6 Legal Secretary jobs in Saudi Arabia

Our client is an international law firm seeking an experienced legal secretary for their Riyadh office.

The Riyadh team will soon be joined by two international Partners, requiring candidates with the following experience:

• Experience working for an international law firm
• Ideally at least 3 years of experience
• Proficiency in English, both written and verbal
• Arabic language skills are an advantage but not mandatory
• Currently residing in Riyadh

• Build upon knowledge of legal secretarial processes, procedures, and technologies through ongoing training
• Follow established document processing methods, creating, editing, and proofreading work products for accuracy and completeness
• Transcribe handwritten materials and/or dictation
• Prepare and create documents, presentations, and spreadsheets with correct formatting
• Coordinate arrangements for meetings, including reservations and multimedia setup
• Manage attorneys’ calendars and schedules
• Maintain client contact database information
• Answer telephones, relay messages, and arrange video and teleconferences
• Prepare matter opening, conflict checks, and arrange matter closings
• Coordinate file retrieval and maintenance of firm files
• Input, review, and edit attorney/paralegal timesheets and prebills
• Volunteer for overtime when needed, promoting teamwork and productivity
• Sort mail, excluding personal or confidential items unless arranged otherwise

We seek a reliable, enthusiastic, and professional individual with proven experience as a legal secretary in an international law firm in Riyadh. Candidates with longevity on their CVs and a stable employment history are preferred.

The Senior Specialist – Legal Secretary will play a key role in supporting the governance and operational functions of the Board of Trustees (BoT) and its committees. This role involves ensuring legal compliance, managing official records, facilitating effective communication, and delivering high-quality administrative and technical support for governance-related activities.

BoT & Committee Affairs:

1. Develop and maintain the annual calendar for BoT and committee meetings, ensuring alignment with governance charters.
2. Track and follow up on delegations issued by the BoT and committees.
3. Ensure adherence to the legal governance framework across all committees.
4. Archive and maintain secure access to all committee-related documents and correspondence.
5. Maintain up-to-date records of committee members , roles, and related documentation.
6. Provide legal and governance analytical support and research on topics related to the Foundation’s operations.

Operations Management:

1. Record and manage BoT and committee delegations and assignments , ensuring timely coordination and follow-up.
2. Prepare and finalize meeting minutes , securing necessary approvals.
3. Convey verbal directives and formal delegations from the Chairperson to relevant parties, maintaining clear documentation.
4. Coordinate and schedule all committee meetings in collaboration with the Chairperson and other stakeholders.
5. Log and manage confidential correspondence and sensitive documentation securely.

Administrative Support:

1. Ensure the readiness of digital tools and devices for all BoT and committee meetings.
2. Manage incoming and outgoing correspondence , ensuring proper logging and secure communication.
3. Dispatch meeting minutes, legal correspondence, and other documentation to the BoT, committees, and executive leadership.

Bachelor’s degree in Law, Business Administration, or a related field .

4+ years of experience in corporate governance, board operations, or a similar secretariat role.

1. Deep understanding of corporate governance practices and legal documentation standards.
2. Strong proficiency in Microsoft Office , Google Suite, and familiarity with document management systems .
3. Exceptional organizational and time management skills with a high level of confidentiality.
4. Prior experience of working in KSA and good understanding of local culture and regulations.
5. Excellent written and verbal communication skills in English and Arabic.
6. Experience in coordinating high-level meetings and preparing legal documentation.
7. Ability to handle complex administrative tasks and maintain composure under pressure.
8. Prior experience supporting or coordinating Board or committee operations is highly desirable.

Relocation support, competitive compensation, housing allowance, VIP medical insurance, and the opportunity to work on a new exciting project with a group of passionate professionals. You will get the freedom to excel and make a real impact.

Our mission is to build a diverse organization where our members, regardless of background or identity, have a sense of belonging. We genuinely believe that thanks to creating a collaborative environment where different perspectives are valued, we can achieve more. Together, we want to reshape the boundaries of what is achievable in the esports domain.

The Senior Specialist – Legal Secretary will play a key role in supporting the governance and operational functions of the Board of Trustees (BoT) and its committees. This role involves ensuring legal compliance, managing official records, facilitating effective communication, and delivering high-quality administrative and technical support for governance-related activities.

BoT & Committee Affairs:

1. Develop and maintain the annual calendar for BoT and committee meetings, ensuring alignment with governance charters.
2. Track and follow up on delegations issued by the BoT and committees.
3. Ensure adherence to the legal governance framework across all committees.
4. Archive and maintain secure access to all committee-related documents and correspondence.
5. Maintain up-to-date records of committee members , roles, and related documentation.
6. Provide legal and governance analytical support and research on topics related to the Foundation’s operations.

Operations Management:

1. Record and manage BoT and committee delegations and assignments , ensuring timely coordination and follow-up.
2. Prepare and finalize meeting minutes , securing necessary approvals.
3. Convey verbal directives and formal delegations from the Chairperson to relevant parties, maintaining clear documentation.
4. Coordinate and schedule all committee meetings in collaboration with the Chairperson and other stakeholders.
5. Log and manage confidential correspondence and sensitive documentation securely.

Administrative Support:

1. Ensure the readiness of digital tools and devices for all BoT and committee meetings.
2. Manage incoming and outgoing correspondence , ensuring proper logging and secure communication.
3. Dispatch meeting minutes, legal correspondence, and other documentation to the BoT, committees, and executive leadership.

Bachelor’s degree in Law, Business Administration, or a related field .

4+ years of experience in corporate governance, board operations, or a similar secretariat role.

1. Deep understanding of corporate governance practices and legal documentation standards.
2. Strong proficiency in Microsoft Office , Google Suite, and familiarity with document management systems .
3. Exceptional organizational and time management skills with a high level of confidentiality.
4. Prior experience of working in KSA and good understanding of local culture and regulations.
5. Excellent written and verbal communication skills in English and Arabic.
6. Experience in coordinating high-level meetings and preparing legal documentation.
7. Ability to handle complex administrative tasks and maintain composure under pressure.
8. Prior experience supporting or coordinating Board or committee operations is highly desirable.

Relocation support, competitive compensation, housing allowance, VIP medical insurance, and the opportunity to work on a new exciting project with a group of passionate professionals. You will get the freedom to excel and make a real impact.

Our mission is to build a diverse organization where our members, regardless of background or identity, have a sense of belonging. We genuinely believe that thanks to creating a collaborative environment where different perspectives are valued, we can achieve more. Together, we want to reshape the boundaries of what is achievable in the esports domain.