191 Executive Secretary jobs in Saudi Arabia

Mafaheem Al-Emar Trading & Contracting Co.
is pleased to announce the availability of the following position:

Executive Secretary

(
Saudi Nationals Only
)

As part of our commitment to attracting qualified national talent, we are seeking a highly professional Executive Secretary to join our team at the
head office in Riyadh
, and contribute to our growing operations in a dynamic and supportive work environment.

Requirements:

• Saudi nationality is mandatory
• Minimum of
  5 years
  proven experience in executive-level secretarial roles
• Strong ability to organize and schedule meetings, prepare minutes, and follow up on official correspondence
• Excellent time management and multitasking skills
• High proficiency in
  Microsoft Office
  programs
• Professional written and verbal communication skills in both Arabic and English
• Full-time availability and a high level of discipline

What We Offer:

• Professional and collaborative work environment
• Career development opportunities
• Involvement in major projects

Work Location:

Riyadh – Head Office

Role Description

This is a full-time on-site role for an Executive Secretary located in Riyadh. The Executive Secretary will be responsible for providing executive administrative assistance, managing company secretarial work, and performing clerical tasks. Daily tasks also include managing communications, coordinating schedules, handling customer service inquiries, and ensuring the smooth operation of the executive office.

Qualifications

• Clerical Skills and Executive Administrative Assistance
• Experience in Company Secretarial Work
• Excellent Communication skills
• Strong Customer Service abilities
• Exceptional organizational and time management skills
• Ability to work diligently and independently
• Bachelor's degree in Business Administration, Secretarial Studies, or related field
• Experience in a similar role is an advantage

About Uplift

Uplift is a dynamic agency specializing in global talent search, covering EMEA, LATAM, USA, and APAC. With successful placements in 52 countries, we combine speed and cutting-edge technology to source top executive and mid-senior talent across various functions. Our innovative approach integrates global networks, AI, and advanced recruitment tools. Beyond recruitment, we engage with our audience through our podcast, newsletter, and webinars, ensuring we stay at the forefront of talent acquisition and global HR trends.

About Our Client

Join a forward-thinking technology company shaping the future of workstations and commercial hardware solutions. We are looking for a talented
Executive Secretary
for our client's growing team.

About the Role:

Provide high-level administrative support to the CEO, ensuring smooth day-to-day operations, effective communication, and optimal time management.

Job Responsibilities

Calendar Management & Appointment Scheduling

• Coordinate and maintain the CEO's calendar (meetings, calls, site visits).
• Issue reminders and gather all required materials in advance.

Internal & External Communication

• Screen and direct incoming calls; draft and send emails on behalf of CEO.
• Welcome visitors: prepare meeting rooms, arrange refreshments and materials.
• Manage postal correspondence and electronic communications (email, fax).

Document & Report Preparation

• Draft and circulate minutes of meetings; follow up on action items.
• Prepare presentations (PowerPoint), periodic reports, and executive summaries.
• Proofread and verify accuracy of official documents before CEO approval.

Travel & Event Coordination

• Book travel (air, rail), accommodation, and manage detailed itineraries.
• Organize in-house and off-site events (workshops, conferences, board meetings).

File & Records Management

• Implement and maintain both electronic and paper filing systems.
• Track various company contracts and permit expirations; remind the CEO of renewal deadlines.

General Administrative Support

• Process purchase requests, expense reports, and petty cash transactions.
• Monitor execution of the CEO's decisions by liaising with relevant departments.
• Bachelor's degree in Business Administration, Secretarial Studies, or related field.

Minimum Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies, or related field.

Minimum Experience & Knowledge

• +3 years of prior experience in executive secretarial roles or high-level administrative support within large corporations or multinational companies.
• Fluency in English written and spoken is a must.
• Fluency in Arabic written and spoken (preferred).

Skills

• Exceptional organizational skills and time management.
• Attention to detail and high degree of accuracy.
• Ability to prioritize tasks and work under pressure.
• Strong verbal and written communication abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Adaptability and quick response to changing schedules and priorities.

Benefits

Why Join?

You'll be part of a dynamic, innovation-driven environment, working on impactful AI and commercial technology solutions, collaborating with high-performing teams, and engaging directly with customers to drive technical success.

Uplift's Commitment to Diversity and Inclusion

At Uplift, we are committed to fair and equal experience for all employees and applicants, supporting the principles of Equal Opportunity Employment. We value the diverse talents and perspectives of individuals from all backgrounds, including minorities, women, and people with disabilities. We focus on creating opportunities for growth and advancement based on each person's qualifications and performance.

We are passionate about uplifting people's lives and fostering an inclusive environment where everyone is valued, regardless of race, religion, color, national origin, citizenship status, sex, sexual orientation, gender identity and expression, genetic information, marital status, age, or disability. At Uplift, everyone is welcome.

We are seeking a highly organized and proactive Executive Assistant to support the CEO in both strategic and operational capacities. This role goes beyond traditional administrative tasks—the successful candidate will manage projects, coordinate cross-functional initiatives, and act on behalf of the CEO when required. The Executive Assistant will also play a key role in reporting, tracking deliverables, and ensuring effective communication between the CEO and internal/external stakeholders.

Responsibilities

• Act as the primary point of contact for the CEO, managing communications, scheduling, and priorities.
• Represent the CEO in meetings, follow up on action items, and ensure alignment across teams.
• Prepare agendas, briefing notes, and presentations for executive-level discussions.
• Project Management & Coordination
• Lead and manage cross-departmental projects, ensuring milestones and deliverables are achieved on time.
• Monitor progress of strategic initiatives and escalate issues or risks to the CEO.
• Coordinate with department heads to align objectives, resources, and timelines.
• Track KPIs and provide insights to support data-driven decision-making.
• Reporting & Control
• Develop and maintain reporting dashboards for executive updates.
• Consolidate data from various departments into clear and actionable reports.
• Support financial and operational control processes to ensure accountability across projects.
• Provide weekly/monthly performance summaries to the CEO and board.
• Stakeholder Management
• Liaise with internal teams, board members, and external partners on behalf of the CEO.
• Ensure timely responses and follow-ups on critical matters.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications

• Bachelor's degree in Business Administration, Management, Finance, or related field (Master's preferred).
• 5+ years of experience as an Executive Assistant, Chief of Staff, or Project Manager in a fast-paced environment.
• Strong project management skills (PMP/Prince2 certification is a plus).
• Excellent analytical, reporting, and organizational skills.
• Exceptional communication and interpersonal skills.
• Ability to manage multiple priorities with a high level of independence and professionalism.

Location:
(Insert Location)

Employment Type:
Full-time

About the Role:

We are seeking a highly organized and proactive
Executive Secretary
to provide top-level administrative support to our executive team. The ideal candidate will act as the right hand to senior management, ensuring smooth day-to-day operations, effective time management, and seamless communication across the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize correspondence, reports, and presentations.
• Handle confidential information with the utmost professionalism and discretion.
• Coordinate travel arrangements, itineraries, and logistics.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Organize and maintain filing systems (digital and physical).
• Assist with meeting preparation, minutes, and follow-ups.
• Support executives in special projects and business initiatives.

Qualifications & Skills:

• Bachelor's degree in Business Administration, Management, or related field preferred.
• 2+ years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Professional demeanor and ability to handle sensitive matters with discretion.

What We Offer:

• Competitive salary package.
• A dynamic and supportive work environment.
• Opportunities for career growth and professional development.

If you are a detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced environment, we'd love to hear from you

About the Company:

At Maharah, we work on elevating the human resources sector in the region by providing manpower services for the public and private sectors and meeting the needs of the local market through an integrated service, including the services of the business sector, the individuals sector, Esnad Maharah – Nationalization Program – and the talent hub platform services. Maharah aims to provide the market with national and foreign manpower, highly qualified in more than 280 professions, as well as providing innovative solutions to human resources departments in various sectors.

Job Responsibilities
:

• Schedule and organize meetings, ensuring all necessary materials are prepared and attendees are informed.
• Monitor and verify financial transactions, ensuring accuracy and compliance with company policies.
• Prepare and format meeting minutes, official correspondence, and various reports as required.
• Act as a liaison between executives and other departments, ensuring clear and timely communication.
• Maintain organized files and records for documents, contracts, and correspondence.
• Oversee daily office operations, ensuring that all supplies and equipment are adequately maintained.
• Handle sensitive information with discretion, ensuring confidentiality is maintained at all times.
• Effectively prioritize tasks to meet deadlines and support executives in their daily activities.
• Ensure follow-up on action items from meetings and assist in tracking progress on various initiatives.
• Provide general administrative support, including scheduling appointments and managing calendars.
• Create and prepare visual presentations for meetings and reports, ensuring clarity and professionalism.

Qualifications:

• Bachelor's degree in business administration or a related field.
• One year Experience in the secretarial or office management.

Skills and characteristics
:

• Communication.
• Microsoft office.
• The ability to persuade.
• Accuracy and attention to detail.

Benefits:

• 8 hours a day with one hour flix ( 8am to 4pm) ( 9am to 5pm )
• One day remote work per month.
• Yearly bounces as per company policy.
• Yearly increment as per company policy.

Role Description

This is a full-time on-site role for an Executive Secretary / Office Manager, located in Riyadh. The Executive Secretary / Office Manager will be responsible for various day-to-day tasks including clerical duties, managing executive administrative tasks, providing company secretarial support, and delivering excellent customer service. Additionally, the role involves scheduling meetings, handling communications, and coordinating office operations.

Qualifications

• Manage and organize the executive office and ensure smooth daily operations.
• Coordinate the CEO's schedule including meetings, tasks, and travel arrangements.
• Prepare official correspondence, meeting minutes, and follow up on decisions.
• Maintain confidentiality of information and ensure effective communication with departments.
• Organize and securely maintain important files and documents.

Requirements

• Bachelor's degree in Business Administration, Languages, or a related field.
• 5–10 years of proven experience as Executive Secretary / Office Manager.
• Strong organizational, communication, and time management skills.
• Proficiency in
  Microsoft Office
  applications.
• Good command of English (written and spoken).
• Ability to work under pressure with professionalism and discretion.

ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.

Key Responsibilities

• Organize and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements
• Prepare meeting agendas, record minutes, and follow up on action items
• Screen and prioritize incoming communications, including emails and phone calls
• Draft and edit correspondence, reports, and other documents as required
• Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning
• Maintain confidentiality of sensitive information and handle data with discretion
• Assist in bookkeeping tasks and manage periodic reporting
• Support special projects and perform additional duties as assigned

Requirements

• Proven experience as an executive secretary or in a similar administrative role
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
• Strong knowledge of office procedures and basic financial principles
• Exceptional organizational and multitasking skills
• Excellent written and verbal communication abilities
• Demonstrated ability to maintain confidentiality and exercise sound judgment
• Ability to work under pressure and meet tight deadlines
• Associate's or Bachelor's degree in business administration or a related field is preferred

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Experience : 5 years