170 Executive Coordinator jobs in Saudi Arabia
Office Management Lead
Posted 12 days ago
Job Viewed
Job Description
Job ID: 14516
Sector:Deputy CEO’s Office
Location: NEOM, Saudi Arabia
COMPANY OVERVIEW
NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.
As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.
As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.
Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!
KEY ACCOUNTABILITIES & ACTIVITIES
- Ensure the efficient day-to-day operations of the Sector including, but not limited to, development and management of budgets, contracts, new hires, office space planning and admin staff across the organization.
- Undertaking strategy development and Sector planning, and successful execution of the strategies and plans.
- Work with Sector leadership to develop the operating strategy for the organization and work with corporate shared services (such as HR, Finance, Procurement, Legal, IT, Marketing) to ensure that the Sector has adequate and suitable resources to deliver its objectives.
- Utilize extensive Engineering/Construction knowledge, and experience, to develop and sustain excellent working relationship with Construction/Projects Sector, and to coordinate and participate in review of implementation plans and initiatives.
- Develop and manage relationships with external vendors, suppliers and service providers and provide contract management and administration services to the organization.
- Manage the Sector budgets and work with leadership and Finance to plan future budget requirements.
- Ensure that all corporate policies, communications, education and training are cascaded down through the organization as necessary, and manage all Sector-specific communication, learning and development.
- Develop and implement dashboards and reporting for the Department, to enable leadership to use data and analytics effectively in decision-making.
- Be the first point of contact for other Departments/Sectors needing to work with the Sector and for any issues/concerns involving the employees in the Sector.
- Implement and co-ordinate all corporate programs and strategic initiatives across the Sector (e.g. performance management, workforce and succession planning, Sector-specific action plans, etc.)
- Support all the functions of the Department, and wider Sector, and manage any change in line with evolving strategy.
- Monitor internal assessments of business risk and ensure risk mitigation measures are in place.
Culture and Values
- Embrace NEOM’s culture and Values
- Act with honesty and integrity by following the best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
- Maintain fair, ethical and professional work practices in accordance with NEOM’s Values and Code of Conduct.
BACKGROUND, SKILLS & QUALIFICATIONS
Knowledge, Skills and Experience
- 5+ years extensive experience in, and understanding of, Engineering or Construction management of mega, multi-disciplinary projects, at least 3 of which as business or contract management.
- Proven experience in preparation and management of organization strategy, implementation plans, budget, recruitment, and operating plans.
- In-depth knowledge of Engineering & Construction project execution, including latest technologies, contract procurement, stakeholder negotiation and dispute resolution.
- In depth understanding of business/venture strategies with ability to problem-solve and make effective decisions in a fast-paced environment, with good knowledge of technology to support business management.
- Working knowledge of international codes and standards e.g. IBC’s, SBC, BS Codes, Euro Code etc. and latest building and engineering materials innovations.
- Proven ability to manage and prioritize multiple, Sector-related tasks simultaneously.
- Proven ability to build professional relationships and trust, with colleagues and internal and external stakeholders alike Interpersonal skills to build effective relationships across all levels of the organization.
- Excellent communicator (verbal and written) and a good command of English and ability to present confidently to small and large audiences.
- Fully computer literate, capable of using specialist building design programs and applications in checking building design standards.
- Proficient in Microsoft packages, Outlook, Word, Excel, Power Point, etc., good knowledge of Microsoft Project, Primavera P6, AutoCad packages is desirable.
- Strong ability and rational judgement and reasoning skills, with proven ability to communicate effectively at design office, site, management, and client levels.
- Excellent communication skills, with high standard of English (oral and written).
Qualifications
- Bachelor’s degree in Engineering, Project Management, Business or related field.
- Master’s degree in Business preferred.
- Professional registration and accreditation with Engineering or Business Institute preferred
NEOM is committed to attracting and retaining the highest caliber of employees to support NEOM’s vision, mission and strategy. NEOM sources the best candidates based on fit for the role and searches local and global markets to identify talent.
NEOM is an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to gender, disability, age, or any other form of discrimination/other characteristic protected by applicable local laws, regulations and ordinances.
As part of our recruitment process, NEOM will undertake reference checks to confirm suitability for the role. All offers of employment are subject to references, evidence of all qualifications and awards, and other background checks being satisfactorily completed. Additionally, all offers are subject to the candidate being able to successfully obtain a work visa to enter and work in the Kingdom of Saudi Arabia.
This job description is not an exhaustive list of duties and responsibilities. The employee may be required to perform additional job-related tasks and duties as assigned. To meet NEOM’s objectives and business needs, the work location is subject to change. Non office-based roles involve outdoor activities. Candidates should be prepared to work outdoors and on construction sites as part of their job responsibilities.
NEOM uses artificial intelligence as part of its recruitment process to assist and enhance efficiency. However, all final hiring decisions are made by human recruiters, ensuring that NEOM’s employment process remains fair and transparent.
The actions of our team should always support the NEOM Values
#J-18808-LjbffrCRM Coordinator / Executive
Posted 12 days ago
Job Viewed
Job Description
We’re Hiring: CRM Executive / Coordinator – Arabic Speaker
An exciting opportunity is open to join a fast-growing independent food company as a CRM Executive ! If you're passionate about customer engagement, loyalty, and data-driven marketing—and you're fluent in Arabic —this role is for you.
About the Role
As a CRM Executive, you will support the development and execution of our customer relationship strategies across dine-in and delivery concepts. You’ll help drive customer retention, loyalty, and personalized experiences across multiple restaurant brands.
Key Responsibilities
-Plan, build, and optimize CRM campaigns across channels (email, WhatsApp, SMS, etc.)
-Analyze customer data to define segments (including RFM & behavior-based targeting)
-Collaborate with marketing, content, and design teams to deliver cohesive campaigns
-Monitor KPIs such as open rates, conversion, CLTV, retention, ROI, and strike rate
-Support in the setup of customer journeys, loyalty triggers, and A/B tests
-Maintain and update CRM calendar, campaign templates, and reports
-Ensure data quality, compliance, and consistency across platforms
-Ensure Arabic content quality and alignment with each brand’s tone and identity
Requirements
-Minimum 2 years of hands-on CRM experience , preferably in e-commerce or retail
-Solid understanding of segmentation, lifecycle marketing, and automation tools
-Comfortable working with CRM platforms (e.g., MoEngage, Braze, Salesforce, etc.)
-Strong analytical skills and confidence working with numbers and performance reports
-Excellent communication and coordination skills
- Fluency in Arabic (written and spoken) – English is a plus
Bonus if you have:
- Experience in loyalty programs or retention initiatives
- Familiarity with HTML for email templates or working with data teams
- A keen interest in customer experience and personalization trends
- Experience in the F&B industry or QSR (quick service restaurants)
CRM Coordinator / Executive
Posted today
Job Viewed
Job Description
We’re Hiring: CRM Executive / Coordinator – Arabic Speaker
An exciting opportunity is open to join a fast-growing independent food company as a CRM Executive ! If you're passionate about customer engagement, loyalty, and data-driven marketing—and you're fluent in Arabic —this role is for you.
About the Role
As a CRM Executive, you will support the development and execution of our customer relationship strategies across dine-in and delivery concepts. You’ll help drive customer retention, loyalty, and personalized experiences across multiple restaurant brands.
Key Responsibilities
-Plan, build, and optimize CRM campaigns across channels (email, WhatsApp, SMS, etc.)
-Analyze customer data to define segments (including RFM & behavior-based targeting)
-Collaborate with marketing, content, and design teams to deliver cohesive campaigns
-Monitor KPIs such as open rates, conversion, CLTV, retention, ROI, and strike rate
-Support in the setup of customer journeys, loyalty triggers, and A/B tests
-Maintain and update CRM calendar, campaign templates, and reports
-Ensure data quality, compliance, and consistency across platforms
-Ensure Arabic content quality and alignment with each brand’s tone and identity
Requirements
-Minimum 2 years of hands-on CRM experience , preferably in e-commerce or retail
-Solid understanding of segmentation, lifecycle marketing, and automation tools
-Comfortable working with CRM platforms (e.g., MoEngage, Braze, Salesforce, etc.)
-Strong analytical skills and confidence working with numbers and performance reports
-Excellent communication and coordination skills
- Fluency in Arabic (written and spoken) – English is a plus
Bonus if you have:
- Experience in loyalty programs or retention initiatives
- Familiarity with HTML for email templates or working with data teams
- A keen interest in customer experience and personalization trends
- Experience in the F&B industry or QSR (quick service restaurants)
Office Management Finance Lead- Senior Associate
Posted 2 days ago
Job Viewed
Job Description
Description
Established in the region for 40 years, PwC has around 12,000 people in 12 countries across the region: Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia and the United Arab Emirates.
Our regional team operates across the Middle East bringing international experience delivered within the context of the region and its culture. We can bring the collective knowledge and experience of more than 370,000 people across the entire global PwC network in advisory, assurance and tax to help you find the value you are looking for.
Job Description & Summary
At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.
In facilities and infrastructure management at PwC, you will focus on creating and maintaining efficient and effective operations of physical workspaces, including maintenance, security, and space planning. You will play a crucial role in creating a comfortable and productive environment for employees and clients.
Office Finance & Operations Coordinator – Layson Valley Office
To support the smooth financial and operational functioning of our Layson Valley office. In this role, you will take full ownership of budgeting, vendor coordination, service cost control, invoice tracking, and financial reporting for office operations. You will ensure that all Office Management financial processes are executed in alignment with PwC’s standards while delivering high-quality service experiences for internal stakeholders.
The ideal candidate is highly organized, finance-oriented, and experienced in managing cross-functional office support services in a fast-paced corporate environment. You will report directly to the Office Management Lead and work in close partnership with the central Finance and Operations teams.
Key Responsibilities
Financial Management & Reporting
- Oversee all financial operations related to Office Management, including budget planning, expense tracking, cost forecasting, and financial reporting.
- Ensure compliance with internal policies and procedures in all financial transactions and approvals.
- Prepare and present monthly operational financial reports to management, providing insights on spending patterns, service usage, and cost-saving opportunities.
- Collaborate with Finance and Operations teams to ensure financial alignment with monthly direct cost targets and broader business goals.
Vendor Management
- Manage contracts and relationships with third-party vendors, including catering, couriers, stationery providers, and other operational support suppliers.
- Ensure vendors meet agreed performance, compliance, and contractual standards in collaboration with the team lead.
- Assess vendor services regularly and initiate improvements or changes when needed.
- Support vendor selection, negotiation, and evaluation processes in collaboration with Procurement and Finance.
Petty Cash Administration
- Audit office petty cash transactions (reviewing the invoices) with full accountability for disbursements and reimbursements.
- Maintain accurate records, ensure alignment with company policy, and regularly reconcile transactions.
Supply Management
- Oversee office supplies including stationery, pantry items, and other daily needs.
- Track inventory, place timely orders, and monitor consumption trends to avoid stockouts.
- Ensure procurement is done cost-effectively and in compliance with purchasing guidelines.
Invoice & Payment Processing
- Review, validate, and process vendor invoices accurately and promptly.
- Coordinate with the Finance team to ensure timely payments and accurate cost allocations.
- Maintain an organized system for invoice tracking and documentation for audits or reporting.
Cost Control & Operational Efficiency
- Monitor and control operational expenditures across all service areas including catering, couriers, supplies, and office support.
- Identify cost-saving opportunities and implement controls to stay within budget.
- Evaluate service delivery models and propose process improvements to reduce waste and inefficiencies.
Service Quality Oversight
- Conduct regular service reviews with vendors to ensure high service standards are maintained.
- Address performance issues quickly and professionally, ensuring minimal disruption to office operations.
- Implement feedback mechanisms to gather input from internal users and act on improvement areas.
Cross-functional Collaboration
- Work closely with the Finance and Operations teams to align day-to-day office support activities with company-wide goals.
- Provide insights and recommendations on office support cost trends, risks, and improvements.
- Support office projects (e.g., events, relocations, renovations) from a financial and operational coordination perspective.
Other Duties
- Coaching team members.
- Space allocation calculation.
Required Skills
Optional Skills
Accepting Feedback, Accepting Feedback, Active Listening, Analytical Thinking, Architectural Management, AutoCAD (Drawing Software), CAD Standards, CCURE (Security Management Software), Communication, Corrective Maintenance, Correspondence Management, Cost Management, Coworking Space Management, Creativity, Cross-Functional Team Coordination, Customer Experience (CX) Strategy, Demand Management, Embracing Change, Emergency Response System Maintenance, Emotional Regulation, Empathy, Environment, Health, and Safety (EHS) Program Development, Event Execution, Facilities Engineering, Hoteling {+ 61 more}
Travel Requirements
Not Specified
Available for Work Visa Sponsorship?
No
Government Clearance Required?
No
For further information, and to apply, please visit our website via the “Apply” button below.
#J-18808-LjbffrOffice Management Finance Lead- Senior Associate
Posted 3 days ago
Job Viewed
Job Description
Description
Established in the region for 40 years, PwC has around 12,000 people in 12 countries across the region: Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia and the United Arab Emirates.
Our regional team operates across the Middle East bringing international experience delivered within the context of the region and its culture. We can bring the collective knowledge and experience of more than 370,000 people across the entire global PwC network in advisory, assurance and tax to help you find the value you are looking for.
Job Description & Summary
At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.
In facilities and infrastructure management at PwC, you will focus on creating and maintaining efficient and effective operations of physical workspaces, including maintenance, security, and space planning. You will play a crucial role in creating a comfortable and productive environment for employees and clients.
Office Finance & Operations Coordinator - Layson Valley Office
To support the smooth financial and operational functioning of our Layson Valley office. In this role, you will take full ownership of budgeting, vendor coordination, service cost control, invoice tracking, and financial reporting for office operations. You will ensure that all Office Management financial processes are executed in alignment with PwC's standards while delivering high-quality service experiences for internal stakeholders.
The ideal candidate is highly organized, finance-oriented, and experienced in managing cross-functional office support services in a fast-paced corporate environment. You will report directly to the Office Management Lead and work in close partnership with the central Finance and Operations teams.
Key Responsibilities
Financial Management & Reporting
- Oversee all financial operations related to Office Management, including budget planning, expense tracking, cost forecasting, and financial reporting.
- Ensure compliance with internal policies and procedures in all financial transactions and approvals.
- Prepare and present monthly operational financial reports to management, providing insights on spending patterns, service usage, and cost-saving opportunities.
- Collaborate with Finance and Operations teams to ensure financial alignment with monthly direct cost targets and broader business goals.
Vendor Management
- Manage contracts and relationships with third-party vendors, including catering, couriers, stationery providers, and other operational support suppliers.
- Ensure vendors meet agreed performance, compliance, and contractual standards in collaboration with the team lead.
- Assess vendor services regularly and initiate improvements or changes when needed.
- Support vendor selection, negotiation, and evaluation processes in collaboration with Procurement and Finance.
Petty Cash Administration
- Audit office petty cash transactions (reviewing the invoices) with full accountability for disbursements and reimbursements.
- Maintain accurate records, ensure alignment with company policy, and regularly reconcile transactions.
Supply Management
- Oversee office supplies including stationery, pantry items, and other daily needs.
- Track inventory, place timely orders, and monitor consumption trends to avoid stockouts.
- Ensure procurement is done cost-effectively and in compliance with purchasing guidelines.
Invoice & Payment Processing
- Review, validate, and process vendor invoices accurately and promptly.
- Coordinate with the Finance team to ensure timely payments and accurate cost allocations.
- Maintain an organized system for invoice tracking and documentation for audits or reporting.
Cost Control & Operational Efficiency
- Monitor and control operational expenditures across all service areas including catering, couriers, supplies, and office support.
- Identify cost-saving opportunities and implement controls to stay within budget.
- Evaluate service delivery models and propose process improvements to reduce waste and inefficiencies.
Service Quality Oversight
- Conduct regular service reviews with vendors to ensure high service standards are maintained.
- Address performance issues quickly and professionally, ensuring minimal disruption to office operations.
- Implement feedback mechanisms to gather input from internal users and act on improvement areas.
Cross-functional Collaboration
- Work closely with the Finance and Operations teams to align day-to-day office support activities with company-wide goals.
- Provide insights and recommendations on office support cost trends, risks, and improvements.
- Support office projects (e.g., events, relocations, renovations) from a financial and operational coordination perspective.
Other Duties
- Coaching team members.
- Space allocation calculation.
Required Skills
Optional Skills
Accepting Feedback, Accepting Feedback, Active Listening, Analytical Thinking, Architectural Management, AutoCAD (Drawing Software), CAD Standards, CCURE (Security Management Software), Communication, Corrective Maintenance, Correspondence Management, Cost Management, Coworking Space Management, Creativity, Cross-Functional Team Coordination, Customer Experience (CX) Strategy, Demand Management, Embracing Change, Emergency Response System Maintenance, Emotional Regulation, Empathy, Environment, Health, and Safety (EHS) Program Development, Event Execution, Facilities Engineering, Hoteling + 61 more
Travel Requirements
Not Specified
Available for Work Visa Sponsorship?
No
Government Clearance Required?
No
For further information, and to apply, please visit our website via the "Apply" button below.
Director Project Management Office
Posted 12 days ago
Job Viewed
Job Description
Get AI-powered advice on this job and more exclusive features.
EjadTech is a specialized firm providing advanced technology solutions and high-impact consulting services. We deliver strategic digital transformation initiatives that help our clients across various industries achieve sustainable growth and operational excellence. We believe in the power of combining technical innovation with business advisory to enable real, measurable impact.
We are currently seeking a PMO Director with extensive experience in managing both technical and consulting projects to lead cross-functional teams, ensure seamless project execution, and deliver exceptional value to our clients.
Key Responsibilities:
Project Management & Coordination:
- Develop and manage a unified roadmap for technical and consulting projects that aligns with company strategy and client needs.
- Oversee end-to-end project execution from planning to delivery across technical and advisory domains.
- Apply best practices in project management such as Agile, Scrum, or Prince2, tailored to each project type.
Governance & Methodology Development:
- Standardize project management methodologies across technical and consulting teams to ensure alignment and efficiency.
- Establish playbooks and templates for managing institutional consulting projects and improve execution consistency.
Consulting Project Oversight:
- Work closely with consulting teams to define scope of work, assess current-state challenges, and build transformation roadmaps.
- Track implementation of consulting work plans and ensure alignment with client requirements and expert recommendations.
- Supervise the implementation of strategic recommendations and ensure institutional impact is delivered.
- Facilitate workshops and stakeholder meetings to support change enablement and knowledge transfer.
Strategic Planning & Integration:
- Support strategic objectives by aligning project outputs with organizational goals and industry trends.
- Deliver integrated solutions that combine technical and business advisory services to meet long-term client needs.
Client Relationship Management:
- Build and maintain strong client relationships and provide both technical and strategic advisory support.
- Deliver professional presentations and reports outlining project progress, outcomes, and recommendations.
- Act on client feedback and ensure continuous improvement in service delivery.
- Lead and guide multidisciplinary technical and consulting teams, ensuring effective coordination and synergy.
- Foster a culture of excellence, continuous learning, and strategic thinking across teams.
Performance Monitoring & Improvement:
- Measure both technical and consulting project performance using effective KPIs.
- Provide regular updates and comprehensive reports to executive management, highlighting achievements, risks, and opportunities.
- Develop tools and documentation to enhance project governance and institutional knowledge.
Qualifications and Requirements:
- Bachelor’s degree in Software Engineering, Computer Science, Business Administration, or a related field. A master’s degree in Project Management, Digital Transformation, or Management Consulting is a plus.
- Minimum of 8 years of experience in project management, including at least 3 years in leading consulting or digital transformation projects.
- Professional certifications such as PMP, PMI-ACP,TOGAF or Scrum Master are required.
- especially for candidates involved in enterprise architecture or large-scale transformation programs.
- Strong knowledge of governance, organizational transformation, enterprise architecture, and business analysis tools.
- Proficiency in project management platforms such as Jira, Trello, Microsoft Project, or similar tools.
- Excellent communication, leadership, and analytical skills, with the ability to manage cross-functional teams and engage effectively with senior stakeholders.
- Seniority level Director
- Employment type Full-time
- Job function Consulting
- Industries IT Services and IT Consulting
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#J-18808-LjbffrDirector Project Management Office
Posted 12 days ago
Job Viewed
Job Description
Get AI-powered advice on this job and more exclusive features.
EjadTech is a specialized firm providing advanced technology solutions and high-impact consulting services. We deliver strategic digital transformation initiatives that help our clients across various industries achieve sustainable growth and operational excellence. We believe in the power of combining technical innovation with business advisory to enable real, measurable impact.
We are currently seeking a PMO Director with extensive experience in managing both technical and consulting projects to lead cross-functional teams, ensure seamless project execution, and deliver exceptional value to our clients.
Key Responsibilities:
Project Management & Coordination:
- Develop and manage a unified roadmap for technical and consulting projects that aligns with company strategy and client needs.
- Oversee end-to-end project execution from planning to delivery across technical and advisory domains.
- Apply best practices in project management such as Agile, Scrum, or Prince2, tailored to each project type.
Governance & Methodology Development:
- Standardize project management methodologies across technical and consulting teams to ensure alignment and efficiency.
- Establish playbooks and templates for managing institutional consulting projects and improve execution consistency.
Consulting Project Oversight:
- Work closely with consulting teams to define scope of work, assess current-state challenges, and build transformation roadmaps.
- Track implementation of consulting work plans and ensure alignment with client requirements and expert recommendations.
- Supervise the implementation of strategic recommendations and ensure institutional impact is delivered.
- Facilitate workshops and stakeholder meetings to support change enablement and knowledge transfer.
Strategic Planning & Integration:
- Support strategic objectives by aligning project outputs with organizational goals and industry trends.
- Deliver integrated solutions that combine technical and business advisory services to meet long-term client needs.
Client Relationship Management:
- Build and maintain strong client relationships and provide both technical and strategic advisory support.
- Deliver professional presentations and reports outlining project progress, outcomes, and recommendations.
- Act on client feedback and ensure continuous improvement in service delivery.
- Lead and guide multidisciplinary technical and consulting teams, ensuring effective coordination and synergy.
- Foster a culture of excellence, continuous learning, and strategic thinking across teams.
Performance Monitoring & Improvement:
- Measure both technical and consulting project performance using effective KPIs.
- Provide regular updates and comprehensive reports to executive management, highlighting achievements, risks, and opportunities.
- Develop tools and documentation to enhance project governance and institutional knowledge.
Qualifications and Requirements:
- Bachelor's degree in Software Engineering, Computer Science, Business Administration, or a related field. A master's degree in Project Management, Digital Transformation, or Management Consulting is a plus.
- Minimum of 8 years of experience in project management, including at least 3 years in leading consulting or digital transformation projects.
- Professional certifications such as PMP, PMI-ACP,TOGAF or Scrum Master are required.
- especially for candidates involved in enterprise architecture or large-scale transformation programs.
- Strong knowledge of governance, organizational transformation, enterprise architecture, and business analysis tools.
- Proficiency in project management platforms such as Jira, Trello, Microsoft Project, or similar tools.
- Excellent communication, leadership, and analytical skills, with the ability to manage cross-functional teams and engage effectively with senior stakeholders.
- Seniority level Director
- Employment type Full-time
- Job function Consulting
- Industries IT Services and IT Consulting
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Project Management Office (PMO) Manager
Posted today
Job Viewed
Job Description
Our client is a private General Hospital located in Riyadh, Saudi Arabia. As an accomplishment of its commitment to excellence, our client received the "Diamond" accreditation which is the highest level of recognition for performance excellence that an organization can achieve in health care from Accreditation Canada's Qmentum International Accreditation.
About us:
Deka Minas is the world's first subscription-based professional services company. Our main lines of business are Human Capital Advisory and Recruitment Services in Sub-Saharan Africa, The Middle East, and Southeast Asia.
Description:
Please note that this position is based in The Middle East; relocation, accommodation, and additional benefits apply.
A trusted and well-established client of ours in The Middle East is seeking an experienced Project Management Office (PMO) Manager.
Overview: As the Project Management Office (PMO) Manager, you will be responsible for overseeing group-wide project management and delivery across multiple departments within the organization. You will lead a team of project managers and coordinators, ensuring projects are executed efficiently and aligned with strategic objectives. The ideal candidate will have a proven track record in project management, strong leadership skills, and the ability to collaborate effectively with diverse stakeholders.
Key Responsibilities:
- Establish and maintain the PMO function, including frameworks, processes, and tools to support project management activities across the organization.
- Lead a team of project managers and coordinators, providing guidance, coaching, and support to ensure successful project delivery.
- Collaborate with departmental heads to prioritize and align projects with strategic objectives, ensuring resource allocation and budget management are optimized.
- Develop and maintain project management standards, methodologies, and best practices to enhance project execution and delivery.
- Monitor project performance, identifying risks and issues proactively, and implementing mitigation strategies to ensure project success.
- Foster a culture of continuous improvement within the PMO, promoting knowledge sharing, lessons learned, and professional development among team members.
- Serve as a key liaison between the PMO and senior leadership, providing regular updates on project status, milestones, and performance metrics.
- Drive collaboration and communication among project teams and stakeholders to ensure alignment and transparency throughout the project lifecycle.
- Facilitate project governance processes, including project initiation, planning, execution, monitoring, and closure, adhering to organizational standards and policies.
Requirements:
- Bachelor's degree in Business Administration, Project Management, or a related field. PMP or equivalent certification preferred.
- Proven experience in project management, with a minimum of 8-10 years of experience in leading complex projects in a multi-departmental environment.
- Strong leadership and team management skills, with the ability to motivate and inspire teams to achieve project objectives.
- Excellent communication and interpersonal skills, with the ability to engage and influence stakeholders at all levels of the organization.
- Solid understanding of project management methodologies, tools, and techniques, with experience in implementing PMO frameworks and standards.
- Ability to prioritize and manage multiple projects simultaneously while maintaining attention to detail and quality.
- Proficiency in project management software and tools (e.g., Microsoft Project, JIRA, Trello, Asana, etc.).
- Strong analytical and problem-solving skills, with the ability to make data-driven decisions and drive continuous improvement initiatives.
We offer:
#J-18808-LjbffrPMO (Project Management Office) Leader
Posted today
Job Viewed
Job Description
Position Overview:
The PMO (Project Management Office) Leader is responsible for establishing, managing, and leading the Project Management Office within an organization. This role involves overseeing the development and implementation of project management standards, methodologies, and best practices across the organization. The PMO Leader ensures that projects are aligned with strategic objectives and monitors their health and progress to ensure they are delivered on time, within scope, and on budget. The PMO Leader also focuses on resource management, risk management, and the continuous improvement of project management processes, with a strong emphasis on governance and compliance.
Key Responsibilities:
- PMO Strategy and Governance:
- Develop and implement the overall PMO strategy, aligning it with the organization’s strategic goals.
- Establish, enforce, and continuously improve project management standards, methodologies, and best practices across the organization.
- Define and implement governance frameworks to ensure consistent project management processes and compliance with organizational policies.
- Monitor the adherence to project management standards and intervene when necessary to ensure projects remain compliant.
- Project Health Monitoring:
- Oversee the monitoring and reporting of project health across the portfolio, including timelines, budget adherence, and resource utilization.
- Implement and maintain project health dashboards and regular status reviews to provide visibility into project progress and potential issues.
- Ensure that project managers are following established processes for tracking and reporting project performance.
- Resource and Budget Oversight:
- Provide oversight and governance of resource allocation across the project portfolio, ensuring efficient use of resources.
- Monitor and approve project budgets, ensuring that financial resources are appropriately allocated and managed.
- Collaborate with department heads to address resource constraints and ensure that critical projects have the necessary support.
- Risk and Issue Management:
- Develop and enforce a risk management framework that is used consistently across all projects.
- Oversee the identification, escalation, and mitigation of risks and issues across the project portfolio, ensuring that risks are managed proactively.
- Ensure that project managers are equipped with the tools and processes needed to manage risks effectively.
- Performance Measurement and Reporting:
- Establish and maintain performance metrics and KPIs to measure the success of projects and the effectiveness of the PMO.
- Conduct regular reviews of project performance data to identify trends, issues, and opportunities for improvement.
- Provide senior management with regular, comprehensive reports on the overall health of the project portfolio, including budget status, resource allocation, and risk exposure.
- Team Leadership and Development:
- Lead and mentor the PMO team, ensuring that they are equipped to support project managers and promote best practices across the organization.
- Foster a culture of continuous improvement and professional development within the PMO team.
- Support project managers in overcoming challenges and ensure they have the resources needed to succeed.
- Stakeholder Engagement:
- Engage with senior leadership and other key stakeholders to ensure alignment between the PMO’s activities and organizational objectives.
- Serve as a trusted advisor to senior management on matters related to project governance, resource allocation, and risk management.
- Facilitate communication between project teams and stakeholders to ensure transparency and address concerns promptly.
- Continuous Improvement:
- Drive continuous improvement initiatives within the PMO, focusing on optimizing processes, tools, and methodologies.
- Benchmark the organization’s project management practices against industry standards and implement improvements where needed.
- Stay updated on industry trends, emerging technologies, and best practices in project management, and incorporate these insights into the PMO’s activities.
Job Requirements:
- Education:
- A Bachelor’s degree in Computer Science, Business Administration, or a related field.
- Saudi nationality is required.
- Experience:
- Experience in project management, including extensive leadership in a PMO.
- Proven experience in overseeing the implementation of project management standards and governance within a large organization.
- Certifications:
- Project Management Professional (PMP) certification is required.
- Additional certifications such as Program Management Professional (PgMP), Portfolio Management Professional (PfMP), or Certified PMO Professional (CPMO) are a plus.
- Technical Skills:
- Governance: Expertise in developing and enforcing project management governance frameworks.
- Resource and Budget Management: Strong skills in overseeing resource allocation and budget management across a project portfolio.
- Risk Management: In-depth knowledge of risk management principles and the ability to enforce a risk management framework.
- Software Proficiency: Proficiency in project management tools (e.g., Microsoft Project, Jira) and reporting tools (e.g., Power BI, Tableau).
- Soft Skills:
- Leadership: Strong leadership skills with the ability to inspire, guide, and mentor a diverse team.
- Communication: Exceptional verbal and written communication skills, with the ability to engage and influence stakeholders at all levels.
- Strategic Thinking: Ability to align project management practices with organizational strategy and drive strategic outcomes.
- Analytical Skills: Strong analytical abilities, with the capacity to assess project performance, identify trends, and make data-driven decisions.
- Problem-Solving: Effective problem-solving skills, with the ability to address complex challenges and find practical solutions.
- Personal Attributes:
- High level of integrity, with a commitment to ethical project management practices.
- Strong organizational skills, with the ability to manage multiple priorities and meet deadlines.
- Resilience and adaptability in a fast-paced, dynamic environment.
- Passion for continuous improvement and innovation within the PMO function.
- Preferred Experience:
- Experience in leading PMOs within specific industries (e.g., finance, technology, healthcare) is advantageous.
- Familiarity with enterprise-level project management tools and platforms.
- Experience with change management and the ability to drive organizational change initiatives.
Mid-Senior level
Employment TypeFull-time
Job FunctionProject Management and Information Technology
IndustriesIT Services and IT Consulting
#J-18808-LjbffrExecutive - Assistant
Posted 2 days ago
Job Viewed
Job Description
Job Description Job Purpose : An Executive Assistant support the President to work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, research and any other administrative tasks that help the President Execute his daily tasks. Job Responsibilities :
- Calendar management, meeting and travel planning (including proactive calendar and meeting management).
- Screening phone calls, inquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Dealing with incoming email, often corresponding on behalf of the manager.
- Taking dictation and minutes of meetings.
- Carrying out background research and presenting findings.
- Producing documents, briefing papers, reports and presentations.
- Organizing and attending meetings and ensuring the manager is well prepared for meetings.
- Liaising with clients, suppliers and other staff.
- Carrying out specific projects and research.
- Claims Management – Initiating and following formal request.Job Requirement Qualifications & Experience
- Bachelor’s Degree
- 3-5 Years of experience as secretary or In Executive assistance Skills :
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask
- Basic understanding of frequently used computer software and programs, such as Microsoft Office
- Interpersonal skills Preference :
- Excellent written and spoken in English and Arabic language
- Preferably Saudi National
- Good in excel & Power point presentations
- Presentable & Soft Spoke