349 Administrator Intern jobs in Saudi Arabia

Administrator

Riyadh, KSA

About the Job

Unipart is proud to support Saudi Arabia's Vision for 2030, supporting growth in logistics and technology, providing opportunities for development and improvement. We would like you to join us as an HR Administrator providing comprehensive administrative support across departments.

As an HR Administrator you'll manage day-to-day office operations, maintaining accurate records, supporting departmental projects, and ensuring effective communication between teams. You will ensure smooth flow of information and resources which will contribute to the achievement of departmental goals and operational efficiency.

As part of your key responsibilities you'll:

• Provide HR administrative support
• Manage and maintain accurate records, including inventory documentation, departmental files, and compliance-related documents
• Assist with the preparation of reports, presentations, and data entry as needed
• Monitor and order office supplies, ensuring the department has the resources needed for day-to-day operations
• Assist in the coordination of departmental projects and initiatives, ensuring they are completed on time and within scope
• Maintain and update standard operating procedures (SOPs)
• Contribute to continuous improvement initiatives by identifying areas for process optimisation and cost reduction within administrative functions

About You

We'd love you to have the following skills and experience, but please apply if you think you'd be able to perform well in either of these roles

Essential

• Experience within a similar HR Administrator role
• Strong analytical skills with the ability to interpret data
• Works well under pressure to meet deadlines in a fast-paced work environment
• Excellent communication skills
• Advance knowledge of MS Office, Excel and Google Workspace

Desirable

• Good Analytical Skills
• Degree Qualified

Job Description
Wood currently has an exciting opportunity for a Senior Project Administrator based in our Khobar Office in Saudi Arabia.

Designing the future. Transforming the world.
At Wood, we play our part by supporting our global clients with advanced facilities and predictable, safe and fast delivery of projects worldwide as we strive for net zero.

What We Can Offer

• Meaningful and interesting projects delivered to leaders of industry across renewables and emerging energy sectors
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Commitment to continued professional development through development plans tailored to individual needs and interests
• Global connections with leading industry experts around the world who are shaping the standards of our profession

Responsibilities

• Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
• Requires an understanding of the content of the manager's job and method of operation as well as knowledge of departmental operations and procedures.
• Organizes and maintains files of manager's correspondence, records etc. and follows up pending matters
• Acts as receptionist for the manager, screening correspondence and telephone calls
• Schedules appointments and coordinates arrangements for meetings
• Prints, organises and prepares information for meetings
• Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager's review
• Organizes and expedites flow of work through office and initiates follow up action
• Support in collecting information and data for reporting
• Populates templates and creates documents
• General office housekeeping activities as required

Qualifications
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected
Diploma in Business, management, or equivalent qualification and/or 8+ years in engineering and project management environment with expertise in management information systems

5+ years experience ideally within engineering services environment

Possess a good understanding of project Document Control System requirements

Ability to work well on their own or within a team

Good communication skills

Excellent interpersonal skills

About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

General Administrator

Position Description

Ma'aden Barrick Copper Company is seeking to recruit a General Administrator to join and grow our team. This position plays a key role in providing administrative and coordination support to the Mineral Resources Management department, ensuring efficient day-to-day operations within a dynamic mining environment.

Join our exceptional team and embody Barrick's core values as you work with us. We are in search of individuals who can champion Barrick's DNA by:

• Communicating Honestly, Transparently, and Acting with Integrity
• Exhibiting a Results-Driven approach
• Delivering solutions that are Fit for Purpose
• Dedicating themselves to Building a Sustainable Legacy
• Taking Responsibility and being Accountable
• Committing to Zero Harm
• Cultivating strong and meaningful Partnerships

If you're ready to contribute to our world-class team while embracing these values, we encourage you to apply and become a valued member of our diverse workforce.

Responsibilities:

• Ensure all activities in the department align with Barrick's "Zero Harm" commitment and site-specific safety protocols.
• Provide comprehensive administrative support to the Mineral Resources Management team, including scheduling meetings, contractors data validation and maintaining accurate departmental records and files.
• Coordinate travel, accommodation, visa, and work permit arrangements for the MRM team, ensuring compliance with company policies and Saudi labor regulations.
• Manage daily administrative functions such as site access requests, accommodation bookings, timesheets, and report preparation, ensuring all documentation is well-organized and archived.
• Assist in creating and following up on purchase orders, tracking invoices, and ensuring timely vendor payments in coordination with the Finance and Supply Chain departments.
• Support cost tracking and scheduling of geology and mining-related projects.
• Maintain appropriate stock levels of PPE, field supplies, and office materials required by the geology team.
• Accurately input and manage data within the company's SAP system, generate reports, and assist with data analysis to support informed decision-making within the MRM department.
• Serve as a key point of contact for internal departments and external stakeholders, follow up on minor projects, facilitating clear and effective communication between geology, operations, and support teams.

Qualification Requirements:

• A diploma or degree in Business Administration, Office Management, or a related field is preferred.

Experience and Skills Requirements:

• Minimum of 1 year of experience in an administrative or office support role.
• Prior administrative and technical experience within the mining or industrial sectors is highly advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with SAP or similar ERP systems preferred.
• Strong written and verbal communication skills in English; Arabic language proficiency is an asset.
• Excellent attention to detail, organizational skills, and data management accuracy.
• Ability to manage multiple priorities in a fast-paced environment while meeting deadlines.
• Strong interpersonal skills, with the ability to collaborate effectively with multidisciplinary teams across departments.

What We Can Offer You:

• A comprehensive compensation package including bonuses and site-specific benefits
• The ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to grow and learn with industry colleagues
• Access to a variety of career opportunities across the organization

We are committed to a safe work environment sending every person home safe and healthy every day and leaving a sustainable legacy on our host communities.

Thank you for your application, however, only those selected for an interview will be contacted.

Responsibilities:

• Manage day-to-day office and site administration activities to ensure smooth operations.
• Maintain and update project records, databases, and filing systems (both digital and hardcopy).
• Draft, review, and distribute official correspondence, memos, and reports.
• Organize and schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements, visas, accommodations, and logistics for staff and visitors.
• Handle procurement requests for office supplies, ensuring timely availability and cost efficiency.
• Monitor and maintain office equipment, ensuring proper functionality and arranging repairs when needed.
• Assist HR with onboarding new employees, processing timesheets, leave records, and employee documentation.
• Liaise with finance team for petty cash handling, expense reports, and invoice follow-ups.
• Ensure compliance with company policies, procedures, and project documentation requirements.
• Support project managers in preparing progress reports, presentations, and client submissions.
• Act as the first point of contact for internal and external stakeholders.
• Coordinate with contractors, suppliers, and service providers for administrative requirements.
• Manage confidential information with discretion and professionalism.
• Assist in HSE-related administrative tasks such as maintaining safety records and training logs.
• Ensure proper document control and retrieval process in line with ISO/project standards.
• Monitor attendance, access cards, and office/site entry permits for staff and visitors.
• Provide general clerical and administrative support to all project departments as needed.

Essential Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as an Administrator, Office Assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail with a high level of accuracy.

Coordinate and assist with the onboarding process for new employees. ·

Prepare induction materials and ensure all necessary documentation is completed.

Conduct orientation sessions to introduce new hires to company policies, culture, and procedures.

• Help create and distribute promotional materials for HR-related events.

• Maintain and organize employee files and records, ensuring confidentiality and compliance with data protection regulations.

• Assist with the preparation of reports, presentations, and other documentation as needed.

• Handle general office tasks such as answering phones, managing correspondence, and scheduling meetings.

• Provide administrative support for employee-related matters, including leave management, benefits administration, and employee inquiries.

Feedback from new hires on their onboarding experience.

• Accuracy and completeness of employee files and records.

• Average time taken to respond to and resolve employee inquiries and requests.

Wood currently has an exciting opportunity for a Senior Project Administrator based in our Khobar Office in Saudi Arabia.

Designing the future. Transforming the world.

At Wood, we play our part by supporting our global clients with advanced facilities and predictable, safe and fast delivery of projects worldwide as we strive for net zero.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across renewables and emerging energy sectors
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Commitment to continued professional developmen t through development plans tailored to individual needs and interests

• Global connections with leading industry experts around the world who are shaping the standards of our profession

• Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.

• Requires an understanding of the content of the manager's job and method of operation as well as knowledge of departmental operations and procedures.
• Organizes and maintains files of manager's correspondence, records etc. and follows up pending matters
• Acts as receptionist for the manager, screening correspondence and telephone calls
• Schedules appointments and coordinates arrangements for meetings
• Prints, organises and prepares information for meetings
• Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager's review
• Organizes and expedites flow of work through office and initiates follow up action
• Support in collecting information and data for reporting
• Populates templates and creates documents
• General office housekeeping activities as required

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected:

Diploma in Business, management, or equivalent qualification and/or 8+ years in engineering and project management environment with expertise in management information systems

5+ years experience ideally within engineering services environment

Possess a good understanding of project Document Control System requirements

Ability to work well on their own or within a team

Good communication skills

Excellent interpersonal skills

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Be Part of a Legacy Bigger Than the Game

At
Al-Qadsiah Club
we create more than teams We're crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.

This is more than just a job It's an opportunity to be part of something larger than yourself. At Al-Qadsiah, you'll play a key role in shaping our legacy, contributing to the nation's sports vision, and making history every step of the way.

Overview:
As our Administrative Officer, you will act as the central link between departments, ensuring that daily operations run smoothly and efficiently. Your responsibilities will include managing communication, organizing and maintaining documentation, supporting leadership with scheduling and reports, and facilitating seamless operational flow across the organization.

Key Responsibilities:
Daily Coordination with Departments

• Review and follow up on daily operations with various departments.

• Ensure all departments are aligned with daily plans and deadlines.

• Identify and address any operational issues in coordination with relevant teams.

Weekly Reports to General Manager

• Collect and analyze data from different departments.

• Prepare detailed weekly performance reports, highlighting achievements, challenges, and recommendations.

• Present summaries that support decision-making and strategic planning.

Documentation and Record Management

• Maintain and organize administrative records, files, and documents.

• Ensure all records are up to date and accessible when needed.

Meeting Coordination

• Schedule and organize internal and external meetings.

• Prepare meeting agendas and take minutes.

• Follow up on tasks and decisions arising from meetings.

Basic HR Administrative Support

• Coordinate with the HR department for employee-related administrative tasks.

Daily Office Administration

• Handle email correspondence and official communications.

• Support the General Manager with assigned tasks and projects.

Process Improvement

• Identify areas for administrative process enhancement.

• Suggest and implement improvements to increase efficiency and reduce delays.

Requirements

Education

• Bachelor's degree in Business Administration or related field.

Experience

• Minimum of 2 years' experience in a similar administrative role.

Skills

• Strong communication and coordination skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and analytical abilities.
• Ability to handle multiple tasks and work under pressure.

Benefits

Why Join Al-Qadsiah?

• Be Part of the Legacy:
  Join a club that's redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
• Experience the Culture:
  Thrive in an environment that values
  quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony
  . This is the Qadsiah Way.

Role: HR Admin

Location: Riyadh, Saudi Arabia

Duration: Full time

Experience: 3 to 5 years

Key Responsibilities:

• HR Administration:
  Manage employee records, onboarding/offboarding, and benefits coordination.
• Payroll Management:
  Process monthly payroll, ensure compliance with Saudi labor laws, and handle payroll inquiries.
• Compliance:
  Ensure payroll and HR practices comply with local labor regulations and generate required reports.
• System Management:
  Utilize HRMS/Payroll software for data entry, reporting, and updates.
• General HR Support:
  Assist with recruitment, employee engagement, and HR-related queries.

Qualifications:

• Education:
  Bachelor's degree in HR or related field.
• Experience:
  3 to 5 years in HR administration and payroll management, with expertise in Saudi labor laws.
• Skills:
  Proficiency in HRMS/payroll software, MS Office, and bilingual in Arabic and English.
• Knowledge:
  Strong understanding of Saudi labor regulations and payroll processing

Company Description

NAI Global is a leading global commercial real estate brokerage firm. With more than 300 offices strategically located across North America, Latin America, Europe, Africa, and Asia Pacific, NAI Global provides exceptional solutions to commercial real estate needs. It employs over 5,100 local market professionals managing in excess of 1.1 billion square feet of property. Annually, NAI Global completes over $20 billion in commercial real estate transactions worldwide.

Role Description

This is a full-time, on-site role for an Administrator at NAI Saudi Arabia, located in Riyadh. The Administrator will be responsible for managing office operations, coordinating schedules, handling correspondence, supporting the staff with administrative tasks, and ensuring smooth day-to-day office functions. The role also involves maintaining records, managing office supplies, and assisting in the preparation of reports and presentations.

Qualifications

• Administrative skills including office management and coordination
• Proficiency in Microsoft Office Suite and other office software
• Excellent written and verbal communication skills
• Organizational and time management skills
• Ability to work independently and as part of a team
• Experience in the real estate industry is a plus
• Bachelor's degree in Business Administration, Management, or related field preferred
• Fluent in both English and Arabic is a must