45 Event Administration jobs in Saudi Arabia

Company Description

PR ARABIA is a leading Public Relations Service provider in Saudi Arabia, founded by experienced professionals with over 20 years of expertise. The company is dedicated to exceeding client expectations by creating innovative and exciting events and PR services. PR ARABIA is recognized for its forward-thinking approach, strong client service orientation, and commitment to enhancing the quality of clients' businesses.

Job Summary

The Events Manager at PR Arabia is pivotal in conceptualizing, planning, and executing events that align with the agency's public relations campaigns and objectives. This role requires creativity, meticulous planning, and operational oversight to deliver impactful experiences that elevate client relations and brand presence. The Events Manager also plays a strategic leadership role, overseeing the performance of the events team, managing daily operations, and ensuring seamless collaboration across departments to achieve organizational goals.

Job Description

Tasks & Responsibilities

1- Event Planning and Execution:

• Design, plan, and execute a wide range of events, from press conferences to gala dinners, ensuring they align with client objectives and PR campaigns.
• Manage all facets of event planning, including venue selection, catering, entertainment, and logistics, to deliver seamless and impactful events.
• Collaborate with creative teams to develop event concepts and themes that resonate with target audiences and amplify campaign messages.

2- Vendor and Venue Management:

• Identify, evaluate, and select event vendors and venues, negotiating contracts to achieve favorable terms and pricing while ensuring quality and reliability.
• Build and maintain strong relationships with a diverse range of suppliers, including venue managers, caterers, entertainers, and technical service providers.

3- Budget Management and Financial Planning:

• Develop and manage event budgets, ensuring cost-effectiveness and efficient allocation of resources.
• Monitor and report on event financial performance, implementing strategies to reduce costs and maximize return on investment.

4- Quality and Compliance Management:

• Ensure all events adhere to quality standards, local regulations, and the agency's commitment to excellence.
• Implement risk management practices to address potential challenges and ensure compliance with safety and security standards.

5- Communication:

• Foster collaboration with other agency departments to ensure integrated and cohesive campaign execution.

6- Team Leadership & Operations Management

• Lead, mentor, and manage the events team—including coordinators, planners, and creative support—fostering a high-performance culture that encourages innovation and accountability.
• Oversee day-to-day operations within the Events Department to ensure smooth execution of all projects and adherence to timelines and budgets.
• Conduct regular team meetings to align on goals, delegate responsibilities, and address project updates or operational challenges.

Competencies:

1. Creative Vision:

Exceptional ability to conceptualize and bring to life innovative event ideas that captivate audiences and meet client objectives.
2. Organizational Skills:

Expertise in managing multiple events simultaneously, with meticulous attention to detail and the ability to meet tight deadlines.
3. Communication:

Excellent communication and negotiation skills for effective coordination with clients, vendors, and internal teams.
4. Problem-Solving:

Strong analytical and problem-solving skills, with the capacity to address unexpected challenges swiftly and effectively.

Qualifications:

• Education:

Bachelor's degree in Event Management, Marketing, Public Relations, or a related field.
- Experience:

Minimum of 3-6 years of experience in event management, preferably within the PR, media, or entertainment sectors.
- Skills:

Proficiency in event planning software, budget management, and vendor relations.

About Elevn Media

Elevn Media is a creative marketing and events company based in Riyadh. We specialize in helping brands bring their vision to life through impactful events, activations, and media production. Our mission is to create memorable experiences that connect people and brands.

⸻

Role Overview

We're looking for a driven and detail-oriented Event Executor to join our growing team. The ideal candidate will be responsible for handling the full execution process of events — from coordinating with vendors and suppliers to ensuring smooth on-site delivery. You'll be the person who turns ideas into reality and makes sure every event runs flawlessly.

⸻

Key Responsibilities

• Coordinate all aspects of event execution, from planning to completion.

• Source and communicate with vendors (decor, catering, lighting, photography, printing, etc.).

• Obtain quotes, negotiate prices, and manage logistics to stay within budget.

• Oversee setup, operations, and teardown during events.

• Ensure timelines and quality standards are met.

• Maintain strong relationships with suppliers and partners.

• Support creative team with ideas and ensure brand consistency in every event.

• Handle last-minute changes and problem-solve under pressure.

⸻

Qualifications

• Experience in event coordination, management, or production (preferred but not required).

• Excellent communication and negotiation skills.

• Strong organizational skills and attention to detail.

• Ability to multitask and work under tight deadlines.

• Fluent in Arabic and English (required).

• Riyadh-based and available for on-site event days.

⸻

What We Offer

• Hands-on experience with premium corporate events.

• Opportunity to grow within a creative and fast-moving company.

• Collaborative, energetic, and supportive work environment.

⸻

How to Apply

Send your CV or portfolio to:

Or message us directly here on LinkedIn.

Hey there

We're Fever, the world's leading tech platform for culture and live entertainment,

Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we're revolutionizing the way people engage with live entertainment.

Every month, our platform inspires over 300 million people in +40 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences.

Our results? We've teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors Impressive, right?

To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment

Ready to be part of the experience?

Now, let's discuss this role and what you will do to help achieve Fever's mission.

What is Candlelight?

Since July 2019, Fever Originals has produced a series of classical music concerts in a "candlelit setting" which take place in the most intimate and undiscovered venues all over the world. Cities include: France (Paris, Toulouse, Lyon), Spain (Madrid, Barcelona, Seville, Valencia), Portugal (Lisbon and Porto), and the United States (Los Angeles, New York, and Chicago), and are in the process of expanding to your city Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences. As of today, Candlelight concerts are present in over 300 cities around the world

ABOUT THE ROLE

We are looking for an experienced, passionate, and critical-thinking event manager/producer who will support our Project Manager ensuring that high-quality experiences are delivered. This person will serve as the point of contact on the production side projects, being responsible for the third parties involved in the execution, development, and production of the creative deliverables. Additionally, it will also act as an onsite event manager for some of our Candlelight Concerts located in Riyadh, KSA. This would be an indefinite part-time freelance contract. Availability to work on weekends will be required.

This role requires flexibility, creativity, attention to detail, and the ability to meet deadlines while staying within budgets. The ideal candidate has a proven track record in live event production and management.

Important: This position requires having a business entity/registered organization/ being a self-employed sole trader.

You will:

• Manage several aspects of event productions (e.g., pre-production logistics planning, vendor selection, hiring, onsite execution, as well as post-event wrap-up)
• Create productions timelines and ensure that teams are keeping to schedule
• Communicate and collaborate with internal cross-functional teams and stakeholders to drive alignment and execution of event deliverables
• Ensure each staff member is trained in their duties whether it is validating tickets, accommodating guests to their seats, or setting up the candles in the venue in preparation for the concert
• Manage inventory and track supplies for venues, any printing needs and guest lists for all events
• Report weekly to Fever Originals Project Managers about the status of each event; including both the pre and post-event findings and feedback
• Occasionally assist with evaluating and executing walk-throughs of potential venues
• Manage multiple productions and help scale various Fever Original IPs against team targets
• Manage budgets of different scales
• Research new vendors, technologies, experiences
• Secure proper event permits and meet insurance requirements
• Handle administrative duties including expense reports, invoicing, and working with the legal department on contracts
• Domestic travel may be required

Preferred Qualifications

You have a track record of successfully produced events with strong data analysis, oral and written communication skills. You thrive in a fast-paced environment and pride yourself on your flexible, detailed, analytical mindset.

The role requires a mix of business development and operational experience. Candidates need to be passionate about the entertainment/events industry. You will have to be comfortable delivering results in an ambiguous environment, being exceptionally detail-oriented while looking around corners, and thinking bigger about how we create a compelling experience.

• 3+ years of experience in the event production industry
• 3+ years experience in event management
• Fluency in English + Arabic. Other languages are a plus.
• Experience leading an on-site team
• Ability to manage multiple projects at any given time and pull together multiple aspects of an event in an organized and efficient way
• Have a strong network of vendors and venues
• Understanding of technical production requirements
• Basic knowledge of fabrication processes and familiarity with permitting processes
• Huge appetite for learning and the ability to pick up new skills quickly
• Have strong communication skills and a proven track record of building positive working relationships
• Able to communicate with partners, brands, agencies, and talent on efforts
• Ability to think strategically when faced with an events partnership brief or with our proprietary data on what events work

Thank you for considering joining Fever. We cannot wait to learn more about you

If you want to learn more about us: Fever's Blog | Tech.Eu |TechCrunch

Fever is committed to creating an inclusive and diverse workspace where everyone's background and ideas count. Our main goal is to find the best possible talent regardless of place of birth, racial or ethnic origin, gender, gender identity, religion, opinion, sexual orientation, disability, pregnancy, marital status, age or caring responsibilities. We encourage everyone to apply

If you require any kind of accommodation during the selection process please contact our Talent team so we can help you by providing a welcoming and seamless journey.

If you want to know more about how Fever processes your personal data, click here Fever - Candidate Privacy Notice

Hey there

We're Fever, the world's leading tech platform for culture and live entertainment,

Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we're revolutionizing the way people engage with live entertainment.

Every month, our platform inspires over 300 million people in +40 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences.

Our results? We've teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors Impressive, right?

To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment

Ready to be part of the experience?

Now, let's discuss this role and what you will do to help achieve Fever's mission.

What is Candlelight?
Since July 2019, Fever Originals has produced a series of classical music concerts in a "candlelit setting" which take place in the most intimate and undiscovered venues all over the world. Cities include: France (Paris, Toulouse, Lyon), Spain (Madrid, Barcelona, Seville, Valencia), Portugal (Lisbon and Porto), and the United States (Los Angeles, New York, and Chicago), and are in the process of expanding to your city Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences. As of today, Candlelight concerts are present in over 300 cities around the world

About The Role
We are looking for an experienced, passionate, and critical-thinking event manager/producer who will support our Project Manager ensuring that high-quality experiences are delivered. This person will serve as the point of contact on the production side projects, being responsible for the third parties involved in the execution, development, and production of the creative deliverables. Additionally, it will also act as an onsite event manager for some of our Candlelight Concerts located in
Riyadh
, KSA. This would be an indefinite part-time freelance contract. Availability to work on weekends will be required.

This role requires flexibility, creativity, attention to detail, and the ability to meet deadlines while staying within budgets. The ideal candidate has a proven track record in live event production and management.

Important: This position requires having a business entity/registered organization/ being a self-employed sole trader.

You will:

• Manage several aspects of event productions (e.g., pre-production logistics planning, vendor selection, hiring, onsite execution, as well as post-event wrap-up)
• Create productions timelines and ensure that teams are keeping to schedule
• Communicate and collaborate with internal cross-functional teams and stakeholders to drive alignment and execution of event deliverables
• Ensure each staff member is trained in their duties whether it is validating tickets, accommodating guests to their seats, or setting up the candles in the venue in preparation for the concert
• Manage inventory and track supplies for venues, any printing needs and guest lists for all events
• Report weekly to Fever Originals Project Managers about the status of each event; including both the pre and post-event findings and feedback
• Occasionally assist with evaluating and executing walk-throughs of potential venues
• Manage multiple productions and help scale various Fever Original IPs against team targets
• Manage budgets of different scales
• Research new vendors, technologies, experiences
• Secure proper event permits and meet insurance requirements
• Handle administrative duties including expense reports, invoicing, and working with the legal department on contracts
• Domestic travel may be required

Preferred Qualifications
You have a track record of successfully produced events with strong data analysis, oral and written communication skills. You thrive in a fast-paced environment and pride yourself on your flexible, detailed, analytical mindset.

The role requires a mix of business development and operational experience. Candidates need to be passionate about the entertainment/events industry. You will have to be comfortable delivering results in an ambiguous environment, being exceptionally detail-oriented while looking around corners, and thinking bigger about how we create a compelling experience.

• 3+ years of experience in the event production industry
• 3+ years experience in event management
• Fluency in English + Arabic. Other languages are a plus.
• Experience leading an on-site team
• Ability to manage multiple projects at any given time and pull together multiple aspects of an event in an organized and efficient way
• Have a strong network of vendors and venues
• Understanding of technical production requirements
• Basic knowledge of fabrication processes and familiarity with permitting processes
• Huge appetite for learning and the ability to pick up new skills quickly
• Have strong communication skills and a proven track record of building positive working relationships
• Able to communicate with partners, brands, agencies, and talent on efforts
• Ability to think strategically when faced with an events partnership brief or with our proprietary data on what events work

Thank you for considering joining Fever. We cannot wait to learn more about you

If you want to learn more about us: Fever's Blog | Tech.Eu |TechCrunch

Fever is committed to creating an inclusive and diverse workspace where everyone's background and ideas count. Our main goal is to find the best possible talent regardless of place of birth, racial or ethnic origin, gender, gender identity, religion, opinion, sexual orientation, disability, pregnancy, marital status, age or caring responsibilities. We encourage everyone to apply

If you require any kind of accommodation during the selection process please contact our Talent team so we can help you by providing a welcoming and seamless journey.

If you want to know more about how Fever processes your personal data, click here Fever - Candidate Privacy Notice

Location:
Riyadh, Saudi Arabia

Type:
Full-Time

The Role

Lead end-to-end delivery of high-profile corporate, exhibition, and social events across Saudi Arabia. You will own planning, budgeting, vendor management, and on-site execution while guiding cross-functional teams to create world-class experiences that meet PropsBox's creative and operational standards.

What You'll Bring

• 7–10+ years of event-management experience, including 5+ years in a senior or leadership role.
• Proven record of delivering luxury or large-scale events (corporate, exhibitions, conferences, or social).
• Bachelor's degree in Event Management, Hospitality, Business, Marketing, or related field; Master's / MBA is a plus.
• Expertise in budgeting, cost control, vendor negotiation, and contract management.
• Strong project-management skills: timelines, milestones, resource allocation.
• Proficient in event software, CRM, MS Office, and scheduling/supply-chain tools.
• Fluent in Arabic and English; able to thrive in high-pressure, fast-moving environments.

What We Offer

• Competitive tax-free salary & benefits.
• Chance to work on flagship events in the GCC's fastest-growing entertainment market.

Want to build your career in a FTSE 10 company, working in the exciting and dynamic events industry, where no day is the same?

About the Team

Part of RELX, RX is a global events organizer, creating market-leading events that bring together industry professionals from around the world, operating in dynamic industry segments, delivering innovative and impactful events that connect businesses and drive growth.

About the Role

As an Event Manager at RX, you'll design and lead the event strategy and deliver working with teams across a matrix organization. You'll work alongside a talented and dedicated group of professionals who are passionate about creating exceptional experiences.

Responsibilities

• To build event strategies which deliver continued innovation in relation to both event and business objectives
• Lead and communicate the event vision and strategy to stakeholders and teams, ensuring clear accountability across a matrix structure.
• Inspiring a team to deliver world-class event solutions, anchored to strategy.
• To write budgets and deliver robust P&L management, overseeing revenues and costs.
• To uncover and build equitable relationships with major industry stakeholders
• To lead planning and timelines to ensure events are delivered on time and to a high standard.
• Driving individual and team performance to create a positive working environment with high performing show teams

Requirements

• Experience in budget and forecast management in an event environment
• Confident building networks and partnerships with stakeholders
• Experienced at using data to support decision making
• Experience being a brand, product or event lead

Working for you

RX promote a healthy work life balance, with flexible working hours, wellbeing initiatives, shared parental leave, study assistance and sabbaticals to meet your immediate responsibilities and long-term goals.

These are some of the benefits on offer:

• Medical and Air ticket
• Competitive bonus
• 25 days paid annual leave

About the Company

RX is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. With a presence in 25 countries across 41 industry sectors, RX hosts approximately 350 events annually. RX is committed to creating an inclusive work environment for all our people. RX empowers businesses to thrive by leveraging data-driven insights and digital solutions. RX is part of RELX, a global provider of information-based analytics and decision tools for professional and business customers. For more information,

RX Middle East | RX

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Want to build your career in a FTSE 10 company, working in the exciting and dynamic events industry, where no day is the same?
About The Team
Part of RELX, RX is a global events organizer, creating market-leading events that bring together industry professionals from around the world, operating in dynamic industry segments, delivering innovative and impactful events that connect businesses and drive growth.

About The Role
As an
Event Manager
at RX, you'll design and lead the event strategy and deliver working with teams across a matrix organization. You'll work alongside a talented and dedicated group of professionals who are passionate about creating exceptional experiences.

Responsibilities

• To build event strategies which deliver continued innovation in relation to both event and business objectives
• Lead and communicate the event vision and strategy to stakeholders and teams, ensuring clear accountability across a matrix structure.
• Inspiring a team to deliver world-class event solutions, anchored to strategy.
• To write budgets and deliver robust P&L management, overseeing revenues and costs.
• To uncover and build equitable relationships with major industry stakeholders
• To lead planning and timelines to ensure events are delivered on time and to a high standard.
• Driving individual and team performance to create a positive working environment with high performing show teams

Requirements

• Experience in budget and forecast management in an event environment
• Confident building networks and partnerships with stakeholders
• Experienced at using data to support decision making
• Experience being a brand, product or event lead

Working for you
RX promote a healthy work life balance, with flexible working hours, wellbeing initiatives, shared parental leave, study assistance and sabbaticals to meet your immediate responsibilities and long-term goals.

These Are Some Of The Benefits On Offer

• Medical and Air ticket
• Competitive bonus
• 25 days paid annual leave

About The Company
RX is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. With a presence in 25 countries across 41 industry sectors, RX hosts approximately 350 events annually. RX is committed to creating an inclusive work environment for all our people. RX empowers businesses to thrive by leveraging data-driven insights and digital solutions. RX is part of RELX, a global provider of information-based analytics and decision tools for professional and business customers. For more information, RX Middle East | RX

Role Overview:

As the Lead of the Events Department, the Senior Events Manager drives the strategic planning and execution of events from brief to delivery, acting as the central orchestrator across creative, production, and project management functions. This role owns client communication, builds timelines, leads cross-functional collaboration, and ensures all aspects of the event align with objectives, budgets, and quality standards.

Key Responsibilities

• Lead the Events Department in managing the full lifecycle of event planning and timeline creation to execution and post-event reporting.
• Serve as the main client contact, ensuring clear communication and alignment at all project stages.
• Translate client briefs into actionable plans, defining scopes, deliverables, and internal workflows.
• Coordinate across creative, production, and project management teams to ensure effective collaboration and delivery.
• Build and manage event timelines, workback schedules, and deliverable tracking systems.
• Align event planning with client budgets, internal resources, and delivery expectations.
• Support the growth of the department by mentoring team members and participating in recruitment as needed.
• Monitor department performance, client satisfaction, and opportunities for process optimization.

Job Requirements:

• 4-6 years of experience in event management, preferably within an agency an a full timer.
• Demonstrated ability to lead cross-functional teams and manage complex event portfolios.
• Strong organizational and planning skills with a proactive, solution-driven mindset.
• Excellent client relationship management and communication skills.
• In-depth knowledge of the local events ecosystem, vendors, and regulatory landscape in Saudi Arabia.
• Fluent in both Arabic and English.
• Specialized certifications in event or project management are a plus.

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The KSA PR & Events Manager is responsible for overseeing and implementing the SEPHORA MIDDLE EAST PR strategy in KSA – Sephora’s fastest growing market and a strategic, prominent region.

Build relations with key influencers and KOLs and establish new partnerships that are relevant for the brand in the local Saudi market. She/he will also be responsible for liaising with third party partners to execute plans, events, and activities in KSA in line with the brand DNA.

Key Accountabilities

• Overseeing the implementation of PR campaigns / strategy in KSA and developing key commercial relationships in KSA
• Analysis and tracking of PR campaigns and reporting results to PR & Events Director
• General administration including management of the KSA press budget in liaison with the PR & Events Director and regional team
• Maintain a keen understanding of trends, the latest PR/social media advancements and relevant campaigns and make appropriate recommendations regarding PR communication strategy surrounding them
• Ensuring all communication fits the Sephora Middle East brand image and relays the appropriate message
• Collaborate with the Pro team in KSA to secure relevant PR opportunities for them with influencers and media in alignment with the business priorities
• Identify key moments relevant to the market to talk about the brand

• Liaise with event agency partners to execute plans and activities for Sephora Middle East KSA events in line with the brand DNA
• Assess and identify key opportunities for sponsorships and other partnerships and manage relations with third parties

• Leverage existing influencer and talent relationships and cultivate new contacts
• Identify, establish and manage on-going influencer programs
• Build strong relationships with social influencers through seeding programs and regular communication
• Research and identify key influencers, talents and KSA based media in designated verticals
• Secure and negotiate earned placements including reviews, news items, giveaways, video segments, etc. in alignment with the business priorities
• Tracking company and campaign mentions with influencers and distributing internally.
• Work on purpose led activations and create meaningful partnerships and activations.

Skills, Experience and Personality

SKILLS:

• Microsoft PowerPoint & Excel
• Excellent presentation skills
• Able adapt him/herself to any situation
• Strong data analytical skills- curiosity to work with new tools and able to derive key strategic decisions

COMPETNCIES & CHARACTER

• Responsiveness and ability to manage multiple actions at once
• A creative mind partnered with the ability to find the best practical solutions
• Vast knowledge of social media
• Ability to build strong relationships with key people / influencers or organizations
• High level of energy, enthusiasm, and motivation

WORK EXPERIENCE

• Minimum 5+ years’ experience of PR/Events either agency or client side. Managerial experience preferred.
• Proven experience in coordinating and managing effective PR campaigns through various channels
• Experience necessary in a media, beauty, or retail environment (knowledge of beauty sector would be a plus)