178 Executive Secretary jobs in Saudi Arabia

**Job Summary**
As Executive Secretary, you will provide comprehensive administrative support to the General Manager and senior leadership team, ensuring smooth and efficient office operations. You will manage communications, coordinate schedules, prepare reports, and assist with confidential matters - all while upholding IHG's standards of professionalism and True Hospitality.
**Key Responsibilities**
Manage and coordinate the General Manager's calendar, appointments, and meetings.
Handle incoming calls, emails, and correspondence with professionalism and discretion.
Prepare agendas, minutes, reports, and presentations for meetings and projects.
Organize travel arrangements and itineraries for executives.
Maintain confidential files and documents securely.
Coordinate communication between departments and external stakeholders.
Support special projects and assist with administrative tasks as required.
Ensure the executive office operates efficiently and adheres to company policies.
Facilitate smooth flow of information and follow up on action items.
**Required Skills & Qualifications**
Proven experience as an executive secretary or administrative assistant, preferably in hospitality.
Excellent organizational, communication, and multitasking skills.
Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
High level of discretion and confidentiality.
Ability to work independently and as part of a team.
Strong attention to detail and problem-solving abilities.
Professional attitude and appearance.
**What We Offer**
Competitive salary and benefits.
Opportunities for career growth within the IHG global network.
A dynamic and supportive work environment.
The chance to be a key contributor to executive success and hotel operations.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.

Executive Secretary Responsibilities:

- Perform accurate research and analysis.
- Coordinate arrangements, meetings and/or conferences as assigned.
- Take dictation and write correspondence.
- Compile, proofread and revise drafts of documents and reports.
- Daily record keeping and filing of documents.
- Prepare reports, presentations and correspondence accurately and swiftly.
- Create and organize information, and generate reference tools for easy use.
- Operate and maintain office equipment.
- Manage busy calendar, meeting coordination and travel arrangements.
- Professionally greet and receive guests and clients.
- Ensure efficient and effective administrative information and assistance
- Executive Secretary Requirements:

- Degree in Business Administration (desirable).
- Certificate in Business Administration or related (essential).
- Two years of experience in an executive support role.
- Methodical thinker with detailed research proficiencies.
- Thorough understanding of clerical and secretarial principles.
- Strong knowledge of databases and tracking systems.
- Fantastic organizational skills and detail oriented.
- Ability to work under pressure and meet deadlines.
- Brilliant written and verbal communication skills.
- Proficient in Microsoft Office, and business communication software.

Contract length: 12 months

**Salary**: ﷼4,500.00 - ﷼5,000.00 per month

Ability to commute/relocate:

- Riyadh: Reliably commute or planning to relocate before starting work (required)

**Job Summary**:
The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff.
- **Supervisory Responsibilities**:_
- May recruit, interview, hire, and train junior administrative staff in the department.
- **Duties/Responsibilities**:_
- Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
- **Required Skills/Abilities**:_
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- **Education and Experience**:_
- High school diploma required; Bachelors degree in Business Administration or related field preferred.

Ability to commute/relocate:

- Riyadh: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- 3 years (preferred)

**Language**:

- English as native speaker (preferred)

Willingness to travel:

- 25% (preferred)

About ARAK Lighting:
ARAK Lighting is a leading company in the lighting industry in Saudi Arabia, recognized for its commitment to quality, innovation, and partnership with reputable international brands. With a passion for lighting and a dedication to excellence, ARAK Lighting continues to illuminate spaces across the region and set industry standards.

Job Responsibilities:

• Provide administrative and clerical support to ensure efficient operation of the office.
• Answer and direct phone calls, manage correspondence (emails, letters, packages).
• Schedule meetings, appointments, and maintain calendars for management.
• Prepare and edit documents, reports, and presentations.
• Organize and maintain files, records, and databases.
• Assist in the coordination of company events and meetings.
• Liaise with internal teams and external partners as required.
• Handle confidential information with integrity and discretion.

Requirements:

• 0-2 Years Proven experience as a secretary, administrative assistant, or similar role.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Professional attitude and appearance.
• Ability to work independently and as part of a team.
• Bachelor's degree required; additional qualifications as an administrative assistant or secretary will be a plus.
• Philippine nationality would be preferable.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work with a pioneering company in the lighting industry.
• Supportive and dynamic work environment.
• Career growth and development opportunities.

#J-18808-Ljbffr

About ARAK Lighting:

ARAK Lighting is a leading company in the lighting industry in Saudi Arabia, recognized for its commitment to quality, innovation, and partnership with reputable international brands. With a passion for lighting and a dedication to excellence, ARAK Lighting continues to illuminate spaces across the region and set industry standards.

Job Responsibilities:

• Provide administrative and clerical support to ensure efficient operation of the office.
• Answer and direct phone calls, manage correspondence (emails, letters, packages).
• Schedule meetings, appointments, and maintain calendars for management.
• Prepare and edit documents, reports, and presentations.
• Organize and maintain files, records, and databases.
• Assist in the coordination of company events and meetings.
• Liaise with internal teams and external partners as required.
• Handle confidential information with integrity and discretion.
  
  
  

Requirements:

• 0-2 Years Proven experience as a secretary, administrative assistant, or similar role.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Professional attitude and appearance.
• Ability to work independently and as part of a team.
• Bachelor's degree required; additional qualifications as an administrative assistant or secretary will be a plus.
• Philippine nationality would be preferable.
  
  
  

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work with a pioneering company in the lighting industry.
• Supportive and dynamic work environment.
• Career growth and development opportunities.

#J-18808-Ljbffr

Providing high level administrative support by handling information requests, performing clerical functions such as preparing correspondence, receiving incoming calls, Arrange President appointments and visitors meeting. Data recording for the purpose of future consideration of President.
- Read and analyze incoming memos, submissions and reports in order to determine their significance and plan their distribution.
- Prepare and edit correspondence, communications, presentations and other documents
- Compile data and prepare documents record.
- Arrangement and booking of Shipment and courier of important documents
- Planning and scheduling meetings and appointments for President.
- Memos, letters and other documents using word processing, spreadsheet, database and presentations.
- Follow up on issues as directed and required by the President.
- Saudi National Preferred

**Responsibilities**:

- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system

**Requirements and skills**:

- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality

As part of our Core Business Services (CBS) team and you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

**The Opportunity**

As an executive assistant, you’ll develop your skills by providing support services to some of MENA’s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you’ll be supported in developing the career path you choose.

**Your key responsibilities**
- Provide high level support to a small group of Partners and Executives
- Organise and manage comprehensive diaries, travel and accommodation
- Prepare expense claims and timesheets on a weekly basis
- Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
- Coordinate client events, internal and external, as required within MENA

**Skills and attributes for success**
- The demonstrated ability to build relationships with internal and external stakeholders
- Exceptional written and verbal communication skills
- Intermediate in the use of Microsoft Office suites
- Excellent attention to detail and ability to multi-task
- Strong communication skills including telephone manner and interpersonal skills
- A strong team member with an ability to work across multiple teams
- Experience in a professional services environment is highly regarded.

**To qualify for the role you must have**
- A minimum of 2-3 years Previous EA experience, supporting multiple executives in a corporate environment

**Ideally, you’ll also have**
- Prior working experience in global professional services organization or mid-tier firms will be highly advantageous

**What we look for**

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization. We are interested in entrepreneurs who have the confidence to develop and promote a brand new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey.

**What we offer**

We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer:

- **
Continuous learning**:You’ll develop the mindset and skills to navigate whatever comes next.
- ** Success as defined by you**: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
- ** Transformative leadership**: We’ll give you the insights, coaching and confidence to be the leader the world needs.
- ** Diverse and inclusive culture**: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

**If you can demonstrate that you meet the criteria above, please contact us as soon as possible.**

**The exceptional EY experience. It’s yours to build.**

**EY | Building a better working world**

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

The Legal Counsel & Board Executive Secretary is a key contributor to the overall success of the organization and requires strong leadership and communication skills and the ability to develop and maintain an environment aligned with the organization’s key values.

**Key Accountabilities**:

- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
- Liaise with external regulators and advisers such as lawyers and auditors.
- Responsible for corporate disclosure and compliance with MOCI Company laws, reporting and compliance.
- Taking an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
- Monitoring corporate governance and other developments that the board and/or its committees need to know and taking the steps necessary to comply with changing regulatory and other requirements.
- Accountable for the legal advice and opinions provided to other departments, and other legal services as necessary, for the effective conduct of the company's business within the applicable legislative framework.
- Accountable as legal advisor to all areas of the company. This includes matters relating to contracts, statutory interpretation, advice on business/policy issues and regulatory issues. Oversee legal defenses on behalf of the company in contractual matters.
- Provide legal and/or strategic advice during and outside of meetings.
- Advising the Board on its roles and responsibilities and maintaining key corporate documents and records.
- Managing the process pertaining to the annual general meetings (AGMs) including drafting agendas, convening and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
- Preparing agendas for board and committee meetings and also, reviewing, preparing, and distributing board materials containing substantial background information to assist with board and committee meeting preparation.
- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
- Maintain statutory books, including registers of members, directors, and secretaries.
- Facilitate board and committee activities and board communications including but not limited to handling correspondence, collating information, writing reports, and communicating decisions to relevant company stakeholders.
- Managing all board and committee meeting logistics, attend and record minutes of all board and committee meetings, while being mindful of privacy and confidentiality concerns.
- Maintaining records of the materials provided to the board and its committees to substantiate that directors are given appropriate information on which to base decisions.

**Knowledge, Skills, and Experience**:

- Bachelor's degree in **Law** or equivalent.
- A minimum of **10 years **of** **experience in practicing law, providing input on a wide range of corporate documents and issues
- Strong understanding of corporate governance, legal and regulatory requirements, and risk management.
- Capability of positively influencing executive management, and the Board of Directors as well as influential external stakeholders and operating with the highest level of integrity and business ethics.
- Excellent communication and organizational skills.
- Strong administrative skills and an aptitude for using IT software
- Ability to plan and manage multiple projects and tasks simultaneously
- Familiarity with the local business environment and cultural context in which the company operates.