73 Office Admin jobs in Saudi Arabia

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• The Office Manager plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment.
• This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel.

• Executive Support to the General Manager
  • Act as the primary point of contact between the GM and internal/external stakeholders.
  • Manage the GM’s schedule, meetings, and travel arrangements.
  • Prepare reports, presentations, and correspondence on behalf of the GM.
  • Assist in confidential matters, maintaining discretion and professionalism at all times.
• Office Administration & Operations Management
  • Oversee the day-to-day office operations to ensure efficiency and organization.
  • Manage office supplies, office equipment maintenance, and vendor contracts.
  • Maintain digital and physical filing systems for administrative and hotel records.
  • Ensure compliance with company policies, procedures, and industry regulations.
  • Act as a liaison between departments to ensure seamless communication and coordination.
• Guest Relations Support
  • Assist with high-profile member and VIP guest requests on behalf of the GM.
  • Handle inquiries and complaints with professionalism and a service-first mindset.
  • Ensure that all administrative tasks align with the hotel’s luxury service standards.
  • Organize and oversee executive-level hotel events as needed.
• HR & Staff Coordination Support
  • Assist the HR department with staff scheduling, onboarding, and documentation.
  • Help coordinate employee engagement initiatives and internal communications.
  • Monitor and track employee performance reviews, training, and compliance.
  • Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.
  • Assist finance director with basic financial tasks such as invoice processing, expense tracking, and petty cash management.
  • Work with finance director to ensure timely submission of financial reports.
  • Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.
• Event & Meeting Coordination
  • Organize and coordinate executive meetings, including agenda preparation and minutes recording.
  • Assist events manager in planning and executing hotel events, board meetings, and VIP gatherings when needed.
  • Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.
• IT & Communication Support
  • Manage office communications, including emails, phone calls, and internal messaging systems.
  • Assist in maintaining digital records and supporting IT-related administrative tasks.
  • Ensure seamless use of digital tools for guest bookings, event planning, and member communications.
• Safety, Quality & Environment
  • Apply safety, quality and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude.
  • Contribute to the identification of opportunities for continuous improvement of department’s systems, processes and practices considering international best practice, improvement of business processes, cost reduction and productivity improvement.

Qualification and Experience

• Bachelor’s degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality, or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite, CRM software, and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion and professionalism.
• Strong multitasking, organizational, and problem-solving skills.
• Ability to work in a fast-paced, high-pressure environment while maintaining attention to detail.

Preferred Skills & Attributes:

• Experience working with high-net-worth individuals and VIP clientele.
• Strong customer service orientation with a refined, luxury hospitality mindset.
• Ability to anticipate the needs of executives and proactively provide solutions.
• Multilingual skills (English and Arabic required, any further languages preferred but not required).

Work Environment & Expectations:

• Must be flexible to work beyond standard office hours, including evenings and weekends as needed.
• Hands-on role requiring active engagement with staff, members, and executives.
• Professional appearance and demeanor required to uphold the hotel’s prestige.

Note: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

• Mid-Senior level

• Full-time

• Administrative, General Business, and Customer Service

• Hospitality

Job Purpose

The Office Manager plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment. This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel.

• Executive Support to the General Manager
  • Act as the primary point of contact between the GM and internal/external stakeholders.
  • Manage the GM’s schedule, meetings, and travel arrangements.
  • Prepare reports, presentations, and correspondence on behalf of the GM.
  • Assist in confidential matters, maintaining discretion and professionalism at all times.
• Office Administration & Operations Management
  • Oversee the day-to-day office operations to ensure efficiency and organization.
  • Manage office supplies, office equipment maintenance, and vendor contracts.
  • Maintain digital and physical filing systems for administrative and hotel records.
  • Ensure compliance with company policies, procedures, and industry regulations.
  • Act as a liaison between departments to ensure seamless communication and coordination.
• Guest Relations Support
  • Assist with high-profile member and VIP guest requests on behalf of the GM.
  • Handle inquiries and complaints with professionalism and a service-first mindset.
  • Ensure that all administrative tasks align with the hotel’s luxury service standards.
  • Organize and oversee executive-level hotel events as needed.
• HR & Staff Coordination Support
  • Assist the HR department with staff scheduling, onboarding, and documentation.
  • Help coordinate employee engagement initiatives and internal communications.
  • Monitor and track employee performance reviews, training, and compliance.
  • Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.
• Financial & Procurement Support
  • Assist finance director with basic financial tasks such as invoice processing, expense tracking, and petty cash management.
  • Work with the finance director to ensure timely submission of financial reports.
  • Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.
• Event & Meeting Coordination
  • Organize and coordinate executive meetings, including agenda preparation and minutes recording.
  • Assist events manager in planning and executing hotel events, board meetings, and VIP gatherings when needed.
  • Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.
• IT & Communication Support
  • Manage office communications, including emails, phone calls, and internal messaging systems.
  • Assist in maintaining digital records and supporting IT-related administrative tasks.
  • Ensure seamless use of digital tools for guest bookings, event planning, and member communications.
• Safety, Quality & Environment
  • Apply safety, quality and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.
• Continuous Improvement
  • Contribute to the identification of opportunities for continuous improvement of department’s systems, processes and practices considering international best practice, improvement of business processes, cost reduction and productivity improvement.

Qualification and Experience

• Bachelor’s degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality, or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite, CRM software, and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion and professionalism.
• Strong multitasking, organizational, and problem-solving skills.
• Ability to work in a fast-paced, high-pressure environment while maintaining attention to detail.

Preferred Skills & Attributes:

• Experience working with high-net-worth individuals and VIP clientele.
• Strong customer service orientation with a refined, luxury hospitality mindset.
• Ability to anticipate the needs of executives and proactively provide solutions.
• Multilingual skills (English and Arabic required, any further languages preferred but not required).

Work Environment & Expectations:

• Must be flexible to work beyond standard office hours, including evenings and weekends as needed.
• Hands-on role requiring active engagement with staff, members, and executives.
• Professional appearance and demeanor required to uphold the hotel’s prestige.

Get AI-powered advice on this job and more exclusive features.

• The Office Manager plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment.
• This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel.

• Executive Support to the General Manager
  • Act as the primary point of contact between the GM and internal/external stakeholders.
  • Manage the GM's schedule, meetings, and travel arrangements.
  • Prepare reports, presentations, and correspondence on behalf of the GM.
  • Assist in confidential matters, maintaining discretion and professionalism at all times.
• Office Administration & Operations Management
  • Oversee the day-to-day office operations to ensure efficiency and organization.
  • Manage office supplies, office equipment maintenance, and vendor contracts.
  • Maintain digital and physical filing systems for administrative and hotel records.
  • Ensure compliance with company policies, procedures, and industry regulations.
  • Act as a liaison between departments to ensure seamless communication and coordination.
• Guest Relations Support
  • Assist with high-profile member and VIP guest requests on behalf of the GM.
  • Handle inquiries and complaints with professionalism and a service-first mindset.
  • Ensure that all administrative tasks align with the hotel's luxury service standards.
  • Organize and oversee executive-level hotel events as needed.
• HR & Staff Coordination Support
  • Assist the HR department with staff scheduling, onboarding, and documentation.
  • Help coordinate employee engagement initiatives and internal communications.
  • Monitor and track employee performance reviews, training, and compliance.
  • Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.
  • Assist finance director with basic financial tasks such as invoice processing, expense tracking, and petty cash management.
  • Work with finance director to ensure timely submission of financial reports.
  • Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.
• Event & Meeting Coordination
  • Organize and coordinate executive meetings, including agenda preparation and minutes recording.
  • Assist events manager in planning and executing hotel events, board meetings, and VIP gatherings when needed.
  • Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.
• IT & Communication Support
  • Manage office communications, including emails, phone calls, and internal messaging systems.
  • Assist in maintaining digital records and supporting IT-related administrative tasks.
  • Ensure seamless use of digital tools for guest bookings, event planning, and member communications.
• Safety, Quality & Environment
  • Apply safety, quality and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude.
  • Contribute to the identification of opportunities for continuous improvement of department's systems, processes and practices considering international best practice, improvement of business processes, cost reduction and productivity improvement.

Qualification and Experience

• Bachelor's degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality, or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite, CRM software, and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion and professionalism.
• Strong multitasking, organizational, and problem-solving skills.
• Ability to work in a fast-paced, high-pressure environment while maintaining attention to detail.

Preferred Skills & Attributes:

• Experience working with high-net-worth individuals and VIP clientele.
• Strong customer service orientation with a refined, luxury hospitality mindset.
• Ability to anticipate the needs of executives and proactively provide solutions.
• Multilingual skills (English and Arabic required, any further languages preferred but not required).

Work Environment & Expectations:

• Must be flexible to work beyond standard office hours, including evenings and weekends as needed.
• Hands-on role requiring active engagement with staff, members, and executives.
• Professional appearance and demeanor required to uphold the hotel's prestige.

Note: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

• Mid-Senior level

• Full-time

• Administrative, General Business, and Customer Service

• Hospitality

The Office Manager plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment. This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel.

• Executive Support to the General Manager
  • Act as the primary point of contact between the GM and internal/external stakeholders.
  • Manage the GM's schedule, meetings, and travel arrangements.
  • Prepare reports, presentations, and correspondence on behalf of the GM.
  • Assist in confidential matters, maintaining discretion and professionalism at all times.
• Office Administration & Operations Management
  • Oversee the day-to-day office operations to ensure efficiency and organization.
  • Manage office supplies, office equipment maintenance, and vendor contracts.
  • Maintain digital and physical filing systems for administrative and hotel records.
  • Ensure compliance with company policies, procedures, and industry regulations.
  • Act as a liaison between departments to ensure seamless communication and coordination.
• Guest Relations Support
  • Assist with high-profile member and VIP guest requests on behalf of the GM.
  • Handle inquiries and complaints with professionalism and a service-first mindset.
  • Ensure that all administrative tasks align with the hotel's luxury service standards.
  • Organize and oversee executive-level hotel events as needed.
• HR & Staff Coordination Support
  • Assist the HR department with staff scheduling, onboarding, and documentation.
  • Help coordinate employee engagement initiatives and internal communications.
  • Monitor and track employee performance reviews, training, and compliance.
  • Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.
• Financial & Procurement Support
  • Assist finance director with basic financial tasks such as invoice processing, expense tracking, and petty cash management.
  • Work with the finance director to ensure timely submission of financial reports.
  • Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.
• Event & Meeting Coordination
  • Organize and coordinate executive meetings, including agenda preparation and minutes recording.
  • Assist events manager in planning and executing hotel events, board meetings, and VIP gatherings when needed.
  • Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.
• IT & Communication Support
  • Manage office communications, including emails, phone calls, and internal messaging systems.
  • Assist in maintaining digital records and supporting IT-related administrative tasks.
  • Ensure seamless use of digital tools for guest bookings, event planning, and member communications.
• Safety, Quality & Environment
  • Apply safety, quality and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.
• Continuous Improvement
  • Contribute to the identification of opportunities for continuous improvement of department's systems, processes and practices considering international best practice, improvement of business processes, cost reduction and productivity improvement.

Qualification and Experience

• Bachelor's degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality, or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite, CRM software, and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion and professionalism.
• Strong multitasking, organizational, and problem-solving skills.
• Ability to work in a fast-paced, high-pressure environment while maintaining attention to detail.

Preferred Skills & Attributes:

• Experience working with high-net-worth individuals and VIP clientele.
• Strong customer service orientation with a refined, luxury hospitality mindset.
• Ability to anticipate the needs of executives and proactively provide solutions.
• Multilingual skills (English and Arabic required, any further languages preferred but not required).

Work Environment & Expectations:

• Must be flexible to work beyond standard office hours, including evenings and weekends as needed.
• Hands-on role requiring active engagement with staff, members, and executives.
• Professional appearance and demeanor required to uphold the hotel's prestige.

webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

We are seeking a detail-oriented and analytical Financial Analyst to work closely with our CEO, providing strategic financial insights and decision support. The ideal candidate will be experienced in financial modeling, budgeting, forecasting, and reporting, with a strong understanding of business dynamics. This role requires a sharp thinker with consultancy experience, fluent in both Arabic and English, and skilled in preparing high-quality reports and presentations to guide executive decision-making.

• Collaborate directly with the CEO to support financial planning, business modeling, and strategic initiatives
• Analyze financial data to evaluate company performance, identify trends, risks, and opportunities, and support investment or cost-optimization decisions
• Prepare detailed financial reports, dashboards, and high-impact presentations in both Arabic and English
• Conduct financial forecasting, variance analysis, and budget tracking to ensure alignment with business goals
• Support the development of pitch decks, investor reports, and executive summaries with strong financial narratives
• Conduct market and competitor analysis with a focus on financial performance and industry benchmarks
• Assist in defining KPIs, business objectives, and building financial roadmaps aligned with strategic plans
• Act as a liaison between the CEO and finance, operations, and other departments to ensure data-driven alignment

• Bachelor's degree in Finance, Accounting, Economics, or a related field (MBA or professional certification is a plus)
• Minimum of 3 years of experience in financial analysis, preferably within consultancy or strategic roles
• Strong analytical and quantitative skills with the ability to interpret complex financial data
• Proficiency in financial modeling and advanced Excel/Google Sheets; experience with budgeting and forecasting tools
• Excellent verbal and written communication skills in both Arabic and English
• High proficiency in Google Workspace (Docs, Slides, Sheets) for creating professional presentations and reports
• Strong organizational skills and ability to manage multiple priorities under tight deadlines

• Seniority level: Associate
• Employment type: Full-time
• Job function: Analyst
• Industries: IT Services and IT Consulting

Overview

Administrative Assistant • Provide administrative or secretarial support to a department and/or Manager. Typical duties include general clerical, receptionist and project based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under close supervision, works to complete defined tasks in accordance with standard procedures. Supports general business operations by providing simply administrative support activities. Basic oral and written communication skills are required. Entry level job which requires a high school diploma or equivalent.

Administrative Assistant for Malayalees in Medina, Saudi Arabia


We are seeking a highly organized and detail-oriented Administrative Assistant to provide support for our Malayalee community in Medina, Saudi Arabia. As an Administrative Assistant, you will be responsible for a variety of administrative tasks including managing schedules, organizing meetings and events, maintaining records and databases, and coordinating with various departments.

Responsibilities:
- Manage schedules and appointments for community leaders and members
- Organize meetings, events, and activities
- Maintain records and databases related to community projects and initiatives
- Coordinate with different departments to ensure smooth communication and execution of tasks
- Handle incoming calls, emails, and inquiries from community members
- Assist with the preparation of reports, presentations, and other documents as needed
- Monitor office supplies inventory and place orders when necessary
- Perform general administrative tasks such as filing, scanning, and data entry

Requirements:
- Fluency in Malayalam is required; proficiency in English is preferred but not necessary
- Proven experience as an administrative assistant or similar role
- Familiarity with office management procedures and basic accounting principles
- Excellent organizational skills with the ability to multitask effectively
- Strong communication skills (both written and verbal)
- Proficient in MS Office (Word, Excel, PowerPoint)
- Ability to maintain confidentiality and handle sensitive information with discretion

We welcome candidates who are passionate about serving their community and possess a strong work ethic. If you are a motivated individual with excellent administrative skills, we encourage you to apply for this position. This is a full-time role based in Medina. Preference will be given to Malayalee candidates residing in Saudi Arabia.

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Our company is seeking an organized and detail-oriented Administrative Assistant fluent in English and Malayalam to join our team in Medina, Saudi Arabia. The role involves supporting office operations and ensuring smooth functioning of the workplace.

1. Assist with general office tasks such as answering phones, responding to emails, and scheduling appointments.
2. Maintain and update records, files, and databases.
3. Prepare reports, memos, and other documents as needed.
4. Coordinate travel arrangements for employees.
5. Greet visitors and direct them appropriately.
6. Order office supplies and maintain inventory.
7. Organize meetings and appointments.
8. Handle incoming and outgoing mail.
9. Conduct research on assigned topics.

• Fluent in English and Malayalam (both written and verbal).
• Excellent organizational skills and ability to multitask.
• Strong communication skills with a professional demeanor.
• Proficient in Microsoft Office Suite.
• Previous administrative experience preferred but not required.

This is a full-time position based in Medina, Saudi Arabia, from 9 AM to 5 PM, Sunday through Thursday. Overtime may occasionally be required.

We offer a competitive salary based on experience, health insurance, paid time off, and career growth opportunities.

If you are detail-oriented, communicative, and capable of working under pressure, please apply by submitting your resume and cover letter. Only candidates fluent in English and Malayalam will be considered.