959 Junior Administrator jobs in Saudi Arabia

Be Part of a Legacy Bigger Than the Game

At
Al-Qadsiah Club
we create more than teams We're crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.

This is more than just a job It's an opportunity to be part of something larger than yourself. At Al-Qadsiah, you'll play a key role in shaping our legacy, contributing to the nation's sports vision, and making history every step of the way.

Overview:
As our Administrative Officer, you will act as the central link between departments, ensuring that daily operations run smoothly and efficiently. Your responsibilities will include managing communication, organizing and maintaining documentation, supporting leadership with scheduling and reports, and facilitating seamless operational flow across the organization.

Key Responsibilities:
Daily Coordination with Departments

• Review and follow up on daily operations with various departments.

• Ensure all departments are aligned with daily plans and deadlines.

• Identify and address any operational issues in coordination with relevant teams.

Weekly Reports to General Manager

• Collect and analyze data from different departments.

• Prepare detailed weekly performance reports, highlighting achievements, challenges, and recommendations.

• Present summaries that support decision-making and strategic planning.

Documentation and Record Management

• Maintain and organize administrative records, files, and documents.

• Ensure all records are up to date and accessible when needed.

Meeting Coordination

• Schedule and organize internal and external meetings.

• Prepare meeting agendas and take minutes.

• Follow up on tasks and decisions arising from meetings.

Basic HR Administrative Support

• Coordinate with the HR department for employee-related administrative tasks.

Daily Office Administration

• Handle email correspondence and official communications.

• Support the General Manager with assigned tasks and projects.

Process Improvement

• Identify areas for administrative process enhancement.

• Suggest and implement improvements to increase efficiency and reduce delays.

Requirements

Education

• Bachelor's degree in Business Administration or related field.

Experience

• Minimum of 2 years' experience in a similar administrative role.

Skills

• Strong communication and coordination skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and analytical abilities.
• Ability to handle multiple tasks and work under pressure.

Benefits

Why Join Al-Qadsiah?

• Be Part of the Legacy:
  Join a club that's redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
• Experience the Culture:
  Thrive in an environment that values
  quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony
  . This is the Qadsiah Way.

Company Description

NAI Global is a leading global commercial real estate brokerage firm. With more than 300 offices strategically located across North America, Latin America, Europe, Africa, and Asia Pacific, NAI Global provides exceptional solutions to commercial real estate needs. It employs over 5,100 local market professionals managing in excess of 1.1 billion square feet of property. Annually, NAI Global completes over $20 billion in commercial real estate transactions worldwide.

Role Description

This is a full-time, on-site role for an Administrator at NAI Saudi Arabia, located in Riyadh. The Administrator will be responsible for managing office operations, coordinating schedules, handling correspondence, supporting the staff with administrative tasks, and ensuring smooth day-to-day office functions. The role also involves maintaining records, managing office supplies, and assisting in the preparation of reports and presentations.

Qualifications

• Administrative skills including office management and coordination
• Proficiency in Microsoft Office Suite and other office software
• Excellent written and verbal communication skills
• Organizational and time management skills
• Ability to work independently and as part of a team
• Experience in the real estate industry is a plus
• Bachelor's degree in Business Administration, Management, or related field preferred
• Fluent in both English and Arabic is a must

Company Description

Pioneer Power Contracting (PPC) is a petroleum services and construction company. Formed by industry experts, PPC offers comprehensive premium solutions within the upstream and downstream sectors with the agility needed in oil fields. PPC aims to be a leading provider of pipeline projects and oil field services, leveraging strong relations and joint ventures with global market leaders. We ensure the delivery of high-quality products and services to our clients and provide a solid platform for our partners locally and internationally entering the oil, gas, and pipelines market in KSA.

Role Description

This is a full-time, on-site role for an Administrator based in Dammam. The Administrator will be responsible for managing daily office operations, coordinating between departments, maintaining records, and handling administrative tasks. They will also be responsible for scheduling meetings, managing correspondence, and ensuring the smooth functioning of the office environment.

Qualifications

• Proven experience in office management, and administrative tasks
• Strong organizational and planning skills
• Proficiency in MS Office Suite and other office management software
• Excellent verbal and written communication skills in english
• Ability to multitask and prioritize workload
• Knowledge of the oil and gas industry is a plus
• Bachelor's degree in Business Administration, Management, or related field

Position Title:
 Administrator

Location:
 Jeddah, Saudi Arabia

Employment Type:
 Full-Time

Role Overview

The Administrator will be responsible for managing and supervising all day-to-day administrative operations of the company. This role requires an individual with strong organisational, leadership, and problem-solving skills who can ensure smooth workflow across departments. The Administrator will also play a vital role in managing and maintaining the company's Odoo ERP system, ensuring that it is efficiently used for HR, administrative, and operational functions.

The ideal candidate must have 
experience in Odoo ERP Administration
 along with general office administration expertise.

Key Responsibilities 1. Administrative Management

• Oversee daily administrative operations and provide leadership to the support staff.
• Maintain employee records, contracts, and official documents in an organised and secure manner.
• Supervise office maintenance, cleanliness, supplies, and inventory.
• Ensure smooth communication within the organisation and handle correspondence (emails, letters, memos).
• Manage travel arrangements, visa processing, accommodation, and transport for employees (if required).
• Monitor company policies and ensure all staff are following guidelines.
• Manage incoming and outgoing mail, courier services, and other communications.

2. Odoo ERP Administration

• Manage and configure Odoo modules related to HR, Administration, and Operations.
• Maintain accurate data entry of employees, attendance, leaves, and approvals in Odoo.
• Generate reports from Odoo for management and ensure timely submission.
• Troubleshoot issues related to Odoo and provide first-level support.
• Coordinate with Odoo support/technical team for system upgrades, bug fixes, and customisation.
• Train staff in the use of the Odoo system where necessary.

3. HR & Employee Support

• Assist the HR department with recruitment, onboarding, and employee records.
• Prepare offer letters, contracts, and official HR correspondence.
• Maintain attendance, leave records, and overtime data.
• Support in payroll processing by providing accurate attendance and employee data.
• Resolve employee queries regarding policies, HR, and administrative matters.

4. Office & IT Coordination

• Ensure all IT systems (computers, networks, printers, email systems) are functional.
• Liaise with IT vendors for technical issues, upgrades, and licensing renewals.
• Ensure proper backup of important files and company data.
• Maintain the company's digital and physical records.

5. Financial & Reporting Support

• Assist accounts/finance department with invoice preparation, petty cash management, and expense reports.
• Monitor office budgets and prepare monthly expenditure reports.
• Support management with data collection, documentation, and report generation.

Requirements & Skills

• Education:
   Bachelor's Degree in Business Administration, IT, or related field.
• Experience:
   Minimum 3–5 years of proven work experience as an Administrator, with 
  hands-on Odoo ERP experience
  .
• Strong knowledge of HR & administrative procedures.
• Excellent command of MS Office (Word, Excel, Outlook, PowerPoint).
• Strong communication skills in English (Arabic is a plus).
• Ability to multitask and manage multiple priorities under pressure.
• Strong problem-solving and decision-making skills.
• High level of confidentiality and integrity.

Salary & Benefits

• Salary:
   Will be decided 
  depending on your interview performance and experience
  .

Administrator

Riyadh, KSA

About the Job

Unipart is proud to support Saudi Arabia's Vision for 2030, supporting growth in logistics and technology, providing opportunities for development and improvement. We would like you to join us as an HR Administrator providing comprehensive administrative support across departments.

As an HR Administrator you'll manage day-to-day office operations, maintaining accurate records, supporting departmental projects, and ensuring effective communication between teams. You will ensure smooth flow of information and resources which will contribute to the achievement of departmental goals and operational efficiency.

As part of your key responsibilities you'll:

• Provide HR administrative support
• Manage and maintain accurate records, including inventory documentation, departmental files, and compliance-related documents
• Assist with the preparation of reports, presentations, and data entry as needed
• Monitor and order office supplies, ensuring the department has the resources needed for day-to-day operations
• Assist in the coordination of departmental projects and initiatives, ensuring they are completed on time and within scope
• Maintain and update standard operating procedures (SOPs)
• Contribute to continuous improvement initiatives by identifying areas for process optimisation and cost reduction within administrative functions

About You

We'd love you to have the following skills and experience, but please apply if you think you'd be able to perform well in either of these roles

Essential

• Experience within a similar HR Administrator role
• Strong analytical skills with the ability to interpret data
• Works well under pressure to meet deadlines in a fast-paced work environment
• Excellent communication skills
• Advance knowledge of MS Office, Excel and Google Workspace

Desirable

• Good Analytical Skills
• Degree Qualified

Job Description
Wood currently has an exciting opportunity for a Senior Project Administrator based in our Khobar Office in Saudi Arabia.

Designing the future. Transforming the world.
At Wood, we play our part by supporting our global clients with advanced facilities and predictable, safe and fast delivery of projects worldwide as we strive for net zero.

What We Can Offer

• Meaningful and interesting projects delivered to leaders of industry across renewables and emerging energy sectors
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Commitment to continued professional development through development plans tailored to individual needs and interests
• Global connections with leading industry experts around the world who are shaping the standards of our profession

Responsibilities

• Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
• Requires an understanding of the content of the manager's job and method of operation as well as knowledge of departmental operations and procedures.
• Organizes and maintains files of manager's correspondence, records etc. and follows up pending matters
• Acts as receptionist for the manager, screening correspondence and telephone calls
• Schedules appointments and coordinates arrangements for meetings
• Prints, organises and prepares information for meetings
• Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager's review
• Organizes and expedites flow of work through office and initiates follow up action
• Support in collecting information and data for reporting
• Populates templates and creates documents
• General office housekeeping activities as required

Qualifications
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected
Diploma in Business, management, or equivalent qualification and/or 8+ years in engineering and project management environment with expertise in management information systems

5+ years experience ideally within engineering services environment

Possess a good understanding of project Document Control System requirements

Ability to work well on their own or within a team

Good communication skills

Excellent interpersonal skills

About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Wood currently has an exciting opportunity for a Senior Project Administrator based in our Khobar Office in Saudi Arabia.

Designing the future. Transforming the world.

At Wood, we play our part by supporting our global clients with advanced facilities and predictable, safe and fast delivery of projects worldwide as we strive for net zero.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across renewables and emerging energy sectors
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Commitment to continued professional developmen t through development plans tailored to individual needs and interests

• Global connections with leading industry experts around the world who are shaping the standards of our profession

• Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.

• Requires an understanding of the content of the manager's job and method of operation as well as knowledge of departmental operations and procedures.
• Organizes and maintains files of manager's correspondence, records etc. and follows up pending matters
• Acts as receptionist for the manager, screening correspondence and telephone calls
• Schedules appointments and coordinates arrangements for meetings
• Prints, organises and prepares information for meetings
• Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager's review
• Organizes and expedites flow of work through office and initiates follow up action
• Support in collecting information and data for reporting
• Populates templates and creates documents
• General office housekeeping activities as required

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected:

Diploma in Business, management, or equivalent qualification and/or 8+ years in engineering and project management environment with expertise in management information systems

5+ years experience ideally within engineering services environment

Possess a good understanding of project Document Control System requirements

Ability to work well on their own or within a team

Good communication skills

Excellent interpersonal skills

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

About The Role

As a Project Administrator in our PMO team, you will play a critical role in supporting project deliverables, document control, quality assurance, and administrative functions. This evergreen posting is to build a pipeline of qualified candidates for upcoming opportunities across the AMEP region.

Key Responsibilities

• Maintain project documentation and control systems in line with SJ’s policies and HSEQ standards.
• Support project managers with deliverables, reporting, and client submissions.
• Provide administration support including meeting coordination, reporting, and onboarding.
• Assist with project financials: resourcing, invoicing, and closure activities.
• Build strong client and stakeholder relationships through effective communication and high-quality outputs.

What We’re Looking For

• Prior experience in project administration or document control in a corporate environment.
• Strong MS Office and document management skills.
• Excellent time management and organisational abilities.
• Strong interpersonal and communication skills with a collaborative mindset.
• Attention to detail and ability to work independently.

Qualifications

• High school or equivalent with business curriculum (essential).
• Project Management Fundamentals Certificate IV (desirable).

Why Join Us?

Surbana Jurong Group is a global multidisciplinary consultancy with a vision to deliver sustainable solutions that transform communities. In this role, you will have the opportunity to support iconic projects in the Middle East, develop professionally, and work alongside diverse and talented teams.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

Entry level

Full-time

Project Management and Information Technology

Professional Services

We are an equal opportunities employer and welcome applications from all qualified candidates.

We are hiring an experienced Contracts professional, who is accountable for the management of the contracts team deployed on various projects. Contract execution support is given to Project Management team who acts on behalf of the client (Khafji Joint Operations, KJO) and delivers the program of projects.

The role will also be involved in review of early-stage deliverables (FEL1 and FEL2), as far as procurement and contracting strategy is concerned, produced by KJO front end development department.

Bachelor’s Degree in Engineering /Business Administration or Equivalent closely related field.

Fourteen (14) years of experience in project management activities, project contract administration, procurement, communication and contract writing skills including, at least Seven (7) years in related contract activities for major Oil and Gas/Petrochemical projects. Excellent knowledge of various contracting types and strategies related to project executions. Good knowledge of claims causes, analysis and preventive actions.

Note: To apply, please visit the company's career website.