120 Diary Management jobs in Saudi Arabia

Your Trusted Partner for Quality Construction in Saudi Arabia

At Dorar Tammam General Contracting Company (DTC), we specialize in delivering exceptional construction solutions tailored to your needs.

Founded in Saudi Arabia in 2004, Dorar Tammam General Contracting Company In Saudi Arabia (DTC) has grown to become one of the Gulf leading construction contractors

Language: Proficient in English; knowledge of Arabic is a plus.

We are seeking a highly organised, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company’s top executive. The ideal candidate will be the boss's right-hand person, handling administrative tasks, managing schedules, facilitating communication, and ensuring seamless day-to-day operations. This position requires a high level of discretion, professionalism, and dedication.

• Manage and maintain the Boss’s calendar, including scheduling meetings, appointments, and travel.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Organize and maintain files, records, and important documents.
• Handle confidential and sensitive information with the utmost discretion.
• Draft emails, letters, memos, and reports in English and/or Arabic required.

• Act as the point of contact between the Boss and internal/external stakeholders.
• Screen calls, emails, and messages, responding when appropriate and escalating when necessary.
• Coordinate with departments and ensure the Boss is updated on key internal matters.

• Make travel arrangements, including flights, hotels, transportation, and visa processing if needed.
• Prepare detailed travel itineraries and ensure smooth execution of travel plans.

• Assist with both professional and occasional personal tasks as required.
• Ensure the Boss’s office is organized, well-maintained, and fully equipped.
• Run errands and manage special requests, maintaining flexibility and a service-oriented approach.

• Assist in preparing presentations, reports, and data analysis as requested.
• Monitor deadlines and ensure timely submission of reports and documents.

• Maintain a polished, professional appearance and demeanor.
• Ensure punctuality, reliability, and confidentiality at all times.
• Adapt to the Boss’s working style and preferences to ensure efficiency.

• Experience: Minimum 2–5 years as a Personal Assistant, Executive Assistant, or in a similar role.
• Education: Bachelor’s Degree preferred, though not mandatory, if substantial experience exists.
• Language: Proficient in English; knowledge of Arabic is a plus.
• Tech Skills: Strong skills in Microsoft Office (Word, Excel, PowerPoint), email communication, calendar apps, etc.
• Soft Skills: Exceptional organization, communication, discretion, problem-solving, and time management skills.
• Nationality: Open to all nationalities, but must be available to work in Saudi Arabia or be willing to relocate.

• The role demands a high level of trust and the ability to work independently.
• Candidates must be able to handle pressure and maintain composure in a fast-paced environment.
• Flexibility in working hours may be required occasionally based on the Boss’s schedule.
• A professional and respectful attitude is essential, with a willingness to learn and grow with the role.

Executive Assistant to the General Manager - MEMR

Job Summary:

We are seeking a highly organized, proactive, and exceptionally skilled Executive Assistant to provide comprehensive administrative and strategic support to our General Manager. This pivotal role requires a dynamic individual who can manage complex schedules, facilitate seamless communication, and prepare impactful presentations. The ideal candidate must be willing to travel frequently, possess impeccable English communication skills (both written and verbal), and demonstrate advanced proficiency in Microsoft Excel and PowerPoint.

Key Responsibilities:

• Administrative Support:
  • Manage and maintain the General Manager's complex calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prioritize and manage incoming communications (emails, calls, mail), drafting responses and redirecting as appropriate.
  • Organize and prepare for meetings, including drafting agendas, taking minutes, tracking action items, and ensuring timely follow-up.
  • Prepare and process expense reports, invoices, and other financial documents.
  • Maintain highly organized digital and physical filing systems.
  • Handle confidential and sensitive information with the utmost discretion.
• Travel Management:
  • Arrange domestic and international travel logistics, including flights, accommodation, ground transportation, and visa applications.
  • Prepare detailed itineraries and travel packs.
  • Provide on-the-go support to the General Manager during business trips as needed.
• Communication & Presentation:
  • Draft, proofread, and edit a variety of documents, including reports, presentations, memos, and correspondence, ensuring accuracy and professional quality.
  • Develop and deliver compelling presentations using Microsoft PowerPoint for internal and external stakeholders, often on behalf of the General Manager.
  • Create and maintain sophisticated spreadsheets using Microsoft Excel for data analysis, reporting, and tracking key performance indicators.
  • Act as a primary point of contact for internal and external stakeholders, representing the General Manager professionally and effectively.
• Project & Initiative Support:
  • Assist in the coordination and execution of special projects and initiatives as assigned by the General Manager.
  • Conduct research, compile data, and prepare summaries to support decision-making.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 2-4 years of experience as an Executive Assistant supporting senior-level executives, preferably within a fast-paced corporate environment.
• Must be willing and able to travel frequently, both domestically and internationally, sometimes with short notice.
• Exceptional command of the English language, both written and verbal, with a proven ability to communicate clearly, concisely, and persuasively.
• Advanced proficiency in Microsoft Office Suite, particularly Excel (e.g., pivot tables, VLOOKUP, complex formulas, data visualization) and PowerPoint (e.g., creating professional templates, animations, impactful slide design, incorporating charts and graphs).
• Strong organizational and time management skills with the ability to multitask and prioritize effectively in a demanding environment.
• Demonstrated ability to work independently with minimal supervision and as part of a team.
• High degree of professionalism, integrity, and discretion.
• Proactive, resourceful, and detail-oriented with a strong problem-solving aptitude.

Riyadh, Saudi Arabia | Posted on 01/15/2025

We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.

Hours:

09:00 – 18:00 with additional hours as needed

• Build relationships with clients and client EAs.
• Proactively support business goals, RFPs, and tender responses.
• Maintain client contact lists and track sales activity.
• Assist with customized mailings and document preparation.

• Manage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.
• Assist with complex project scheduling.

• Coordinate travel, accommodation, and logistics.
• Work with teams to secure business visas and work permits.
• Group client meetings for efficient travel planning.

• Manage documents and project deliverables.
• Act as the central point of contact for Partner administrative needs.

• Prepare monthly timesheets and expense reports.
• Request Purchase Orders (POs) for project teams.

• Provide coverage for absent EAs and during transitions.
• Assist in training and onboarding new EAs.
• Participate in team meetings to improve processes.

• 3+ years of experience in a similar role.
• Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
• Bilingual in English and Arabic is required.
• Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary.
• Experience in professional services or management consultancy is a plus.

• Positive, proactive, and collaborative team player.
• Strong organizational and time-management skills.
• Ability to work independently and manage multiple tasks.
• Excellent communicator and problem solver.
• Detail-oriented with a strong service focus.
• Discreet and able to maintain confidentiality.

Competitive salary and comprehensive benefits.

Professional development opportunities and career mobility.

Job Overview:

We are seeking an organized, resourceful, and detail-oriented Executive Assistant to provide high-level administrative support. The ideal candidate will be a proactive and strategic thinker, skilled in managing multiple priorities in a fast-paced environment, with a strong understanding of business operations and executive needs. This role requires exceptional communication, problem-solving, and project management skills to help the division achieve its goals efficiently and effectively.

Key Responsibilities:

• Coordinate and facilitate internal and external meetings for the C-suite, ensuring agendas are set, materials are prepared, and follow-up actions are tracked.
• Act as the primary liaison between the C-suite and internal/external stakeholders, ensuring clear, accurate, and timely information flow.
• Anticipate the C-suite's needs, adjusting schedules as necessary and proactively resolving any conflicts or issues.
• Oversee the execution of corporate projects and initiatives, ensuring timelines, deliverables, and resources are properly coordinated.
• Prepare detailed reports, presentations, and other materials for C-suite meetings, ensuring they are well-researched, professional, and relevant.
• Draft, edit, and manage all correspondence (emails, letters, reports, etc.) on behalf of the C-suite, ensuring clarity and professionalism.
• Handle confidential and sensitive information with discretion, adhering to organizational policies and maintaining confidentiality.
• Proactively identify opportunities to improve business processes and contribute to the implementation of corporate initiatives.

Qualifications:

• Bachelor's degree in business administration, Management, or a related field.
• Minimum of 2-4 years in a senior administrative role, preferably supporting C-suite executives.
• Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, and Outlook.
• Exceptional written and verbal communication skills in both English and Arabic.

AtkinsRéalis is looking for an Executive Assistant, in Al Ula.

About AtkinsRéalis

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at or follow us on LinkedIn.

Learn more about our career opportunities at:

The Executive Assistant will provide high-level administrative and operational support to the VP's Office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, confidential environment.

Key Responsibilities:

• Manage and coordinate calendar, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Liaise with internal departments, external stakeholders, and senior leadership.
• Track and follow up on key project milestones and deliverables.
• Support in preparing materials for board meetings, project reviews, and executive briefings.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist in coordinating recruitment and onboarding activities for the Development & Construction team.
• Maintain and update project trackers and dashboards as needed.

Qualifications & Experience:

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum 10 years of experience in an executive assistant role, preferably in construction or development.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work with PowerBI, Reporting tools is a plus.
• Excellent communication skills in English (Arabic is a plus).
• Ability to work independently and manage multiple tasks efficiently.
• Experience in handling confidential information and working with senior executives.

Why choose AtkinsRéalis?

• Tax-free salary.
• Life insurance coverage.
• Comprehensive medical insurance coverage.
• Paid Annual leave.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Relocation assistance.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

• Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
• Complying with the relevant employment legislation and codes of practice.
• Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.

Company Description

RDB EL SEIF is a leading Precast Manufacturing company based in Saudi Arabia and a member of the EL SEIF Group. Founded in 2008, the company is equipped with state-of-the-art equipment and a production capacity of 2,000 m3 per day. RDB EL SEIF specializes in providing innovative Precast, Prestressed, and Hollowcore solutions to enhance Quality, Speed, and Safety in construction. The company is known for delivering complex projects like villa complexes, high-rise towers, multi-storey car parks, bridges, and tunnels, with a strong focus on Quality, Health, and Safety assurance and control.

Role Description

This is a full-time, on-site role for an Executive Assistant located in Riyadh, Saudi Arabia. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, offering executive support, and performing general administrative assistance tasks. Day-to-day responsibilities will include scheduling meetings, managing calendars, coordinating travel arrangements, and ensuring efficient communication between executives and other employees.

Qualifications

• Skills in Executive Administrative Assistance, Administrative Assistance, and Executive Support
• Experience in managing Expense Reports
• Excellent Communication skills
• Strong organizational and multitasking abilities
• Proficiency in office software (e.g., Microsoft Office Suite)
• Comfort working in a fast-paced environment
• Knowledge of local business and cultural practices is a plus
• Bachelor's degree in Business Administration, Office Management, or related field