88 Admissions Clerk jobs in Saudi Arabia

Company Description

Excenology is a leading technology services company specializing in ERP implementation, AI development, web and mobile app development, e-commerce solutions, and digital marketing tailored for businesses across the Middle East. Headquartered in Saudi Arabia, we serve clients in Saudi Arabia, the UAE, and beyond. Our mission is to empower businesses to grow smarter, faster, and stronger with world-class digital solutions. We build ecosystems that seamlessly connect operations, customers, and data, transforming ideas into scalable digital experiences.

Role Description

This is a full-time on-site role for a CEO Office Assistant, located in Jiddah. The CEO Office Assistant will be responsible for handling phone calls, providing administrative assistance, managing office equipment, and performing various clerical tasks. Day-to-day tasks include scheduling meetings, organizing documents, coordinating with different departments, and ensuring smooth office operations. The role requires excellent communication and organizational skills to support the CEO and the executive team effectively.

Qualifications

• Phone Etiquette and Communication skills
• Administrative Assistance and Clerical Skills
• Proficiency in managing Office Equipment
• Excellent organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Previous experience in a similar role is an advantage
• Bachelor's degree in Business Administration or related field is a plus

In a world of possibilities, pursue one with endless opportunities. Imagine Next

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.

Job Description:

Parsons is looking for an amazingly talented Senior Office Assistant (Port) to join our team In this role you will provides high-level administrative and coordination support to the Port Department. The role is responsible for maintaining project schedules, organizing meetings, preparing reports, managing documentation, and supporting internal communications to ensure the efficient day-to-day operation of departmental functions and project execution.

What You'll Be Doing:

• Coordinate administrative and operational activities related to port projects, including tracking timelines, schedules, and task assignments.
• Liaise with internal teams and clients to clarify project objectives, requirements, and deliverables.
• Provide administrative assistance to project teams and support schedule management, document preparation, and data entry.
• Maintain organized project documentation, ensuring all files, records, and reports are up to date and accessible in accordance with Royal Commission standards.
• Handle routine administrative tasks such as document filing, photocopying, and distribution of communications and reports.
• Support preparation of presentations, reports, and other departmental documents.
• Act as a central point of contact for project status updates and communication among stakeholders.
• Schedule and coordinate internal and external meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Assist in identifying and analyzing project risks and opportunities, and escalate concerns to the appropriate authority.
• Prepare statistical and analytical reports as requested by management.
• Provide general administrative support to the Port Department and assist other departments with construction-related documentation and coordination needs.
• Support system updates, data entry, and maintenance of project databases and administrative systems.

What Required Skills You'll Bring:

• Candidate should have a Bachelor Degree in Business Administration, Finance or related field.
• Minimum of 3 years of project experience in project coordination, document controlling, administration, support and secretarial works.

What Desired Skills You'll Bring:

• Ability to prepare project's reports, organization structure, flow charts, schedules and action plans.
• Candidate should have solid organization skills including multi-tasking and time management.
• Strong working knowledge of computer Microsoft word, excel, PowerPoint presentation and date processing software.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars Imagine next and join the Parsons quest—APPLY TODAY

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .

Company Overview
At Motorola Solutions, we believe that everything starts with our people. We're a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. Our critical communications, video security and command center technologies support public safety agencies and enterprises alike, enabling the coordination that's critical for safer communities, safer schools, safer hospitals and safer businesses. Connect with a career that matters, and help us build a safer future.

Department Overview
Software Deployment - SI International

Job Description
A Project & Office Assistant is a multi-faceted administrative professional who provides high-level support to Seniors and Project personnel and also plays a significant role in managing and coordinating projects within the office environment. This role goes beyond traditional administrative tasks, requiring a strong blend of organizational skills, proactive problem-solving, project management aptitude, and excellent communication.

Core Responsibilities and Duties

Executive Support:

• Calendar Management: Meticulously managing complex executive calendars, scheduling meetings, appointments, and travel, and anticipating potential conflicts.
• Communication Hub: Acting as a primary point of contact, screening calls and emails, drafting correspondence, and managing information flow.
• Travel Coordination: Arranging domestic and international travel logistics, including flights, accommodation, ground transportation, and itineraries.
• Expense Management: Preparing and submitting expense reports, tracking budgets, and ensuring compliance.
• Meeting Preparation: Preparing agendas, compiling briefing materials, taking minutes, and following up on action items.
• Confidentiality: Handling sensitive information with the utmost discretion and maintaining strict confidentiality.

Project Management Support:

• Project Coordination: Assisting in the planning, execution, and monitoring of various projects, from small internal initiatives to larger strategic undertakings.
• Timeline and Task Tracking: Developing and maintaining project schedules, tracking deadlines, and reminding team members of upcoming tasks.
• Resource Management: Helping to allocate resources (people, budget, equipment) for projects.
• Communication Facilitation: Organizing project meetings, distributing updates, and ensuring effective communication among stakeholders.
• Documentation: Creating and maintaining project documentation, reports, and presentations.
• Problem Solving: Identifying potential roadblocks and proactively seeking solutions to keep projects on track.

Office Management/Administrative Support:

• Office Organization: Maintaining a tidy and efficient office environment.
• Supply Management: Ordering and maintaining office supplies and equipment.
• Vendor Relations: Liaising with vendors and service providers.
• Data Management: Organizing and maintaining physical and electronic files.
• Event Planning: Assisting with the planning and execution of company events, meetings, or conferences.

Basic Requirements
Key Skills and Qualifications:

• Exceptional Organizational Skills: Ability to manage multiple priorities, tasks, and deadlines simultaneously.
• Proactive and Resourceful: Anticipates needs, takes initiative, and finds solutions independently.
• Strong Communication (Written and Verbal): Clear, concise, and professional communication with internal and external stakeholders.
• Attention to Detail: Meticulous in all tasks, ensuring accuracy and precision.
• Proficiency in Office Software: Expert user of Microsoft Office & Google Suite and potentially project management software
• Problem-Solving Abilities: Identifies issues and develops effective solutions.
• Discretion and Confidentiality: Handles sensitive information with integrity.
• Adaptability and Flexibility: Thrives in a dynamic environment and adjusts to changing priorities.
• Interpersonal Skills: Builds rapport and works effectively with diverse personalities.
• Time Management: Efficiently allocates time and prioritizes tasks.

Travel Requirements
Under 10%

Relocation Provided
None

Position Type
Experienced

Referral Payment Plan
Yes

Company
Motorola Solutions Arabia, Inc., Saudi Branch

EEO Statement
Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you'd like to join our team but feel that you don't quite meet all of the preferred skills, we'd still love to hear why you think you'd be a great addition to our team.

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As the Office Assistant, you are responsible for preparing and serving beverages to employees and visitors, maintaining the cleanliness of the kitchen and pantry areas, and assisting with various hospitality tasks to ensure a comfortable and efficient office environment. You will promote a positive and welcoming atmosphere within the office, adhering to the standards and regulations of the Kingdom of Saudi Arabia.

Beverage Preparation
:

●    Prepare tea, coffee, and other beverages for employees and visitors; Employees will receive the prepared beverage by themselves.

●    Ensure beverages are served promptly to the clients and to the correct specifications.

Kitchen and Pantry Maintenance
:

●    Keep the kitchen, pantry areas clean and organised;

●    Wash and store all kitchen utensils, dishes, and equipment after use;

●    Ensure that all kitchen appliances and equipment are clean and in good working order.

Supply Management
:

●    Monitor stock levels of tea, coffee, sugar, milk, and other kitchen supplies;

●    Inform the supervisor when supplies need to be reordered;

●    Ensure all consumables are stored properly and hygienically.

Hospitality Support
:

●    Assist with setting up meeting rooms, including arranging refreshments;

●    Provide support during company events, such as preparing and serving refreshments;

●    Handle any special requests for beverages or snacks courteously and efficiently.

Compliance
:

●    Adhere to all health and safety regulations as stipulated by the company;

●    Follow company policies and procedures regarding hygiene and cleanliness practices.

Clean Attire and Personal Hygiene
:

●    Maintain a neat and clean appearance at all times;

●    Wear appropriate and clean attire as per company standards;

●    Practice good personal hygiene, including regular hand washing, grooming, and maintaining clean nails.

Requirements

Qualifications

●    Basic English skills.

Experience

●    Previous experience in a similar role is preferred but not required.

Knowledge

●    Basic knowledge of beverage preparation.

Benefits

• High-performing and fast-paced work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development

Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We're seeking a motivated Back-Office Assistant with the responsibilities of an Event Manager to join our team full-time.

In this position, you will be instrumental in ensuring our company's smooth operational and social integration into the region. Your responsibilities will include:

• Back Office Management: Serving as a key point of contact for local authorities and service providers, ensuring all business communications and operations comply with local regulations.
• Event Coordination: Sourcing and booking venues, negotiating with suppliers, and organizing a variety of activities and client meetings. Collaborating with the sales team on campaigns, from brainstorming ideas and sending newsletters to coordinating with designers on promotional materials.

Ultimately, you'll contribute to creating a comfortable and efficient working environment for our employees in the region.

• Currently residing in Riyadh (remote work is not available; onsite presence is mandatory)
• Confident English communication skills
• Native-level Arabic speaker
• Strong interpersonal and organizational abilities
• Motivated student eager to learn and grow within a dynamic international team

Additional Information
Job Number

Job Category
Rooms & Guest Services Operations

Location
JW Marriott Hotel Riyadh, King Fahad Road, Riyadh, Saudi Arabia, Saudi Arabia, 13315VIEW ON MAP

Schedule
Full Time

Located Remotely?
N

Position Type
Management

Job Summary
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department.

CANDIDATE PROFILE
Education And Experience

• High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area.

OR

• 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.

CORE WORK ACTIVITIES
Supporting Management of Front Desk Team

• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Encourages and builds mutual trust, respect, and cooperation among team members.
• Supervises and manages employees. Managing all day-to-day operations. Understanding employee positions well enough to perform duties in employees' absence.
• Ensures employee recognition is taking place on all shifts.
• Establishes and maintains open, collaborative relationships with employees.

Monitoring and Supporting Progress Toward Guest Services and Front Desk Goals

• Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
• Develops specific goals and plans to prioritize, organize, and accomplish your work.
• Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
• Strives to improve service performance.
• Collaborates with the Front Office Manager on ways to continually improve departmental service.
• Communicates a clear and consistent message regarding the Front Office goals to produce desired results.
• Participates in the development and implementation of corrective action plans based on review of comment cards and guest satisfaction results.
• Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.

Ensuring Exceptional Customer Service

• Provides services that are above and beyond for customer satisfaction and retention.
• Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
• Serves as a role model to demonstrate appropriate behaviors.
• Sets a positive example for guest relations.
• Displays outstanding hospitality skills.
• Empowers employees to provide excellent customer service.
• Interacts with customers on a regular basis to obtain feedback on quality of product, service levels and overall satisfaction.
• Provides feedback to employees based on observation of service behaviors.
• Handles guest problems and complaints effectively.
• Interacts with guests to obtain feedback on product quality and service levels.

Managing Projects and Policies

• Implements the customer recognition/service program, communicating and ensuring the process.
• Ensures compliance with all Front Office policies, standards and procedures.
• Monitors adherence to all credit policies and procedures to reduce bad debts and rebates.

Additional Responsibilities

• Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person.
• Analyzes information and evaluating results to choose the best solution and solve problems.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
• Functions in place of the Front Office Manager in his/her absence.
• Communicates critical information from pre- and post-convention meetings to the Front Office staff.
• Participates in department meetings.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International.
Be
where you can do your best work,
begin
your purpose,
belong
to an amazing global team, and
become
the best version of you.

JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International.
Be
where you can do your best work,
begin
your purpose,
belong
to an amazing global team, and
become
the best version of you.

About the Job

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the company, greeting them in a polite and well-spoken manner. you will also be assigned duties as required.

Responsibilities

• Act as the first point of contact.
• Greet visitors, and employees with a friendly, professional attitude.
• Operate and handle reception area activities.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.
• Assist with administrative support for HR, operations, and other teams as needed.
• Maintain office supplies inventory and place orders when necessary.
• Assist in organizing meetings, workshops, and events.

Qualifications

• Bachelor's Degree or Diploma
• Proven experience in a receptionist, front desk, or administrative role is a plus
• Professional attitude and willingness to learn
• Excellent communication skills
• Excellent verbal and written communication skills in English