86 Appointment Scheduling jobs in Saudi Arabia

About the Job

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the company, greeting them in a polite and well-spoken manner. you will also be assigned duties as required.

Responsibilities

• Act as the first point of contact.
• Greet visitors, and employees with a friendly, professional attitude.
• Operate and handle reception area activities.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.
• Assist with administrative support for HR, operations, and other teams as needed.
• Maintain office supplies inventory and place orders when necessary.
• Assist in organizing meetings, workshops, and events.

Qualifications

• Bachelor's Degree or Diploma
• Proven experience in a receptionist, front desk, or administrative role is a plus
• Professional attitude and willingness to learn
• Excellent communication skills
• Excellent verbal and written communication skills in English

• Organize office and assist associates on day to day activities.
• Arrange meetings and appointments.
• Provide support in arranging hotels for company arranged training events.
• Support onboarding of customers and staff (OFAC, job cards, etc.)
• Perform data entry
• Backup Eurasia regional teammates as needed.
• Contract administration
• Maintain database(s)
• Candidate should have prior experience in Industry safety norms and maintanence of personal protective equipments.

Location

Jubail, Saudi Arabia

Job type

Full-Time

Work mode

Hybrid

Job level

Professional

Job ID

10781

Company

HSB

Employment type

Regular

Area of expertise

Services & Support Functions

• Organize office and assist associates on day to day activities.
• Arrange meetings and appointments.
• Provide support in arranging hotels for company arranged training events.
• Support onboarding of customers and staff (OFAC, job cards, etc.)
• Perform data entry
• Backup Eurasia regional teammates as needed.
• Contract administration
• Maintain database(s)
• Candidate should have prior experience in Industry safety norms and maintanence of personal protective equipments.

We are looking for a motivated and organized
Administrative Assistant
to support our interior design office. The ideal candidate will help manage daily operations, assist the design team, and ensure smooth communication with clients and partners.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Handle calls, emails, and client inquiries.
• Organize office files, documents, and correspondence.
• Assist with project coordination and follow-up.
• Provide administrative support to the design team and management.
• Manage and update the office's social media pages

Requirements:

• Previous experience as an assistant or in administration (experience in design/architecture field is a plus).
• Strong organizational and communication skills.
• Proficiency in Microsoft Office / Google Workspace.
• Fluent in English.
• Professional, detail-oriented, and proactive.

What we offer:

• A creative and collaborative work environment.
• A competitive salary.
• Opportunity to grow with the company.
• Exposure to exciting interior design projects.

Send your CV to
-
with the subject line
"
Office Administrative Assistant
"
.

Company Description

Excenology is a leading technology services company specializing in ERP implementation, AI development, web and mobile app development, e-commerce solutions, and digital marketing tailored for businesses across the Middle East. Headquartered in Saudi Arabia, we serve clients in Saudi Arabia, the UAE, and beyond. Our mission is to empower businesses to grow smarter, faster, and stronger with world-class digital solutions. We build ecosystems that seamlessly connect operations, customers, and data, transforming ideas into scalable digital experiences.

Role Description

This is a full-time on-site role for a CEO Office Assistant, located in Jiddah. The CEO Office Assistant will be responsible for handling phone calls, providing administrative assistance, managing office equipment, and performing various clerical tasks. Day-to-day tasks include scheduling meetings, organizing documents, coordinating with different departments, and ensuring smooth office operations. The role requires excellent communication and organizational skills to support the CEO and the executive team effectively.

Qualifications

• Phone Etiquette and Communication skills
• Administrative Assistance and Clerical Skills
• Proficiency in managing Office Equipment
• Excellent organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Previous experience in a similar role is an advantage
• Bachelor's degree in Business Administration or related field is a plus

In a world of possibilities, pursue one with endless opportunities. Imagine Next

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.

Job Description:

Parsons is looking for an amazingly talented Senior Office Assistant (Port) to join our team In this role you will provides high-level administrative and coordination support to the Port Department. The role is responsible for maintaining project schedules, organizing meetings, preparing reports, managing documentation, and supporting internal communications to ensure the efficient day-to-day operation of departmental functions and project execution.

What You'll Be Doing:

• Coordinate administrative and operational activities related to port projects, including tracking timelines, schedules, and task assignments.
• Liaise with internal teams and clients to clarify project objectives, requirements, and deliverables.
• Provide administrative assistance to project teams and support schedule management, document preparation, and data entry.
• Maintain organized project documentation, ensuring all files, records, and reports are up to date and accessible in accordance with Royal Commission standards.
• Handle routine administrative tasks such as document filing, photocopying, and distribution of communications and reports.
• Support preparation of presentations, reports, and other departmental documents.
• Act as a central point of contact for project status updates and communication among stakeholders.
• Schedule and coordinate internal and external meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Assist in identifying and analyzing project risks and opportunities, and escalate concerns to the appropriate authority.
• Prepare statistical and analytical reports as requested by management.
• Provide general administrative support to the Port Department and assist other departments with construction-related documentation and coordination needs.
• Support system updates, data entry, and maintenance of project databases and administrative systems.

What Required Skills You'll Bring:

• Candidate should have a Bachelor Degree in Business Administration, Finance or related field.
• Minimum of 3 years of project experience in project coordination, document controlling, administration, support and secretarial works.

What Desired Skills You'll Bring:

• Ability to prepare project's reports, organization structure, flow charts, schedules and action plans.
• Candidate should have solid organization skills including multi-tasking and time management.
• Strong working knowledge of computer Microsoft word, excel, PowerPoint presentation and date processing software.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars Imagine next and join the Parsons quest—APPLY TODAY

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .

Company Overview
At Motorola Solutions, we believe that everything starts with our people. We're a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. Our critical communications, video security and command center technologies support public safety agencies and enterprises alike, enabling the coordination that's critical for safer communities, safer schools, safer hospitals and safer businesses. Connect with a career that matters, and help us build a safer future.

Department Overview
Software Deployment - SI International

Job Description
A Project & Office Assistant is a multi-faceted administrative professional who provides high-level support to Seniors and Project personnel and also plays a significant role in managing and coordinating projects within the office environment. This role goes beyond traditional administrative tasks, requiring a strong blend of organizational skills, proactive problem-solving, project management aptitude, and excellent communication.

Core Responsibilities and Duties

Executive Support:

• Calendar Management: Meticulously managing complex executive calendars, scheduling meetings, appointments, and travel, and anticipating potential conflicts.
• Communication Hub: Acting as a primary point of contact, screening calls and emails, drafting correspondence, and managing information flow.
• Travel Coordination: Arranging domestic and international travel logistics, including flights, accommodation, ground transportation, and itineraries.
• Expense Management: Preparing and submitting expense reports, tracking budgets, and ensuring compliance.
• Meeting Preparation: Preparing agendas, compiling briefing materials, taking minutes, and following up on action items.
• Confidentiality: Handling sensitive information with the utmost discretion and maintaining strict confidentiality.

Project Management Support:

• Project Coordination: Assisting in the planning, execution, and monitoring of various projects, from small internal initiatives to larger strategic undertakings.
• Timeline and Task Tracking: Developing and maintaining project schedules, tracking deadlines, and reminding team members of upcoming tasks.
• Resource Management: Helping to allocate resources (people, budget, equipment) for projects.
• Communication Facilitation: Organizing project meetings, distributing updates, and ensuring effective communication among stakeholders.
• Documentation: Creating and maintaining project documentation, reports, and presentations.
• Problem Solving: Identifying potential roadblocks and proactively seeking solutions to keep projects on track.

Office Management/Administrative Support:

• Office Organization: Maintaining a tidy and efficient office environment.
• Supply Management: Ordering and maintaining office supplies and equipment.
• Vendor Relations: Liaising with vendors and service providers.
• Data Management: Organizing and maintaining physical and electronic files.
• Event Planning: Assisting with the planning and execution of company events, meetings, or conferences.

Basic Requirements
Key Skills and Qualifications:

• Exceptional Organizational Skills: Ability to manage multiple priorities, tasks, and deadlines simultaneously.
• Proactive and Resourceful: Anticipates needs, takes initiative, and finds solutions independently.
• Strong Communication (Written and Verbal): Clear, concise, and professional communication with internal and external stakeholders.
• Attention to Detail: Meticulous in all tasks, ensuring accuracy and precision.
• Proficiency in Office Software: Expert user of Microsoft Office & Google Suite and potentially project management software
• Problem-Solving Abilities: Identifies issues and develops effective solutions.
• Discretion and Confidentiality: Handles sensitive information with integrity.
• Adaptability and Flexibility: Thrives in a dynamic environment and adjusts to changing priorities.
• Interpersonal Skills: Builds rapport and works effectively with diverse personalities.
• Time Management: Efficiently allocates time and prioritizes tasks.

Travel Requirements
Under 10%

Relocation Provided
None

Position Type
Experienced

Referral Payment Plan
Yes

Company
Motorola Solutions Arabia, Inc., Saudi Branch

EEO Statement
Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you'd like to join our team but feel that you don't quite meet all of the preferred skills, we'd still love to hear why you think you'd be a great addition to our team.