12 Office Administrator jobs in Saudi Arabia

About the Company

Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We’re looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere.

We are seeking a professional, highly organized Office Administrator to lead the day-to-day operations of our office in Riyadh, Kingdom of Saudi Arabia, with additional administrative oversight for our United Arab Emirates operations via Regus.

This role also includes coordination of business travel and visa processes for team members and visitors across the Middle East. The ideal candidate will thrive in a fast-paced environment, demonstrate discretion with sensitive information, and be capable of working independently while collaborating across distributed teams.

Saudi nationals are strongly encouraged to apply.

Saudi Arabia Office Operations:

• Oversee daily office operations to ensure a smooth, efficient, and professional workplace
• Maintain office supplies, manage deliveries, and coordinate with local vendors and property managers
• Issue staff and visitor access passes and support reception duties as needed
• Organize in-office events, team gatherings, and meeting logistics
• Ensure adherence to company standards and local business practices

United Arab Emirates (Remote Oversight via Regus):

• Liaise with Regus and vendors for office-related needs and logistics in the United Arab Emirates
• Coordinate scheduling and remote workspace access for United Arab Emirates-based team members and visitors

Administrative, Human Resources, and Travel Support:

• Support onboarding for new hires in Saudi Arabia and the United Arab Emirates in coordination with the People Operations team
• Maintain accurate employee documentation in line with Saudi and Emirati labor laws
• Assist with interview scheduling and recruitment logistics
• Manage local employee engagement initiatives and distribution of company-branded merchandise
• Coordinate travel bookings, hotel accommodations, and visa processing for employees and business visitors across the Middle East region
• Track and process local invoices, expense reimbursements, and vendor payments in coordination with the Finance team
• Assist in budget tracking and basic financial reporting for regional administrative activities

• Saudi nationality
• Minimum three (3) years of experience in office administration or administrative support roles
• Strong organizational and time management skills with the ability to work independently
• Professional written and verbal communication skills in English
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Knowledge of travel coordination and visa procedures across the Gulf Cooperation Council (GCC) region
• Ability to handle confidential information with professionalism and discretion
• Comfortable supporting geographically distributed teams and working across multiple time zones

• Proficiency in Arabic (spoken and written)
• Experience working with serviced office providers, such as Regus
• Familiarity with business and labor regulations in both Saudi Arabia and the United Arab Emirates
• Prior experience providing administrative support in finance or human resources departments

You're a Great Fit if You're

• A go-getter with a growth mindset. You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge
• A detail-oriented problem-solver. You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude
• Thrive in a fast-paced environment. You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company
• A collaborative team player. You focus on business success and are motivated by team accomplishment vs personal agenda
• Highly organized and results-driven. Strong prioritization skills and a dedicated work ethic are essential for you

At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.

Overview

Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We’re looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere.

About the Role

We are seeking a professional, highly organized Office Administrator to lead the day-to-day operations of our office in Riyadh, Kingdom of Saudi Arabia, with additional administrative oversight for our United Arab Emirates operations via Regus.

This role also includes coordination of business travel and visa processes for team members and visitors across the Middle East. The ideal candidate will thrive in a fast-paced environment, demonstrate discretion with sensitive information, and be capable of working independently while collaborating across distributed teams.

Saudi nationals are strongly encouraged to apply.

• Oversee daily office operations to ensure a smooth, efficient, and professional workplace
• Maintain office supplies, manage deliveries, and coordinate with local vendors and property managers
• Issue staff and visitor access passes and support reception duties as needed
• Organize in-office events, team gatherings, and meeting logistics
• Ensure adherence to company standards and local business practices
• United Arab Emirates (Remote Oversight via Regus):
  • Liaise with Regus and vendors for office-related needs and logistics in the United Arab Emirates
  • Coordinate scheduling and remote workspace access for United Arab Emirates-based team members and visitors
• Administrative, Human Resources, and Travel Support:
  • Support onboarding for new hires in Saudi Arabia and the United Arab Emirates in coordination with the People Operations team
  • Maintain accurate employee documentation in line with Saudi and Emirati labor laws
  • Assist with interview scheduling and recruitment logistics
  • Manage local employee engagement initiatives and distribution of company-branded merchandise
  • Coordinate travel bookings, hotel accommodations, and visa processing for employees and business visitors across the Middle East region
  • Track and process local invoices, expense reimbursements, and vendor payments in coordination with the Finance team
  • Assist in budget tracking and basic financial reporting for regional administrative activities

• Minimum three (3) years of experience in office administration or administrative support roles
• Strong organizational and time management skills with the ability to work independently
• Professional written and verbal communication skills in English
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Knowledge of travel coordination and visa procedures across the Gulf Cooperation Council (GCC) region
• Ability to handle confidential information with professionalism and discretion
• Comfortable supporting geographically distributed teams and working across multiple time zones

• Proficiency in Arabic (spoken and written)
• Experience working with serviced office providers, such as Regus
• Familiarity with business and labor regulations in both Saudi Arabia and the United Arab Emirates
• Prior experience providing administrative support in finance or human resources departments

• A go-getter with a growth mindset. You’re intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge
• A detail-oriented problem-solver. You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude
• Thrive in a fast-paced environment. You’re energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company
• A collaborative team player. You focus on business success and are motivated by team accomplishment vs personal agenda
• Highly organized and results-driven. Strong prioritization skills and a dedicated work ethic are essential for you

At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.

• Mid-Senior level

• Full-time

• Administrative

• Software Development

Overview

Jobs for Humanity is partnering with incomms to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Company Name: incomms

We are looking for a competent Administration Professional to join our team. In this role, you would be responsible for ensuring the smooth operation of our organization through a wide range of administrative tasks, central to the effectiveness and efficiency of our business processes.

Job Purpose

The purpose of the role is to facilitate smooth internal operations within our organization by managing daily administrative tasks, coordinating schedules, responding to correspondence, maintaining records, and providing support to the various departments. This role plays a critical part in maintaining our office systems and processes, thereby driving organizational success.

• Coordinating schedules and meetings
• Handling all types of correspondence
• Maintaining records and databases
• Supporting multiple departments with their daily tasks
• Ensuring an efficient and functional office environment
• Maintaining and improving office systems and processes

• Proven experience in administration
• Excellent organizational abilities
• Strong communication skills
• High attention to detail
• Proficiency in office software programs
• Excellent problem-solving skills
• Ability to prioritize and multi-task effectively

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Technology, Information and Internet

• Graduate
• 1-2 years of similar experience
• • Solid written and verbal communication skills
• • Excellent organizational skills
• • Multitasking and time-management skills, with the ability to prioritize tasks
• .Customer service attitude

Position Responsibilities

• Manages and maintains the President of Boeing Saudi Arabia’s work schedule.
• Coordinates and processes domestic and international business travel arrangements for the President of Boeing Saudi Arabia.
• Monitors designated business traveler's logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges to ensure timely and accurate reimbursement.
• Collects and compiles data to provide visibility of status for traveler's review and / or signature.
• Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals.etc.) including the President’s when needed.
• Records and transcribes minutes of meetings, coordinates and follows up on action points.
• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Ensures proper management of electronic and manual filling systems.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Plans and implements logistics for senior executive level internal and external events.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Ensures effective running of office and facilities managements including procurement of office supplies and logistics.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Meets and welcomes President’s visitors.
• Provides guidance to less experienced employees.
• Responds to out-of working-hours emergencies.
• Builds good relationships with internal and external stakeholders, coordinate for any delegation of tasks and ensures accomplishments.

• Prior experience as an office administrator, office assistant or relevant role
• Demonstrable mastery of written and spoken English (this will be tested onsite)
• Excellent organizational, prioritization and leadership skills
• Excellent knowledge of MS Office
• Works under minimal supervision

• Qualification in Office Management or Business Administration
• Qualifications in secretarial studies will be an advantage
• Familiarity with office management procedures

Education / experience typically acquired through basic education (e.g. High School diploma / GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school / Associate+5 years' related work, Bachelor+2 years' related work, etc.).

This position does not offer relocation or immigration support for non-residents. Candidates must live in the immediate area or relocate at their own expense.

This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Saudi Arabia law. Employment is subject to the candidate's ability to satisfy all Saudi Arabia labor and immigration formalities

Language Requirements: Not Applicable

Education: Not Applicable

Relocation: Relocation assistance is not a negotiable benefit for this position.

Security Clearance: This position does not require a Security Clearance.

Visa Sponsorship: Employer willing to sponsor applicants for employment visa status.

Contingent Upon Award Program: This position is not contingent upon program award

Shift: Not a Shift Worker (Saudi Arabia)

Join us today and make a difference in people's lives!

We are seeking a highly organized, proactive, and detail-oriented Office Administrator to oversee the daily administrative operations of our new office in Riyad (Saudi Arabia). The ideal candidate will be responsible for maintaining a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture.

• Provide office leadership and administrative support to the team
• Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information
• Manage day-to-day office operations and ensure a well-organized and professional environment.
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping.
• In coordination with HR, management of employment contracts through the online portal, management and maintenance of employees' Visa/work permits
• Monthly payroll process management in coordination with HR and Finance
• Supervise and support administrative staff and office reception as needed.
• Act as the primary point of contact for office vendors, service providers, and building management.
• Maintain and manage office budgets, expenses, and petty cash.
• Assist with onboarding new employees, including workstation setup and orientation.
• Organize company events, meetings, and team-building activities.
• Ensure compliance with health and safety regulations and company policies.
• Manage calendars, prepare reports, and support senior management with administrative tasks.
• Monitor office efficiency and implement improvements where necessary.

• Proven experience as an Office Administrator, Administrative Specialist, or similar role.
• Fluent in both Arabic and English
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving mindset with attention to detail.
• Willingness and ability to work a flexible schedule when necessary
• Proven track record of demonstrating knowledge and understanding of compliance topics

Bachelor's degree from an accredited university or college (or a high school diploma)

LivaNova values equality and diversity. We are committed to ensuring that our recruitment process is fair, transparent and free from unlawful discrimination. Our selection process is driven by the key demands/requirements for the role rather than bias or discrimination on the basis of a candidate’s sex, gender identity, age, marital status, veteran status, non-job-related disability/handicap or medical condition, family status, sexual orientation, religion, color, ethnicity, race or any other legally protected classification.

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons posing as LivaNova recruiters or employees. The scammers may attempt to solicit confidential, personal information, such as a social security number, or your financial information. LivaNova will never ask for fees prior/during/after the application process, nor will we ask for banking details or personal financial information in return for the assurance of employment. If you are concerned that an offer of employment might be a scam or that the recruiter is not legitimate, please verify by searching for “See Open Jobs” on and check that all recruitment emails come from an @livanova.com email address.

• Entry level

• Full-time

• Administrative

• Medical Equipment Manufacturing

Overview

Executive Office Administrator

Company: Boeing Middle East Regional Office

Business Support Services – Executive Office Administrator (UAMLID)

Boeing Saudi Arabia is looking for an experienced Executive Office Administrator to join our business support team in Riyadh, Saudi Arabia .

• Coordinates and processes domestic and international business travel arrangements
• Monitors designated traveler logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collects and compiles data to provide visibility of status for traveler review and/or signature
• Creates, edits and maintains electronic and written communication
• Tracks and maintains information relative to department and business operations
• Verbally communicates a wide variety of information to multiple audiences; processes and screens incoming and outgoing communication to ensure proper dissemination of information
• Prioritizes and schedules management-level employee time and availability
• Tracks and maintains designated conference room schedules for availability and efficient use of resources
• Coordinates with appropriate focal(s) to support acquisition and maintenance of resources
• Orders and maintains office supplies
• Plans and implements logistics for senior executive level internal and external events
• Provides guidance to less experienced employees; works under minimal supervision

• Manages and maintains the President of Boeing Saudi Arabia’s work schedule
• Coordinates and processes domestic and international business travel arrangements for the President
• Monitors traveler logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges for timely reimbursement
• Collects and compiles data to provide visibility of status for traveler review and/or signature
• Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals, etc.) including the President’s when needed
• Records and transcribes minutes of meetings; coordinates and follows up on action points
• Processes and screens incoming and outgoing communication and correspondence for proper dissemination
• Ensures proper management of electronic and manual filing systems
• Tracks and maintains information relative to department and business operations
• Verbally communicates a wide variety of information to multiple audiences
• Prioritizes and schedules management-level employee time and availability
• Plans and implements logistics for senior executive level internal and external events
• Tracks and maintains designated conference room schedules for availability and resource efficiency
• Ensures effective running of office and facilities management including procurement of office supplies and logistics
• Coordinates with appropriate focal(s) to support acquisition and maintenance of resources
• Meets and welcomes President’s visitors
• Provides guidance to less experienced employees
• Responds to out-of-hours emergencies
• Builds good relationships with internal and external stakeholders; coordinates delegation of tasks and ensures accomplishments

• Prior experience as an office administrator, office assistant or relevant role
• Demonstrable mastery of written and spoken English (this will be tested onsite)
• Excellent organizational, prioritization and leadership skills
• Excellent knowledge of MS Office
• Works under minimal supervision

• Qualification in Office Management or Business Administration
• Qualifications in secretarial studies will be an advantage
• Familiarity with office management procedures

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).

This position does not offer relocation or immigration support for non-residents. Candidates must live in the immediate area or relocate at their own expense.

This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Saudi Arabia law. Employment is subject to the candidate's ability to satisfy all Saudi Arabia labor and immigration formalities.

Language Requirements: Not Applicable

Education: Not Applicable

Relocation: Relocation assistance is not a negotiable benefit for this position.

Security Clearance: This position does not require a Security Clearance.

Visa Sponsorship: Employer willing to sponsor applicants for employment visa status.

Contingent Upon Award Program: This position is not contingent upon program award

Shift: Not a Shift Worker (Saudi Arabia)

Overview

Boeing Saudi Arabia is looking for an experienced Executive Office Administrator to join our business support team in Riyadh, Saudi Arabia. The successful candidate should have extensive hands-on experience of different aspects of the Office Administrator role and the ability to develop solutions to a variety of complex problems using established company policies, practices, and procedures. The Executive Office Administrator will report to the President of Boeing Saudi Arabia.

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

• Coordinates and processes domestic and international business travel arrangements
• Monitors travel logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement
• Collects and compiles data to provide visibility of status for review and/or signature
• Creates, edits and maintains electronic and written communication
• Tracks and maintains information relative to department and business operations
• Verbally communicates information to multiple audiences; processes and screens incoming and outgoing communication and correspondence
• Prioritizes and schedules management-level employee time and availability
• Maintains conference room schedules and coordinates resources
• Coordinates with focal points to support acquisition and maintenance of resources
• Orders and maintains office supplies
• Plans and implements logistics for senior executive level internal and external events
• Provides guidance to less experienced employees and works under minimal supervision
• Meets and welcomes President’s visitors; responds to out-of-hours emergencies
• Builds good relationships with internal and external stakeholders

• Manages and maintains the President of Boeing Saudi Arabia’s work schedule
• Coordinates domestic and international travel arrangements for the President
• Monitors travel logistics, processes expense reports and reconciles corporate credit card charges
• Collects data to provide status visibility for travel-related decisions
• Manages phone calls, communications, and correspondence for the President as needed
• Records and transcribes minutes of meetings and follows up on action items
• Processes and screens incoming and outgoing communication
• Maintains electronic and physical filing systems
• Maintains department and business operations information
• Communicates to multiple audiences; prioritizes and schedules executive time
• Plans logistics for senior executive level events and maintains conference room schedules
• Manages office facilities and procurement of supplies
• Coordinates with stakeholders for resources and welcomes visitors
• Provides guidance to less experienced staff
• Responds to after-hours emergencies
• Builds relationships with internal and external stakeholders and coordinates delegation of tasks

• Prior experience as an office administrator, office assistant or relevant role
• Demonstrable mastery of written and spoken English
• Excellent organizational, prioritization and leadership skills
• Excellent knowledge of MS Office
• Works under minimal supervision

• Qualification in Office Management or Business Administration
• Secretarial studies qualifications are an advantage
• Familiarity with office management procedures

Education/experience typically acquired through basic education (e.g., High School diploma/GED) and typically 7 or more years of related work experience, or an equivalent combination of education and experience.

• This position does not offer relocation or immigration support for non-residents. Candidates must live in the immediate area or relocate at their own expense.
• This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll.
• Applications will be accepted until Sept. 22, 2025.
• Export Control: This is not an Export Control position.
• Relocation: Relocation assistance is not negotiable.
• Visa Sponsorship: Employer willing to sponsor employment visa status.
• Shift: Not a Shift Worker (Saudi Arabia)
• Equal Opportunity Employer: We do not discriminate in recruitment or employment on any grounds; we are committed to diversity and inclusion and support accommodations during the recruitment process as needed.

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