11 Corporate Secretary jobs in Saudi Arabia

Key Responsibilities:

• Oversee and coordinate administrative operations within the factory, ensuring alignment with technical and logistics departments.
• Organize work schedules and monitor employee attendance and timekeeping.
• Manage employee files, leave records, and administrative reports.
• Prepare and print daily and monthly reports related to production and administration.
• Coordinate with suppliers and contractors to meet the factory's office and operational needs.
• Contribute to the development of administrative procedures and the improvement of operational efficiency.
• Support senior management with any required organizational or logistical tasks.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Minimum of 3 years of administrative experience, preferably in a factory or industrial facility.
• Proficiency in Arabic and English, both spoken and written.
• Strong computer skills, particularly in Microsoft Office (Word, Excel, Outlook).
• Ability to work under pressure and efficiently manage priorities.

Job Type: Full-time

Key responsibilities :

• Provide comprehensive administrative support to management and team members.
• Prepare and draft administrative reports and documents with accuracy and professionalism.
• Manage and organize electronic and paper files and documents.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) proficiently to create presentations, spreadsheets, and correspondence.
• Assist in organizing meetings, recording minutes, and maintaining records.
• Handle email correspondence and respond to inquiries promptly and effectively.
• Contribute to the completion of routine and procedural tasks within the department.

Education & experience:

• Bachelor's degree in administrative sciences or a related field
• 1-2 years of experience in a similar role (is a plus).
• Good English language skills (written and spoken)
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills.

We are seeking a highly organized and proactive Administrative Officer to join our team in Riyadh. This role is essential in supporting daily operations and ensuring smooth coordination across departments. Fluency in Tagalog and English is required.

Key Responsibilities:

• Provide administrative and clerical support to management and staff.

• Manage correspondence, filing, and document control in an organized manner.

• Coordinate meetings, prepare agendas, and record minutes when needed.

• Handle travel bookings, hotel reservations, and logistics arrangements.

• Monitor and manage office supplies and vendor coordination.

• Support HR and Operations with employee documentation and onboarding logistics.

• Prepare professional reports, letters, and internal communications.

• Maintain confidentiality and ensure accuracy in administrative records.

Requirements:

• Proven experience in administration or executive support.

• Excellent communication skills in Tagalog and English (written and verbal).

• Strong organizational skills with attention to detail and follow-up.

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Professional, reliable, and able to handle multiple priorities efficiently.

• Based in Riyadh and available to join immediately or on short notice.

What We Offer:

• A professional and supportive work environment.

• Competitive salary and benefits package.

• Career growth opportunities within a reputable international firm.

Sales Administrative officer | Riyadh, Saudi Arabia

The Company:

Almarai is the world's largest vertically integrated dairy and the region's largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 41,000 employees servicing some 110,000 retail outlets and has reported net income of SAR 1.76 Billion on sales of SAR 18.72 Billion in 2022. For more details, please visit our website –

An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.

About the Role:

To deliver Company's growth objective by optimizing the sales & and distribution of all Almarai product range in his designated sales administrative area by strictly adhering to Company standards of sales ethics

Potential candidate must meet the requirements below:

• Diploma in Accounting or any related field.
• 1 year experience in a similar sales admin management role preferably within FMCG multi-SKU in the Middle East.
• Proficient in English language (Verbal and written).
• Strong computer and MS office skills.
• Excellent communication, interpersonal, and persuasion skills.
• Strong analytical and problem-solving abilities.
• Planning, facilitation, and change management skills.
• Ability to work effectively under pressure and meet deadlines.
• A structured approach and a passion for working with people and numbers.

Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training and development etc.

This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package

Key Responsibilities

• Manage daily office affairs, including banking transactions and coordination with government departments.
• Oversee employee relations such as visa processing and contract management.
• Support the HR team with recruitment and onboarding processes.
• Coordinate with agents for customs clearance and taxation matters.
• Handle other tasks related to smooth office operations.

Qualifications

• Proficiency in
  Arabic
  (working language).
• Bachelor's degree
  in any relevant field.
• 1–3 years
  of administrative experience (exceptional fresh graduates may also be considered).

Why Join Us

Become part of a dynamic, growing company where your organizational skills and proactive approach will make a real impact.

How to Apply:

Send your CV to
(add your email or application link)
with the subject line
"Office Admin – Riyadh"
.

Our client is a diversified group looking for a Board Secretary who drafts agendas, records minutes, maintains governance documents, ensures compliance with legal and regulatory requirements, and facilitates communication between board members and other stakeholders.

Key Responsibilities

Meeting Management:

• Plan and organize board meetings, including logistical details, scheduling, and venue arrangements.
• Collaborate with the board chair to develop agendas and ensure members receive all necessary supporting materials.

Record Keeping:

• Accurately record minutes of board and committee meetings, detailing discussions, deliberations, and voting outcomes.
• Maintain and preserve official records, including organizational documents, board minutes, and board member lists.

Compliance and Governance:

• Ensure the board adheres to legal, regulatory, and governance standards.
• Maintain and update the company's bylaws and governance policies to reflect current regulations.
• Manage the disclosure register and ensure compliance with relevant laws and disclosure requirements.

Communication and Coordination:

• Serve as a liaison and primary contact for board members, staff, and outside stakeholders.
• Distribute meeting notices, board packs, and other relevant information to board members.
• Assist new board members by explaining board dynamics and their roles.

Document Management:

• Compile and distribute board packs containing necessary documents for meetings.
• Maintain an organized repository of all official board and organizational documents.

Key Skills

• Strong organizational and time management skills.
• Excellent communication, both written and verbal.
• Deep understanding of corporate governance principles and practices.
• Knowledge of relevant legislation, regulations, and compliance requirements.
• Discretion and a high level of confidentiality.
• Proficiency with board management software and other office technology.

Job Title: Board Secretary

Location: Riyadh

Employment Type: Full-time

Job Summary:

We are seeking a highly professional and experienced Board Secretary to join our team. The ideal candidate will have solid experience in corporate companies, with a strong background in governance, legal matters, and Saudi labor regulations. This role requires excellent organizational and communication skills, as well as the ability to handle sensitive information with the highest level of integrity and confidentiality.

Key Responsibilities:

• Organize, prepare, and document all board meetings, including agendas, minutes, and resolutions.

• Ensure compliance with corporate governance standards, company policies, and regulatory frameworks.

• Provide guidance and support to the Board of Directors on governance and legal matters.

• Maintain accurate, updated, and confidential corporate records and official documents.

• Liaise between the Board, executive management, and external stakeholders to ensure effective communication.

• Ensure compliance with Saudi Labor Law and other relevant regulations.

• Support the Chairperson and board committees with administrative and legal documentation.

Qualifications:

• Bachelor's degree in Law, Business Administration, or a related field (Law degree preferred).

• Minimum of 5 years' proven experience as a Board Secretary within corporate companies.

• Strong knowledge of corporate governance, legal frameworks, and Saudi Labor Law.

• Demonstrated experience in legal documentation and advisory support.

• Excellent written and verbal communication skills in English (Arabic is an advantage).

• High level of integrity, professionalism, and discretion in handling sensitive matters.

• Proficiency in MS Office and board management tools.

JOB PURPOSE:

Responsible to act as a junior secretary for the Board and its Committees (Executive Committee, Risk Committee, Nomination & Remuneration Committee, Audit Committee), performing the role as required and in compliance with the Companies Law & CMA regulations, internal governance policies and procedures and other listing regulations.

KEY ACCOUNTABILITIES:

• Board and Board Committee Secretary Successor
• Develop the Committee's master annual calendar and agenda for the Board Committees.
• Assist and propose meeting agenda preparation, distribution, and strong coordination with Board Secretary, and Executive Management.
• Liaise with the Board Secretary, and Executive Management for timely submission and circulation of meeting material.
• Draft minutes of meeting discussion, resolutions and actions arising and ensure prompt circulation to the Committee members and Management. In addition, maintain and update the resolution and actions arising trackers whereby frequently.
• Manage Committees affairs, including but not limited to communicating with the Committee chairman and members, assist the Board Secretary for the Committee members induction programs, procure advise on legal and corporate affairs (as directed), keep the Committee up to date on changes in the law, regulations or any new statutory requirements.
• Facilitate communication and flow of information between the Committees and the Executive Management, without compromising the confidentiality of committee materials in accordance with applicable protocols and regulations.
• Provide guidance to the Management on material content to ensure appropriate quality and timely delivery of materials.
• Pursue and coordinate with management for follow up actions and report on matters arising.
• Ensure that the Committees are within their mandated roles/ responsibilities are provided in their respective charters.
• Support and coordinate the board committee's performance self-evaluations.
• Manage all logistics related to Board Committees meetings, events, and functions.
• Liaise with the Board Secretary and regulatory bodies with the responsibility of statutory reporting.
• Assist Board Secretary in preparation of the relevant part of the annual board of directors' report ensuring compliance to all the disclosure requirements.
• Assist the general assembly secretary in fulfilling his/her responsibilities and provide cover as general assembly secretary as need arises.
• Board and Board Committee Secretary Successor
• Develop the Committee's master annual calendar and agenda for the Board Committees.
• Assist and propose meeting agenda preparation, distribution, and strong coordination with Board Secretary, and Executive Management.
• Liaise with the Board Secretary, and Executive Management for timely submission and circulation of meeting material.
• Draft minutes of meeting discussion, resolutions and actions arising and ensure prompt circulation to the Committee members and Management. In addition, maintain and update the resolution and actions arising trackers whereby frequently.
• Manage Committees affairs, including but not limited to communicating with the Committee chairman and members, assist the Board Secretary for the Committee members induction programs, procure advise on legal and corporate affairs (as directed), keep the Committee up to date on changes in the law, regulations or any new statutory requirements.
• Facilitate communication and flow of information between the Committees and the Executive Management, without compromising the confidentiality of committee materials in accordance with applicable protocols and regulations.
• Provide guidance to the Management on material content to ensure appropriate quality and timely delivery of materials.
• Pursue and coordinate with management for follow up actions and report on matters arising.
• Ensure that the Committees are within their mandated roles/ responsibilities are provided in their respective charters.
• Support and coordinate the board committee's performance self-evaluations.
• Manage all logistics related to Board Committees meetings, events, and functions.
• Liaise with the Board Secretary and regulatory bodies with the responsibility of statutory reporting.
• Assist Board Secretary in preparation of the relevant part of the annual board of directors' report ensuring compliance to all the disclosure requirements.
• Assist the general assembly secretary in fulfilling his/her responsibilities and provide cover as general assembly secretary as need arises.

Ensuring Compliance

• Ensure that the Committees and its members follow and comply the Committee charter, CMA requirements and company's bylaws.
• Coordinate internally with the Executive Management for all compliance matters relating to the Committee.

Related Assignments

• Perform additional duties and responsibilities as required under CMA and Tadawul rules and regulations, as a listed company.

QUALIFICATIONS, EXPERIENCE & SKILLS:

Minimum Qualifications

• A bachelor's degree in law, finance or accounting is a must,

Minimum Experience

• A Minimum 3 to 5 years of relevant experience as board secretary, committee secretary, Governance, Legal, preferably in a listed company.

Minimum Skills

• Proficient in English and Arabic languages.
• Fully aware of the Saudi Companies Law, CMA regulation.

We are excited to announce that we are seeking a dedicated and detail-oriented individual to join our team as the Board and Committees Secretary. This is a key role within our organization, responsible for supporting the governance and operational functions of the Board and various committees.

Position Overview:

The Board and Committees Secretary will be responsible for:

•   Preparing agendas and minutes for board and committee meetings

•   Ensuring compliance with legal and regulatory requirements

•   Maintaining official records and documentation

•   Facilitating communication between board members and committees

•   Assisting with the onboarding of new board members

⁩

Qualifications:

•   Proven experience in a similar administrative role

•   Strong organizational and communication skills

•   Proficiency in Microsoft Office and document management systems

•   Knowledge of governance practices and regulatory requirements is a plus

•   Proficient in both Arabic and English

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications to