96 Office Assistance jobs in Saudi Arabia

Office Management

• Oversee day-to-day office operations to ensure efficiency and productivity.
• Maintain a clean, safe, and organised office environment.
• Manage office schedules and coordinate meetings and events.
• Ensure proper maintenance of office facilities and equipment.
• Liaise with service providers for repairs and maintenance.

Supplies Management

• Maintain an accurate inventory of office supplies and equipment.
• Ensure timely replenishment of supplies to avoid shortages.
• Conduct regular assessments of supplier performance.

Support Services

• Provide administrative support to the office team.
• Manage correspondence, phone calls, meeting agendas, document controlling, filing, record-keeping and petty cash management.
• Assist with a wide variety of ad-hoc projects or tasks as needed that serves the wider interests of the office and family.
• Coordinate closely with the executive leadership and other department heads to support the company wide operational needs.
• Organise and maintain digital and physical data management. (KSA and International)

Travel Logistics Support

• Assist in travel itineraries, including flights, accommodation, transportation, experiences, events and concierge services.
• Ensure travel arrangements align with the family's preferences and requirements.
• Handle any travel-related issues or changes promptly.
• Assist in compliance with departmental operational budgetary guidelines.

Visa Management Support

• Assist and oversee visa applications and track visa renewals for the family and staff.
• Maintain accurate records of visa status and expiration dates.
• Oversee and track all staff and family travel movement comply with immigration regulations in all relevant jurisdictions.
• Keep a track on changes in visa policies and procedures.

Academic / Professional Qualifications

• Bachelor's degree in business administration, Management, or a related field.

Relevant Experience

• Proven experience in a senior office administration role, preferably within a high-net-worth family office or similar environment.
• Strong organizational and multitasking abilities.
• Exceptional communication and interpersonal skills.
• Proficiency in Oracle NetSuite and office management software and tools.
• Ability to handle confidential information with discretion.
• Strong problem-solving, analytical and decision-making skills.
• Fluent in English.

Competencies

Job Competencies:

• Problem solving
• Multi-tasking skills
• Planning skills

Personal Competencies:

• Integrity
• Dependability
• Communication skills

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

We are looking for a detail-oriented Data Entry & Office Support Assistant to join our Riyadh branch. The selected candidate will be responsible for entering and maintaining accurate data, organizing records, and providing general office and administrative support to ensure efficient day-to-day operations.

Key Responsibilities:

• Enter, update, and maintain accurate data in company systems and databases.
• Prepare, organize, and file digital and physical documents.
• Support office operations including scheduling, correspondence, and coordination with other departments.
• Assist management and technical teams with reports, forms, and documentation.
• Monitor and maintain office supplies and ensure administrative tasks are completed on time.
• Perform general clerical duties such as photocopying, scanning, and preparing reports when required.

Qualifications & Skills:

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent communication and organizational skills.
• Detail-oriented with a high level of accuracy in data entry.
• Ability to multitask and prioritize workload effectively.

Previous experience in an administrative or office support role is an advantage.

Job Type: Full-time

Experience:

• Administrative: 1 year (Preferred)

Niceone, a trailblazer in e-commerce innovation, is expanding its commitment to operational excellence and digital efficiency. We are excited to offer a new opportunity for motivated and detail-oriented early-career professionals as a Data Entry team member. This position is ideal for individuals passionate about data accuracy, organization, and process improvement in a thriving e-commerce setting. Join Niceone and make an impact in a supportive, diverse environment dedicated to both your growth and the company's digital advancement.

Key Responsibilities – Data Entry Accuracy, Record Management, and Digital Data Processing

• Data Entry and Validation: Accurately input, update, and verify customer, order, and product data across our digital platforms and internal databases.
• Data Quality Assurance: Review entries for discrepancies, inconsistencies, or missing information, correcting errors to maintain high data quality standards.
• Record Organization: Organize and maintain digital files, ensuring all data is correctly formatted, stored, and easily accessible for internal teams.
• Process Compliance: Follow company policies and data management procedures to safeguard confidential information and support regulatory requirements.
• Reporting and Documentation: Assist in preparing data reports, summaries, and documentation for team leads and management as required.
• Collaboration: Work closely with customer care, logistics, and marketing teams to ensure the accurate and timely flow of data across all departments.
• Continuous Improvement: Suggest enhancements to data workflows and support the ongoing optimization of data entry processes.

Required Skills And Qualifications – Data Entry And Management Program

• Diploma or bachelor's degree in Business Administration, Information Management, Computer Science, or a related field.
• Proven attention to detail and commitment to data accuracy.
• Strong typing skills and proficiency with Microsoft Excel, Google Sheets, and digital data management tools.
• Basic analytical and problem-solving abilities to detect and resolve data discrepancies.
• Effective verbal and written communication skills in Arabic and English.
• Ability to work independently and as part of a collaborative team in a fast-paced environment.
• Discretion and integrity in handling confidential data.

Core Competencies – Thriving in a Data Entry Role at Niceone

• Highly organized with excellent time management skills.
• Adaptable and able to learn new digital tools and data entry systems quickly.
• Accountability, reliability, and professionalism in all job functions.
• Positive attitude, willingness to seek feedback, and a dedication to continuous improvement.
• Respect for diversity and inclusivity, valuing all perspectives in the workplace.

What Niceone Offers – Grow Your Data Management Career

• A collaborative and inclusive environment committed to growth, learning, and professional development.
• Access to cutting-edge digital tools and best practices in e-commerce data management.
• Coaching and mentorship from experienced professionals across multiple departments.
• Opportunities for advancement and permanent employment based on demonstrated performance.
• Flexible work arrangements to support work-life balance and wellbeing.

How to Apply – Start Your Data Entry Journey at Niceone

If you are enthusiastic about contributing to Niceone's digital transformation through accurate data management, we encourage you to apply for our Data Entry position today. We invite applications from candidates of all genders, backgrounds, and experiences, and are committed to an equitable and empowering workplace. Elevate your career—submit your application and join Niceone in shaping the next chapter of e-commerce innovation

(Data Entry Position, Located In: Riyadh)

About Us:

Abunayyan Holding, established in 1950, is a leading company with over 4,500 employees across Saudi Arabia, East Asia, and North Africa. We operate in various industries including gas, energy, oil, and water, and manage 14 strategic business units. Our mission is to drive sustainable growth and innovation through dedicated professionals who share our commitment to excellence.

Job Description:

We are looking for a talented and motivated
Data entry
to join our dynamic team. The successful candidate will play a key role in
Low-Risk degree.
This position offers an exciting opportunity.

Key Responsibilities and Job Specific technical Skills:

• Excellent communication skills both verbal and written, and attention to detail
• Excellent computer and system skills, including Microsoft Excel, Word, etc.
• Strong desire to work with people, on the manufacturing floor and with customer interface, excellent follow-up and execution skills.

Requirements:

• At less diploma degree with 1-2 years' experience in similar role with switchgear manufacturing factory.
• Previous experience with SAP is a plus.
• Capable of managing and prioritizing multiple time-sensitive tasks in a dynamic environment
• Demonstrates analytical skills with data and problem resolution

What We Offer:

• Opportunities for career growth and development.
• A collaborative and innovative work environment.
• A lot of competitive advantage
• If you are interested and ready to join a forward-thinking team and want to know more, please submit your application through LinkedIn here.

We look forward to hearing from you

Good Luck

Posted On: Wednesday, October 15th, 2025

Description

Job Summary:

The Controlled & Narcotic Drug Data Entry Clerk is responsible for accurately recording, maintaining, and monitoring all transactions related to controlled and narcotic drugs in compliance with hospital policies, Ministry of Health (MOH) regulations, and other relevant legal requirements. The role ensures proper documentation, traceability, and reporting to support safe and effective medication management.

Key Responsibilities:

• Accurately enter all controlled and narcotic drug transactions (receiving, dispensing, returns, destruction) into the approved system and logbooks.
• Maintain and update daily narcotic balance records in accordance with MOH and hospital policies.
• Ensure that all entries are verified and signed by the authorized personnel.
• Coordinate with pharmacy staff, nursing units, and controlled drug custodians to reconcile records regularly.
• Generate daily, weekly, and monthly reports related to controlled and narcotic drugs.
• Support internal and external audits by providing accurate data and required documentation.
• Report any discrepancies or unusual activities immediately to the Narcotic Officer / Pharmacy Manager.
• Assist in maintaining strict security and confidentiality of controlled drug records.
• Participate in training and ensure full compliance with legal and institutional guidelines.

Requirements

Qualifications and Requirements:

• Bachelor's degree in Pharmacy or a related healthcare field.
• Minimum 1 year of experience in pharmacy or medical data entry (preferred experience with narcotic and controlled drugs).
• Familiarity with MOH regulations related to controlled substances.
• Proficiency in computer systems and data entry software.
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to work under pressure and maintain confidentiality.

Skills and Competencies:

• Strong communication and coordination skills.
• High level of accuracy and accountability.
• Knowledge of pharmaceutical terminology and documentation standards.
• Ability to work effectively in a team and with minimal supervision.
• Strong ethical and compliance mindset.

Languages

At Hosuk Travels , accuracy and efficiency in handling data are vital to delivering excellent travel and tourism services. We are seeking a detail-oriented and organized Data Entry Executive to join our team in Riyadh . The ideal candidate will be responsible for maintaining accurate records, updating client and operational data, and supporting smooth administrative processes.

• Accurately enter and update client information, bookings, and other operational data into company databases.
• Verify and cross-check data for completeness and accuracy.
• Maintain organized digital and physical records for easy retrieval.
• Support the administrative and finance teams in preparing reports and documentation.
• Manage sensitive information with confidentiality and professionalism.
• Assist in generating periodic reports and summaries as required by management.
• Identify and correct errors or inconsistencies in data entries.
• Collaborate with other departments to ensure timely and accurate information flow.
• Perform general administrative support tasks as assigned.

• High school diploma or bachelor’s degree in Business Administration, Information Management, or related field.
• 1–3 years of experience in data entry or administrative roles.
• Strong typing skills with attention to detail and accuracy.
• Proficiency in MS Office, especially Excel, and familiarity with database systems.
• Good organizational and time management skills.
• Ability to maintain confidentiality and meet deadlines efficiently.

At Hosuk Travels , we value precision, reliability, and teamwork. Joining our Riyadh office as a Data Entry Executive offers the opportunity to contribute to a professional environment where accurate data management supports exceptional travel services.

• Working on collecting information and examining it to ensure its accuracy.
• Entering data and customer account information from documents and completing this process within the previously specified deadline.
• Ensuring no mistakes, shortcomings, or conflicts occur in the data entry process, in addition to ensuring the accuracy of the obtained results.
• Collecting and sorting data sources in order to prepare and process these sources for the task of entering them into the computer.

Required Qualifications and Experience:

• High school diploma or higher.
• No previous experience required, proficiency in using computers, especially Microsoft Office programs, is preferred.
• Communication and interpersonal skills.
• Possessing tact and a presentable appearance.
• Preference for individuals with disabilities.