What Jobs are available for Event Coordination in Saudi Arabia?

**SMP OPPORTUNITY IN OIL &GAS COMPANY***

Job Title: Event Management Organizer

Job Summary:

We are seeking an experienced and dynamic
Event Management Organizer
to plan, coordinate, and execute events from concept through completion. The ideal candidate will bring creativity, organizational excellence, and presentation skills to ensure memorable and impactful events.

Key Responsibilities:

• Plan and organize events, from initial concept to execution and post-event evaluation
• Coordinate with vendors, venues, and internal teams to ensure smooth logistics and timelines
• Design event themes, materials, and layouts in collaboration with creative teams
• Prepare presentations and promotional content for internal and external stakeholders
• Ensure compliance with event budgets, safety protocols, and quality standards
• Manage on-site event setup, execution, and tear-down
• Monitor event performance and implement improvements for future events

Qualifications & Requirements:

• Bachelor's degree in any field
• 3 to 8 years of relevant experience in event management
• Strong skills in:
• Event planning and coordination
• Design and visual presentation tools
• Writing and communication
• Public speaking and presentation
• Proven ability to manage multiple events and deadlines simultaneously
• Attention to detail and creative problem-solving abilities

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About the Role

At OMQ, the Event Project Management Specialist plays a key role in supporting the execution of events by closely monitoring all project details and ensuring that all teams meet assigned tasks and deadlines. Working under the supervision of the Project Manager, this role collaborates with creative and production teams to ensure event execution meets required standards.

1. Review project requirements received from the Project Manager.
2. Prepare project files and share them with the relevant departments (Production, Design, Logistics, etc.).
3. Coordinate with various teams to ensure the readiness of all required elements at each implementation stage.
4. Prepare detailed task schedules in coordination with the Project Manager and follow up on daily execution.
5. Oversee on-site implementation and ensure all teams adhere to the timeline and agreed plan.
6. Submit daily or weekly progress reports to management, including challenges and feedback.
7. Support site handover and delivery processes and ensure site readiness before the event starts.
8. Verify the application of quality and safety standards during execution and report any issues or potential risks.
9. Document project stages (photos, files, updates) to be used as future project references.
10. Follow up on any urgent or unexpected changes in the project and ensure they are reflected in the execution plan.
11. Perform technical or administrative tasks assigned by the Project Manager.
12. Provide recommendations to improve future processes based on field experience.
13. Support the Project Manager in preparing presentations or reports when required.

• Bachelor’s degree in Project Management, Business Administration, or a related field.
• 2–4 years of practical experience in project management or execution, preferably in the events sector.
• Solid understanding of project implementation phases and coordination between different teams.
• Knowledge of planning, monitoring, and progress documentation fundamentals.
• Proficiency in project management and operational software tools.
• Strong organizational and time management skills.
• Excellent communication and problem-solving skills.
• Language: Fluency in Arabic with very good English proficiency.

About the Role

At OMQ, the Event Project Management Specialist plays a key role in supporting the execution of events by closely monitoring all project details and ensuring that all teams meet assigned tasks and deadlines. Working under the supervision of the Project Manager, this role collaborates with creative and production teams to ensure event execution meets required standards.

Responsibilities

• Review project requirements received from the Project Manager.
• Prepare project files and share them with the relevant departments (Production, Design, Logistics, etc.).
• Coordinate with various teams to ensure the readiness of all required elements at each implementation stage.
• Prepare detailed task schedules in coordination with the Project Manager and follow up on daily execution.
• Oversee on-site implementation and ensure all teams adhere to the timeline and agreed plan.
• Submit daily or weekly progress reports to management, including challenges and feedback.
• Support site handover and delivery processes and ensure site readiness before the event starts.
• Verify the application of quality and safety standards during execution and report any issues or potential risks.
• Document project stages (photos, files, updates) to be used as future project references.
• Follow up on any urgent or unexpected changes in the project and ensure they are reflected in the execution plan.
• Perform technical or administrative tasks assigned by the Project Manager.
• Provide recommendations to improve future processes based on field experience.
• Support the Project Manager in preparing presentations or reports when required.

Qualifications & Requirements

• Bachelor's degree in Project Management, Business Administration, or a related field.
• 2–4 years of practical experience in project management or execution, preferably in the events sector.
• Solid understanding of project implementation phases and coordination between different teams.
• Knowledge of planning, monitoring, and progress documentation fundamentals.
• Proficiency in project management and operational software tools.
• Strong organizational and time management skills.
• Excellent communication and problem-solving skills.
• Language: Fluency in Arabic with very good English proficiency.

Position Purpose:

To oversee the planning and performance of all events, from small-scale gatherings to large-scale conferences and forums. The Head of Planning & Performance is responsible for leading a team to ensure effective resource coordination, manpower planning, event schedules and timely delivery of strategic outputs such as post-event reports, surveys, and operating models. This role plays a critical part in driving efficiency, consistency, and excellence across the events department.

Key Responsibilities:

1. Strategy & Planning

• Co-develop the event management strategy by translating organizational needs into coherent plans with clear objectives, measurable results, and cascading projects.
• Define project scopes in collaboration with Event Managers, ensuring alignment with business needs and priorities.
• Establish and maintain strong relationships with key vendors, suppliers, and partners to secure favourable contracts and ensure resource availability.
• Conduct market research and competitive analysis to identify trends, emerging technologies, and opportunities to enhance event delivery.

2. Budget

• Prepare & recommend the event portfolio budget in alignment with annual business plans.
• Monitor financial performance, identify variances, and implement corrective actions to optimize cost efficiency and maximize results.
• Lead manpower and resource planning across the department, ensuring optimal utilization of talent and assets.

3. Event Management

• Oversee the planning and closure of the event cycle, including project schedules, task structures, timelines, budgets, and risk management plans.
• Lead the development of roadmaps and work plans for each event, ensuring clarity of activities, dependencies, and stakeholder responsibilities.
• Ensure proper policies, procedures, and communication protocols are in place for effective collaboration internally and externally.
• Collaborate with internal departments to define event goals, KPIs, and success metrics.
• Act as an escalation point to resolve challenges and ensure seamless event delivery.
• Support event delivery during peak times when required.

4. Performance Measurement & Reporting

• Establish and track KPIs to monitor the performance and impact of events against strategic objectives.
• Supervise the preparation of timely, accurate reports including event progress, financial performance, attendance, and impact assessments.
• Oversee post-event surveys, evaluations, and reports, providing insights and recommendations for continuous improvement.
• Implement and maintain event management systems and tools to streamline planning, enhance efficiency, and improve productivity.

5. Leadership & People Management

• Lead, mentor, and develop a team of event planners, coordinators, and support staff to build a motivated and high-performing workforce.
• Set team priorities and objectives, monitor performance, and provide continuous feedback and coaching.
• Promote a culture of collaboration, accountability, and innovation within the department.

6. Policies, Processes & Continuous Improvement

• Recommend and implement improvements to event management policies, procedures, and controls to ensure quality, compliance, and efficiency.
• Identify and drive continuous improvement initiatives to enhance planning methodologies, reporting frameworks, and operational practices.

Qualifications:

• 8 – 12 years in Project Management including at least 5 years in positions of increasing managerial responsibilities.
• 3-5 years' experience in Event Management.
• Proficiency in event management software and tools.

Role Description

This is a full-time, on-site position in Riyadh for an Event Planning Presentation Specialist. You will be responsible for developing traffic, security, and crowd-management plans, writing concise plan summaries, and ensuring a consistent thematic design throughout all materials.

Key Responsibilities:

• Demonstrate strong proficiency with planning softwares (e.g., PowerPoint, Google Slides, Canva).
• Quickly learn and adapt to new planning tools, including traffic-control applications.
• Create event dot-maps and related drawings for security, traffic, and crowd-staff deployment.

Qualifications

• Proficiency in English language
• Ability to work in a fast-paced, dynamic environment
• Excellent Communication skills