16 Legal Administration jobs in Saudi Arabia

Our client is an international law firm seeking an experienced legal secretary for their Riyadh office.

The Riyadh team will soon be joined by two international Partners, requiring candidates with the following experience:

• Experience working for an international law firm
• Ideally at least 3 years of experience
• Proficiency in English, both written and verbal
• Arabic language skills are an advantage but not mandatory
• Currently residing in Riyadh

• Build upon knowledge of legal secretarial processes, procedures, and technologies through ongoing training
• Follow established document processing methods, creating, editing, and proofreading work products for accuracy and completeness
• Transcribe handwritten materials and/or dictation
• Prepare and create documents, presentations, and spreadsheets with correct formatting
• Coordinate arrangements for meetings, including reservations and multimedia setup
• Manage attorneys’ calendars and schedules
• Maintain client contact database information
• Answer telephones, relay messages, and arrange video and teleconferences
• Prepare matter opening, conflict checks, and arrange matter closings
• Coordinate file retrieval and maintenance of firm files
• Input, review, and edit attorney/paralegal timesheets and prebills
• Volunteer for overtime when needed, promoting teamwork and productivity
• Sort mail, excluding personal or confidential items unless arranged otherwise

We seek a reliable, enthusiastic, and professional individual with proven experience as a legal secretary in an international law firm in Riyadh. Candidates with longevity on their CVs and a stable employment history are preferred.

The Senior Specialist – Legal Secretary will play a key role in supporting the governance and operational functions of the Board of Trustees (BoT) and its committees. This role involves ensuring legal compliance, managing official records, facilitating effective communication, and delivering high-quality administrative and technical support for governance-related activities.

BoT & Committee Affairs:

1. Develop and maintain the annual calendar for BoT and committee meetings, ensuring alignment with governance charters.
2. Track and follow up on delegations issued by the BoT and committees.
3. Ensure adherence to the legal governance framework across all committees.
4. Archive and maintain secure access to all committee-related documents and correspondence.
5. Maintain up-to-date records of committee members , roles, and related documentation.
6. Provide legal and governance analytical support and research on topics related to the Foundation’s operations.

Operations Management:

1. Record and manage BoT and committee delegations and assignments , ensuring timely coordination and follow-up.
2. Prepare and finalize meeting minutes , securing necessary approvals.
3. Convey verbal directives and formal delegations from the Chairperson to relevant parties, maintaining clear documentation.
4. Coordinate and schedule all committee meetings in collaboration with the Chairperson and other stakeholders.
5. Log and manage confidential correspondence and sensitive documentation securely.

Administrative Support:

1. Ensure the readiness of digital tools and devices for all BoT and committee meetings.
2. Manage incoming and outgoing correspondence , ensuring proper logging and secure communication.
3. Dispatch meeting minutes, legal correspondence, and other documentation to the BoT, committees, and executive leadership.

Bachelor’s degree in Law, Business Administration, or a related field .

4+ years of experience in corporate governance, board operations, or a similar secretariat role.

1. Deep understanding of corporate governance practices and legal documentation standards.
2. Strong proficiency in Microsoft Office , Google Suite, and familiarity with document management systems .
3. Exceptional organizational and time management skills with a high level of confidentiality.
4. Prior experience of working in KSA and good understanding of local culture and regulations.
5. Excellent written and verbal communication skills in English and Arabic.
6. Experience in coordinating high-level meetings and preparing legal documentation.
7. Ability to handle complex administrative tasks and maintain composure under pressure.
8. Prior experience supporting or coordinating Board or committee operations is highly desirable.

Relocation support, competitive compensation, housing allowance, VIP medical insurance, and the opportunity to work on a new exciting project with a group of passionate professionals. You will get the freedom to excel and make a real impact.

Our mission is to build a diverse organization where our members, regardless of background or identity, have a sense of belonging. We genuinely believe that thanks to creating a collaborative environment where different perspectives are valued, we can achieve more. Together, we want to reshape the boundaries of what is achievable in the esports domain.

The Senior Specialist – Legal Secretary will play a key role in supporting the governance and operational functions of the Board of Trustees (BoT) and its committees. This role involves ensuring legal compliance, managing official records, facilitating effective communication, and delivering high-quality administrative and technical support for governance-related activities.

BoT & Committee Affairs:

1. Develop and maintain the annual calendar for BoT and committee meetings, ensuring alignment with governance charters.
2. Track and follow up on delegations issued by the BoT and committees.
3. Ensure adherence to the legal governance framework across all committees.
4. Archive and maintain secure access to all committee-related documents and correspondence.
5. Maintain up-to-date records of committee members , roles, and related documentation.
6. Provide legal and governance analytical support and research on topics related to the Foundation’s operations.

Operations Management:

1. Record and manage BoT and committee delegations and assignments , ensuring timely coordination and follow-up.
2. Prepare and finalize meeting minutes , securing necessary approvals.
3. Convey verbal directives and formal delegations from the Chairperson to relevant parties, maintaining clear documentation.
4. Coordinate and schedule all committee meetings in collaboration with the Chairperson and other stakeholders.
5. Log and manage confidential correspondence and sensitive documentation securely.

Administrative Support:

1. Ensure the readiness of digital tools and devices for all BoT and committee meetings.
2. Manage incoming and outgoing correspondence , ensuring proper logging and secure communication.
3. Dispatch meeting minutes, legal correspondence, and other documentation to the BoT, committees, and executive leadership.

Bachelor’s degree in Law, Business Administration, or a related field .

4+ years of experience in corporate governance, board operations, or a similar secretariat role.

1. Deep understanding of corporate governance practices and legal documentation standards.
2. Strong proficiency in Microsoft Office , Google Suite, and familiarity with document management systems .
3. Exceptional organizational and time management skills with a high level of confidentiality.
4. Prior experience of working in KSA and good understanding of local culture and regulations.
5. Excellent written and verbal communication skills in English and Arabic.
6. Experience in coordinating high-level meetings and preparing legal documentation.
7. Ability to handle complex administrative tasks and maintain composure under pressure.
8. Prior experience supporting or coordinating Board or committee operations is highly desirable.

Relocation support, competitive compensation, housing allowance, VIP medical insurance, and the opportunity to work on a new exciting project with a group of passionate professionals. You will get the freedom to excel and make a real impact.

Our mission is to build a diverse organization where our members, regardless of background or identity, have a sense of belonging. We genuinely believe that thanks to creating a collaborative environment where different perspectives are valued, we can achieve more. Together, we want to reshape the boundaries of what is achievable in the esports domain.

Do you want to love what you do at work? Do you want to make a difference, an impact, and transform people's lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. webook.com is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, and revenue, serving some of the largest mega events in the Kingdom, surpassing over 2 billion in sales. webook.com is part of the Supertech Group, which also includes UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

• Manage and organize legal documents and files.
• Draft, review, and edit legal documents, including contracts, pleadings, motions, and correspondence.
• Review and analyze all customer agreements to ensure compliance with Saudi local law and regulations.
• Provide legal guidance and advice on various legal matters, including contracts, agreements, and legal disputes.
• Stay updated on changes in Saudi legal requirements and regulations, ensuring the company's operations adhere to the latest standards.
• Address potential customer complaints and legal issues promptly and effectively, working closely with relevant departments to resolve them satisfactorily.
• Collaborate with internal stakeholders to ensure legal and regulatory compliance across all business functions.
• Monitor and assess potential legal risks and provide strategies to mitigate them.
• Develop and maintain strong relationships with external legal counsel, ensuring their assistance is sought when necessary.
• Conduct legal research and analysis to support the company's decision-making process.

• Bachelor's degree in law.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work independently and as part of a team.
• Familiarity with corporate law, contract law, and regulatory compliance.

Do you want to love what you do at work? Do you want to make a difference, an impact, and transform people's lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. is Saudi's event ticketing and experience booking platform in terms of technology, features, agility, and revenue, serving some of the largest mega events in the Kingdom, surpassing over 2 billion in sales. is part of the Supertech Group, which also includes UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

• Manage and organize legal documents and files.
• Draft, review, and edit legal documents, including contracts, pleadings, motions, and correspondence.
• Review and analyze all customer agreements to ensure compliance with Saudi local law and regulations.
• Provide legal guidance and advice on various legal matters, including contracts, agreements, and legal disputes.
• Stay updated on changes in Saudi legal requirements and regulations, ensuring the company's operations adhere to the latest standards.
• Address potential customer complaints and legal issues promptly and effectively, working closely with relevant departments to resolve them satisfactorily.
• Collaborate with internal stakeholders to ensure legal and regulatory compliance across all business functions.
• Monitor and assess potential legal risks and provide strategies to mitigate them.
• Develop and maintain strong relationships with external legal counsel, ensuring their assistance is sought when necessary.
• Conduct legal research and analysis to support the company's decision-making process.

• Bachelor's degree in law.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work independently and as part of a team.
• Familiarity with corporate law, contract law, and regulatory compliance.

Do you want to love what you do at work? Do you want to make a difference, an impact, and transform people's lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. webook.com is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, and revenue, serving some of the largest mega events in the Kingdom, surpassing over 2 billion in sales. webook.com is part of the Supertech Group, which also includes UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

• Manage and organize legal documents and files.
• Draft, review, and edit legal documents, including contracts, pleadings, motions, and correspondence.
• Review and analyze all customer agreements to ensure compliance with Saudi local law and regulations.
• Provide legal guidance and advice on various legal matters, including contracts, agreements, and legal disputes.
• Stay updated on changes in Saudi legal requirements and regulations, ensuring the company's operations adhere to the latest standards.
• Address potential customer complaints and legal issues promptly and effectively, working closely with relevant departments to resolve them satisfactorily.
• Collaborate with internal stakeholders to ensure legal and regulatory compliance across all business functions.
• Monitor and assess potential legal risks and provide strategies to mitigate them.
• Develop and maintain strong relationships with external legal counsel, ensuring their assistance is sought when necessary.
• Conduct legal research and analysis to support the company's decision-making process.

• Bachelor's degree in law.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work independently and as part of a team.
• Familiarity with corporate law, contract law, and regulatory compliance.

Get AI-powered advice on this job and more exclusive features.

Join Qiddiya Investment Company as an Executive Assistant within our Legal Department and play a vital role in supporting our legal team as we embark on a transformational journey in the entertainment and lifestyle sector of Saudi Arabia. In this essential position, you will provide comprehensive administrative support to legal counsels and executives, ensuring the effective operation of our legal functions.

Your tasks will include managing schedules, organizing meetings, preparing legal documents, and facilitating communication within the team and with external stakeholders. Your attention to detail and confidentiality will be key to supporting the legal department's objectives.

Key Responsibilities

• Provide high-level administrative support to legal counsels, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Prepare, review, and edit legal documents, contracts, and reports while ensuring compliance with legal standards
• Maintain and organize comprehensive legal records, files, and databases for easy access and retrieval
• Facilitate communication between the legal department and other departments, as well as external partners and clients
• Coordinate logistics for legal meetings, including agenda preparation, note-taking, and follow-up actions
• Assist with budgeting and financial management tasks related to the legal department, such as tracking expenses and processing invoices
• Handle confidential information with the utmost discretion and maintain strict confidentiality at all times
• Support special legal projects and initiatives as directed by legal counsels or executives
  
  
  

• Bachelor's degree in Law, Business Administration, or a related field
• A minimum of 5 years of experience in a legal administrative role or as an Executive Assistant in a legal environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal document management software
• Strong understanding of legal terminology, processes, and procedures
• Exceptional writing and communication skills, with a keen eye for detail
• Excellent organizational skills and the ability to manage multiple tasks effectively
• Strong interpersonal skills to build relationships with team members and external stakeholders
• Ability to work independently and collaboratively within a team
• Experience in payment systems
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries IT Services and IT Consulting

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Join Qiddiya Investment Company as an Executive Assistant within our Legal Department and play a vital role in supporting our legal team as we embark on a transformational journey in the entertainment and lifestyle sector of Saudi Arabia. In this essential position, you will provide comprehensive administrative support to legal counsels and executives, ensuring the effective operation of our legal functions.

Your tasks will include managing schedules, organizing meetings, preparing legal documents, and facilitating communication within the team and with external stakeholders. Your attention to detail and confidentiality will be key to supporting the legal department's objectives.

• Provide high-level administrative support to legal counsels, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare, review, and edit legal documents, contracts, and reports while ensuring compliance with legal standards.
• Maintain and organize comprehensive legal records, files, and databases for easy access and retrieval.
• Facilitate communication between the legal department and other departments, as well as external partners and clients.
• Coordinate logistics for legal meetings, including agenda preparation, note-taking, and follow-up actions.
• Assist with budgeting and financial management tasks related to the legal department, such as tracking expenses and processing invoices.
• Handle confidential information with the utmost discretion and maintain strict confidentiality at all times.
• Support special legal projects and initiatives as directed by legal counsels or executives.

• Bachelor's degree in Law, Business Administration, or a related field.
• A minimum of 5 years of experience in a legal administrative role or as an Executive Assistant in a legal environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal document management software.
• Strong understanding of legal terminology, processes, and procedures.
• Exceptional writing and communication skills, with a keen eye for detail.
• Excellent organizational skills and the ability to manage multiple tasks effectively.
• Strong interpersonal skills to build relationships with team members and external stakeholders.
• Ability to work independently and collaboratively within a team.
• Experience in payment systems.

Offering a comprehensive compensation and benefits package.