85 Department Coordinator jobs in Saudi Arabia

Job Opening: Administrative Support Specialist

Location: Riyadh, Saudi Arabia

Employment Type: Full-Time

Are you a detail-oriented operations professional with a passion for creative environments? An interior design studio in Riyadh is seeking a Studio Operations Manager to lead their internal coordination and contractor communications. If you're experienced in managing people, streamlining studio workflows, and fostering accountability, you'll thrive in this role.

Key Responsibilities:

Team Coordination and HR Support

• Manage recruitment processes including job postings, candidate screening, and interviews
• Oversee onboarding and offboarding procedures
• Maintain employee records and ensure compliance with labor regulations
• Monitor attendance, punctuality, and general discipline
• Schedule and track employee vacations and leave requests

Studio Operations

• Ensure smooth daily functioning of the studio environment
• Liaise with contractors, vendors, and external partners
• Coordinate logistics for meetings, site visits, and project timelines
• Support leadership with administrative tasks and reporting

Culture and Accountability

• Foster a positive and professional studio culture
• Act as a point of contact for employee concerns and studio policies
• Implement systems to improve accountability and performance

Qualifications:

• 5+ years of experience in office management, HR coordination, or studio operations
• Fluent in English; Arabic proficiency is a plus
• Strong interpersonal and communication skills
• Experience in creative or design-driven environments preferred
• Currently residing in Saudi Arabia

Know someone who thrives in creative operations and team leadership? Tag them or send in your CV. Let's build beautiful spaces together with structure and style.

Job Description:

The position of مصمم ودعم إداري (Designer and Administrative Support) is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that all materials are appropriately adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also be responsible for organizing project files and documentation, preparing timelines, scheduling meetings, and drafting simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.

Job Requirements:

• A bachelor's degree in a relevant field.
• Proven experience working as a graphic designer and providing administrative support.
• Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
• Excellent command of both Arabic and English for design execution.
• Demonstrated creativity with the ability to produce innovative design solutions.
• High organization skills with the capability to manage multiple tasks simultaneously.
• Effective communication skills and the ability to work collaboratively within a team.
• Flexibility in adapting to changing project needs and priorities.
• Familiarity with project management principles and administrative processes.
• Attention to detail in both visual and written materials.
• Ability to construct and adjust timelines and schedules for project deliverables.
• Strong problem-solving skills and initiative to suggest improvements.
• Capable of receiving and implementing feedback effectively.
• Experience in coordinating and liaising with team members to facilitate workflow.
• Commitment to upholding the project's objectives and messaging.

Job Responsibilities:

• Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
• Ensure all designs align with the project's objectives and messaging.
• Modify and enhance visual materials based on feedback from team members or clients.
• Prepare and organize project files and documentation systematically.
• Develop timelines and keep track of project deadlines and meetings.
• Draft simple correspondence and reports related to the project.
• Coordinate workflows among team members to ensure smooth project execution.
• Collaborate with team members to facilitate effective communication and teamwork.
• Provide creative input and suggestions during project planning and execution phases.
• Maintain an organized workspace and manage multiple ongoing project tasks.
• Attend and contribute to team meetings with updates and insights on design work.
• Demonstrate flexibility in response to project changes or shifts in priorities.
• Exhibit a proactive approach in identifying potential design and administrative challenges.
• Support the overall goals of the project while ensuring high-quality deliverables.

Required Skills:

• Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
• Strong written and verbal communication skills in both Arabic and English.
• Excellent organizational skills with the ability to multitask effectively.
• Creative thinking and innovation in design approaches.
• Ability to provide constructive feedback and implement changes.
• Team-oriented mindset with strong interpersonal skills.
• Capable of working under pressure and meeting deadlines.
• Understanding of project management and administrative best practices.
• Attention to detail and a commitment to producing quality work.
• Flexibility to adapt to changing project demands and priorities.
• Strong problem-solving abilities and initiative to address challenges as they arise.

HEAD OF ADMINISTRATIVE SUPPORT

Role Description

Role Title

Head of Administrative Support

Company

CTRD Company for Business Services (CTRD Arabia) is a company registered in the Kingdom of Saudi Arabia (CR:

Company Overview

We work with partners enabling and supporting through advice and operational support. We place a great deal of value in strong personal relationships - becoming trusted advisers to our partners and working with them to identify and resolve their capability challenges. 

People are at the heart of what we do - both within our organisation and when working with others externally. Our success is bound up in getting our relationships right, delivering on what we commit to, holding ourselves accountable and maintaining humility in everything we do.

Background & Role Overview

CTRD Arabia is searching for an experienced Head of Administrative Support, capable of operating in a high paced office and assisting in the management of documentation in both English and Arabic.

The Programme Management Office (PMO) is responsible for the administration and documentary oversight of all project and programme management activities. This includes the recording of data on manpower, routine and irregular reporting, the management of Risk, and the management of a team of linguists to interpret and translate.  The office makes wide use of Microsoft Office software (including Microsoft Project and SharePoint).

The Head of Admin will oversee all administrative efforts ensuring that documents are properly controlled in both digital and electronic form and that the management of critical data is efficient and accurate.

The successful candidate will be articulate in both English and Arabic, positive and confident working in a multi-cultural defence environment.  They will be intelligent and willing to contribute as the Company develops and refines its administrative and management processes. They will be willing to manage flexible hours which sometimes require additional time and effort for success.  This role will not always be 9 – 5.

Location

Riyadh, working both from Company and Client offices, the job may require some movement each day between these locations.

Short term visits to other sites in Saudi Arabia may be required.

Hours of Work

9am – 5pm

Contract Type

Fixed Term Contract Full Time  

Role Responsibilities

1. Contribute to the development of the administrative processes that support a young and growing business – human and technical.

2. Control of the storage of all documentation, paper and digital.

3. Control of the movement of documentation in physical and electronic form between the Company and the Client.

4. Contributing towards weekly reporting to the Client. For example, extraction of data from spreadsheets.

5. Contributing to the management of the quality of documentary products in English but primarily in Arabic.

6. Contribute to the development of systems and procedures to support the wider Programme Management effort.

7. Control of hardware and software within the Programme.

8. Advice to other staff on the technical use of Company IT software and hardware – for example procedures for the use of printers.

9. Occasional delivery of documents by hand.

10. Management of Company assets: for example, control of the car fleet.

Requirements

Essential

• Advanced familiarity with MS Office (Word, Excel, PowerPoint)
• SharePoint
• Teams
• Outlook
• English and Arabic (advanced written and spoken)
• Document management skills (paper and electronic)
• Current Driving Licence

Desirable

• Power Automate
• Database solutions
• Familiarity with Project and Programme Management procedures
• Familiar with Translation procedures
• A knowledge of the defence sector
• A knowledge of Risk Management procedures

At EY, we're all in to shape your future with confidence.

We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity
This role offers the chance to be the first point of contact for visitors and clients, ensuring they receive a warm, professional welcome. You'll also play a vital role in supporting the smooth functioning of the office by managing reception, switchboard services, and meeting room reservations with efficiency and courtesy.

Your Key Responsibilities

• Welcome and greet visitors and clients in a professional, courteous manner.
• Maintain a polished reception area and ensure meeting rooms are clean, presentable, and ready for use.
• Handle all incoming calls promptly, screen effectively, and connect callers to the appropriate person or take accurate messages.
• Manage meeting room bookings, reconfirm reservations daily, and process cancellations to optimize availability.
• Provide visitor badges when required and escort guests to meeting rooms while offering refreshments.
• Support meeting and event logistics, including catering requirements and arrangements.

Skills And Attributes For Success

• Professional appearance and demeanor, with excellent interpersonal skills.
• Strong communication skills, both verbal and written.
• Ability to multitask and remain calm under pressure.
• Attention to detail and a proactive approach to maintaining office standards.
• Strong organizational skills to manage bookings and priorities efficiently.

Ideally, you'll also

• Have prior experience in a customer-facing or administrative support role.
• Be comfortable using calendar/booking systems and basic office software.
• Demonstrate cultural awareness and the ability to interact with diverse stakeholders.

What We Look For
We are seeking a well-presented, courteous, and resourceful individual who thrives in a professional services environment. Someone who takes pride in creating a welcoming atmosphere, ensures seamless communication, and delivers excellent support to colleagues and clients alike.

What We Offer You
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

Are you ready to shape your future with confidence? Apply today.

To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.

EY
| Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

PURPOSE OF POSITION
Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

MAIN TASKS
Administrative Support:

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.

Office Management:

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination:

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication:

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff:

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

WE OFFER

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type:
Full-Time
Contract:
Permanent

Location:
Riyadh

Job Title:
Office Coordinator

Location:
Riyadh, Saudi Arabia

Employment Type:
Full-time

About the Role:

We are looking for a skilled and well-organized
Office Coordinator
to support daily office operations and ensure smooth communication across departments. The ideal candidate will have strong attention to detail, excellent communication skills in English, and a professional attitude.

Key Responsibilities:

• Handle daily administrative and coordination tasks.
• Manage internal and external communication.
• Organize meetings, schedules, and office logistics.
• Maintain records, files, and documentation accurately.
• Support HR and management teams with general administrative needs.

Requirements:

• Minimum
  3 years of experience
  in office coordination or administration.
• Strong command of
  English (spoken and written)
  .
• Excellent organizational and multitasking skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Currently
  based in Riyadh
  and available to join within a short notice period.

Company description
:-

MAFAD Food Industries Company, established in 1993, is a premium food manufacturer in Riyadh Saudi Arabia. Specializing in high-quality ice cream, cakes, cheesecakes, and sauces made from natural ingredients, Mafad Food Industries guarantees the highest level of freshness. The company operates in multiple segments such as HORECA, RETAIL, PRIVATE LABELING, FRANCHISE around Saudi Arabia that has strategic partnerships locally & internationally.

Brands under Mafad food industries CONEZONE - FORZA - DELIGHTFUL all are SAUDI MADE

that has strategic partnerships locally & internationally.

Role Description:-

This is a full time role for an Office Coordinator located in Riyadh, Saudi Arabia. The Office Coordinator will be responsible for administrative tasks, providing and maintaining effective communication within the office environment between team members. The Office Coordinator will be responsible for organizing & coordinating the Marketing / Operation team activities, ensuring efficient workflow, and supporting team members in achieving goals. Additionally, the team planner will collaborate with different departments & external communication to enhance productivity within the organization and deliverelables with due dates.

Qualifications:-

• Administrative Assistance & Office Equipment skills
• 3+ years experience as an assistant or office coordintor
• Customer Service & Communication skills
• Proficiency in Microsoft Office suite
• Strong organizational & time management abilities
• Ability to work independently and collaboratively in a team
• Previous experience in a similar role is a plus
• Fluency in Arabic & English

Company Description

Founded in August 2020, Alcove Interiors redefines interior design in Saudi Arabia by fusing creativity, functionality, and timeless elegance. We have delivered high-end residential and commercial projects across the Kingdom, earning a trusted reputation for quality, innovation, and efficiency. Our mission is to craft interiors that combine elite creativity with purposeful function while preserving each space's unique character. Led by Eng. Alanoud Alshaikh, whose expertise in interior design and architecture shapes our distinctive design philosophy, Alcove Interiors stands as a leading name in luxury design within the region.

Role Description

This part-time role for an Office Coordinator is based on-site in Riyadh. The Office Coordinator will handle administrative assistance, project coordination,vendor coordination, and provide excellent customer service. The role also involves ensuring smooth communication within the office, assisting with clerical tasks, and maintaining office supplies.

Qualifications

• Administrative Assistance and Office Equipment management skills
• Strong Customer Service skills
• Excellent Communication skills
• Ability to organize, multitask, and work independently
• Detail-oriented with problem-solving skills
• Relevant experience or a background in office coordination is a plus

Job Description

Office Coordinator (Riyadh, KSA)

PURPOSE OF POSITION

Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

MAIN TASKS

Administrative Support:

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.

Office Management:

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination:

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication:

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff:

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

WE OFFER

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type: Full-Time Contract: Permanent

Location: Riyadh

The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.