102 Board Secretary jobs in Saudi Arabia
Corporate Board Secretary
Posted 20 days ago
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Job Description
Position: Corporate Board Secretary - Male Location: Riyadh, Saudi Arabia We are seeking a highly qualified and experienced Board Secretary to be based in a Corporate Office in Riyadh. This senior-level role is critical in supporting executive leadership and ensuring the smooth operation of board governance, regulatory compliance, and corporate communication. The ideal candidate will possess a deep understanding of corporate governance frameworks, excellent communication skills, and the ability to operate with discretion and professionalism at the highest levels of an organization. Key Responsibilities: • Act as the principal liaison between the Board of Directors and senior management. • Plan, organize, and manage all board and committee meetings, including preparing agendas, compiling and distributing materials, and recording minutes. • Maintain accurate and secure records of board proceedings, resolutions, and key governance documents. • Ensure the organization adheres to applicable legal and regulatory requirements in Saudi Arabia, including best practices in corporate governance. • Provide strategic advice on governance issues and support the implementation of policies, procedures, and compliance frameworks. • Track board and committee actions and follow up to ensure timely completion. • Handle sensitive information and maintain the highest levels of confidentiality and discretion. • Oversee the preparation of official correspondence, reports, and documentation required for internal and external stakeholders. • Coordinate the board’s annual calendar, training, evaluations, and succession planning initiatives.
Requirements
• Bachelor’s degree in Law, Business Administration, or a related discipline. A Master’s degree or relevant professional certification (e.g., ICSA, CGI, CPA, or legal qualification) is preferred. • 10+ years of total work experience and demonstrate the maturity to manage communication effectively between the Board and key stakeholders. • Fluent in Arabic and English • Strong understanding of Saudi Arabian corporate laws, regulatory requirements, and governance frameworks. • Exceptional organizational and project management skills with meticulous attention to detail. • Proven ability to work with senior stakeholders and manage board-level expectations. • High degree of integrity, professionalism, and ability to maintain confidentiality.
About the company
Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.
Legal Counsel and Board Executive Secretary
Posted today
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**Key Accountabilities**:
- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
- Liaise with external regulators and advisers such as lawyers and auditors.
- Responsible for corporate disclosure and compliance with MOCI Company laws, reporting and compliance.
- Taking an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
- Monitoring corporate governance and other developments that the board and/or its committees need to know and taking the steps necessary to comply with changing regulatory and other requirements.
- Accountable for the legal advice and opinions provided to other departments, and other legal services as necessary, for the effective conduct of the company's business within the applicable legislative framework.
- Accountable as legal advisor to all areas of the company. This includes matters relating to contracts, statutory interpretation, advice on business/policy issues and regulatory issues. Oversee legal defenses on behalf of the company in contractual matters.
- Provide legal and/or strategic advice during and outside of meetings.
- Advising the Board on its roles and responsibilities and maintaining key corporate documents and records.
- Managing the process pertaining to the annual general meetings (AGMs) including drafting agendas, convening and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
- Preparing agendas for board and committee meetings and also, reviewing, preparing, and distributing board materials containing substantial background information to assist with board and committee meeting preparation.
- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
- Maintain statutory books, including registers of members, directors, and secretaries.
- Facilitate board and committee activities and board communications including but not limited to handling correspondence, collating information, writing reports, and communicating decisions to relevant company stakeholders.
- Managing all board and committee meeting logistics, attend and record minutes of all board and committee meetings, while being mindful of privacy and confidentiality concerns.
- Maintaining records of the materials provided to the board and its committees to substantiate that directors are given appropriate information on which to base decisions.
**Knowledge, Skills, and Experience**:
- Bachelor's degree in **Law** or equivalent.
- A minimum of **10 years **of** **experience in practicing law, providing input on a wide range of corporate documents and issues
- Strong understanding of corporate governance, legal and regulatory requirements, and risk management.
- Capability of positively influencing executive management, and the Board of Directors as well as influential external stakeholders and operating with the highest level of integrity and business ethics.
- Excellent communication and organizational skills.
- Strong administrative skills and an aptitude for using IT software
- Ability to plan and manage multiple projects and tasks simultaneously
- Familiarity with the local business environment and cultural context in which the company operates.
Executive - Assistant
Posted 2 days ago
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Job Description Job Purpose : An Executive Assistant support the President to work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, research and any other administrative tasks that help the President Execute his daily tasks. Job Responsibilities :
- Calendar management, meeting and travel planning (including proactive calendar and meeting management).
- Screening phone calls, inquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Dealing with incoming email, often corresponding on behalf of the manager.
- Taking dictation and minutes of meetings.
- Carrying out background research and presenting findings.
- Producing documents, briefing papers, reports and presentations.
- Organizing and attending meetings and ensuring the manager is well prepared for meetings.
- Liaising with clients, suppliers and other staff.
- Carrying out specific projects and research.
- Claims Management – Initiating and following formal request.Job Requirement Qualifications & Experience
- Bachelor’s Degree
- 3-5 Years of experience as secretary or In Executive assistance Skills :
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask
- Basic understanding of frequently used computer software and programs, such as Microsoft Office
- Interpersonal skills Preference :
- Excellent written and spoken in English and Arabic language
- Preferably Saudi National
- Good in excel & Power point presentations
- Presentable & Soft Spoke
Executive Assistant
Posted 2 days ago
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Job Description
Job Overview :
We are currently seeking a highly organized and detail-oriented Executive Assistant to support our team. The ideal candidate will have excellent communication and organizational skills, as well as the ability to multitask and work in a fast-paced environment. The Executive Assistant will be responsible for managing the day-to-day administrative tasks of the company's executives, as well as providing support to the wider team.
Key Responsibilities :
- Manage and maintain the executives' schedules, including arranging meetings and appointments, and coordinating travel arrangements
- Act as the point of contact between the executives and internal / external stakeholders
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research and gather information for various projects and presentations
- Assist with the planning and execution of company events and meetings
- Handle confidential and sensitive information with discretion
- Maintain and update company databases and records
- Attend meetings and take accurate minutes
- Assist with the creation and distribution of company-wide communications
- Perform general office duties such as filing, photocopying, and ordering office supplies
Qualifications :
Executive Assistant
Posted 4 days ago
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The Executive Assistant plays a pivotal role in ensuring the smooth operation of the Corporate Management Office. This position requires a highly organized and proactive individual who can manage multiple tasks efficiently while providing high-level administrative support to executives. The ideal candidate will be adept at anticipating the needs of the executives, facilitating communication, and managing schedules to enhance productivity.
Responsibilities:
- Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations to ensure clarity and professionalism.
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
- Organize and coordinate meetings, including preparing agendas and taking minutes.
- Conduct research and compile data for reports and presentations, providing valuable insights to executives.
- Handle confidential information with discretion and maintain the integrity of sensitive data.
- Assist in project management tasks, ensuring deadlines are met and objectives are achieved.
- Implement and maintain office systems and procedures to enhance efficiency.
- Participate in special projects and initiatives as assigned by executives.
Preferred Candidate:
- Proven experience as an executive assistant or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Strong verbal and written communication abilities.
- Ability to work independently and prioritize tasks effectively.
- Proficiency in Microsoft Office Suite and other relevant software.
- Detail-oriented with a focus on accuracy and quality.
- Ability to handle multiple tasks and work under pressure.
- Strong interpersonal skills and the ability to build relationships.
- Proactive problem-solving skills and adaptability to change.
- Understanding of corporate governance and office management principles.
Skills
- Excellent communication skills, both verbal and written.
- Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Ability to manage multiple priorities and work in a fast-paced environment.
- Strong organizational skills with attention to detail.
- Experience with project management tools and techniques.
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal skills and ability to work collaboratively.
- Proficient in data analysis and report generation.
Executive Assistant
Posted 4 days ago
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Job Description
Act as the primary point of contact between APSG Group, internal teams, and external partners or clients regarding executive-related matters.
Complete tasks assigned by the executive to the functional Directors, Heads, and their teams; follow up on actions and results; organize and maintain the executive's files, documents, invoices, etc.
Manage the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and making travel and accommodation arrangements.
Coordinate visitors and delegations for the executive (visits, meetings, conferences).
Ensure confidentiality at the workplace.
Take minutes during meetings.
Monitor the Function Management team’s vacation and business trip tracker.
Track the executive's and their direct reports' tasks to ensure timely completion.
Maintain awareness of all work-related matters concerning the executive.
Skills and Qualifications- Education: An associate degree in Business Administration (BA) or a related field, or an equivalent combination of education and experience as an Executive Assistant, Personal Assistant, or similar role.
- Experience: 2 to 4 years as an executive or personal assistant to senior or executive-level managers.
- Extensive experience in a similar role.
- Time management skills.
- Proficiency in spoken and written English.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite.
Executive Assistant
Posted 8 days ago
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Job Description
Infinite pl , is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, & other investment capabilities which we utilize to orchestrate & build innovative platforms that tackle complex problems within logistics & adjacent sectors.
Infinite pl’s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."
Infinite pl️- where innovation meets logistics, and the journey is Infinitely boundless!
Let's disrupt logistics together and explore infinite opportunities!
Key Responsibilities:
- Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests.
- Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries.
- Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable).
- Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion.
- Document & File Management: Organize and maintain digital and physical records for easy retrieval.
- Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met.
- Confidentiality: Handle sensitive information with the highest level of discretion.
Qualifications:
- Bachelor’s degree in Business Administration or related field (preferred).
- Proven experience as an Executive Assistant or similar role (minimum 3–5 years).
- Excellent written and verbal communication skills in English (Arabic is a plus).
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite and other productivity tools.
- High level of professionalism, discretion, and reliability.
Preferred Skills:
- Experience supporting C-level executives.
- Ability to work under pressure and adapt to changing priorities.
- Strong interpersonal skills and a service-oriented mindset.
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Executive Assistant
Posted 9 days ago
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Job Description
Our client is a globally recognised real estate firm specialising in commercial real estate services. Their global offices are leaders in their local markets and work in unison to provide clients with exceptional solutions to their commercial real estate needs. They have more than 300 offices located in primary an secondary markets throughout the world, ready to build the future of real estate.
About the role
We are seeking a highly organized and proactive ExecutiveAssistant to support the team
in various administrative and operational tasks. This role will be pivotal in ensuring the smooth
setup and daily operations of the company, contributing to its success from the ground up.
Responsibilities
- Manage the setup of the new office, ensuring the procurement of office supplies, furniture,
and technology infrastructure - Create, manage, and organize essential business documents such as contracts, leases,
agreements, and company policies - Assist in obtaining necessary business licenses and permits while ensuring full compliance
with local regulations - Serve as the main point of contact for clients, vendors, and service providers; maintain
contracts and communication to ensure smooth relationships - Assist in researching the local real estate market, compiling data, and preparing reports to
support management in making strategic decisions - Coordinate and manage schedules for senior management, arranging internal and external
meetings - Assist in managing accounts, tracking expenditures, preparing invoices, and supporting
financial planning processes - Aid in recruitment processes, schedule interviews, maintain employee records, and assist in
onboarding new team members - Collaborate with IT vendors to install necessary software and hardware, including CRM and
communication platforms - Write and format client and investor proposals, ensuring they align with the companys
strategic goals and present a compelling business case.
Qualifications
- Bachelors degree in Business Administration, Real Estate, or a related field
- 4+ years of experience in an administrative, operations, or office management role
(experience in real estate is a plus) - Strong organizational skills with attention to detail
- Excellent communication skills (both written and verbal)
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Experience with proposal writing and presentation preparation is preferred
- Ability to multitask and manage multiple priorities in a fast-paced environment
- Problem-solving mindset with a proactive approach
- Fluent in English; knowledge of Arabic is a plus.
What We Offer
- Competitive salary and benefits
- An opportunity to grow within a dynamic and expanding real estate services company
- Involvement in the establishment of a new office and opportunity to contribute significantly to the companys success
- A collaborative and innovative work environment.
Executive Assistant
Posted 11 days ago
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Job Description
Job Description
Roles & Responsibilities
Reports to the Managing Director and administratively to the Business Administration Manager.
Overall Job Purpose
The Executive Assistant to the Managing Director of Area Saudi Arabia is an experienced, organized, detail-oriented, self-starter with a great attitude. You are the right-hand to the Managing Director, managing and supporting the daily workflow to increase the effectiveness and efficiency of the office. You are enthusiastic, flexible, well-organized, and a team player with strong interpersonal, oral, and written communication skills. You thrive in a fast-paced, ever-changing environment with the ability to switch priorities in a given moment, while maintaining grace under pressure.
Responsibilities
- Executive Support
- Serves as a trusted partner, maintaining confidentiality and professionalism in all situations.
- Effective calendar management - coordinates internal and external meetings, including but not limited to team meetings, full staff meetings, off-site meetings, one-on-one meetings, etc.
- First point of contact for internal and external stakeholders. This includes screening calls and emails, drafting responses, and ensuring timely and professional communication on behalf of the Managing Director.
- Prepares reports, presentations, and briefing materials on various performance indicators before the MD's meetings and trips.
- Arranges MD's travel and logistics, including flights, visa requirements, hotel accommodation, transport, meeting schedules while travelling, and completes expenses.
- Organizes internal & external meetings, ensuring all requirements are met, e.g., meeting venue, equipment, presentations, and preparing agendas.
- Provides secretarial support for meetings as & when required, including distributing agendas, attending the meetings, writing & distributing the meeting minutes, and following up on action points.
- Coordinates initiatives and communication with senior internal and external stakeholders.
- Supports MD in external commitments.
Administration
- Responsible for office administration matters.
- Arranges travel and hotel accommodation.
- Arranges packages and other deliveries, greeting and signing in visitors/guests.
Qualifications
- Education: Bachelor's degree
- Experience of 5+ years as an Executive Assistant, PA, or similar role. Alternatively, 3+ years in a commercial role in Shipping or Logistics seeking the next level of exposure.
- Fluency in English (written and spoken) is required.
- Advanced skills in PowerPoint and Excel.
Soft Skills
- High organizational and time management skills: managing multiple tasks simultaneously, prioritizing effectively, and meeting deadlines.
- Excellent communication skills (written and verbal): clear, concise, and professional communication.
- Strong interpersonal skills and relationship-building abilities with internal & external stakeholders.
- Proactive and problem-solving abilities: anticipating needs, identifying issues, and taking initiative.
- Attention to detail and accuracy in all documents and communications.
- Confidentiality and trustworthiness in handling sensitive information.
- Adaptability and flexibility to changing priorities and unexpected situations.
Company Industry
- Shipping
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Executive Assistant
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#J-18808-LjbffrExecutive Assistant
Posted 11 days ago
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Executive Assistant
Full Time
- Jeddah, Saudi Arabia
- With Professional Experience
- 5 / 19 / 25
1973356
About Hapag-LloydWith a fleet of 287 modern container ships and a vessel capacity of 2.2 million TEU, as well as a container capacity of 3.2 million TEU including one of the world’s largest reefer container fleets, Hapag-Lloyd is a leading liner shipping company. The company employs around 13,500 staff across 400 offices in 139 countries. It has a container capacity of 11.9 million TEU and operates 114 liner services connecting over 600 ports worldwide. In addition, Hapag-Lloyd has stakes in 20 terminals across Europe, Latin America, the US, India, and North Africa, with approximately 2,600 employees in this segment.
Reporting LinesReports to the Managing Director and administratively to the Business Administration Manager.
Overall Job PurposeThe Executive Assistant to the Managing Director of Saudi Arabia is an experienced, organized, detail-oriented self-starter with a positive attitude. You will support the MD in managing daily workflows, ensuring effective and efficient office operations. The ideal candidate is enthusiastic, flexible, well-organized, and a team player with strong communication skills, capable of thriving in a fast-paced environment and managing changing priorities gracefully.
Responsibilities- Executive Support
- Serve as a trusted partner, maintaining confidentiality and professionalism.
- Manage the MD’s calendar, coordinating meetings and appointments.
- Act as the first point of contact for internal and external stakeholders, screening calls and emails, drafting responses, and ensuring timely communication.
- Prepare reports, presentations, and briefing materials for meetings and trips.
- Arrange travel logistics, including flights, visas, hotels, transport, and expenses.
- Organize meetings, including venue arrangements, equipment, and agendas.
- Provide secretarial support during meetings, including distributing agendas and following up on action points.
- Coordinate initiatives and communication with stakeholders.
- Support the MD in external commitments.
- Administration
- Handle office administration tasks.
- Arrange travel and accommodations.
- Manage deliveries and greet visitors/guests.
- Bachelor’s degree.
- Minimum 5 years’ experience as an Executive Assistant, PA, or similar role; or 3+ years in a commercial shipping or logistics role seeking next-level exposure.
- Fluency in English (spoken and written).
- Advanced skills in PowerPoint and Excel.
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Interpersonal skills and ability to build relationships.
- Proactive problem-solving abilities.
- Attention to detail and accuracy.
- Discretion and confidentiality.
- Adaptability and flexibility in changing environments.
Beware of fraudulent recruitment activities. Hapag-Lloyd does not charge fees for recruitment; all official communications will come through our verified channels. Do not respond to suspicious solicitations.
ContactDaifallah Al Ahmari, HR Sr. Manager
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