112 Board Secretary jobs in Saudi Arabia

Job Title: Board Secretary

Location: Riyadh

Employment Type: Full-time

Job Summary:

We are seeking a highly professional and experienced Board Secretary to join our team. The ideal candidate will have solid experience in corporate companies, with a strong background in governance, legal matters, and Saudi labor regulations. This role requires excellent organizational and communication skills, as well as the ability to handle sensitive information with the highest level of integrity and confidentiality.

Key Responsibilities:

• Organize, prepare, and document all board meetings, including agendas, minutes, and resolutions.

• Ensure compliance with corporate governance standards, company policies, and regulatory frameworks.

• Provide guidance and support to the Board of Directors on governance and legal matters.

• Maintain accurate, updated, and confidential corporate records and official documents.

• Liaise between the Board, executive management, and external stakeholders to ensure effective communication.

• Ensure compliance with Saudi Labor Law and other relevant regulations.

• Support the Chairperson and board committees with administrative and legal documentation.

Qualifications:

• Bachelor's degree in Law, Business Administration, or a related field (Law degree preferred).

• Minimum of 5 years' proven experience as a Board Secretary within corporate companies.

• Strong knowledge of corporate governance, legal frameworks, and Saudi Labor Law.

• Demonstrated experience in legal documentation and advisory support.

• Excellent written and verbal communication skills in English (Arabic is an advantage).

• High level of integrity, professionalism, and discretion in handling sensitive matters.

• Proficiency in MS Office and board management tools.

JOB PURPOSE:

Responsible to act as a junior secretary for the Board and its Committees (Executive Committee, Risk Committee, Nomination & Remuneration Committee, Audit Committee), performing the role as required and in compliance with the Companies Law & CMA regulations, internal governance policies and procedures and other listing regulations.

KEY ACCOUNTABILITIES:

• Board and Board Committee Secretary Successor
• Develop the Committee's master annual calendar and agenda for the Board Committees.
• Assist and propose meeting agenda preparation, distribution, and strong coordination with Board Secretary, and Executive Management.
• Liaise with the Board Secretary, and Executive Management for timely submission and circulation of meeting material.
• Draft minutes of meeting discussion, resolutions and actions arising and ensure prompt circulation to the Committee members and Management. In addition, maintain and update the resolution and actions arising trackers whereby frequently.
• Manage Committees affairs, including but not limited to communicating with the Committee chairman and members, assist the Board Secretary for the Committee members induction programs, procure advise on legal and corporate affairs (as directed), keep the Committee up to date on changes in the law, regulations or any new statutory requirements.
• Facilitate communication and flow of information between the Committees and the Executive Management, without compromising the confidentiality of committee materials in accordance with applicable protocols and regulations.
• Provide guidance to the Management on material content to ensure appropriate quality and timely delivery of materials.
• Pursue and coordinate with management for follow up actions and report on matters arising.
• Ensure that the Committees are within their mandated roles/ responsibilities are provided in their respective charters.
• Support and coordinate the board committee's performance self-evaluations.
• Manage all logistics related to Board Committees meetings, events, and functions.
• Liaise with the Board Secretary and regulatory bodies with the responsibility of statutory reporting.
• Assist Board Secretary in preparation of the relevant part of the annual board of directors' report ensuring compliance to all the disclosure requirements.
• Assist the general assembly secretary in fulfilling his/her responsibilities and provide cover as general assembly secretary as need arises.
• Board and Board Committee Secretary Successor
• Develop the Committee's master annual calendar and agenda for the Board Committees.
• Assist and propose meeting agenda preparation, distribution, and strong coordination with Board Secretary, and Executive Management.
• Liaise with the Board Secretary, and Executive Management for timely submission and circulation of meeting material.
• Draft minutes of meeting discussion, resolutions and actions arising and ensure prompt circulation to the Committee members and Management. In addition, maintain and update the resolution and actions arising trackers whereby frequently.
• Manage Committees affairs, including but not limited to communicating with the Committee chairman and members, assist the Board Secretary for the Committee members induction programs, procure advise on legal and corporate affairs (as directed), keep the Committee up to date on changes in the law, regulations or any new statutory requirements.
• Facilitate communication and flow of information between the Committees and the Executive Management, without compromising the confidentiality of committee materials in accordance with applicable protocols and regulations.
• Provide guidance to the Management on material content to ensure appropriate quality and timely delivery of materials.
• Pursue and coordinate with management for follow up actions and report on matters arising.
• Ensure that the Committees are within their mandated roles/ responsibilities are provided in their respective charters.
• Support and coordinate the board committee's performance self-evaluations.
• Manage all logistics related to Board Committees meetings, events, and functions.
• Liaise with the Board Secretary and regulatory bodies with the responsibility of statutory reporting.
• Assist Board Secretary in preparation of the relevant part of the annual board of directors' report ensuring compliance to all the disclosure requirements.
• Assist the general assembly secretary in fulfilling his/her responsibilities and provide cover as general assembly secretary as need arises.

Ensuring Compliance

• Ensure that the Committees and its members follow and comply the Committee charter, CMA requirements and company's bylaws.
• Coordinate internally with the Executive Management for all compliance matters relating to the Committee.

Related Assignments

• Perform additional duties and responsibilities as required under CMA and Tadawul rules and regulations, as a listed company.

QUALIFICATIONS, EXPERIENCE & SKILLS:

Minimum Qualifications

• A bachelor's degree in law, finance or accounting is a must,

Minimum Experience

• A Minimum 3 to 5 years of relevant experience as board secretary, committee secretary, Governance, Legal, preferably in a listed company.

Minimum Skills

• Proficient in English and Arabic languages.
• Fully aware of the Saudi Companies Law, CMA regulation.

We are excited to announce that we are seeking a dedicated and detail-oriented individual to join our team as the Board and Committees Secretary. This is a key role within our organization, responsible for supporting the governance and operational functions of the Board and various committees.

Position Overview:

The Board and Committees Secretary will be responsible for:

•   Preparing agendas and minutes for board and committee meetings

•   Ensuring compliance with legal and regulatory requirements

•   Maintaining official records and documentation

•   Facilitating communication between board members and committees

•   Assisting with the onboarding of new board members

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Qualifications:

•   Proven experience in a similar administrative role

•   Strong organizational and communication skills

•   Proficiency in Microsoft Office and document management systems

•   Knowledge of governance practices and regulatory requirements is a plus

•   Proficient in both Arabic and English

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications to

The role of the Board Secretary is to provide administrative support to the board of directors and ensure the efficient functioning of board meetings and related activities. This includes managing board documentation, organizing meetings, and maintaining accurate records of board proceedings. Additionally, the Board Secretary is responsible for implementing all necessary policies and procedures to ensure the company's compliance with applicable laws and regulations.

About the Role

The Board Secretary plays a crucial role in facilitating the smooth functioning of the Board of Directors and ensuring that all operations are conducted in accordance with established standards and procedures.

Responsibilities

• Provides complete secretarial and administrative services to the Board of Directors.
• Manage the share register and the membership records of the Board and management.
• Organize and store all data to ensure quick and easy access to the most recent information at all times.
• Maintain an up-to-date record of board resolutions, policies, and by laws.
• Board of Directors Meetings and Support:
• Coordinate with management to prepare the agenda for the Board meeting, ensuring it is approved by the Chairman of the Board.
• Organize and coordinate Board meetings by circulating invitations and gaining consensus on agenda items to be prioritized.
• Manage the board's calendar and help coordinate board member activities.
• Ensure that decisions made by the Board and committees are communicated to all relevant parties.
• Simplify the process of getting new board members up to speed and keep track of board member information.
• Coordinate the logistics for meetings as needed and ensure that minutes are accurately recorded and distributed.
• Keep the Board and committee members updated on all matters relevant to the business.
• Provide guidance and assistance, as needed, in developing materials and packages for the Board/Committees.
• Prepare the annual remuneration for the Board and Committees.
• Manage the Annual Shareholders General Assembly.
• Manage the preparations for holding elections to the Board and the nomination of the Committees.
• Assist in creating committee reports that are both timely and accurate, to be presented to the Board every quarter.
• Prepare the Governance Section of the annual Board report in accordance with constitutional requirements.
• Follow all relevant department policies and procedures so that work is carried out in a controlled and consistent manner.
• Contribute to the identification of opportunities for continuous improvement of processes and practices, work processes, cost effectiveness and productivity enhancement.
• Ensure that the company is aligned with rules and regulations of the CMA as part of the governance practice.
• Manage the disclosure and communication related to the Board and General Assemblies with regulatory (CMA & Tadawul).

Qualifications

• Bachelor's degree or equivalent.
• Preferred master's degree in business administration.
• Minimum of 10 years of relevant experience.

Required Skills

• Strong organizational and time management skills with the ability to multi-task.
• Excellent written and verbal communication abilities.
• Attention to detail and ability to maintain confidentiality.
• Proficiency in using productivity tools and software.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.

Your Trusted Partner for Quality Construction in Saudi Arabia

At Dorar Tammam General Contracting Company (DTC), we specialize in delivering exceptional construction solutions tailored to your needs.

Founded in Saudi Arabia in 2004, Dorar Tammam General Contracting Company In Saudi Arabia (DTC) has grown to become one of the Gulf leading construction contractors

Language: Proficient in English; knowledge of Arabic is a plus.

We are seeking a highly organised, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company’s top executive. The ideal candidate will be the boss's right-hand person, handling administrative tasks, managing schedules, facilitating communication, and ensuring seamless day-to-day operations. This position requires a high level of discretion, professionalism, and dedication.

• Manage and maintain the Boss’s calendar, including scheduling meetings, appointments, and travel.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Organize and maintain files, records, and important documents.
• Handle confidential and sensitive information with the utmost discretion.
• Draft emails, letters, memos, and reports in English and/or Arabic required.

• Act as the point of contact between the Boss and internal/external stakeholders.
• Screen calls, emails, and messages, responding when appropriate and escalating when necessary.
• Coordinate with departments and ensure the Boss is updated on key internal matters.

• Make travel arrangements, including flights, hotels, transportation, and visa processing if needed.
• Prepare detailed travel itineraries and ensure smooth execution of travel plans.

• Assist with both professional and occasional personal tasks as required.
• Ensure the Boss’s office is organized, well-maintained, and fully equipped.
• Run errands and manage special requests, maintaining flexibility and a service-oriented approach.

• Assist in preparing presentations, reports, and data analysis as requested.
• Monitor deadlines and ensure timely submission of reports and documents.

• Maintain a polished, professional appearance and demeanor.
• Ensure punctuality, reliability, and confidentiality at all times.
• Adapt to the Boss’s working style and preferences to ensure efficiency.

• Experience: Minimum 2–5 years as a Personal Assistant, Executive Assistant, or in a similar role.
• Education: Bachelor’s Degree preferred, though not mandatory, if substantial experience exists.
• Language: Proficient in English; knowledge of Arabic is a plus.
• Tech Skills: Strong skills in Microsoft Office (Word, Excel, PowerPoint), email communication, calendar apps, etc.
• Soft Skills: Exceptional organization, communication, discretion, problem-solving, and time management skills.
• Nationality: Open to all nationalities, but must be available to work in Saudi Arabia or be willing to relocate.

• The role demands a high level of trust and the ability to work independently.
• Candidates must be able to handle pressure and maintain composure in a fast-paced environment.
• Flexibility in working hours may be required occasionally based on the Boss’s schedule.
• A professional and respectful attitude is essential, with a willingness to learn and grow with the role.

Executive Assistant to the General Manager - MEMR

Job Summary:

We are seeking a highly organized, proactive, and exceptionally skilled Executive Assistant to provide comprehensive administrative and strategic support to our General Manager. This pivotal role requires a dynamic individual who can manage complex schedules, facilitate seamless communication, and prepare impactful presentations. The ideal candidate must be willing to travel frequently, possess impeccable English communication skills (both written and verbal), and demonstrate advanced proficiency in Microsoft Excel and PowerPoint.

Key Responsibilities:

• Administrative Support:
  • Manage and maintain the General Manager's complex calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prioritize and manage incoming communications (emails, calls, mail), drafting responses and redirecting as appropriate.
  • Organize and prepare for meetings, including drafting agendas, taking minutes, tracking action items, and ensuring timely follow-up.
  • Prepare and process expense reports, invoices, and other financial documents.
  • Maintain highly organized digital and physical filing systems.
  • Handle confidential and sensitive information with the utmost discretion.
• Travel Management:
  • Arrange domestic and international travel logistics, including flights, accommodation, ground transportation, and visa applications.
  • Prepare detailed itineraries and travel packs.
  • Provide on-the-go support to the General Manager during business trips as needed.
• Communication & Presentation:
  • Draft, proofread, and edit a variety of documents, including reports, presentations, memos, and correspondence, ensuring accuracy and professional quality.
  • Develop and deliver compelling presentations using Microsoft PowerPoint for internal and external stakeholders, often on behalf of the General Manager.
  • Create and maintain sophisticated spreadsheets using Microsoft Excel for data analysis, reporting, and tracking key performance indicators.
  • Act as a primary point of contact for internal and external stakeholders, representing the General Manager professionally and effectively.
• Project & Initiative Support:
  • Assist in the coordination and execution of special projects and initiatives as assigned by the General Manager.
  • Conduct research, compile data, and prepare summaries to support decision-making.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 2-4 years of experience as an Executive Assistant supporting senior-level executives, preferably within a fast-paced corporate environment.
• Must be willing and able to travel frequently, both domestically and internationally, sometimes with short notice.
• Exceptional command of the English language, both written and verbal, with a proven ability to communicate clearly, concisely, and persuasively.
• Advanced proficiency in Microsoft Office Suite, particularly Excel (e.g., pivot tables, VLOOKUP, complex formulas, data visualization) and PowerPoint (e.g., creating professional templates, animations, impactful slide design, incorporating charts and graphs).
• Strong organizational and time management skills with the ability to multitask and prioritize effectively in a demanding environment.
• Demonstrated ability to work independently with minimal supervision and as part of a team.
• High degree of professionalism, integrity, and discretion.
• Proactive, resourceful, and detail-oriented with a strong problem-solving aptitude.