197 Office Administrator jobs in Saudi Arabia

Overview

Pipecare is looking for an experienced and passionate Office Administrator to join their organization.

Candidates who can also assist in office cleaning/maintenance are encouraged to apply.

Office Administrator maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking up and delivering items; serving customers. Besides that Office Assistant is in charge of car fleet management, monitors the work of the drivers, arranges their schedule and controls the attendance.

• Preparing letters, reports, memos, other documents required.
• Answering phone calls and directing them to appropriate parties or receives and forwards messages.
• Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution.
• Create, transcribe and distribute meeting agendas and minutes
• File and retrieve project documents, records and reports

• Supervise office drivers and coordinate their daily work
• Approve attendance for office drivers
• Manage the pick-up and drop-off of LIN SCAN personnel and guests
• Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence.
• Office Cleaning & Maintenance
• Preparing and serving tea/coffee

• BS degree or equivalent in a relevant discipline

• 5 years office administration background
• Excellent communication skills and Fluency in English
• Ability to work proactively in a professional, confident manner
• Ability to work under pressure and to tight deadlines

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

• Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.
• Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.
• Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.
• Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.
• Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

• Combo Tools: Use multiple measurement systems in various combinations.
• Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Overview

We are a trusted recruitment partner for organizations across the Middle East. Established in 2016, we specialize in delivering unparalleled talent solutions by leveraging our strategic market presence and understanding of evolving industry dynamics.

Our customer is seeking an Office Administrator to contribute to success in the Admin/Senior domain.

• Bachelor’s degree in a relevant field
• 3–7 years of relevant experience
• Strong communication and collaboration skills
• Proficiency with industry-standard tools/software
• Ability to manage multiple tasks and deadlines
• Knowledge of compliance and governance standards
• Experience in the related industry
• Strong problem-solving and analytical skills
• Ability to work in cross-functional teams
• Fluency in English; Arabic is a plus
• Proven track record of delivering results
• Adaptability to fast-paced environments

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. Webook.com is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. Webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

• Provide general administrative support to ensure the smooth operation of the office.
• Manage and distribute incoming and outgoing correspondence, including emails, letters, and packages.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
• Maintain office supplies inventory and place orders when necessary.
• Handle and prioritize incoming requests and inquiries from internal and external stakeholders.
• Assist in the preparation of reports, presentations, and other documents as required.
• Manage office facilities, including maintenance, repairs, and security.
• Ensure that office equipment, such as computers, printers, and telecommunication systems, are in good working condition.
• Coordinate with vendors and service providers for office-related services.
• Implement and maintain office policies and procedures to ensure efficiency and adherence to company standards.
• Support the onboarding process for new employees, including setting up workstations and providing necessary equipment and resources.
• Maintain and update physical and electronic records and files.
• Ensure the confidentiality and security of sensitive information and documents.
• Develop and implement record-keeping systems to facilitate easy retrieval of information.
• Conduct regular audits to ensure data accuracy and compliance with record-keeping policies and regulations.
• Coordinate the disposal and archiving of records in accordance with retention guidelines.

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Proven experience as an office administrator, office assistant, or similar role.
• Familiarity with office management procedures and basic accounting principles.
• Knowledge of office equipment and computer systems.
• Strong written and verbal communication skills in the local language.
• Proficiency in using office software and applications.
• Ability to handle stressful situations and resolve conflicts effectively.
• Strong organizational and multitasking skills.
• Proficient in office management software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools.
• Strong organizational and time management skills to handle multiple tasks and prioritize accordingly.
• Attention to detail and accuracy in handling administrative duties.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent problem-solving and decision-making abilities.
• Effective verbal and written communication skills.
• Ability to interact professionally with internal and external stakeholders at all levels.
• Strong customer service orientation and interpersonal skills.
• Ability to work well in a team environment and collaborate with colleagues.
• Ability to work in a dynamic and fast-paced environment.
• Willingness to take on new responsibilities and adapt to changing priorities.
• Demonstrated ability to work independently with minimal supervision.

About the Company

Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We’re looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere.

We are seeking a professional, highly organized Office Administrator to lead the day-to-day operations of our office in Riyadh, Kingdom of Saudi Arabia, with additional administrative oversight for our United Arab Emirates operations via Regus.

This role also includes coordination of business travel and visa processes for team members and visitors across the Middle East. The ideal candidate will thrive in a fast-paced environment, demonstrate discretion with sensitive information, and be capable of working independently while collaborating across distributed teams.

Saudi nationals are strongly encouraged to apply.

Saudi Arabia Office Operations:

• Oversee daily office operations to ensure a smooth, efficient, and professional workplace
• Maintain office supplies, manage deliveries, and coordinate with local vendors and property managers
• Issue staff and visitor access passes and support reception duties as needed
• Organize in-office events, team gatherings, and meeting logistics
• Ensure adherence to company standards and local business practices

United Arab Emirates (Remote Oversight via Regus):

• Liaise with Regus and vendors for office-related needs and logistics in the United Arab Emirates
• Coordinate scheduling and remote workspace access for United Arab Emirates-based team members and visitors

Administrative, Human Resources, and Travel Support:

• Support onboarding for new hires in Saudi Arabia and the United Arab Emirates in coordination with the People Operations team
• Maintain accurate employee documentation in line with Saudi and Emirati labor laws
• Assist with interview scheduling and recruitment logistics
• Manage local employee engagement initiatives and distribution of company-branded merchandise
• Coordinate travel bookings, hotel accommodations, and visa processing for employees and business visitors across the Middle East region
• Track and process local invoices, expense reimbursements, and vendor payments in coordination with the Finance team
• Assist in budget tracking and basic financial reporting for regional administrative activities

• Saudi nationality
• Minimum three (3) years of experience in office administration or administrative support roles
• Strong organizational and time management skills with the ability to work independently
• Professional written and verbal communication skills in English
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Knowledge of travel coordination and visa procedures across the Gulf Cooperation Council (GCC) region
• Ability to handle confidential information with professionalism and discretion
• Comfortable supporting geographically distributed teams and working across multiple time zones

• Proficiency in Arabic (spoken and written)
• Experience working with serviced office providers, such as Regus
• Familiarity with business and labor regulations in both Saudi Arabia and the United Arab Emirates
• Prior experience providing administrative support in finance or human resources departments

You're a Great Fit if You're

• A go-getter with a growth mindset. You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge
• A detail-oriented problem-solver. You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude
• Thrive in a fast-paced environment. You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company
• A collaborative team player. You focus on business success and are motivated by team accomplishment vs personal agenda
• Highly organized and results-driven. Strong prioritization skills and a dedicated work ethic are essential for you

At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.

• Graduate
• 1-2 years of similar experience
• • Solid written and verbal communication skills
• • Excellent organizational skills
• • Multitasking and time-management skills, with the ability to prioritize tasks
• .Customer service attitude

Overview

Pipecare is looking for an experienced and passionate Office Administrator to join their organization.

Candidates who can also assist in office cleaning/maintenance are encouraged to apply.

Office Administrator maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking up and delivering items; serving customers. Besides that Office Assistant is in charge of car fleet management, monitors the work of the drivers, arranges their schedule and controls the attendance.

• Preparing letters, reports, memos, other documents required.
• Answering phone calls and directing them to appropriate parties or receives and forwards messages.
• Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution.
• Create, transcribe and distribute meeting agendas and minutes
• File and retrieve project documents, records and reports

• Supervise office drivers and coordinate their daily work
• Approve attendance for office drivers
• Manage the pick-up and drop-off of LIN SCAN personnel and guests
• Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence.
• Office Cleaning & Maintenance
• Preparing and serving tea/coffee

• BS degree or equivalent in a relevant discipline

• 5 years office administration background
• Excellent communication skills and Fluency in English
• Ability to work proactively in a professional, confident manner
• Ability to work under pressure and to tight deadlines

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

• Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.
• Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.
• Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.
• Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.
• Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

• Combo Tools: Use multiple measurement systems in various combinations.
• Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. Webook.com is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. Webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

• Provide general administrative support to ensure the smooth operation of the office.
• Manage and distribute incoming and outgoing correspondence, including emails, letters, and packages.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
• Maintain office supplies inventory and place orders when necessary.
• Handle and prioritize incoming requests and inquiries from internal and external stakeholders.
• Assist in the preparation of reports, presentations, and other documents as required.
• Manage office facilities, including maintenance, repairs, and security.
• Ensure that office equipment, such as computers, printers, and telecommunication systems, are in good working condition.
• Coordinate with vendors and service providers for office-related services.
• Implement and maintain office policies and procedures to ensure efficiency and adherence to company standards.
• Support the onboarding process for new employees, including setting up workstations and providing necessary equipment and resources.
• Maintain and update physical and electronic records and files.
• Ensure the confidentiality and security of sensitive information and documents.
• Develop and implement record-keeping systems to facilitate easy retrieval of information.
• Conduct regular audits to ensure data accuracy and compliance with record-keeping policies and regulations.
• Coordinate the disposal and archiving of records in accordance with retention guidelines.

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Proven experience as an office administrator, office assistant, or similar role.
• Familiarity with office management procedures and basic accounting principles.
• Knowledge of office equipment and computer systems.
• Strong written and verbal communication skills in the local language.
• Proficiency in using office software and applications.
• Ability to handle stressful situations and resolve conflicts effectively.
• Strong organizational and multitasking skills.
• Proficient in office management software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools.
• Strong organizational and time management skills to handle multiple tasks and prioritize accordingly.
• Attention to detail and accuracy in handling administrative duties.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent problem-solving and decision-making abilities.
• Effective verbal and written communication skills.
• Ability to interact professionally with internal and external stakeholders at all levels.
• Strong customer service orientation and interpersonal skills.
• Ability to work well in a team environment and collaborate with colleagues.
• Ability to work in a dynamic and fast-paced environment.
• Willingness to take on new responsibilities and adapt to changing priorities.
• Demonstrated ability to work independently with minimal supervision.

• Graduate
• 1-2 years of similar experience
• • Solid written and verbal communication skills
• • Excellent organizational skills
• • Multitasking and time-management skills, with the ability to prioritize tasks
• .Customer service attitude

Overview

We are a trusted recruitment partner for organizations across the Middle East. Established in 2016, we specialize in delivering unparalleled talent solutions by leveraging our strategic market presence and understanding of evolving industry dynamics.

Our customer is seeking an Office Administrator to contribute to success in the Admin/Senior domain.

• Bachelor’s degree in a relevant field
• 3–7 years of relevant experience
• Strong communication and collaboration skills
• Proficiency with industry-standard tools/software
• Ability to manage multiple tasks and deadlines
• Knowledge of compliance and governance standards
• Experience in the related industry
• Strong problem-solving and analytical skills
• Ability to work in cross-functional teams
• Fluency in English; Arabic is a plus
• Proven track record of delivering results
• Adaptability to fast-paced environments