190 Junior Admin jobs in Saudi Arabia

Provide administrative support to the GM or relevant functional manager and their team.

Assist in secretarial and administrative tasks, including typing, preparing, and compiling reports and proposals for the department.

Develop and maintain the company's filing system.

Prepare stationery requests and ensure the regular availability of stationery.

Follow up on issued and pending invoices, expenses, advances, and other minor accounting issues, communicating with the Finance Department for approval.

Maintain and update a telephone list of technical staff and allocate contact numbers as needed.

Coordinate logistics for transporting technical staff to customer sites.

Handle call duties as specified in the Call Handler’s job description.

Arrange travel logistics for team members.

Submit required reports regularly and upon request.

Respond to client inquiries and refer them to the appropriate personnel.

Provide immediate feedback on assigned tasks.

• Excellent organizational skills
• Very good communication, interpersonal, and negotiation skills
• Strong relationship-building abilities and being a team player
• Good analytical skills
• Excellent command of English

Join to apply for the Admin Assistant role at The Royal Commission for AlUla

Join to apply for the Admin Assistant role at The Royal Commission for AlUla

Job Details

Job Title in English: Admin Assistant Career Band: Support Job Title in Arabic: مساعد إداري Sector: Legal Affairs & Regulations Job Location: Riyadh General Department: Advisory and Disputes Grade: 05 Department: - Report To: Legal Advisory and Disputes VP Unit/Section: -

Job Purpose

To perform a variety of administrative tasks and support RCU senior-level managers. include managing calendars, making travel arrangements and preparing expense reports. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members

Functional Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Use various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
• Familiarity with office gadgets and applications
  
  

• Bachelor's Degree in Business Administration or a related field.
  
  

• 0-2 Years
  
  

• Balances Stakeholders - Contributes Dependently
• Being Resilient -Contributes Dependently
• Collaborates - Contributes Dependently
• Communicates Effectively - Contributes Dependently
• Record and Document Management - Advanced
• Customer Focus - Contributes Dependently
• Ensures Accountability - Contributes Dependently
• Office Management - Intermediate
• Organizing and Scheduling - Advanced
• Manages Complexity - Contributes Dependently
• Equipment and Supplies Management - Basic
• Mailing and Correspondences - Advanced
• Plans and Aligns - Contributes Dependently
• Travel and Booking Management - Intermediate
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Travel Arrangements and Hospitality

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The Job Description

1. Installing and configuring Linux operating systems and server software, disk management.
2. Installing, updating, and maintaining software packages. Managing dependencies and repositories.
3. Configuring and managing network interfaces, routing, and troubleshooting network issues.
4. Designing complex Linux-based systems and network architectures to meet organizational goals, ensuring scalability, reliability, and performance.
5. Developing long-term technical strategies and roadmaps for Linux systems, aligning with business objectives and future technology trends.
6. Creating comprehensive solutions that integrate various technologies, platforms, and services, ensuring seamless interoperability and optimal performance.
7. Designing robust security architectures, implementing advanced security measures, and ensuring compliance with industry regulations and standards.
8. Working closely with business leaders, IT teams, and vendors to understand requirements, communicate architectural decisions, and ensure alignment with business goals.
9. Creating detailed architectural documentation, presenting complex technical concepts to non-technical stakeholders, and ensuring clear communication across teams.
10. Conducting regular audits to assess system performance, security, and compliance, and implementing improvements based on findings.
11. Conducting in-depth performance analysis and optimization of Linux systems, including kernel tuning and resource management.
12. Designing and implementing high availability (HA) solutions.
13. Handling complex and escalated issues that require deep technical knowledge and problem-solving skills.
14. Adding, modifying, and removing user accounts and groups, setting permissions and ensuring secure access.

Requirements:

• VMware vSphere including vCenter, vSAN, ESXi, and vRealize:
  
  1. Installation and Configuration.
  2. Virtual Machine Management.
  3. Monitoring and Performance Tuning.
  4. Patch Management and Updates.
  5. Troubleshooting.
  6. Planning and Capacity Management.

Join to apply for the Executive Admin role at Cubic Information Systems .

Job Description

We are seeking a highly organized and proactive Executive Admin (Females Only) to support our office in Riyadh and report to the Managing Director for the KSA office. The ideal candidate must be an Arabic speaker and fluent in English. This role requires a dynamic individual capable of managing multiple tasks, providing exceptional support to our executives, and contributing to the smooth operation of our office.

Responsibilities

• Provide comprehensive administrative support to the KSA office, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Manage incoming communications, including emails and phone calls, ensuring timely responses and appropriate follow-up.
• Assist in organizing company events, meetings, and conferences, including logistics and material preparation.
• Maintain and organize files and documents, both physical and electronic, ensuring easy access and confidentiality.
• Conduct research and compile information to support executive decision-making.
• Collaborate with other team members to streamline office operations and improve efficiency.

Requirements

• A Diploma or degree in Business Administration or a related field is preferred.
• At least 2 years of experience in an administrative support role, preferably in a corporate environment in KSA.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills in both Arabic and English, written and verbal.
• Excellent organizational skills and attention to detail.
• Preferred experience in using Etimad Platform.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with a diverse team.
• This is a full-time position working from Sunday to Thursday, 8 hours a day.
• Applicants must be residents of KSA.

Benefits

• GOSI contribution covered
• Medical Insurance
• Bonus after completing the first year

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Business Development and Sales
• Industry: Software Development

Note: The job posting appears active, no indication it is expired.

Experts Vision Consulting| EVC | Full time

Riyadh, Saudi Arabia | Posted on 12/04/2024

Starting from an ambitious vision with national hands and global experiences, we aim to contribute to building a digital nation by providing consultations and smart solutions using emerging technologies. We have gained the trust of national authorities, as we have worked with more than 60 government agencies in different regions of the Kingdom, through several main fields: digital transformation, project management, crowd management, integrated corporate solutions, event and initiative management.

Key Responsibilities:

1. Provide comprehensive administrative support to the digital consulting team, including scheduling meetings, managing calendars, and organizing travel arrangements.
2. Maintain an organized filing system for project documentation and client records.
3. Assist in the coordination of project timelines, deliverables, and resources, ensuring that all tasks are completed on schedule.
4. Track project progress and prepare status updates for internal teams and clients.
5. Communication and Liaison:
6. Serve as a point of contact for internal and external stakeholders, facilitating effective communication between teams and clients.
7. Prepare and distribute meeting agendas, minutes, and follow-up actions.
8. Maintain and update databases related to client interactions, project milestones, and administrative tasks.
9. Assist in the preparation of reports and presentations for team meetings and client engagements.
10. Ensure the office environment is well-maintained, organized, and conducive to productivity.
11. Manage department’s supplies and inventory, placing orders as needed.
12. Support for Team Events:
13. Assist in organizing team-building activities, workshops, and client events, ensuring all logistical details are handled.

Qualifications:

Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Experience: 3-5 years of experience in an administrative or coordination role, preferably in a consulting environment.

Skills:

• Strong organizational and multitasking abilities, with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Ability to work independently and collaboratively within a team.

Additional Information:

• Competitive salary based on experience and qualifications.
• Additional incentives and opportunities for professional growth.

Required Experience in Years (Min / Max) : Fresher
Job Type : Onsite
Salary Budget (Min-Max Range) : 3000 – 5000 SAR
No of Openings : 2
Job Timing / Working Hours : 9 AM – 6 PM
Job Location : Dammam
Contract Duration : 3-month probation. Yearly contract.
Education : Graduate
Local Candidate or Any Other City or State Preference : Local, Saudi citizen (Dammam)
Communication Skills : Average is acceptable
Languages Known : English and Arabic
Key Competencies (Knowledge, Skills, Attitude & Behavior) : Street smart, positive, polite, and obedient. MUST HAVE A DRIVING LICENSE.

Additional Requirements :

• Marital Status : Married/Unmarried

State: Eastern Province

Postal Code: 32210

Created Date: 2024-06-20

End Date: 2025-07-11

Experience: 1 - 3 year

Openings: 1

Job Title / Position Name : Junior Admin
Department : Admin

Detailed Work Profile :

• Report updating
• Payment follow-up
• Documents receiving/delivery
• Assistant to the Managing Director
• Day-to-day tasks

Required Experience in Years (Min / Max) : Fresher
Job Type : Onsite
Salary Budget (Min-Max Range) : 3000 – 5000 SAR
No of Openings : 2
Job Timing / Working Hours : 9 AM – 6 PM
Job Location : Dammam
Contract Duration : 3-month probation. Yearly contract.
Education : Graduate
Local Candidate or Any Other City or State Preference : Local, Saudi citizen (Dammam)
Communication Skills : Average is acceptable
Languages Known : English and Arabic
Key Competencies (Knowledge, Skills, Attitude & Behavior) : Street smart, positive, polite, and obedient. MUST HAVE A DRIVING LICENSE.

Description

This position covers the following areas of expertise:

• Audit Planning
• Coordination with clients for audit schedule dates across all audits in KSA
• Vendor registration on PR/PO when required
• Follow-up on outstanding payments
• General office support
• Travel arrangements, bookings, and obtaining necessary approvals
• Printing, packaging, and dispatching certificates to customers
• Logistics management (arrangement of travel documents)
• Visa processing
• Flight ticket booking
• Travel insurance
• Hotel reservations
• Airport and local transportation arrangements
• Managing travel restrictions and related procedures
• Processing purchase requisition requests
• Preparing feasibility reports for jobs exceeding 70k
• Double-checking reimbursement forms of auditors, including receipts
• Processing invoices for technical experts and external vendors, including feasibility reports and expense approvals

Skills Required

Administration management, office coordination, travel booking, hotel booking, general administration, petty cash management, vendor management

Location

Riyadh, Saudi Arabia

Qiddiya Investment Company is looking for a proactive Admin Assistant to join our vibrant team and contribute to the success of our innovative projects. In this role, you will be responsible for providing essential administrative support to ensure smooth operations within the company. Your organizational skills and attention to detail will help maintain efficiency and productivity across various departments.

As an Admin Assistant, you will engage in a range of tasks from managing schedules and communications to assisting with project coordination. Your friendly demeanor and professional attitude will make you a vital part of our organization.

Key Responsibilities

• Provide general administrative support to team members, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Assist in the preparation of documents, reports, and presentations while ensuring accuracy and adherence to company standards
• Answer and direct phone calls, manage incoming and outgoing communications, and maintain a positive and professional company image
• Organize and maintain filing systems, both electronic and physical, ensuring easy access to important documents
• Support the coordination of team meetings and events, including logistics, agenda preparation, and note-taking
• Monitor and order office supplies, ensuring that all necessary resources are available for team members
• Act as a point of contact for internal and external stakeholders to facilitate effective communication
• Assist with special projects and initiatives as directed by supervisors or team leads
  
  

• Bachelor's degree in Business Administration or related field
• 1-2 years of experience in an administrative support role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Qiddiya Investment Company is looking for a proactive Admin Assistant to join our vibrant team and contribute to the success of our innovative projects. In this role, you will be responsible for providing essential administrative support to ensure smooth operations within the company. Your organizational skills and attention to detail will help maintain efficiency and productivity across various departments.

As an Admin Assistant, you will engage in a range of tasks from managing schedules and communications to assisting with project coordination. Your friendly demeanor and professional attitude will make you a vital part of our organization.

• Provide general administrative support to team members, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation of documents, reports, and presentations while ensuring accuracy and adherence to company standards.
• Answer and direct phone calls, manage incoming and outgoing communications, and maintain a positive and professional company image.
• Organize and maintain filing systems, both electronic and physical, ensuring easy access to important documents.
• Support the coordination of team meetings and events, including logistics, agenda preparation, and note-taking.
• Monitor and order office supplies, ensuring that all necessary resources are available for team members.
• Act as a point of contact for internal and external stakeholders to facilitate effective communication.
• Assist with special projects and initiatives as directed by supervisors or team leads.

• Bachelor’s degree in Business Administration or related field
• 1-2 years of experience in an administrative support role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).