What Jobs are available for Front Desk Management in Saudi Arabia?

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day to day delivery of front-of-house, Office Management and Mobilization Logistics functional support for the Mace Arabia and the RHQ. A fast-paced role with multiple different areas of responsibility, a strong organizational mindset and attention to detail is required from the successful applicant. Customer and employee facing, the role holder will require good written and spoken English & Arabic and be experienced in communicating clearly and effectively with a wide range of people. The role-holder would cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence.

The role has day-to-day financial responsibilities associated with it.

You'll be responsible for:

• Delivering high-quality front-of-house service.
• Conduct of Office Walkthroughs for office maintenance purposes.
• Supporting the day-to-day organization of Office Mgmt. support staff, drivers and vendors as directed.
• Supporting the execution of office moves and relocations.
• Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment & reconciliation of petty cash.
• Supporting the delivery of RHQ and other team events & provision of day-to-day admin and supplier management support to Mace RHQ and programmes.
• Supporting the employee exit process by tracking the prompt return of company assets.
• Day to day administration of RHQ/Mace carpool.
• Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia.

You'll need to have:

• Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
• Experience in systematic management of data & suppliers
• Experience in management of Purchase Orders, payments, petty cash and recharging.
• Very good written & spoken ability in English. Conversational Arabic an advantage.
• Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
• Experience in using web-based applications/software.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role

• Plan, direct, coordinate, collaborate all activities on behalf of the CEO.
• Act as an adviser to the CEO and entire senior management team.
• Organize and prioritize critical issues and required information for the CEO to facilitate efficient decision making.
• Coordinate the execution of strategic initiatives and oversee projects of high importance.
• Participate in regular meetings with the Executive Management Team to discuss business issues, update processes, analyze issues, and challenge suggestions.
• Assess inquiries directed to the CEO, determine the proper course of action, and delegate to the appropriate individual to manage.
• Ensure all staff issues are addressed properly, efficiently and judiciously, and keep track of progress until resolved.
• Act as a project manager for high level, cross functional projects as assigned by the CEO.
• Help coordinate business wide procedures and work to improve existing processes for maximum clarity, efficiency and success.
• Build and maintain relationships across all departments / functions in order to influence outcomes; strengthen leadership teamwork and foster long-term partnerships that are critical to organization's success.
• Assume and supervise business operations and all day-to-day responsibilities for projects and tasks ensuring business plan is being executed within budget and given deadlines.
• Oversee all areas associated with the administration of CEO office.

Qualifications:

• A lady, representable, will be the image of the company.
• Fluent Arabic, English speaker.
• Bachelor degree holder, MBA holder is preferable.
• Excellent time management, organizational and follow-up skills.
• Excellent managerial, organizational, leadership and verbal/written communication skills.
• Analytical and strategic thinker who can plan, organize, execute and report out ideas and results.
• Experience working with an executive team to drive an organization forward in a start-up, entrepreneurial environment.
• Successful analytical experience, with ideas on how to drive the organization.

Job Type: Full-time

Company Description

Innova Healthcare Company was established in 1994 and operates under the Health House pharmacies, which are spread throughout Riyadh. The group has expanded to the central regions of Qassim and Hail, with branches also in Makkah Al-Mukarramah, and aims to be present in all regions of the Kingdom. Focusing on improving pharmaceutical activities, personal care, and health services, Innova Healthcare prioritizes customers' health, helping them to achieve a better and healthier lifestyle. The company has over 200 branches in 12 cities across Riyadh, Qassim, Hail, and Makkah Al-Mukarramah.

Job Summary:

The Senior CEO Office Management and Follow-Up Specialist will oversee administrative functions within the CEO's office, ensuring smooth operations and effective follow-up communications. This role requires exceptional organizational skills, strategic thinking, and the ability to manage high-level tasks with professionalism.

Key Responsibilities:

Executive Support:

Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.

Prepare and edit reports, presentations, and briefing documents for strategic meetings.

Follow-Up Management:

Conduct timely follow-up communications with clients, stakeholders, and team members to ensure action items are completed.

Maintain a detailed tracking system for follow-up actions and outcomes, ensuring accountability and transparency.

Office Leadership:

Manage daily operations of the CEO's office, fostering a productive and organized work environment.

Develop and implement office policies and procedures to enhance efficiency and effectiveness.

Strategic Collaboration:

Collaborate with other departments to streamline processes and improve client relations.

Support the CEO in special projects and initiatives as needed.

Qualifications:

Bachelor's degree in business administration, management, or a related field; master's degree preferred.

Minimum of 5 years of executive support or office management experience, preferably within a corporate environment.

Exceptional communication and interpersonal skills.

Strong organizational and multitasking abilities with a keen attention to detail.

Ability to maintain confidentiality and exercise discretion.

Overview
NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world's most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you

Position: Head of Department - Initiatives Management Office and Business Oversight
Reporting to: MD & CEO

Roles and responsibilities:
MD-sponsored Initiatives Oversight & Governance

• Support the MD to translate the vision and priorities into actionable strategic initiatives
• Ensure all initiatives are aligned with the company's overarching strategy, goals, and KPIs
• Act as the central coordination point for cross-functional initiatives, ensuring clarity of purpose, scope, and outcomes
• Lead the planning, prioritization, and tracking of MD-sponsored initiatives, ensuring timely delivery and impact
• Establish and manage governance frameworks, reporting mechanisms, and dashboards to track initiatives progress (identified by MD) and highlight risks or delays
• Drive accountability by monitoring initiative owners, providing escalation support when needed, and ensuring resolution of bottlenecks

Performance Monitoring & Business Progress reporting to MD

• Regularly synthesize progress updates and insights for the MD and Executive Leadership Team
• Proactively identify risks, opportunities, and interdependencies across initiatives and recommend corrective actions
• Provide structured program management discipline to MD initiatives, ensuring delivery excellence and measurable outcomes

MD Stakeholder Engagement & Communication

• Serve as a key liaison between the MD and senior executives, ensuring consistent communication and alignment on initiatives
• Support MD engagements with key stakeholders (e.g., shareholders, government entities, etc,.)
• Facilitate cross-functional collaboration by breaking silos and fostering a culture of transparency and accountability

Special studies

• Lead special studies and requests from the MD including preparing the analyses, and providing the recommendations
• Prepare high-quality reports, presentations, and communications to update the MD, Executive Leadership, and Board

‏⁦

Job Title: Project Management Office

Location: Riyadh

Company: Thirty Seven Event

About 37:

At 37, we take your journey to the next level with innovative marketing and event solutions tailored to fulfill client needs. Established in 2021 in Saudi Arabia, 37 has been dedicated to delivering exceptional marketing and event services across the Kingdom.

With a highly qualified team of professionals in the events industry, we ensure efficiency, high-quality service, and seamless operational processes. We specialize in creatively transforming our clients' ideas into impactful realities.

At 37, we proudly contribute to creating a healthy, joyful, and inspiring environment

About the Role:

The Project Management Office (PMO) is responsible for organizing and standardizing project management across the company to ensure efficiency and alignment with strategic goals.

The PMO oversees project planning, monitoring, and performance evaluation, applies modern project management methodologies, and provides administrative and technical support to project managers while delivering regular reports to senior management.

Key Responsibilities:

• Monitor and track project progress to ensure alignment with timelines and budgets.

• Prepare regular performance and progress reports (KPIs) for ongoing projects.

• Coordinate with cross-functional teams to ensure smooth project execution.

• Support risk management activities and propose corrective actions when needed.

• Develop and maintain PMO tools, templates, and reporting systems.

Required Skills & Competencies

• Strong understanding of project management methodologies (Waterfall, Agile, Hybrid).

• Proven ability to manage and track multiple projects simultaneously.

• Excellent analytical skills and ability to interpret project data effectively.

• Experience in preparing performance reports and KPI dashboards.

• Skilled in identifying project risks and developing mitigation plans.

• Strong communication skills in both Arabic and English.

• Effective coordination with cross-functional teams (Finance, Procurement, HR).

• Proficient in Microsoft Project, Advanced Excel, and Power BI.

• Hands-on experience with project management tools (e.g., ).

• High attention to detail and strong organizational skills.

• Ability to work independently and manage multiple priorities.

• Problem-solving and critical thinking mindset.

• Team player with adaptability and accountability

Role Purpose

To support the company in driving and delivering the corporate strategy and transformation initiatives by applying the necessary tools and execution frameworks to orchestrate, govern, and accelerate transformation efforts.

1. Governance & Oversight
   • Establish governance structures with clear roles, responsibilities, and escalation paths
   • Track performance using KPIs and dashboards to monitor progress and value realization
   • Enforce accountability by holding initiative owners and sponsors to their commitments
2. Change Enablement
   • Drive change management by supporting communication, training, and stakeholder engagement
   • Foster a transformation culture that encourages agility, innovation, and ownership
   • Reinforce behaviors through recognition and regular feedback loops
3. Execution Support
   • Coordinate interdependencies across initiatives to avoid duplication and bottlenecks
   • Remove roadblocks by escalating issues and reallocating resources as needed
   • Standardize processes for initiative planning, execution, and reporting
4. Value Realization
   • Track performance and benefits (e.g., cost savings, revenue growth, efficiency gains) to closure
   • Ensure initiatives deliver measurable outcomes
   • Create a single source of truth for transformation progress and impact

General Description

We are seeking a dynamic and experienced PMO Head to lead the Project Management Office of our Elevator Product Design Center in KSA. In this role, you will oversee the R&D Project Management function, ensuring seamless coordination and execution of development projects. Your strategic vision and leadership will drive efficiency and result achievement in cross-functional Project Management, fostering a collaborative environment.

Key Responsibilities:

• Leads the R&D Project Management Function and Project Management Team in KSA, what includes:
• Owns the R&D Project Portfolio, ensuring alignment of the projects with the business needs and driving clarity, transparency and feasibility of the scope, schedule, resources, budget. Sets the structure to proactively identify, evaluate, manage and communicate the project and portfolio risks, laying out
• Ensures the right Project Management Capacity and Skills to lead cross-functionally without formal authority the projects in the portfolio. Leads, coaches and develops the Project Management Team.
• Owns and ensures continuous improvement of the Standard Product Development Process (SPDP) and Project Development Governance, in collaboration with the cross-functional leading team.
• Defines KPIs and reports/communicates the Project and Project Portfolio performance to all impacted stakeholders (particular focus to the Executive level).
• Ensures Administration and Continuous improvement of the Project and Project Portfolio Management tool
• Supports the Head of R&D to get R&D strategy implemented, by supporting the scoping/planning and then taking care of the project management for Transformation

Required Qualifications/ Profile:

• Experience: minimum 10 years' experience in Project Management Office (PMO), Program Management and/ or Project Management roles, preferably within the R&D or Product Development sectors.
• Proven experience in leading/managing small teams, preferably in Project Management area.
• International experience and cultural awareness with a variety of business and cultural environments, particularly valuable knowledge and experience on KSA and/or Middle East environment.
• Ability to lead initiatives without authority in a matrix organization: create plans, drive alignment across functions and hierarchy levels and monitor implementation.
• Able to identify and resolve conflicts. Ability to build strong good working relationships with management and all project stakeholders from Executives down to the Project Team Member level.
• Strong personality to be able to convince people.
• Excellent communication and presentation skills, with the ability to convey complex information to executive-level stakeholders.
• Strong analytical and problem-solving skills, with a data-driven approach to decision-making. Ability to tailor reports and communications for the Executive level.
• Advanced Degrees such as Master's degree in Business Administration, Engineering, or a related field.
• Project Management Certification: PMP, PRINCE2, or equivalent.
• Language Skills: Fluent in English, both written and spoken.

Preferred Qualifications/Profile:

• Good knowledge of R&D processes and tools
• Industry Knowledge: Experience in the elevator or related industry.
• Change Management and Green Field: Experience in change management and new organization setup.
• Demonstrated ability to drive innovation and integrate new technologies into project management practices.
• Additional Languages: Proficiency in Arabic or other relevant languages.
• Experience New Product Launch/Gated Process;
• Customer / Supplier Relationship experience;
• Communication Skills in global/local a matrix;

Work Environment and Travel Requirements

• Ability to travel internationally (up to 30%).
• Role includes a mix of office, manufacturing site, and field environment interactions.

Summery:

The PMO (Project Management Office) Manager will be responsible for establishing, developing, and leading the PMO to ensure projects and programs are delivered in alignment with the organization's strategic objectives. This role requires a strong background in project and program management, governance, and stakeholder engagement. The PMO Manager will oversee project performance, implement best practices, and build the capabilities needed to deliver value across the portfolio.

1. PMO Governance & Framework

• Develop, implement, and maintain the PMO framework, methodologies, templates, and best practices.
• Establish governance processes to ensure accountability, transparency, and alignment with corporate strategy.
• Define and monitor project management KPIs, standards, and reporting mechanisms.

2. Portfolio & Program Management

• Manage the organizational project portfolio, including prioritization, resource allocation, and budget control.
• Oversee planning, execution, and monitoring of programs and projects to ensure alignment with business goals.
• Identify and mitigate risks, escalate critical issues, and ensure benefits realization across projects.

3. Project Delivery Support

• Provide guidance, tools, and coaching to project managers and cross-functional teams.
• Ensure methodologies (Agile, Waterfall, or Hybrid) are applied consistently and effectively.
• Facilitate project status reviews, post-project evaluations, and lessons learned to drive continuous improvement.

4. Corporate Excellence & Transformation Support

• Lead or support corporate excellence initiatives that enhance efficiency, effectiveness, and service quality.
• Collaborate with the Strategy department to align project outcomes with organizational priorities and strategic objectives.
• Integrate Lean, Six Sigma, or other improvement approaches into PMO practices.

5. Change Management & Stakeholder Engagement

• Develop and execute change management strategies to support the adoption of new systems, processes, and ways of working.
• Engage stakeholders across all levels through communication plans, workshops, and training.
• Act as a central point of contact for project performance reporting and senior management decision-making.

Qualifications & Experience

• Education:
  Bachelor's degree in Business Administration, Project Management, IT, Engineering, or related field (Master's preferred).
• Certifications:
  PMP, PRINCE2, or equivalent required; Lean/Six Sigma and Agile certifications desirable.
• Experience:
  6+ years in project/program management with at least 3–5 years in a PMO or managerial role.
• Proven track record in establishing/leading PMOs, managing complex portfolios, and supporting organizational transformation.
• Experience in developing Microsoft Power BI dashboards.

Key Competencies

• Strategic and analytical thinking.
• Strong leadership and people management.
• Excellent communication and stakeholder management.
• Ability to manage competing priorities and work under pressure.
• Proficiency in project management tools (MS Project, Primavera, Jira, etc.) and Microsoft Office Suite.

We're Hiring: Senior PMO Manager | Riyadh, Saudi Arabia

We are supporting a newly established
PIF-backed subsidiary
in Riyadh, focused on ambitious
real estate development projects
that will shape the future of the Kingdom.

To drive the success of this transformative journey, we are seeking an experienced
Senior PMO Manager
.

The Role:

As Senior PMO Manager, you will play a critical role in
establishing and structuring the PMO
from the ground up, ensuring robust governance, reporting frameworks, and delivery excellence across multiple large-scale projects. This is a unique opportunity to make a lasting impact on a high-profile organisation during its formative stages.

Key Responsibilities:

• Establishing a best-in-class PMO framework and processes.
• Leading portfolio, programme, and project governance across complex initiatives.
• Partnering with senior leadership to ensure alignment with strategic objectives.
• Driving project performance, risk management, and reporting standards.
• Mentoring and guiding teams to embed PMO best practices.

Requirements:

Proven track record in
PMO set-up and delivery
, ideally within large-scale organisations.

Background in
consulting firms such as PwC, EY, Deloitte, or KPMG
(or similar environments).

Strong experience in
real estate development, construction, or large-scale infrastructure projects
.

Ability to navigate and thrive in fast-paced, transformational environments.

Based in Riyadh (or open to relocation)

Why Join?

This is more than a job – it's a chance to be part of a
nation-shaping vision
, working on pioneering projects with one of the most ambitious organisations in the world.

If you have the expertise and ambition to help build something extraordinary, we'd love to hear from you.