438 Office Pa jobs in Saudi Arabia

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Vallourec provides benchmark tubular solutions for the energy sector and for some of the most demanding industrial applications. Its offer ranges from oil and gas wells in extreme conditions to high-performance mechanical equipment, as well as solutions for the hydrogen, CCUS (Carbon Capture, Utilization and Storage), geothermal and solar energy markets. Vallourec's pioneering spirit and cutting edge R&D open new technological frontiers. With 15,000 dedicated and passionate employees in more than 20 countries, Vallourec works hand-in-hand with its customers to offer more than just tubes: Vallourec delivers innovative, safe, competitive and smart tubular solutions, to make every project possible. Listed on Euronext in Paris Vallourec is part of the CAC Mid 60, SBF 120 and Next 150 indices and is eligible for Deferred Settlement Service.

To implement and coordinate a comprehensive Employee Health, Safety and Environmental System for the employees of Vallourec

If you are interested in on-the-job training, A program designed to train graduate students of associate degree/diploma, majors in Business Administration, is available at Vallourec Saudi Arabia.

RESPONSIBILITY

• Provide comprehensive administrative support to the Executive Director and the management team.
• Maintain proper filing systems and safeguard all company documents related to the Executive

Director's work with various authorities.

• Assist in the development of presentations for internal and external audiences.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Maintain professionalism and strict confidentiality with all materials, and exercise caution when interfacing with the business.
• Ability to coordinate activities and information flow between different departments, ensuring

effective internal and external communication and collaboration.

• Authority to create, edit, and manage official documents, reports, memoranda, and correspondence, ensuring accuracy and confidentiality.
• Receive and respond to phone calls from various authorities, providing requested data and

information.

• Manage feedback from authorities, attend & respond to surveys, ensuring that the necessary

information is collected and communicated.

• Manage and coordinate the quarterly communication meetings, ensuring all logistics are handled effectively.
• Facilitate the flow of information between the company and management executives, ensuring clear communication at all levels.
• Lead the organization of major company events and workshops, including scheduling, preparing agendas, recording meeting minutes, and creating materials for various meetings and events for the Vallourec team.
• Oversee customers, suppliers and visitors who visit the office and be responsible for setting up

meetings, booking transportation as needed.

• Manage meeting rooms and hospitality as needed.

Operation support

• Monitoring the production reports accuracy daily base.
• Support production team for maintain reports.
• Prepare the final KPI report for the management.
• Support document flow between GM and Other Executives.

Data Analysis

• Create, Execute & Maintain the all company reports templates (Excel, PowerPoint, Photoshop and other Microsoft software) based on request.
• Provide training for the end user to ensure the data accuracy and usage.
• Prepare the Monthly/ quarterly/ yearly data analysis as management needs.

Key Responsibilities:

• Effectively participate in stakeholder meetings and provide assistance to program director as needed.

• Prepare and format presentations, reports, and official documents for internal and external use.

• Support the team with day-to-day office tasks using Microsoft Office tools.

• Organize and maintain shared documentation and templates.

• Assist in scheduling meetings and coordinating materials for project reviews.

• Ensure consistency, clarity, and professionalism in all presentation outputs.

• Experience: Minimum 4-5 years experience in administrative support roles, preferably in technical or project-based environments.

• Strong proficiency in Microsoft Office Suite, especially PowerPoint and Word.

• Attention to detail and ability to work independently. Service-oriented mindset and strong communication skills.

• Professional fluency in English & Arabic

Key Responsibilities:

• Draft, prepare, and follow up on correspondence to clients.
• Organize and manage schedules, calendars, and appointments.
• Register and follow up on activities in client platforms as well as governmental and related authority portals.
• Renew governmental certificates in a timely manner.
• Prepare periodic reports and executive summaries.
• Create and format templates for official correspondence.
• Respond to client inquiries on behalf of the manager, ensuring professional communication at all times.
• Prioritize tasks and proactively follow up on critical matters.
• Coordinate regularly with HR and Finance teams.
• Arrange and coordinate meetings, including bookings, invitations, agendas, and follow-up actions.
• Prepare and deliver presentations for meetings with executive management or internal/external parties.
• Maintain and archive files and correspondence in an organized and accessible manner.
• Support daily operations to ensure smooth workflow.
• Perform any other administrative or coordination tasks as assigned by the direct manager.

Required Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong knowledge of governmental platforms and related authorities in Saudi Arabia.
• Excellent written and verbal communication skills.
• Ability to work under pressure and manage time effectively.
• Professionalism and tact when dealing with different management levels and clients.
• Fluency in English (spoken and written).

Experience Required:

• 4–6 years of experience in administrative or operational roles, preferably with work experience inside the Kingdom.

Education:

• Bachelor's degree in Business Administration or a related field.

Location Preference:

• Candidates must be currently based in Saudi Arabia with proven knowledge and experience in dealing with all relevant governmental platforms, authorities, and agencies.

Nationality:

• Saudi (Male/Female)

Executive Administrative Assistant

الوصف الوظيفي:

تقديم الدعم الإداري والتنفيذي لمكتب الرئيس التنفيذي من خلال إعداد التقارير، متابعة مهام الإدارات، التنسيق الداخلي والخارجي، وضمان سير العمل بانسيابية وكفاءة عالية.

المهام والمسؤوليات:

• إعداد تقارير أسبوعية وشهرية تلخص أعمال الإدارات (نسب إنجاز، تحديات، قرارات مطلوبة).
• متابعة تنفيذ التوجيهات والقرارات الصادرة من مكتب الرئيس التنفيذي مع الإدارات المعنية.
• جمع وتحليل البيانات وتقديم ملخصات تنفيذية واضحة ودقيقة.
• تجهيز العروض التقديمية والملفات اللازمة للاجتماعات ومجالس الإدارة.
• تنظيم جدول أعمال الرئيس التنفيذي (اجتماعات، زيارات، مواعيد).
• كتابة محاضر الاجتماعات ومتابعة تنفيذ التوصيات.
• إدارة المراسلات الرسمية بسرية واحترافية عالية.
• التنسيق بين مكتب الرئيس التنفيذي وبقية الإدارات لضمان الالتزام بالمواعيد النهائية.
• استقبال وتنظيم زيارات وضيوف الرئيس التنفيذي.
• إنجاز المهام الخاصة أو الاستثنائية الموكلة من الرئيس التنفيذي.

المؤهلات والخبرة:

• درجة البكالوريوس في إدارة الأعمال أو تخصص ذي صلة.
• خبرة عملية من سنة إلى 3 سنوات في مجال مشابه (إدارة مكاتب، سكرتارية تنفيذية، متابعة إدارية).
• إجادة استخدام برامج مايكروسوفت أوفيس (Word, Excel, PowerPoint, Outlook).
• إلمام جيد باللغة الإنجليزية (تحدثًا وكتابة).

المهارات المطلوبة:

• إعداد وصياغة تقارير احترافية وتحليل البيانات.
• مهارات تنظيم عالية وإدارة فعّالة للوقت والأولويات.
• دقة وانتباه للتفاصيل مع متابعة تنفيذ المهام.
• مهارات تواصل قوية باللغتين العربية والإنجليزية.
• القدرة على التعامل بسرية تامة واحترافية.
• المبادرة والمرونة في التعامل مع ضغط العمل وتغير الأولويات.
• إجادة استخدام الأدوات التقنية الحديثة (البريد الإلكتروني، أنظمة المتابعة، Teams).

Job Description:

The Executive Administrative Assistant is a support position within a Program Management Office (PMO), which oversees large-scale urban development and infrastructure initiatives in Riyadh. The PMO operates in a co-located environment with client personnel, requiring high levels of responsiveness and coordination. The incumbent is a skilled administrative professional with strong proficiency in office software tools, responsible for assisting the technical and management teams in preparing presentations, formatting reports, and organizing documentation for internal and client-facing use. The candidate will bring a solid track record in supporting multidisciplinary teams and ensuring the clarity and consistency of project materials. The incumbent must have previous experience in administrative roles involving document preparation and presentation support, including advanced use of Microsoft Office tools (Word, PowerPoint, Excel). Familiarity with project environments and the ability to work independently in a fast-paced setting are essential.

Key Responsibilities:

• Effectively participate in stakeholder meetings and provide assistance to program director as needed.

• Prepare and format presentations, reports, and official documents for internal and external use.

• Support the team with day-to-day office tasks using Microsoft Office tools.

• Organize and maintain shared documentation and templates.

• Assist in scheduling meetings and coordinating materials for project reviews.

• Ensure consistency, clarity, and professionalism in all presentation outputs.

Candidate Profile:

• Experience: Minimum 4-5 years' experience in administrative support roles, preferably in technical or project-based environments.

• Strong proficiency in Microsoft Office Suite, especially PowerPoint and Word.

• Attention to detail and ability to work independently. Service-oriented mindset and strong communication skills.

• Professional fluency in English & Arabic

The executive assistant provides high-level administrative support to senior executives, ensuring smooth operations and efficient time management. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain files, records, and databases.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Screen and direct phone calls, emails, and other communications.
• Draft and proofread business documents, memos, and emails.
• Arrange and prepare materials for meetings, including agendas and minutes.
• Coordinate logistics for executive meetings, conferences, and corporate events.
• Assist in special projects, research, and data analysis as needed.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Handle sensitive information with professionalism and confidentiality.
• Maintain a high level of integrity in all interactions.
• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative, Management, and Business Development
• Industries: Medical Practices

Uplift is a dynamic agency specializing in global talent search, covering EMEA, LATAM, USA, and APAC. With successful placements in 52 countries, we combine speed and cutting-edge technology to source top executive and mid-senior talent across various functions. Our innovative approach integrates global networks, AI, and advanced recruitment tools. Beyond recruitment, we engage with our audience through our podcast, newsletter, and webinars, ensuring we stay at the forefront of talent acquisition and global HR trends.

About Our Client:

Our client helps construction companies enhance safety, optimize labor productivity, and automate workforce logistics.

Own the CEO’s time, information flow, and executive operations to help the company move faster. Responsibilities include managing calendar and communications triage, preparing decision-ready briefs, coordinating travel and events, and supporting light operations (OKRs, board materials, vendor and expense management). The role is 90% business operations and 10% personal assistance.

Key Responsibilities & Outcomes

Calendar & Priorities

• Maintain 6-week rolling calendar with ≤2 conflicts/month SLA
• Conduct weekly priority review sessions with CEO
• Optimize CEO time allocation and eliminate non-essential commitments

Information Triage

• Route all inbound communications within 2 business hours
• Draft standard replies for routine inquiries
• Maintain a comprehensive decision log and follow-up tracking

Meeting Prep & Follow-through

• Achieve >95% action item closure rate by next check-in
• Coordinate post-meeting deliverables and stakeholder communications

Travel & Events

• Execute end-to-end travel planning with zero lapses
• Create stakeholder mapping and networking schedules for conferences
• Support the broader executive team with group events and corporate activities

Executive Operations

• Maintain OKR hygiene and quarterly review processes
• Assemble board meeting packages and supporting materials
• Manage vendor onboarding, expense control, and basic project tracking

Stakeholder Management

• Serve as the primary interface for clients, contractors, and government entities
• Uphold response SLAs and maintain protocol standards
• Handle confidential information with complete discretion

Limited Personal Support (10%)

• Coordinate household services and family administrative tasks
• Assist with personal travel arrangements as needed

Must-Have Requirements

• 5+ years supporting C-level executives in startup/high-growth environments
• Bilingual fluency (Arabic/English) with excellent written communication skills
• Riyadh-based with after-hours flexibility for global time zones
• Expert proficiency with Google Workspace, Slack, calendar routing, travel/expense platforms

Reporting Structure

• Reports directly to CEO
• Dotted-line collaboration with COO and VP Finance for operations/ expenses
• Cross-functional coordination for travel and events

Compliance & Confidentiality

• Confidentiality Agreement: Strict confidentiality required for all board materials, customer data, strategic information, and government interactions
• Data Handling: Adherence to company data security protocols and Saudi Arabia data protection regulations
• Conflict of Interest: Full disclosure and avoidance of conflicts given access to sensitive business information
• Anti-Bribery & Anti-Corruption: Acknowledgment and compliance with all applicable laws, particularly for government entity interactions

• Seniority level Executive

• Employment type Full-time

• Job function Management
• Industries Construction

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The Executive Assistant will provide high-level administrative and executive support to senior leadership, ensuring effective calendar management, coordination, and communication. In addition, the role requires handling government affairs tasks, including managing portals, compliance requirements, and liaising with government bodies to ensure smooth operations in line with Saudi regulations.

Key Responsibilities:

• Manage executives’ calendars, schedules, and appointments.
• Organize meetings, prepare agendas, and draft accurate minutes.
• Handle confidential correspondence, reports, and presentations.
• Coordinate internal and external communication between departments and stakeholders.
• Arrange travel bookings, accommodations, and itineraries.
• Support with documentation, filing, and office management tasks.
• Manage and operate government platforms such as Qiwa, Mudad, Muqeem, GOSI, Absher, ZATCA, and Ministry of Commerce systems.
• Handle transactions including visas, work permits/iqamas, GOSI registrations, and commercial license renewals.
• Ensure compliance with Saudi labor laws and regulatory requirements.
• Liaise with government officials, ministries, and chambers of commerce on behalf of the company.
• Support tax, Zakat, and other compliance-related submissions.

Qualifications & Skills:

• Education: Diploma or Bachelor’s in Business Administration, Office Management, or related field.
• Experience: Minimum 3 years as an Executive Assistant, preferably supporting C-level executives.
• Government Knowledge: Strong understanding of Saudi government portals and procedures.
• Languages: Fluency in Arabic and English (written and spoken).
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), document management systems, and video conferencing tools.

Core Competencies:

• Strong organizational and time management skills.
• Excellent communication and correspondence drafting.
• High level of discretion and confidentiality.
• Problem-solving and adaptability.
• Attention to detail with ability to prioritize tasks.
• Ability to work under pressure and manage multiple deadlines.

Overview

QueSechu is a global consulting and engineering firm specializing in energy management, digital transformation, supply chain optimization, and industrial excellence solutions. With operations spanning Saudi Arabia and the United States, QueSechu supports organizations in achieving sustainable growth through innovative strategies, advanced technologies, and engineering intelligence. Our mission is to deliver impactful results that strengthen business performance, resilience, and competitiveness.

Position Overview

The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring seamless coordination of executive priorities, schedules, and communications. This role requires a detail-oriented, proactive, and highly organized professional who thrives in a fast-paced, global environment and can handle confidential information with discretion.

• Administrative Support: Manage executive calendars, schedule meetings, and coordinate international and local travel arrangements.
• Communication Management: Draft, review, and manage correspondence, reports, and presentations on behalf of executives.
• Meeting Coordination: Prepare agendas, record minutes, and ensure timely follow-up on action items.
• Information Handling: Maintain confidentiality of sensitive business and financial information.
• Project Assistance: Support ongoing projects, research, and cross-functional initiatives as directed by senior leadership.
• Relationship Management: Liaise with internal teams, clients, and external stakeholders to support executive objectives.
• Operational Efficiency: Proactively identify ways to improve workflows, scheduling, and reporting processes.

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• Minimum 3–5 years of experience as an Executive Assistant, Administrative Officer, or similar role.
• Strong written and verbal communication skills in English (Arabic proficiency is a plus).
• Advanced proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Ability to work with discretion, professionalism, and cultural awareness in a global context.
• Strong organizational, problem-solving, and time-management abilities.

This role may be offered as a full-time or contractual engagement, with scope and deliverables defined by QueSechu leadership.

QueSechu is a merit-based opportunity employer. We do not discriminate based on disability, veteran status, or personal attributes. If you have the skills, drive, and commitment, you will be given the opportunity to succeed and grow.