87 Indexing Specialist jobs in Saudi Arabia

Document Controllers with 1+ year of experience.

Responsibilities include organizing, archiving, and managing project documents and reports.

Must have good skills in Microsoft Office and strong attention to detail.

Job Type: Full-time

In a world of possibilities, pursue one with endless opportunities. Imagine Next

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.

Job Description:

Parsons is looking for an amazingly talented Document Control (Saudi National) to join our team

What You'll Be Doing:

• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Distributes reports as directed by immediate supervisor.
• Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
• Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
• Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
• May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
• May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
• May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
• May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
• May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

• 8+ years of relevant work experience.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional oral and written communication skills

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars Imagine next and join the Parsons quest—APPLY TODAY

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .

In a world of possibilities, pursue one with endless opportunities. Imagine Next

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.

Job Description
Parsons is looking for an amazingly talented
Document Control (Saudi National)
to join our team

What You'll Be Doing

• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Distributes reports as directed by immediate supervisor.
• Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
• Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
• Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
• May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
• May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
• May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
• May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
• May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring

• 8+ years of relevant work experience.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional oral and written communication skills

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars Imagine next and join the Parsons quest—APPLY TODAY

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Take on a new challenge and apply your Documentation Management and Data Analysis expertise in a new cutting-edge field. You'll be work alongside passionate, motivated and dedicated teammates.You'll contribute . Day-to-day, you'll work closely with teams across the Operation & Maintanence of the Riyadh Metro Project.

You'll specifically take care of
Document Control
activities, but is not limited to the below.

• Document Management: Assist in organizing, maintaining, and updating project documentation, ensuring accuracy and compliance with company standards.

• Documentation register: Utilize input data and update document register to reflect in documentation KPI, supporting informed decision-making processes within the team.

• Collaboration: Support cross-functional teams by providing documentation and reporting assistance, facilitating efficient communication and information flow.
• Quality Assurance: Review and verify documents for completeness and consistency, ensuring that all records are current and accessible.
• Reporting: Generate routine reports using Power BI to present data insights effectively to stakeholders.

All About You
We value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:

• University Degree in Business Administration, Public Administration, Management Information Systems, or any related field
• Knowledge related to the Document Control and Documentation Management Systems
• Knowledge and understanding of Documentation Management
• Knowledge and understanding of Data Visualisation tools and practises
• Knowledge and understanding of Microsoft Excel/Word/SharePoint
• Highly self-motivated individual, able to work under your own initiative
• Fluent in English
• Knowledge of the rail or construction environment and engineering practices is a plus
• Good co-ordination and communication skills

Things you'll enjoy
Join us on a transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You'll also:

• Enjoy challenges and set-up a creer free from boring daily routines
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning programs

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Company Description

First Fix is a local market dealer in Jeddah delivering world-class projects through integrated design, engineering, and construction disciplines of mechanical, electrical, plumbing (MEP), and civil infrastructure. The company values people, innovation, and passion in providing end-to-end solutions.

Role Description

This is a full-time on-site role for a Senior Document Control professional at FirstFix.KSA located in Jeddah. The Senior Document Control role involves tasks such as documentation, document management, records management, document review, and quality control.

Qualifications

• Documentation and Document Review skills
• Document Management and Records Management expertise
• Quality Control experience
• Attention to detail and organizational skills
• Proficiency in document control software
• Excellent communication and interpersonal skills
• Previous experience in a similar role

Job Title: Document Control Supervisor – For a Leading Company

Qualification: Bachelor's Degree

Experience: 5 years in document control, with experience in construction projects. Minimum 5 years handling document control for authority contracts or equivalent

Skills & Competencies: Proficient in computer use, capable of preparing reports and documentation. Experience with E-DOX. Professional proficiency in Arabic and English

To Apply: Please send your CV to:

نوع الوظيفة: دوام كامل

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Take on a new challenge and apply your Documentation Management and Data Analysis expertise in a new cutting-edge field. You'll be work alongside passionate, motivated and dedicated teammates.You'll contribute . Day-to-day, you'll work closely with teams across the Operation & Maintanence of the Riyadh Metro Project.

You'll specifically take care of Document Control activities, but is not limited to the below.

• Document Management: Assist in organizing, maintaining, and updating project documentation, ensuring accuracy and compliance with company standards.

• Documentation register: Utilize input data and update document register to reflect in documentation KPI, supporting informed decision-making processes within the team.

• Collaboration: Support cross-functional teams by providing documentation and reporting assistance, facilitating efficient communication and information flow.

• Quality Assurance: Review and verify documents for completeness and consistency, ensuring that all records are current and accessible.

• Reporting: Generate routine reports using Power BI to present data insights effectively to stakeholders.

All about you

We value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:

• University Degree in Business Administration, Public Administration, Management Information Systems, or any related field
• Knowledge related to the Document Control and Documentation Management Systems
• Knowledge and understanding of Documentation Management
• Knowledge and understanding of Data Visualisation tools and practises
• Knowledge and understanding of Microsoft Excel/Word/SharePoint
• Highly self-motivated individual, able to work under your own initiative
• Fluent in English
• Knowledge of the rail or construction environment and engineering practices is a plus
• Good co-ordination and communication skills

Things you'll enjoy

Join us on a transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You'll also:

• Enjoy challenges and set-up a creer free from boring daily routines
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning programs

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Job Segment: Document Control, Document Management, Information Systems, Quality Assurance, Developer, Administrative, Technology

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

• Works under limited supervision.
• May take on several components of a project.
• Provides direction for team members.
• Plans and manages implementation and integration of new technologies.
• Troubleshoots problems of medium complexity and recommends appropriate action.
• Project size could range from low to medium complexity.
• Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.
• Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.
• Ensures that all local practices and activities comply with company policies and procedures.

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.