265 Office Pa jobs in Saudi Arabia

TurQuoise is a medical equipment company and health provider specializing in Tender-key Projects, Respiratory Care, Audiology, and Robotic Surgery. We prioritize patient comfort and provide the highest service standards. Our mission is to offer premium medical products at the best value, both in hospitals and at home. Our employees are well-trained and ready to assist you before and after product selection. We are known for our responsiveness to changes and innovations in the market.

This is a full-time on-site role for an Executive Administrative Assistant located in Al Khobar. The Executive Administrative Assistant will be responsible for providing comprehensive administrative support to the executive team. Daily tasks include managing executive schedules, handling communications, organizing meetings, maintaining records, and performing clerical tasks. The role also involves ensuring efficient office operations and contributing to various administrative projects.

• Administrative Assistance and Executive Administrative Assistance skills


• Excellence in Phone Etiquette and Communication skills


• Proficiency in Clerical Skills and general administrative tasks


• Strong organizational and multitasking abilities


• Ability to work independently and manage time effectively


• Experience in the healthcare or medical equipment industry is a plus


• High school diploma required; associate's or bachelor's degree preferred

Overview

SAUR is a pure player in water and essential services, working to protect the environment in the heart of the territories it serves. Further details on our web site:

Currently we are looking for an Executive Assistant for our office in Riyadh, KSA.

Maintaining official departmental records and executing administrative and not administrative responsibilities in line with the organizational operating policies and procedures in an effort to attain corporate goals and objectives; by performing the following duties.

• Reporting to the GCC Chief Executive Officer, and works in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia, being based at Riyadh. The responsibilities of the role will be:
• Ensures all administrative activities are handled efficiently, including but not limited to: calls screened and redirected where necessary in an effective and efficient manner to help maximise productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries, etc.).
• Co-ordinating complex travel and accommodation arrangements for all GCC team.
• Co-ordinating logistics and on-boarding including medical insurance enrollments, access door key, office desk, business cards, office orientation, travel and accommodation arrangements for all employees.
• Performs all other business related tasks as assigned by the CEO, the Managing Director & the HR Director.
• Support to onboarding and Employee Integration: design, lead and maintain the key processes which are important for any new employee (find a house, school subscriptions, IQAMA process, etc.).
• External Partnerships and Vendor Management: Lead and manage initiatives involving negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.

• Experience background: minimum 5 years in a similar position
• Educational background: University Degree or equivalent
• Certifications: Bachelor Degree
• Location: Riyadh
• Geographic scope: Saudi Arabia and GCC
• Languages: Arabic, English
• Travel requirements: sometimes
• Saudi citizenship

• Competitive salary package.
• Opportunities for career advancement within the company.
• Friendly and dynamic work environment.

SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law.

Overview

Join to apply for the Executive Assistant role at SAUR .

SAUR is a pure player in water and essential services, working to protect the environment in the territories it serves. Currently we are looking for an Executive Assistant for our office in Riyadh, KSA.

Mission:

Maintaining official departmental records and executing administrative responsibilities in line with organizational policies and procedures to attain corporate goals and objectives.

• Reporting to the GCC Chief Executive Officer and working in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia, based in Riyadh.
• Ensure all administrative activities are handled efficiently, including screening calls, directing correspondence, managing appointments, weekly schedules, and itineraries.
• Coordinate complex travel and accommodation arrangements for all GCC team.
• Coordinate logistics and onboarding including medical insurance enrollments, access keys, office desk, business cards, office orientation, travel and accommodation arrangements for all employees.
• Perform other business-related tasks as assigned by the CEO, the Managing Director, and the HR Director.
• Support onboarding and employee integration: design, lead and maintain key processes for new employees (e.g., housing, school subscriptions, IQAMA process).
• External partnerships and vendor management: lead and manage negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.

• Experience: minimum 5 years in a similar position
• Educational background: University Degree or equivalent
• Certifications: Bachelor’s degree
• Location: Riyadh
• Geographic scope: Saudi Arabia and GCC
• Languages: Arabic, English
• Travel requirements: sometimes
• Citizenship: Saudi citizenship

• Competitive salary package.
• Opportunities for career advancement within the company.
• Friendly and dynamic work environment.

“SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law”

• Mid-Senior level

• Contract

• Administrative

Overview

The Executive Assistant serves as a pivotal partner to senior executives, facilitating seamless operations within the organization and ensuring optimal efficiency in managing complex schedules and administrative activities. The role requires discretion, organizational acumen, and the ability to handle confidential information while proactively anticipating the needs of the executive. The ideal candidate will demonstrate exceptional interpersonal skills, problem-solving, collaboration, and time management to enable the executive to focus on strategic initiatives.

• Minimum of 3 to 5 years of proven experience in an executive support role, with a strong track record in managing high-level executives’ schedules and priorities.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and collaboration tools, with the ability to adapt to new technologies as required.
• Demonstrated ability to manage confidential information with discretion, maintaining integrity and professionalism.
• Exceptional verbal and written communication skills, with the ability to represent the executive and organization effectively across internal and external stakeholders.
• Strong organizational skills with the ability to prioritize competing demands, manage multiple tasks, and meet tight deadlines.
• Experience coordinating international and domestic travel arrangements, including itinerary planning and budget management.
• Ability to generate detailed reports and presentations that clearly communicate information and influence decision-making.
• Experience interacting with high-profile individuals, maintaining a polished and professional demeanor.

• Provide high-level administrative support to the executive, including calendar management, scheduling, and prioritizing conflicting requests.
• Serve as a primary point of contact between the executive and internal/external stakeholders, ensuring effective communication and follow-up on outstanding actions.
• Plan and coordinate meetings, prepare agendas, take minutes, and distribute materials while managing logistical details.
• Organize travel logistics, prepare detailed itineraries, and ensure travel is executed efficiently.
• Conduct research and prepare background information for meetings, presentations, and other engagements.
• Develop and maintain filing systems, databases, and electronic correspondence to enhance data retrieval and information sharing.
• Assist in the preparation of reports, presentations, and other key documents, ensuring accuracy and professional formatting.
• Seek ongoing process improvements in administrative tasks and implement solutions to enhance office operations.

• Exceptional organizational and multitasking abilities with strong attention to detail.
• Strong interpersonal skills and professional presence to interact with diverse personalities and senior-level individuals.
• Ability to work independently with sound judgment and discretion.
• High emotional intelligence and problem-solving capabilities for managing unexpected situations quickly and effectively.
• Ability to build relationships across departments and with external partners in a collaborative manner.
• Strong project management skills to coordinate multiple projects and meet deadlines.
• Understanding of business practices and operational dynamics within a corporate environment.
• Adaptability and resilience under pressure in fast-paced or uncertain situations.

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative, Customer Service, and Human Resources
• Industries: Human Resources Services

Location: Riyadh, Riyadh, Saudi Arabia

Salary: SAR4,000.00-SAR4,000.00

• Extensive management of online diaries.
• Book appointments and arrange meetings; provide updates as required.
• Ensure Executive(s) attend meetings on time with appropriate documentation.
• Act as backup for managing other Executives’ and Principals’ diaries when their EAs are unavailable.
  
  

• Take and pass messages to Executive(s) in a timely manner.
  
  

• Monitor Executives’ email inboxes during their absence or while in meetings.
• Take necessary actions based on email content.
  
  

• Maintain and build strong working relationships with Executive(s)’ clients and their assistants via phone and email.
• Assist other EAs during busy periods.
  
  

• Append signatures to documents.
• Format slides/documents.
• Perform other administrative tasks as needed.
  
  

• Proactively plan for meetings and follow-up actions (e.g., documents, papers needed).
• Organize local internal and external meetings, including catering and IT requirements.
• Meet and greet visitors.
  
  

• Proofread and finalize documents such as presentations, proposals, and letters.
• General filing.
• Keep Executive’s contact databases/business card storage up to date.
  
  

• Exercise confidentiality, discretion, and personal sensitivity in all aspects of the role.
• Comply with PwC policies and procedures.
• Build a strong internal and external network of working relationships.
• Assist with organizing PwC events, including dinners and external functions.
• Act as a key resource and liaison to other functional areas of the business.
• Build cross-functional relationships as needed.
  
  

Overview

Provide administrative and finance support to the Assistant Superintendent as required, including but not limited to

• Receiving and screening all calls / emails.
• Calendar organization and appointment arrangement.
• Preparing documents, presentations, reports, meeting notes, lists, etc.
• Manage multiple email accounts.
• Making travel arrangements and transportation bookings.
• Handle confidential documents ensuring that they remain secure.
• Proofreading materials as required.
• Drafting communications for review and editing.
• Conduct research and prepare summaries as required.
• Coordinate and provide support in relation to IT matters.
• Provide support for principals, parents and students in relation to your role
• Preparing meeting and other communication materials as required.
• Maintain meeting schedules and follow up on action points as needed.
• Answer queries (email / telephone calls).
• Take initiative in prioritizing tasks to ensure deadlines are met.
• Assist new staff with onboarding / offboarding requirements, e.g.
• ID, transportation, etc.
• Balance and prepare petty cash reports.
• Provide cover for other Superintendent team members, as required.
• Assist with booking staff travel arrangements, conferences and retreats, as required.
• Be the first point of contact for both the Superintendent's Office and Central Office Teams
• Screen all visitors and telephone calls.
• Handle incoming and outgoing correspondence.
• Greet all visitors and assist with enquiries by directing them to the correct persons.
• Maintain a clean reception, guest area and meeting rooms.
• Regularly review and process all equipment and furniture needs for guest areas.
• Provide a full range of administration and financial records support, as required (including filing, absence reports, presentation reports, invoices, purchase orders, requisitions, reconciliation reports, etc.).
• Maintain and manage room booking diaries and meeting set up requirements, as needed.
• Organize all Superintendent’s Office events and assist in the planning of ISG Board events.
• Monitor and maintain office supplies, including negotiating terms with suppliers to ensure the most cost-effective orders and receive goods.
• Maintain and monitor all budgets for the Superintendent’s Office, including the provision of monthly reports.
• Handle confidential documents ensuring they remain secure.
• Exercise reasonable judgments.
• Perform other duties, including projects, as assigned by ISG Assistant Superintendent.

• The ideal candidate will have Bachelor’s degree in a related field of study (is preferred).

• The ideal candidate will have
• Experience
• Proven experience as an executive assistant or similar administrative role.
• Skills
• Proficient in MS Office and Google Suite.
• Proficient in English (both written and verbal).
• In-depth knowledge of office management and basic accounting procedures.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.
• The ideal candidate should have a Bachelor's degree in a related field and proven experience as an executive assistant or in a similar administrative role.
• Proficiency in MS Office and Google Suite, along with excellent organizational and communication skills, is essential.

Overview

Qiddiya Investment Company is on the cutting edge of entertainment and lifestyle development in Saudi Arabia, and we are looking for a motivated Executive Assistant to join our team. This role is essential for supporting the executive team through a variety of administrative tasks that ensure the smooth running of operations in a fast-paced environment.

You will be responsible for managing schedules, facilitating communication between departments, and assisting with project coordination. Your attention to detail and proactive approach will significantly contribute to our mission of creating a world-class entertainment destination.

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and proofread documents, reports, and presentations to ensure accuracy and quality.
• Act as a communication liaison, managing correspondence and inquiries to and from the executive office.
• Coordinate logistics for meetings, including agenda preparation and note-taking to document key discussions and actions.
• Handle sensitive information with discretion and maintain the confidentiality of executive communications.
• Manage office supplies and equipment, ensuring the executive team has the necessary resources to perform their duties.
• Assist with organizing company events and initiatives to foster a productive workplace culture.
• Support special projects and initiatives as needed by the executive team.

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3-5 years of experience as an executive assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
• Strong organizational and multitasking skills to manage competing priorities.
• Excellent verbal and written communication skills.
• High level of professionalism and attention to detail.
• Ability to work independently as well as collaboratively within a team.
• Experience in the entertainment or real estate sectors is a plus.

Offering a comprehensive compensation and benefits package.