Everhires

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Job Description

Job Opening: Administrative Support Specialist

Location: Riyadh, Saudi Arabia

Employment Type: Full-Time

Are you a detail-oriented operations professional with a passion for creative environments? An interior design studio in Riyadh is seeking a Studio Operations Manager to lead their internal coordination and contractor communications. If you're experienced in managing people, streamlining studio workflows, and fostering accountability, you'll thrive in this role.

Key Responsibilities:

Team Coordination and HR Support

  • Manage recruitment processes including job postings, candidate screening, and interviews
  • Oversee onboarding and offboarding procedures
  • Maintain employee records and ensure compliance with labor regulations
  • Monitor attendance, punctuality, and general discipline
  • Schedule and track employee vacations and leave requests

Studio Operations

  • Ensure smooth daily functioning of the studio environment
  • Liaise with contractors, vendors, and external partners
  • Coordinate logistics for meetings, site visits, and project timelines
  • Support leadership with administrative tasks and reporting

Culture and Accountability

  • Foster a positive and professional studio culture
  • Act as a point of contact for employee concerns and studio policies
  • Implement systems to improve accountability and performance

Qualifications:

  • 5+ years of experience in office management, HR coordination, or studio operations
  • Fluent in English; Arabic proficiency is a plus
  • Strong interpersonal and communication skills
  • Experience in creative or design-driven environments preferred
  • Currently residing in Saudi Arabia

Know someone who thrives in creative operations and team leadership? Tag them or send in your CV. Let's build beautiful spaces together with structure and style.

Hiring #OperationsManager #InteriorDesignJobs #RiyadhCareers #SaudiArabiaJobs #StudioManagement #CreativeOperations #HRCoordinator #DesignStudio #JoinUs
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Designer and Administrative Support

SAR40000 - SAR60000 Y Emdad By Elm

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Job Description:

The position of مصمم ودعم إداري (Designer and Administrative Support) is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that all materials are appropriately adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also be responsible for organizing project files and documentation, preparing timelines, scheduling meetings, and drafting simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.

Job Requirements:

  • A bachelor's degree in a relevant field.
  • Proven experience working as a graphic designer and providing administrative support.
  • Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
  • Excellent command of both Arabic and English for design execution.
  • Demonstrated creativity with the ability to produce innovative design solutions.
  • High organization skills with the capability to manage multiple tasks simultaneously.
  • Effective communication skills and the ability to work collaboratively within a team.
  • Flexibility in adapting to changing project needs and priorities.
  • Familiarity with project management principles and administrative processes.
  • Attention to detail in both visual and written materials.
  • Ability to construct and adjust timelines and schedules for project deliverables.
  • Strong problem-solving skills and initiative to suggest improvements.
  • Capable of receiving and implementing feedback effectively.
  • Experience in coordinating and liaising with team members to facilitate workflow.
  • Commitment to upholding the project's objectives and messaging.

Job Responsibilities:

  • Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
  • Ensure all designs align with the project's objectives and messaging.
  • Modify and enhance visual materials based on feedback from team members or clients.
  • Prepare and organize project files and documentation systematically.
  • Develop timelines and keep track of project deadlines and meetings.
  • Draft simple correspondence and reports related to the project.
  • Coordinate workflows among team members to ensure smooth project execution.
  • Collaborate with team members to facilitate effective communication and teamwork.
  • Provide creative input and suggestions during project planning and execution phases.
  • Maintain an organized workspace and manage multiple ongoing project tasks.
  • Attend and contribute to team meetings with updates and insights on design work.
  • Demonstrate flexibility in response to project changes or shifts in priorities.
  • Exhibit a proactive approach in identifying potential design and administrative challenges.
  • Support the overall goals of the project while ensuring high-quality deliverables.

Required Skills:

  • Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
  • Strong written and verbal communication skills in both Arabic and English.
  • Excellent organizational skills with the ability to multitask effectively.
  • Creative thinking and innovation in design approaches.
  • Ability to provide constructive feedback and implement changes.
  • Team-oriented mindset with strong interpersonal skills.
  • Capable of working under pressure and meeting deadlines.
  • Understanding of project management and administrative best practices.
  • Attention to detail and a commitment to producing quality work.
  • Flexibility to adapt to changing project demands and priorities.
  • Strong problem-solving abilities and initiative to address challenges as they arise.
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Head of Administrative Support

SAR90000 - SAR120000 Y CTRD Ltd

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Job Description

HEAD OF ADMINISTRATIVE SUPPORT

Role Description

Role Title

Head of Administrative Support

Company

CTRD Company for Business Services (CTRD Arabia) is a company registered in the Kingdom of Saudi Arabia (CR:

Company Overview

We work with partners enabling and supporting through advice and operational support. We place a great deal of value in strong personal relationships - becoming trusted advisers to our partners and working with them to identify and resolve their capability challenges. 

People are at the heart of what we do - both within our organisation and when working with others externally. Our success is bound up in getting our relationships right, delivering on what we commit to, holding ourselves accountable and maintaining humility in everything we do.

Background & Role Overview

CTRD Arabia is searching for an experienced Head of Administrative Support, capable of operating in a high paced office and assisting in the management of documentation in both English and Arabic.

The Programme Management Office (PMO) is responsible for the administration and documentary oversight of all project and programme management activities. This includes the recording of data on manpower, routine and irregular reporting, the management of Risk, and the management of a team of linguists to interpret and translate.  The office makes wide use of Microsoft Office software (including Microsoft Project and SharePoint).

The Head of Admin will oversee all administrative efforts ensuring that documents are properly controlled in both digital and electronic form and that the management of critical data is efficient and accurate.

The successful candidate will be articulate in both English and Arabic, positive and confident working in a multi-cultural defence environment.  They will be intelligent and willing to contribute as the Company develops and refines its administrative and management processes. They will be willing to manage flexible hours which sometimes require additional time and effort for success.  This role will not always be 9 – 5.

Location

Riyadh, working both from Company and Client offices, the job may require some movement each day between these locations.

Short term visits to other sites in Saudi Arabia may be required.

Hours of Work

9am – 5pm

Contract Type

Fixed Term Contract Full Time  

Role Responsibilities

  1. Contribute to the development of the administrative processes that support a young and growing business – human and technical.

  2. Control of the storage of all documentation, paper and digital.

  3. Control of the movement of documentation in physical and electronic form between the Company and the Client.

  4. Contributing towards weekly reporting to the Client. For example, extraction of data from spreadsheets.

  5. Contributing to the management of the quality of documentary products in English but primarily in Arabic.

  6. Contribute to the development of systems and procedures to support the wider Programme Management effort.

  7. Control of hardware and software within the Programme.

  8. Advice to other staff on the technical use of Company IT software and hardware – for example procedures for the use of printers.

  9. Occasional delivery of documents by hand.

  10. Management of Company assets: for example, control of the car fleet.

Requirements

Essential

  • Advanced familiarity with MS Office (Word, Excel, PowerPoint)
  • SharePoint
  • Teams
  • Outlook
  • English and Arabic (advanced written and spoken)
  • Document management skills (paper and electronic)
  • Current Driving Licence

Desirable

  • Power Automate
  • Database solutions
  • Familiarity with Project and Programme Management procedures
  • Familiar with Translation procedures
  • A knowledge of the defence sector
  • A knowledge of Risk Management procedures
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Operations and Admin Executive

SAR36000 - SAR48000 Y Limitless Solution for Conferences and Seminars - شركة ليمتلس لتنظيم المعارض و الؤتمرات

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Job Description

Company Description

Limitless Solution for Conferences and Seminars Organizing LLC is a prominent Events and Conferences Organizer in the Middle East, specializing in Business, Events, Education, IT, Travel & Tourism, and Innovation. Operating across the GCC region, with a focus on UAE, KSA, and Qatar, our head office is based in Dubai with branches in Abu Dhabi, Sharjah, and Riyadh. We bring a fresh and unique approach to the MICE and medical Education industry.

Role Description

This is a full-time on-site role for a Secretary and Administrative Assistant located in Riyadh. As a Secretary and Administrative Assistant, you will be responsible for providing administrative support, managing office tasks, handling communications, and assisting in executive administrative duties.

Qualifications

  • Administrative Assistance and Executive Administrative Assistance skills
  • Strong Phone Etiquette and Communication abilities
  • Clerical Skills
  • Excellent organizational and time management skills
  • Proficiency in MS Office (Word, Excel, Outlook)
  • Ability to prioritize tasks and work efficiently
  • Detail-oriented and proactive approach to work
  • Previous experience in a similar role is a Must
  • Maintaining and Updating vendor list
  • Following up with vendors through Calls/Emails/WhatsApp
  • Arrange shipments with different courier and follow-up until delivery
  • Handle petty cash, keep appropriate records and prepare expense report
  • Managing Vendor's List and Vendor Inquiry

Salary

Depending on the candidate profile, the range of monthly package will be from
3,000.00 SAR
to
4,000.00 SAR
.

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HR and Admin Executive

SAR30000 - SAR55000 Y Tripod MENA

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Job Description

Job Description

We are seeking a proactive and detail-oriented HR and Admin Executive with strong experience in Saudi Arabia (KSA). The ideal candidate will have hands-on expertise in handling labor workforce matters, visa processing, GOSI, and local labor law compliance. This role is key in supporting various HR functions and ensuring smooth operations of the HR department while maintaining compliance with KSA regulations.

Key Responsibilities:

  • Manage end-to-end recruitment for laborers and staff, including job postings, CV screening, and interview coordination.
  • Oversee visa processing, Iqama renewals, exit/re-entry permits, and other government-related formalities through Mudad, Qiwa, and other KSA portals.
  • Handle GOSI registration, updates, and compliance.
  • Onboard new employees and ensure all necessary documentation and government registrations are completed accurately.
  • Maintain employee files and HR records, ensuring accuracy, confidentiality, and compliance with Saudi labor law.
  • Process payroll, ensure accurate salary payments, and manage WPS compliance.
  • Assist with employee relations and resolve labor-related issues in line with company policies and Saudi regulations.
  • Support the implementation of HR policies, procedures, and compliance frameworks.
  • Coordinate HR-related activities such as training, inductions, and awareness sessions.
  • Stay updated on Saudi labor laws, regulations, and government requirements, ensuring company compliance at all times.

Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • 2–4 years of HR experience in Saudi Arabia, with direct exposure to visa processing, GOSI, and handling labor workforce matters.
  • Strong knowledge of Saudi labor law, government portals (Mudad, Qiwa, GOSI, Muqeem, etc.), and HR best practices.
  • Experience managing payroll and compliance in KSA.
  • Excellent organizational and time management skills with the ability to manage multiple priorities.
  • Strong communication and interpersonal skills to work effectively with diverse teams.
  • High attention to detail, integrity, and ability to maintain confidentiality.
  • Ability to work independently and as part of a team in a fast-paced environment.

Job Type: Full-time

Pay: ﷼3, ﷼5,500.00 per month

Application Question(s):

  • Are you currently in KSA on a transferrable Iqama?
  • Are you Certified on the KSA Labour Laws?
  • What is your notice period? (in days)
  • What is your current compensation? (in SAR per month)
  • What is your expected compensation? (in SAR per month)
  • We need an immediate joiner, are you able to join immediately or within 7 days?

Experience:

  • UAE HR and Admin : 3 years (Required)
  • working with contract workforce: 3 years (Required)

Language:

  • Hindi (Required)

Location:

  • Riyadh (Required)
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