117 Office Administrator jobs in Saudi Arabia

We are hiring a
Floor Operator
to manage daily office operations and ensure smooth workflow across all administrative and facility functions.

Key Responsibilities:

• Oversee day-to-day office operations and support the reception team.
• Manage office supplies, equipment, and facility services (maintenance, security, cleaning).
• Supervise and support the reception team, ensuring high performance.
• Handle reports, budgets, and office-related documentation.
• Ensure compliance with health & safety procedures and emergency protocols.
• Act as liaison between staff and management, fostering a positive work environment.

Requirements:

• Bachelor's degree in business administration, Office Management, or related field.
• 5+ years of experience in office/facility operations or office management.
• Strong leadership, organizational, and communication skills.
• Proficiency in Microsoft Office Suite.

Working Hours:

Full-time, Sunday to Thursday (8:30 AM – 5:30 PM).

Company Description
Kanz is partnering with AVXPERTS to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Company Name: AVXPERTS

Job Description
We are looking for a capable and efficient Office Administrator. In this role, you will manage administrative tasks, coordinate office activities and provide support to our staff, demonstrating a well-organized mindset and strong problem-solving capabilities.

Job Purpose
As an Office Administrator, your primary purpose is to ensure the smooth and efficient operation of our office. You will strive to enhance productivity, create a well-organized work environment, and facilitate effective communication within the team.

Job Duties And Responsibilities

• Ensuring smooth and efficient operation of the office.
• Managing administrative tasks and coordinating office activities.
• Supporting staff through effective communication and problem-solving.
• Maintaining records and scheduling appointments.
• Enhancing productivity and creating a well-organized work environment.

Qualifications
Required Qualifications

• Strong organizational abilities.
• Effective communication skills.
• Proficiency in office software.
• Exceptional problem-solving skills.
• Experience in record maintenance.
• Experience in scheduling appointments.
• Ability to communicate effectively within a team.
• Proven experience in enhancing productivity.
• Experience in coordinating office activities.

Job
Title: Office Administrator & Support Specialist

Job Purpose:

To fully and comprehensively manage all daily office and business incubator operations, serve as the main communication hub, and ensure the provision of an organized and effective working environment for all staff and tenants (startups).

I. Key Responsibilities and Tasks

A. Office and Facilities Management:

• Take full responsibility for the complete management and organization of the office, including its cleanliness, daily maintenance, and ensuring a tidy work environment.
• Monitor and secure all necessary office supplies (stationery, hospitality items, etc.) and efficiently manage their inventory.
• Track basic attendance and punctuality of office staff and ensure their adherence to internal work rules.

B. Booking and Administrative Coordination:

• Coordinate and schedule all management and staff meetings, and manage internal and external booking arrangements.
• Oversee the booking and setup of meeting rooms for meetings and events.
• Answer incoming phone calls with high professionalism, screen calls, and route them to the relevant employees or departments.

C. Incubator Services Management (Leasing & Licensing):

• Manage requests for leasing office spaces or co-working desks for hosted startups.
• Follow up on and manage essential files related to government licenses and necessary work documentation for the office and hosted startups (in coordination with legal parties).
• Handle inquiries from tenants and clients regarding incubator services, fees, and administrative procedures.

II. Required Qualifications and Skills

Education & Experience:

• Diploma or Bachelor's Degree in Business Administration or Office Administration.
• Minimum of 3 years of experience
  in an office management role, preferably in a startup or business incubator environment.

Administrative Skills:

• Proven ability to manage an office entirely and handle all its needs with full responsibility.
• Skilled in dealing with suppliers and following up on maintenance and service contracts.
• Strong initiative in identifying and resolving daily operational issues of the office.

Technical and Language Skills:

• Proficient in scheduling software (such as Outlook) and Microsoft Office programs (Excel, Word).
• Fluency in both
  Arabic
  and
  English
  (spoken and written) is required for effective communication with clients and international tenants.

Job Summary

The office Admin acts mainly as the GM's personal assistant and shall perform a variety of administrative tasks and support SEL staff to work efficiently.

Roles and Responsibilities

• Acting as the point of contact among department heads, employees, clients, visitors, and other external partners.
• Managing the reception area, including greeting visitors, answering phone calls, responding to emails, and receiving all the company's shipments.
• Making Travel arrangements for GM, Managers and invited guests.
• Overseeing travel arrangements for Sysmex staff.
• Oversea Jeddah office admin assistant
• Coordinating facility management in office locations.
• Supporting indoors and outdoors company events.
• Planning for company events and ensuring Sysmex staff participate in external events.
• Contracting with third parties like travel agencies, couriers, and suppliers.
• Managing a team of office helpers and overseeing their leaves and expenses.
• Participate in employee happiness activities like office celebrations, recognition, and gifts.
• Attending non-confidential meetings with the GM and being in charge of Minutes of meeting and follow-up with involved parties.
• Managing office stock of giveaways, promotional materials, and other occasional items.
• Overseeing and maintaining office stationaries and ensuring their proper functioning.
• Managing office budgets and expenses.

Qualifications

• Bachelor's degree.
• Proficiency in all Microsoft Office applications.
• English language fluency.
• Well-Organized
• Advanced Time Management Skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Accountability and attention to details
• Multi-tasking Skills.
• Interpersonal Skills.

Pipecare
is looking for an experienced and passionate Office Administrator to join their organization.

Candidates who can also assist in office cleaning/maintenance are encouraged to apply.

Position Summary
Office Administrator maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers. Besides that Office Assistant is in charge of car fleet management, monitors the work of the drivers, arranges their schedule and controls the attendance.

Job Functions & Responsibilities

• Preparing letters, reports, memos, other documents required
• Answering phone calls and directing them to appropriate parties or receives and forwards messages
• Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution
• Create, transcribe and distribute meeting agendas and minutes
• File and retrieve project documents, records and reports

Car fleet management:

• Supervise office drivers and coordinate their daily work
• Approve attendance for office drivers
• Manager the pick-up and drop-off of LIN SCAN personnel and guests
• Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence
• Office Cleaning & Maintenance
• Preparing and serving tea/coffee

Qualifications

• BS degree or equivalent in a relevant discipline

Job Experience

• 5 years office administration background
• Excellent communication skills and Fluency in English
• Ability to work proactively in a professional, confident manner
• Ability to work under pressure and to tight deadlines

Physical and Mental Requirements:

• Lifting and Carrying: Ability to lift and carry up to 50 pounds
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively
• Focus and Multitasking: Ability to maintain focus and multitask effectively
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary

About PIPECARE Group:
PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

What we do:
In-Line Inspection Services
PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

Check out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links:

PIPECARE Group - YouTube
SMART AI CALIPER - Inspection Experience Like Never Before
Inspection Technologies
Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.

Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.

Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.

Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.

Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

Specialized Tools and Technologies
Combo Tools: Use multiple measurement systems in various combinations.

Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.

Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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Pipecare is looking for an experienced and passionate Office Administrator to join their organization.

Candidates who can also assist in office cleaning/maintenance are encouraged to apply.

Position Summary

Office Administrator maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers. Besides that Office Assistant is in charge of car fleet management, monitors the work of the drivers, arranges their schedule and controls the attendance.

Job Functions & Responsibilities

• Preparing letters, reports, memos, other documents required.
• Answering phone calls and directing them to appropriate parties or receives and forwards messages.
• Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution.
• Create, transcribe and distribute meeting agendas and minutes
• File and retrieve project documents, records and reports

Car fleet management:

• Supervise office drivers and coordinate their daily work
• Approve attendance for office drivers
• Manager the pick-up and drop-off of LIN SCAN personnel and guests
• Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence.
• Office Cleaning & Maintenance.
• Preparing and serving tea/coffee

Qualifications

• BS degree or equivalent in a relevant discipline

Job Experience

• 5 years office administration background
• Excellent communication skills and Fluency in English
• Ability to work proactively in a professional, confident manner
• Ability to work under pressure and to tight deadlines

Physical and Mental Requirements:

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.

About PIPECARE Group:

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

What we do:

In-Line Inspection Services

PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

Check out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links:

PIPECARE Group - YouTube

SMART AI CALIPER - Inspection experience like never before

Inspection Technologies

Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.

Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.

Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.

Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.

Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

Specialized Tools and Technologies

Combo Tools: Use multiple measurement systems in various combinations.

Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.

Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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About the Company

Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We're looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed
anywhere
.

About the Role

We are seeking a professional, highly organized Office Administrator to lead the day-to-day operations of our office in Riyadh, Kingdom of Saudi Arabia, with additional administrative oversight for our United Arab Emirates operations via Regus.

This role also includes coordination of business travel and visa processes for team members and visitors across the Middle East. The ideal candidate will thrive in a fast-paced environment, demonstrate discretion with sensitive information, and be capable of working independently while collaborating across distributed teams.

Saudi nationals are strongly encouraged to apply.

Key Responsibilities

Saudi Arabia Office Operations:

• Oversee daily office operations to ensure a smooth, efficient, and professional workplace
• Maintain office supplies, manage deliveries, and coordinate with local vendors and property managers
• Issue staff and visitor access passes and support reception duties as needed
• Organize in-office events, team gatherings, and meeting logistics
• Ensure adherence to company standards and local business practices

United Arab Emirates (Remote Oversight via Regus):

• Liaise with Regus and vendors for office-related needs and logistics in the United Arab Emirates
• Coordinate scheduling and remote workspace access for United Arab Emirates-based team members and visitors

Administrative, Human Resources, and Travel Support:

• Support onboarding for new hires in Saudi Arabia and the United Arab Emirates in coordination with the People Operations team
• Maintain accurate employee documentation in line with Saudi and Emirati labor laws
• Assist with interview scheduling and recruitment logistics
• Manage local employee engagement initiatives and distribution of company-branded merchandise
• Coordinate travel bookings, hotel accommodations, and visa processing for employees and business visitors across the Middle East region
• Track and process local invoices, expense reimbursements, and vendor payments in coordination with the Finance team
• Assist in budget tracking and basic financial reporting for regional administrative activities

Required Qualifications

• Saudi nationality
• Minimum three (3) years of experience in office administration or administrative support roles
• Strong organizational and time management skills with the ability to work independently
• Professional written and verbal communication skills in English
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Knowledge of travel coordination and visa procedures across the Gulf Cooperation Council (GCC) region
• Ability to handle confidential information with professionalism and discretion
• Comfortable supporting geographically distributed teams and working across multiple time zones

Preferred Qualifications

• Proficiency in Arabic (spoken and written)
• Experience working with serviced office providers, such as Regus
• Familiarity with business and labor regulations in both Saudi Arabia and the United Arab Emirates
• Prior experience providing administrative support in finance or human resources departments

You're a Great Fit if You're

• A go-getter with a growth mindset. You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge
• A detail-oriented problem-solver. You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude
• Thrive in a fast-paced environment. You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company
• A collaborative team player. You focus on business success and are motivated by team accomplishment vs personal agenda
• Highly organized and results-driven. Strong prioritization skills and a dedicated work ethic are essential for you

Equal Opportunity Statement

At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.