42 Office Admin jobs in Saudi Arabia

Lead the Future. A Hospitality Brand - For Those Who Want It All!

At Red Sea Global (RSG), we're redefining the way the world experiences travel-by creating destinations that are immersive, sustainable, and transformative. In partnership with trailblazing hospitality leaders like Equinox Hotels , we're turning this vision into reality.

Soon to rise at the heart of Amaala's Triple Bay, Equinox is developing a next-generation resort that will set new standards in performance living and holistic hospitality. At the core of this development is a one-of-a-kind staff village, purposefully designed to nurture wellbeing, connection, and an exceptional quality of life for every team member.

RSG is proud to support Equinox by spotlighting career opportunities during this critical phase of operational growth. We are committed to fostering a work environment where diversity is celebrated, integrity with members, employees, and partners is upheld, and each individual is empowered to grow and contribute meaningfully.

This collaboration is built on shared principles: innovation, regenerative thinking, lifestyle excellence, and a supportive approach to common goals. Together, we are reshaping what it means to work and lead in the world of hospitality.

If you're inspired by innovation, driven by purpose, and ready to make a lasting impact-your journey begins here.

Work Where Performance Drives Purpose. Challenge the Status Quo - Join Equinox Amaala.

Job Purpose

• The Office Manager plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment.
• This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel

Job Responsibilities

Executive Support to the General Manager

• Act as the primary point of contact between the GM and internal/external stakeholders.
• Manage the GM's schedule, meetings, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the GM.
• Assist in confidential matters, maintaining discretion and professionalism at all times.

Office Administration & Operations Management

• Oversee the day-to-day office operations to ensure efficiency and organization.
• Manage office supplies, office equipment maintenance, and vendor contracts.
• Maintain digital and physical filing systems for administrative and hotelrecords.
• Ensure compliance with company policies, procedures, and industry regulations.
• Act as a liaison between departments to ensure seamless communication and coordination.

Guest Relations Support

• Assist with high-profile member and VIP guest requests on behalf of the GM.
• Handle inquiries and complaints with professionalism and a service-first mindset.
• Ensure that all administrative tasks align with the hotel's luxury service standards.
• Organize and oversee executive-level hotel events as needed.

HR & Staff Coordination Support

• Assist the HR department with staff scheduling, onboarding, and documentation.
• Help coordinate employee engagement initiatives and internal communications.
• Monitor and track employee performance reviews, training, and compliance.
• Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.
• Assist finance director basic financial tasks such as invoice processing, expense tracking, and petty cash management.
• Work with finance director to ensure timely submission of financial reports.
• Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.

Event & Meeting Coordination

• Organize and coordinate executive meetings, including agenda preparation and minutes recording.
• Assist events manager in planning and executing hotel events, board meetings, and VIP gatherings when needed.
• Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.

IT & Communication Support

• Manage office communications, including emails, phone calls, and internal messaging systems.
• Assist in maintaining digital records and supporting IT-related administrative tasks.
• Ensure seamless use of digital tools for guest bookings, event planning, and member communications.

Safety, Quality & Environment

• Apply safety, quality and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.
• Contribute to the identification of opportunities for continuous improvement of department's systems, processes and practices considering 'international best practice', improvement of business processes, cost reduction and productivity improvement.

Job Requirements

Qualification and Experience

• Bachelor's degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality, or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite, CRM software, and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion and professionalism.
• Strong multitasking, organizational, and problem-solving skills.
• Ability to work in a fast-paced, high-pressure environment while maintaining attention to detail.

Preferred Skills & Attributes:

• Experience working with high-net-worth individuals and VIP clientele.
• Strong customer service orientation with a refined, luxury hospitality mindset.
• Ability to anticipate the needs of executives and proactively provide solutions.
• Multilingual skills (English and Arabic required, any further languages preferred but not required).

Work Environment & Expectations:

• Must be flexible to work beyond standard office hours, including evenings and weekends as needed.
• Hands-on role requiring active engagement with staff, members, and executives.
• Professional appearance and demeanor required to uphold the hotel's prestige

Note: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative, Management, and General Business
• Industries Hospitality and Wellness and Fitness Services

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• Manage daily correspondence (emails, letters, couriers, etc.)
• Handle document filing, printing, scanning, and archiving
• Maintain inventory of office supplies and place orders as needed
• Oversee day-to-day office operations to ensure a clean and organized environment
• Coordinate with maintenance, IT, and other service providers when needed
• Track office asset usage and manage logistics of office equipment
• Support HR and Finance teams with administrative tasks and documentation
• Assist in scheduling internal meetings and preparing meeting rooms
• Organize company events, workshops, and staff gatherings
• Support onboarding of new employees in Riyadh (workspace setup, orientation logistics)
• Coordinate travel arrangements for Riyadh-based staff (flights, hotels, transport)
  
  

• A Saudi Nationality is a must
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field
• Experience: 0-2 years in a similar administrative or office coordination role
• Languages: Proficiency in Arabic and English (spoken and written)
  
  

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Email Writing Proficiency
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Detail-oriented with a proactive attitude
• Professional appearance
• Attention to detail and a willingness to improve

POSITION OVERVIEW :

We are seeking a highly organized and proactive Admin & Office Manager to support daily office operations at our Riyadh office. The ideal candidate will be responsible for managing administrative tasks, ensuring smooth office functioning, and supporting internal teams with various coordination and logistical duties. This role is suitable for a motivated individual looking to grow within a dynamic and professional environment.

KEY RESPONSIILITIES :

• Manage daily correspondence (emails, letters, couriers, etc )
• Handle document filing, printing, scanning, and archiving
• Maintain inventory of office supplies and place orders as needed
• Oversee day-to-day office operations to ensure a clean and organized environment
• Coordinate with maintenance, IT, and other service providers when needed
• Track office asset usage and manage logistics of office equipment
• Support HR and Finance teams with administrative tasks and documentation
• Assist in scheduling internal meetings and preparing meeting rooms
• Organize company events, workshops, and staff gatherings
• Support onboarding of new employees in Riyadh (workspace setup, orientation logistics)
• Coordinate travel arrangements for Riyadh-based staff (flights, hotels, transport)

Requirements

REQUIREMENTS :

COMPETENCIES :

• Manage daily correspondence (emails, letters, couriers, etc )
• Handle document filing, printing, scanning, and archiving
• Maintain inventory of office supplies and place orders as needed
• Oversee day-to-day office operations to ensure a clean and organized environment
• Coordinate with maintenance, IT, and other service providers when needed
• Track office asset usage and manage logistics of office equipment
• Support HR and Finance teams with administrative tasks and documentation
• Assist in scheduling internal meetings and preparing meeting rooms
• Organize company events, workshops, and staff gatherings
• Support onboarding of new employees in Riyadh (workspace setup, orientation logistics)
• Coordinate travel arrangements for Riyadh-based staff (flights, hotels, transport)
  
  

• A Saudi Nationality is a must
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field
• Experience: 0-2 years in a similar administrative or office coordination role
• Languages: Proficiency in Arabic and English (spoken and written)
  
  

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Email Writing Proficiency
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Detail-oriented with a proactive attitude
• Professional appearance
• Attention to detail and a willingness to improve

Work with persistence, precision and purpose as an administrative anchor of our MENA team.

As an administrative assistant in Gallup's Riyadh office, you'll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You'll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you'll help us exceed our goals and deliver exceptional experiences to our clients.

What You'll Do

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
• Coordinate travel arrangements and manage calendars for MENA regional leaders
• Process and submit expenses for consulting and business development teams
• Support collections efforts by persistently following up on past-due payments
• Scan accounting-related documents
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup's legal team
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
• Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
• Register Gallup on vendor and supplier platforms
• Update contact information in the CRM system

Who We Want

• Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
• Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
• Exceptional achievers who bring discipline, dependability and follow-through to every task
• Master multitaskers who stay organized and manage competing priorities flawlessly
• Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right

What You Need

• Saudi national status with at least three years of relevant professional experience required
• Experience processing work permits and visas required
• Experience processing government billing and transactions required
• Proficiency in Microsoft Word, Outlook and Excel required
• Fluency in English and Arabic required
• A commitment to working on-site at Gallup's office required

What You'll Experience

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it's safe - and expected - to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower .

Learn more about life at Gallup .

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates' wellbeing.

Agencies: We are not partnering with agencies for this role, nor will we accept unsolicited résumés or be responsible for any fees or expenses related to such unsolicited résumés and/or applicants.

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Jobs for Humanity is partnering with DAR Cosnulting Engineers to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Company Name: DAR Cosnulting Engineers

We are looking for a dedicated and meticulous Admin Assistant to join our team. As an Admin Assistant, you will play a crucial role in smooth functioning of our office by providing key administrative support.

Job Purpose

The Admin Assistant will be instrumental in maintaining efficient office operations. They will be responsible for managing schedules, handling correspondence, organizing files, and assisting with tasks that ensure a smooth workflow. A high level of organization and attention to detail, along with excellent communication skills and proficiency in office software, are necessary to excel in this role.

Job Duties And Responsibilities

• Provide administrative support to ensure efficient operation of the office
• Manage schedules to ensure all appointments and meetings are well-coordinated
• Handle correspondence, including emails and phone calls, professionally and timely
• Organize files systematically for easy retrieval and management
• Assist with various tasks to facilitate smooth workflow
  
  

• Proven experience in administrative support and schedule management
• Excellent skills in managing and handling correspondence
• Experience in systematic file organization
• Skills in workflow facilitation
• Exceptional organizational skills
• Strong communication skills
• High proficiency in office software
• Keen attention to detail

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Non-profit Organizations

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Jobs for Humanity is collaborating with Baytonia to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.

Company Name: Baytonia

We are seeking a highly organized and efficient Administrative Assistant to join our team in Jeddah, Saudi Arabia. As an Administrative Assistant, you will play a crucial role in supporting our organization's daily operations and ensuring smooth workflow across departments. This position requires a detail-oriented individual with excellent communication skills and the ability to handle multiple tasks simultaneously.

• Provide administrative support to various departments and executives, including calendar management, meeting coordination, and travel arrangements
• Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
• Manage incoming phone calls, emails, and visitors, directing them to appropriate personnel
• Organize and maintain filing systems, both digital and physical, ensuring easy access to important documents
• Coordinate and schedule meetings, conferences, and other events, including preparation of agendas and meeting materials
• Assist with expense reports and budget tracking
• Handle confidential information with discretion and professionalism
• Collaborate with team members to streamline administrative processes and improve efficiency
• Support special projects and perform additional tasks as assigned
• Bachelor's degree in Business Administration or related field preferred
• Minimum of three years of experience in an administrative or similar role, preferably in a fast-paced corporate environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively
• Strong attention to detail and accuracy in all aspects of work
• Exceptional written and verbal communication skills
• Demonstrated ability to maintain confidentiality and exercise discretion
• Excellent interpersonal skills with the ability to interact professionally with individuals at all levels of the organization
• Problem-solving skills and ability to take initiative in a dynamic work environment
• Flexibility and adaptability to changing priorities and deadlines
• Proficiency in English; knowledge of Arabic is a plus

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Non-profit Organizations

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Job Summary:

The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the Institute. This role involves handling clerical tasks, coordinating schedules, managing documentation, and supporting various administrative processes to facilitate smooth office functions.

Key Responsibilities:

• Manage and maintain schedules, appointments, and meetings for the Office Manager and other senior staff.
• Handle correspondence, emails, and phone calls, ensuring timely responses and proper documentation.
• Organize and maintain office files, records, and documentation in accordance with Institute standards.
• Assist in preparing reports, presentations, and other documents as required.
• Support administrative tasks related to recruitment, onboarding, and employee documentation.
• Coordinate office supplies, inventory, and procurement processes to ensure a well-stocked and organized workspace.
• Assist in planning and organizing Institute events, meetings, and training sessions.
• Act as the first point of contact for visitors and inquiries, providing excellent customer service.
• Monitor and handle administrative tasks related to travel arrangements, including booking tickets, accommodations, and transport for staff.
• Collaborate with other departments to ensure the seamless execution of administrative activities.

Qualifications and Skills:

• Bachelor's degree in Business Administration, or a related field.
• Minimum of 3-5 years of experience in an administrative or clerical role.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to maintain confidentiality.
• Strong interpersonal skills and ability to work in a team-oriented environment.
• Fluency in English; knowledge of Arabic is an advantage.