66 Conference Coordinator jobs in Saudi Arabia

Join to apply for the Catering & Conference Services Coordinator role at Sofitel

Continue with Google Continue with Google

Join to apply for the Catering & Conference Services Coordinator role at Sofitel

Company Description

Sofitel Riyadh Hotel & Convention Center: A Symphony of French Elegance and Saudi Arabian Warmth

The Sofitel Riyadh is dedicated to providing a five-star experience characterized by luxury, elegance, and impeccable service. The hotel's commitment to personalized attention ensures that each guest's stay is not just comfortable but memorable. Blending urban sophistication with refined opulence, the Sofitel Riyadh creates an atmosphere where every detail is thoughtfully curated to offer a unique and unforgettable experience.

Company Description

Sofitel Riyadh Hotel & Convention Center: A Symphony of French Elegance and Saudi Arabian Warmth

The Sofitel Riyadh is dedicated to providing a five-star experience characterized by luxury, elegance, and impeccable service. The hotel's commitment to personalized attention ensures that each guest's stay is not just comfortable but memorable. Blending urban sophistication with refined opulence, the Sofitel Riyadh creates an atmosphere where every detail is thoughtfully curated to offer a unique and unforgettable experience.

Job Description

The Catering & Conference Services Coordinator at Sofitel Riyadh will be responsible for providing administrative and operational support to the Catering & Conference Services team in the planning and execution of all catering, meetings, and events. This position plays a critical role in ensuring smooth communication between clients and internal teams, assisting in the coordination of all event details, and delivering outstanding guest experiences. As part of the pre-opening team, the coordinator will contribute to establishing Sofitel Riyadh as a premier destination for luxury events and conferences.

Key Responsibilities

• Administrative Support:
• Provide comprehensive administrative support to the Catering & Conference Services team, including drafting contracts, preparing event orders, and maintaining accurate records of client
• Assist in managing the department’s day-to-day operations by answering client inquiries, preparing proposals, and handling the logistics for upcoming events.
• Maintain event-related files and documentation, ensuring that all information is up-to-date and easily accessible.
• Client Interaction & Coordination:
• Act as the first point of contact for clients inquiring about events, assisting with initial inquiries, and directing them to the appropriate team member.
• Schedule and coordinate client meetings, site visits, and walkthroughs, ensuring that all necessary details are gathered for the planning process.
• Assist in responding to client requests, making adjustments to event details, and ensuring that all changes are communicated effectively to internal teams.
• Event Planning & Execution Support:
• Support the Catering & Conference Services team in the planning and execution of events, including weddings, conferences, banquets, and social events.
• Coordinate with internal departments such as F&B, housekeeping, banquet staff, and audiovisual teams to ensure that all event requirements are communicated and met.
• Assist with event setups, ensuring that all logistics, including room layouts, table arrangements, audiovisual needs, and décor, are in place as per client specifications.
• Pre-Opening Responsibilities:
• Contribute to the pre-opening phase by assisting in the creation of Standard Operating Procedures (SOPs) for the catering and events department.
• Support the marketing and promotion of Sofitel Riyadh’s event spaces by coordinating with the sales team and assisting in generating leads for future events.
• Participate in client outreach and engagement activities to build a strong client base prior to the hotel’s opening.
• Banquet Event Orders (BEO) Preparation:
• Prepare detailed Banquet Event Orders (BEOs) for internal distribution, ensuring that all event details are accurately reflected, including timelines, menus, setups, and special requests.
• Distribute BEOs to all relevant departments and follow up to ensure everyone is aligned with the event’s requirements.
• Communication & Coordination:
• Act as a liaison between clients and the internal event operations teams, ensuring that all event requirements are understood and executed according to the client’s vision.
• Assist in facilitating seamless communication during the event execution phase, ensuring that any last-minute changes or client needs are addressed promptly.
• Post-Event Follow-Up:
• Assist with post-event tasks, including following up with clients for feedback and ensuring that billing and invoices are processed accurately and timely.
• Maintain client satisfaction records and work with the team to identify areas for improvement based on feedback.
• Budget & Financial Support:
• Assist in tracking event budgets and ensure that all expenses are properly documented and aligned with the client’s financial expectations.
• Support the CCS team in preparing cost estimates and proposals for clients, ensuring clarity and accuracy in financial communication.
• Vendor Coordination:
• Coordinate with external vendors such as florists, audiovisual companies, and decorators to ensure that services are aligned with event expectations and Sofitel’s luxury standards.
• Ensure that vendor services are delivered on time and that contracts and agreements are followed accordingly.
• Compliance & Safety:
• Assist in ensuring that all events adhere to Sofitel’s health and safety protocols, as well as any local regulations.
• Support the team in managing emergency procedures and event safety plans when required, especially for larger events.
  
  

• Experience: Minimum of 2-3 years of experience in an event planning, hospitality, or administrative role, preferably within a luxury hotel or event venue.
• Education: Bachelor’s degree in Hospitality Management, Event Management, Business Administration, or a related field is preferred.
• Skills:
• Strong organizational skills with a keen attention to detail.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with clients and colleagues.
• Ability to multitask and manage multiple events and projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with event management software or hotel CRM systems.
• Language Skills: Fluent in English; proficiency in Arabic is an advantage.
• Personal Traits: A proactive, service-oriented individual with a passion for hospitality and luxury events. Ability to work in a fast-paced, high-pressure environment, particularly during the pre-opening phase.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Hospitality

Referrals increase your chances of interviewing at Sofitel by 2x

Get notified about new Conference Services Coordinator jobs in Riyadh, Riyadh, Saudi Arabia .

Riyadh, Riyadh, Saudi Arabia 18 hours ago

Riyadh, Riyadh, Saudi Arabia 11 hours ago

Riyadh, Riyadh, Saudi Arabia 16 hours ago

Riyadh, Riyadh, Saudi Arabia 22 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Administrative Assistant


We are seeking a highly organized and motivated Administrative Assistant to join our team in Medina. As an Administrative Assistant, you will provide support to our office by handling various administrative tasks and ensuring smooth operations. We are specifically looking for someone with Indian nationality and proficient in English.

Responsibilities:
- Manage and maintain office supplies, equipment, and inventory
- Answer phone calls, take messages, and respond to emails
- Schedule appointments and manage calendars
- Organize and maintain files and documents
- Handle incoming and outgoing mail
- Assist with travel arrangements for staff members
- Prepare reports, presentations, and other documents as needed
- Liaise with other departments in the company as well as external parties
- Provide general administrative support to the team

Requirements:
- Indian nationality preferred
- Proficient in English
- High school diploma or equivalent; bachelor's degree is a plus
- Proven experience as an administrative assistant or similar role
- Strong organizational skills with the ability to multitask
- Excellent communication and interpersonal skills
- Proficient in MS Office
- Ability to work independently with minimal supervision

Salary: $900 per month

If you are a self-motivated individual with strong administrative skills, we would love to hear from you. Join our team as an Administrative Assistant and help us ensure efficient operations in our office. This is a great opportunity for growth and development in your career. Apply now!

This job has no reviews yet. You can be the first!

Administrative assistant Jobs in Medina:

The most in-demand professions in Medina:

Users also frequently search in these cities:

More professions from the category Top Management - Directors:

Subscribe to our telegram channel @layboard_in

Job Description

On Behalf of Our Client, we are looking for an Administrative Assistant.

Job Summary :

The Administrative Assistant will provide high-level administrative and logistical support to the Project Director overseeing stadium operations and event delivery. This role plays a critical part in ensuring the smooth execution of daily administrative functions, internal coordination, document control, scheduling, and project follow-up. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

Responsibilities :

1. Manage the Project Director’s calendar, schedule meetings, and coordinate appointments with internal teams, partners, and external stakeholders.
2. Prepare meeting agendas, take minutes, and follow up on action points to ensure timely completion.
3. Assist in the preparation and formatting of presentations, reports, and documentation.
4. Maintain organized digital and physical filing systems for contracts, correspondences, reports, and other project records.
5. Support coordination between departments including F&B, logistics, security, and contractors by tracking deliverables and deadlines.
6. Draft, proofread, and distribute internal and external communications on behalf of the Project Director.
7. Track and update project documentation, reports, and progress trackers.
8. Assist in compiling budgets, expense reports, and invoices for approval and filing.
9. Ensure timely submission of reports, permits, and compliance documentation.
10. Handle confidential information with a high degree of integrity and discretion.
11. Provide logistical support during onsite inspections, meetings, or events when required.
12. Manage and control the F&B team schedule, vacation plans, and internal/external flight bookings.

Requirements

• 3+ years’ experience in an executive or project administration role, ideally in events, construction, or hospitality sectors.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook); familiarity with project management tools is a plus.
• Discreet and professional with handling sensitive and confidential information.
• Proactive, flexible, and able to work under pressure with minimal supervision.
• Ability to work flexible hours including evenings or weekends during event periods.

ملخص الوظيفة: يتولى تنظيم المراسلات، جدولة الاجتماعات، إدارة الاستقبال، والتعامل مع العملاء والزوار لضمان سير العمليات الإدارية بسلاسة واحترافية

أهم المسؤوليات والمهام:

• الترحيب بالعملاء والزوار بطريقة احترافية وتوجيههم إلى الأقسام المعنية.
• التأكد من تسجيل بيانات الزوار والحفاظ على أمن وسرية المعلومات .
• الرد على استفسارات العملاء عبر الهاتف أو البريد الإلكتروني وتحويلها للجهات المختصة عند الحاجة.
• متابعة البريد الوارد والصادر، وإعداد التقارير الدورية عن الاتصالات والمراسلات.
• جدولة وتنظيم الاجتماعات الداخلية والخارجية والتنسيق مع جميع الأطراف المعنية.
• تجهيز قاعات الاجتماعات، وإعداد الوثائق والعروض التقديمية اللازمة.
• إعداد وصياغة الخطابات الرسمية، التقارير، ومحاضر الاجتماعات والعروض الوظيفية.
• أرشفة المستندات بطريقة منظمة لضمان سهولة الوصول إليها عند الحاجة.
• دعم الإدارات المختلفة في تنظيم الملفات، المراسلات، وجدولة المهام اليومية.
• متابعة تنفيذ القرارات الإدارية وإبلا غ المعنيين بالمستجدات.
• التعامل مع استفسارات العملاء وتقديم المعلومات المطلوبة حول الخدمات المتاحة.
• معالجة الشكاوى أو تصعيدها إلى الإدارات المختصة لضمان حلها بفعالية.
• أي مهام أخرى يكلف بها مستقبلا ضمن اختصاص العمل.

المؤهل: دبلوم سكرتارية أو إدارة مكاتب أو تخصص ذو علاقة

الخبرة: سنتين خبرة في ذات المجال

• Greet clients and visitors.
• Assist clients in navigating the office.
• Perform administrative tasks such as copying, note-taking, and scanning documents.
• Prepare meeting and training rooms.
• Maintain workplace security by issuing and checking visitor badges.
• Issue purchase requisitions.
• Assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices (CIA).
• Insert ZATCA invoice copies in all invoice packages.
• Submit expenses.
• Be a power-user for the attendance system.

• Diploma in IT, Administration, or Accounting.
• Proficiency in Microsoft Office.
• Excellent command of English (reading, writing, speaking).
• Strong communication skills.
• Positive attitude.

Administrative Assistant for Malayalees in Medina, Saudi Arabia


We are seeking a highly organized and detail-oriented Administrative Assistant to provide support for our Malayalee community in Medina, Saudi Arabia. As an Administrative Assistant, you will be responsible for a variety of administrative tasks including managing schedules, organizing meetings and events, maintaining records and databases, and coordinating with various departments.

Responsibilities:
- Manage schedules and appointments for community leaders and members
- Organize meetings, events, and activities
- Maintain records and databases related to community projects and initiatives
- Coordinate with different departments to ensure smooth communication and execution of tasks
- Handle incoming calls, emails, and inquiries from community members
- Assist with the preparation of reports, presentations, and other documents as needed
- Monitor office supplies inventory and place orders when necessary
- Perform general administrative tasks such as filing, scanning, and data entry

Requirements:
- Fluency in Malayalam is required; proficiency in English is preferred but not necessary
- Proven experience as an administrative assistant or similar role
- Familiarity with office management procedures and basic accounting principles
- Excellent organizational skills with the ability to multitask effectively
- Strong communication skills (both written and verbal)
- Proficient in MS Office (Word, Excel, PowerPoint)
- Ability to maintain confidentiality and handle sensitive information with discretion

We welcome candidates who are passionate about serving their community and possess a strong work ethic. If you are a motivated individual with excellent administrative skills, we encourage you to apply for this position. This is a full-time role based in Medina. Preference will be given to Malayalee candidates residing in Saudi Arabia.

This job has no reviews yet. You can be the first!

Administrative assistant Jobs in Medina:

The most in-demand professions in Medina:

MEAT SLAUGHTERHOUSE WORKER | PACKERS, SORTERS | UKRAINE | without work experience

Users also frequently search in these cities:

More professions from the category Top Management - Directors:

Subscribe to our telegram channel @layboard_in

Get AI-powered advice on this job and more exclusive features.

The Administrative Assistant to the CFO provides high-level administrative and clerical support to the Chief Financial Officer of BMC. This role ensures smooth coordination of daily operations, manages communications, maintains records, and supports financial reporting and meetings. The position requires a high level of confidentiality, discretion, and organizational skills.


Key Responsibilities:

• Manage and maintain the CFO’s schedule, including meetings, appointments, and travel arrangements.
  

• Prepare correspondence, memos, reports, and presentations as requested by the CFO.
  

• Assist in the preparation and follow-up of financial reports, audits, and budget planning documents.
  

• Coordinate internal and external meetings, take meeting minutes, and ensure timely follow-up on action items.
  

• Handle incoming and outgoing communication (emails, calls, letters) with professionalism and confidentiality.
  

• Organize and maintain paper and electronic files related to finance, compliance, and budget planning.
  

• Track key project deadlines, contracts, and financial submissions to ensure compliance with college and regulatory requirements.
  

• Liaise with internal departments (HR, Procurement, Academic Affairs) and external stakeholders (vendors, banks, auditors).
  

• Support the CFO in preparing presentations for the Board of Trustees, Ministry of Education, and other governing bodies.
  

• Handle confidential information with discretion and ensure secure data management practices.
  

  
  
  
  

• Diploma or Bachelor’s degree in Business Administration, Finance, Accounting, or related field.
  
• 1-3 years of administrative or executive assistant experience, preferably in finance or academic settings.
  
• Fluency in Arabic and English (written and spoken).
  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of ERP systems (e.g., Oracle, SAP) is a plus.
  
• Strong organizational, time management, and multitasking skills.
  
• High attention to detail and accuracy in documentation.
  
• Ability to work independently and handle sensitive information with integrity.
  

• Seniority level Executive

• Employment type Full-time

• Job function Education
• Industries Education Administration Programs

Referrals increase your chances of interviewing at Batterjee Medical College by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Our company is seeking an organized and detail-oriented Administrative Assistant fluent in English and Malayalam to join our team in Medina, Saudi Arabia. The role involves supporting office operations and ensuring smooth functioning of the workplace.

1. Assist with general office tasks such as answering phones, responding to emails, and scheduling appointments.
2. Maintain and update records, files, and databases.
3. Prepare reports, memos, and other documents as needed.
4. Coordinate travel arrangements for employees.
5. Greet visitors and direct them appropriately.
6. Order office supplies and maintain inventory.
7. Organize meetings and appointments.
8. Handle incoming and outgoing mail.
9. Conduct research on assigned topics.

• Fluent in English and Malayalam (both written and verbal).
• Excellent organizational skills and ability to multitask.
• Strong communication skills with a professional demeanor.
• Proficient in Microsoft Office Suite.
• Previous administrative experience preferred but not required.

This is a full-time position based in Medina, Saudi Arabia, from 9 AM to 5 PM, Sunday through Thursday. Overtime may occasionally be required.

We offer a competitive salary based on experience, health insurance, paid time off, and career growth opportunities.

If you are detail-oriented, communicative, and capable of working under pressure, please apply by submitting your resume and cover letter. Only candidates fluent in English and Malayalam will be considered.

We are actively seeking an organized and efficient Administrative Assistant to join our Indian company in Medina, Saudi Arabia. The ideal candidate will have a strong background in administrative support and be capable of handling multiple tasks with minimal supervision.

• Provide general administrative support such as answering phones, scheduling appointments, and managing emails
• Coordinate travel arrangements for staff members
• Maintain office supplies and inventory
• Organize and maintain physical and electronic files
• Prepare and distribute memos, letters, and other company communications
• Assist with project coordination and documentation as needed
• Perform data entry and update databases as necessary
• Prepare reports or presentations for meetings or events

• Must be an Indian national currently living in Medina, Saudi Arabia
• Minimum of 2 years of experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills with the ability to prioritize tasks
• Strong written and verbal communication skills in English
• Ability to work independently with minimal supervision

This position offers a competitive salary of $1400 per month.

If you are highly organized with excellent communication skills and seeking a new challenge in an Indian company based in Medina, Saudi Arabia, we encourage you to apply for this Administrative Assistant position. We look forward to hearing from you!