17 Office Communications jobs in Saudi Arabia
Office & Administration Manager
Posted 11 days ago
Job Viewed
Job Description
Join to apply for the Office & Administration Manager role at BTG Pactual
Join to apply for the Office & Administration Manager role at BTG Pactual
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About Us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit
About Us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit role
BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .
The successful candidate will be responsible for administration, office management and executive assistance.
Responsibilities
Administrative:
- Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
- Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
- Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
- Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
- Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
- Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
- Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
- Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
- Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
- Expense Management: Submit and track travel expenses and claims on behalf of executives.
- Bilingual:Fluent in both English and Arabic.
- Education:Bachelor's degree or Diploma in a relevant field.
- Experience:Robust experience in a similar role.
- Self-Motivation:Proactive and self-driven approach to office management.
- Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
- Attention to Detail:Strong focus on accuracy and detail in all tasks.
- Organized & Methodical:Highly organized with a structured and systematic approach to work.
- Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
- IT Proficiency:Strong proficiency in office software and IT systems.
- Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
- Management Skills: Strong leadership and team management skills to oversee office staff and operations.
BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
- Professional, international working environment
- Challenging, rewarding career
- Collaborative environment
- Competitive compensation package, including performance based annual bonus
- 25 working days vacation
- Health Insurance
By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy. Seniority level
- Seniority level Entry level
- Employment type Full-time
- Job function Project Management and Information Technology
Referrals increase your chances of interviewing at BTG Pactual by 2x
Sign in to set job alerts for “Office Administration Manager” roles.Riyadh, Riyadh, Saudi Arabia 16 hours ago
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#J-18808-LjbffrOffice & Administration Manager
Posted 11 days ago
Job Viewed
Job Description
Join to apply for the Office & Administration Manager role at BTG Pactual
Join to apply for the Office & Administration Manager role at BTG Pactual
Get AI-powered advice on this job and more exclusive features.
About Us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit
About Us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit
The role
BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .
The successful candidate will be responsible for administration, office management and executive assistance.
Responsibilities
Administrative:
- Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
- Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
- Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
- Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
- Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
- Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
- Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
- Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
- Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
- Expense Management: Submit and track travel expenses and claims on behalf of executives.
- Bilingual:Fluent in both English and Arabic.
- Education:Bachelor's degree or Diploma in a relevant field.
- Experience:Robust experience in a similar role.
- Self-Motivation:Proactive and self-driven approach to office management.
- Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
- Attention to Detail:Strong focus on accuracy and detail in all tasks.
- Organized & Methodical:Highly organized with a structured and systematic approach to work.
- Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
- IT Proficiency:Strong proficiency in office software and IT systems.
- Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
- Management Skills: Strong leadership and team management skills to oversee office staff and operations.
BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
- Professional, international working environment
- Challenging, rewarding career
- Collaborative environment
- Competitive compensation package, including performance based annual bonus
- 25 working days vacation
- Health Insurance
By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy. Seniority level
- Seniority level Entry level
- Employment type Full-time
- Job function Project Management and Information Technology
Referrals increase your chances of interviewing at BTG Pactual by 2x
Sign in to set job alerts for "Office Administration Manager" roles.Riyadh, Riyadh, Saudi Arabia 16 hours ago
We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
Office Administration Manager
Posted today
Job Viewed
Job Description
Office Management
- Oversee day-to-day office operations to ensure efficiency and productivity.
- Maintain a clean, safe, and organised office environment.
- Manage office schedules and coordinate meetings and events.
- Ensure proper maintenance of office facilities and equipment.
- Liaise with service providers for repairs and maintenance.
Supplies Management
- Maintain an accurate inventory of office supplies and equipment.
- Ensure timely replenishment of supplies to avoid shortages.
- Conduct regular assessments of supplier performance.
Support Services
- Provide administrative support to the office team.
- Manage correspondence, phone calls, meeting agendas, document controlling, filing, record-keeping and petty cash management.
- Assist with a wide variety of ad-hoc projects or tasks as needed that serves the wider interests of the office and family.
- Coordinate closely with the executive leadership and other department heads to support the company wide operational needs.
- Organise and maintain digital and physical data management. (KSA and International)
Travel Logistics Support
- Assist in travel itineraries, including flights, accommodation, transportation, experiences, events and concierge services.
- Ensure travel arrangements align with the family's preferences and requirements.
- Handle any travel-related issues or changes promptly.
- Assist in compliance with departmental operational budgetary guidelines.
Visa Management Support
- Assist and oversee visa applications and track visa renewals for the family and staff.
- Maintain accurate records of visa status and expiration dates.
- Oversee and track all staff and family travel movement comply with immigration regulations in all relevant jurisdictions.
- Keep a track on changes in visa policies and procedures.
Academic / Professional Qualifications
- Bachelor's degree in business administration, Management, or a related field.
Relevant Experience
- Proven experience in a senior office administration role, preferably within a high-net-worth family office or similar environment.
- Strong organizational and multitasking abilities.
- Exceptional communication and interpersonal skills.
- Proficiency in Oracle NetSuite and office management software and tools.
- Ability to handle confidential information with discretion.
- Strong problem-solving, analytical and decision-making skills.
- Fluent in English.
Competencies
Job Competencies:
- Problem solving
- Multi-tasking skills
- Planning skills
Personal Competencies:
- Integrity
- Dependability
- Communication skills
Office & Administration Manager
Posted today
Job Viewed
Job Description
About Us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit
The role
BTG Pactual is seeking to hire an Office & Administration Manager based in
Riyad (Saudi Arabia)
.
The successful candidate will be responsible for administration, office management and executive assistance.
Responsibilities
Administrative:
- Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
- Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
- Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
Office Management
- Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
- Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
- Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
- Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
Logistics
- Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
- Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
- Expense Management: Submit and track travel expenses and claims on behalf of executives.
Skills & Experience
- Bilingual:Fluent in both English and Arabic.
- Education:Bachelor's degree or Diploma in a relevant field.
- Experience:Robust experience in a similar role.
- Self-Motivation:Proactive and self-driven approach to office management.
- Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
- Attention to Detail:Strong focus on accuracy and detail in all tasks.
- Organized & Methodical:Highly organized with a structured and systematic approach to work.
- Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
- IT Proficiency:Strong proficiency in office software and IT systems.
- Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
- Management Skills: Strong leadership and team management skills to oversee office staff and operations.
Our offer
BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
- Professional, international working environment
- Challenging, rewarding career
- Collaborative environment
- Competitive compensation package, including performance based annual bonus
- 25 working days vacation
- Health Insurance
BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
Office & Administration Manager Riyadh
Posted 10 days ago
Job Viewed
Job Description
About us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit
The role
BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .
The successful candidate will be responsible for administration, office management, and executive assistance.
Responsibilities
Administrative:
- Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
- Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
- Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
Office Management:
- Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
- Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
- Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
- Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
Logistics:
- Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
- Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
- Expense Management: Submit and track travel expenses and claims on behalf of executives.
Skills & Experience
- Bilingual: Fluent in both English and Arabic.
- Education: Bachelor's degree or Diploma in a relevant field.
- Experience: Robust experience in a similar role.
- Self-Motivation: Proactive and self-driven approach to office management.
- Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
- Attention to Detail: Strong focus on accuracy and detail in all tasks.
- Organized & Methodical: Highly organized with a structured and systematic approach to work.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
- IT Proficiency: Strong proficiency in office software and IT systems.
- Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
- Management Skills: Strong leadership and team management skills to oversee office staff and operations.
Our offer
BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:
- Professional, international working environment
- Challenging, rewarding career
- Collaborative environment
- Competitive compensation package, including performance-based annual bonus
- 25 working days vacation
- Health Insurance
BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
#J-18808-LjbffrOffice & Administration Manager Riyadh
Posted today
Job Viewed
Job Description
About us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit
The role
BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .
The successful candidate will be responsible for administration, office management, and executive assistance.
Responsibilities
Administrative:
- Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
- Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
- Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
Office Management:
- Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
- Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
- Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
- Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
Logistics:
- Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
- Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
- Expense Management: Submit and track travel expenses and claims on behalf of executives.
Skills & Experience
- Bilingual: Fluent in both English and Arabic.
- Education: Bachelor's degree or Diploma in a relevant field.
- Experience: Robust experience in a similar role.
- Self-Motivation: Proactive and self-driven approach to office management.
- Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
- Attention to Detail: Strong focus on accuracy and detail in all tasks.
- Organized & Methodical: Highly organized with a structured and systematic approach to work.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
- IT Proficiency: Strong proficiency in office software and IT systems.
- Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
- Management Skills: Strong leadership and team management skills to oversee office staff and operations.
Our offer
BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:
- Professional, international working environment
- Challenging, rewarding career
- Collaborative environment
- Competitive compensation package, including performance-based annual bonus
- 25 working days vacation
- Health Insurance
BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
#J-18808-LjbffrAdministrative Support Internship
Posted today
Job Viewed
Job Description
A Snapshot of Your Day
As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You'll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.
How You'll Make an Impact
- Facilitate communication between senior management and team members to enhance business operations.
- Manage administrative tasks, providing support to clients and dealers/agents.
- Organize and maintain diaries, schedules, and prepare managers for meetings.
- Coordinate with departments to set up meetings and ensure necessary preparations.
- Establish travel arrangements and reconcile expense reports efficiently.
- Maintain and update documentation, ensuring accuracy and completeness.
What You Bring
- Bachelor's degree or equivalent in business administration or related.
- Experience in organizing office operations and procedures for efficiency.
- Proven ability to supervise admin staff and maintain office records.
- Familiarity with multinational environments, particularly in the Gulf Region.
- Proficiency in MS Office and adept at delivering tasks within tight deadlines.
About the Team
Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Find out how you can make a difference at Siemens Energy:
Our Commitment to Diversity
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits
- Opportunities to work with a global team
- Opportunities to work on and lead a variety of innovative projects
- Continual learning through the -Energy platform
Be The First To Know
About the latest Office communications Jobs in Saudi Arabia !
Administrative Support Specialist
Posted today
Job Viewed
Job Description
Job Opening: Administrative Support Specialist
Location: Riyadh, Saudi Arabia
Employment Type: Full-Time
Are you a detail-oriented operations professional with a passion for creative environments? An interior design studio in Riyadh is seeking a Studio Operations Manager to lead their internal coordination and contractor communications. If you're experienced in managing people, streamlining studio workflows, and fostering accountability, you'll thrive in this role.
Key Responsibilities:
Team Coordination and HR Support
- Manage recruitment processes including job postings, candidate screening, and interviews
- Oversee onboarding and offboarding procedures
- Maintain employee records and ensure compliance with labor regulations
- Monitor attendance, punctuality, and general discipline
- Schedule and track employee vacations and leave requests
Studio Operations
- Ensure smooth daily functioning of the studio environment
- Liaise with contractors, vendors, and external partners
- Coordinate logistics for meetings, site visits, and project timelines
- Support leadership with administrative tasks and reporting
Culture and Accountability
- Foster a positive and professional studio culture
- Act as a point of contact for employee concerns and studio policies
- Implement systems to improve accountability and performance
Qualifications:
- 5+ years of experience in office management, HR coordination, or studio operations
- Fluent in English; Arabic proficiency is a plus
- Strong interpersonal and communication skills
- Experience in creative or design-driven environments preferred
- Currently residing in Saudi Arabia
Know someone who thrives in creative operations and team leadership? Tag them or send in your CV. Let's build beautiful spaces together with structure and style.
Hiring #OperationsManager #InteriorDesignJobs #RiyadhCareers #SaudiArabiaJobs #StudioManagement #CreativeOperations #HRCoordinator #DesignStudio #JoinUsDesigner and Administrative Support
Posted 18 days ago
Job Viewed
Job Description
Overview
Designer and Administrative Support (مصمم ودعم إداري) role at Emdad By Elm. The position is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that materials are adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also organize project files and documentation, prepare timelines, schedule meetings, and draft simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.
Job Requirements- A bachelor’s degree in a relevant field.
- Proven experience working as a graphic designer and providing administrative support.
- Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
- Excellent command of both Arabic and English for design execution.
- Demonstrated creativity with the ability to produce innovative design solutions.
- High organization skills with the capability to manage multiple tasks simultaneously.
- Effective communication skills and the ability to work collaboratively within a team.
- Flexibility in adapting to changing project needs and priorities.
- Familiarity with project management principles and administrative processes.
- Attention to detail in both visual and written materials.
- Ability to construct and adjust timelines and schedules for project deliverables.
- Strong problem-solving skills and initiative to suggest improvements.
- Capable of receiving and implementing feedback effectively.
- Experience in coordinating and liaising with team members to facilitate workflow.
- Commitment to upholding the project’s objectives and messaging.
- Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
- Ensure all designs align with the project's objectives and messaging.
- Modify and enhance visual materials based on feedback from team members or clients.
- Prepare and organize project files and documentation systematically.
- Develop timelines and keep track of project deadlines and meetings.
- Draft simple correspondence and reports related to the project.
- Coordinate workflows among team members to ensure smooth project execution.
- Collaborate with team members to facilitate effective communication and teamwork.
- Provide creative input and suggestions during project planning and execution phases.
- Maintain an organized workspace and manage multiple ongoing project tasks.
- Attend and contribute to team meetings with updates and insights on design work.
- Demonstrate flexibility in response to project changes or shifts in priorities.
- Exhibit a proactive approach in identifying potential design and administrative challenges.
- Support the overall goals of the project while ensuring high-quality deliverables.
- Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
- Strong written and verbal communication skills in both Arabic and English.
- Excellent organizational skills with the ability to multitask effectively.
- Creative thinking and innovation in design approaches.
- Ability to provide constructive feedback and implement changes.
- Team-oriented mindset with strong interpersonal skills.
- Capable of working under pressure and meeting deadlines.
- Understanding of project management and administrative best practices.
- Attention to detail and a commitment to producing quality work.
- Flexibility to adapt to changing project demands and priorities.
- Strong problem-solving abilities and initiative to address challenges as they arise.
- Associate
- Full-time
- Art/Creative, Education, and Administrative
- Human Resources Services, Education Administration Programs, and Broadcast Media Production and Distribution
Head of Administrative Support
Posted today
Job Viewed
Job Description
HEAD OF ADMINISTRATIVE SUPPORT
Role Description
Role Title
Head of Administrative Support
Company
CTRD Company for Business Services (CTRD Arabia) is a company registered in the Kingdom of Saudi Arabia (CR:
Company Overview
We work with partners enabling and supporting through advice and operational support. We place a great deal of value in strong personal relationships - becoming trusted advisers to our partners and working with them to identify and resolve their capability challenges.
People are at the heart of what we do - both within our organisation and when working with others externally. Our success is bound up in getting our relationships right, delivering on what we commit to, holding ourselves accountable and maintaining humility in everything we do.
Background & Role Overview
CTRD Arabia is searching for an experienced Head of Administrative Support, capable of operating in a high paced office and assisting in the management of documentation in both English and Arabic.
The Programme Management Office (PMO) is responsible for the administration and documentary oversight of all project and programme management activities. This includes the recording of data on manpower, routine and irregular reporting, the management of Risk, and the management of a team of linguists to interpret and translate. The office makes wide use of Microsoft Office software (including Microsoft Project and SharePoint).
The Head of Admin will oversee all administrative efforts ensuring that documents are properly controlled in both digital and electronic form and that the management of critical data is efficient and accurate.
The successful candidate will be articulate in both English and Arabic, positive and confident working in a multi-cultural defence environment. They will be intelligent and willing to contribute as the Company develops and refines its administrative and management processes. They will be willing to manage flexible hours which sometimes require additional time and effort for success. This role will not always be 9 – 5.
Location
Riyadh, working both from Company and Client offices, the job may require some movement each day between these locations.
Short term visits to other sites in Saudi Arabia may be required.
Hours of Work
9am – 5pm
Contract Type
Fixed Term Contract Full Time
Role Responsibilities
Contribute to the development of the administrative processes that support a young and growing business – human and technical.
Control of the storage of all documentation, paper and digital.
Control of the movement of documentation in physical and electronic form between the Company and the Client.
Contributing towards weekly reporting to the Client. For example, extraction of data from spreadsheets.
Contributing to the management of the quality of documentary products in English but primarily in Arabic.
Contribute to the development of systems and procedures to support the wider Programme Management effort.
Control of hardware and software within the Programme.
Advice to other staff on the technical use of Company IT software and hardware – for example procedures for the use of printers.
Occasional delivery of documents by hand.
Management of Company assets: for example, control of the car fleet.
Requirements
Essential
- Advanced familiarity with MS Office (Word, Excel, PowerPoint)
- SharePoint
- Teams
- Outlook
- English and Arabic (advanced written and spoken)
- Document management skills (paper and electronic)
- Current Driving Licence
Desirable
- Power Automate
- Database solutions
- Familiarity with Project and Programme Management procedures
- Familiar with Translation procedures
- A knowledge of the defence sector
- A knowledge of Risk Management procedures