439 Administrative Tasks jobs in Saudi Arabia

Join to apply for the Office & Administration Manager role at BTG Pactual

Join to apply for the Office & Administration Manager role at BTG Pactual

Get AI-powered advice on this job and more exclusive features.

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology

Referrals increase your chances of interviewing at BTG Pactual by 2x

Riyadh, Riyadh, Saudi Arabia 16 hours ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Office Management

• Oversee day-to-day office operations to ensure efficiency and productivity.
• Maintain a clean, safe, and organised office environment.
• Manage office schedules and coordinate meetings and events.
• Ensure proper maintenance of office facilities and equipment.
• Liaise with service providers for repairs and maintenance.

Supplies Management

• Maintain an accurate inventory of office supplies and equipment.
• Ensure timely replenishment of supplies to avoid shortages.
• Conduct regular assessments of supplier performance.

Support Services

• Provide administrative support to the office team.
• Manage correspondence, phone calls, meeting agendas, document controlling, filing, record-keeping and petty cash management.
• Assist with a wide variety of ad-hoc projects or tasks as needed that serves the wider interests of the office and family.
• Coordinate closely with the executive leadership and other department heads to support the company wide operational needs.
• Organise and maintain digital and physical data management. (KSA and International)

Travel Logistics Support

• Assist in travel itineraries, including flights, accommodation, transportation, experiences, events and concierge services.
• Ensure travel arrangements align with the family's preferences and requirements.
• Handle any travel-related issues or changes promptly.
• Assist in compliance with departmental operational budgetary guidelines.

Visa Management Support

• Assist and oversee visa applications and track visa renewals for the family and staff.
• Maintain accurate records of visa status and expiration dates.
• Oversee and track all staff and family travel movement comply with immigration regulations in all relevant jurisdictions.
• Keep a track on changes in visa policies and procedures.

Academic / Professional Qualifications

• Bachelor's degree in business administration, Management, or a related field.

Relevant Experience

• Proven experience in a senior office administration role, preferably within a high-net-worth family office or similar environment.
• Strong organizational and multitasking abilities.
• Exceptional communication and interpersonal skills.
• Proficiency in Oracle NetSuite and office management software and tools.
• Ability to handle confidential information with discretion.
• Strong problem-solving, analytical and decision-making skills.
• Fluent in English.

Competencies

Job Competencies:

• Problem solving
• Multi-tasking skills
• Planning skills

Personal Competencies:

• Integrity
• Dependability
• Communication skills

About Us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role
BTG Pactual is seeking to hire an Office & Administration Manager based in
Riyad (Saudi Arabia)
.

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities
Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer
BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

Posted On: Wednesday, October 15th, 2025

Description

Job Summary:

The Controlled & Narcotic Drug Data Entry Clerk is responsible for accurately recording, maintaining, and monitoring all transactions related to controlled and narcotic drugs in compliance with hospital policies, Ministry of Health (MOH) regulations, and other relevant legal requirements. The role ensures proper documentation, traceability, and reporting to support safe and effective medication management.

Key Responsibilities:

• Accurately enter all controlled and narcotic drug transactions (receiving, dispensing, returns, destruction) into the approved system and logbooks.
• Maintain and update daily narcotic balance records in accordance with MOH and hospital policies.
• Ensure that all entries are verified and signed by the authorized personnel.
• Coordinate with pharmacy staff, nursing units, and controlled drug custodians to reconcile records regularly.
• Generate daily, weekly, and monthly reports related to controlled and narcotic drugs.
• Support internal and external audits by providing accurate data and required documentation.
• Report any discrepancies or unusual activities immediately to the Narcotic Officer / Pharmacy Manager.
• Assist in maintaining strict security and confidentiality of controlled drug records.
• Participate in training and ensure full compliance with legal and institutional guidelines.

Requirements

Qualifications and Requirements:

• Bachelor's degree in Pharmacy or a related healthcare field.
• Minimum 1 year of experience in pharmacy or medical data entry (preferred experience with narcotic and controlled drugs).
• Familiarity with MOH regulations related to controlled substances.
• Proficiency in computer systems and data entry software.
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to work under pressure and maintain confidentiality.

Skills and Competencies:

• Strong communication and coordination skills.
• High level of accuracy and accountability.
• Knowledge of pharmaceutical terminology and documentation standards.
• Ability to work effectively in a team and with minimal supervision.
• Strong ethical and compliance mindset.

Languages

Direct message the job poster from National Biscuits & Confectionery Co. Ltd.

National Biscuits & Confectionery Co. Ltd. is one of the largest biscuits and snacks manufacturing companies in the Middle East. Established in Jeddah, Saudi Arabia in 1988, the company produces popular brands including Memories, Al‑Batal, and Teashop.

This is a full‑time on‑site role located in Jeddah for a Data Entry Clerk. The Data Entry Clerk will be responsible for accurately entering data into various systems, maintaining records, and ensuring data integrity. Additional responsibilities include providing administrative assistance, preparing reports, and handling customer service inquiries.

• Typing and Computer Literacy skills
• Experience in Administrative Assistance and Communication
• Customer Service skills
• Attention to detail and accuracy in data entry
• Ability to work independently and efficiently in a fast‑paced environment
• High school diploma or equivalent; additional qualifications in data entry or administrative tasks are a plus
• Experience in the food manufacturing industry is a plus

Entry level

Full‑time

Administrative

Consumer Goods

• Working on collecting information and examining it to ensure its accuracy.
• Entering data and customer account information from documents and completing this process within the previously specified deadline.
• Ensuring no mistakes, shortcomings, or conflicts occur in the data entry process, in addition to ensuring the accuracy of the obtained results.
• Collecting and sorting data sources in order to prepare and process these sources for the task of entering them into the computer.

Required Qualifications and Experience:

• High school diploma or higher.
• No previous experience required, proficiency in using computers, especially Microsoft Office programs, is preferred.
• Communication and interpersonal skills.
• Possessing tact and a presentable appearance.
• Preference for individuals with disabilities.

Responsibilities

• Registers incoming products, compile docs, update the products in WMS and submit docs to finance


• Checks the quantity of goods received and ordered are accurate.


• Checks the products received are in good condition and accurate in order not to have any trade returns due to damages or delivery mistakes

• Record stocks removed from storage area


• Track and monitor stocks of raw materials on daily basis and replenish as per business requirements


• Manage daily, weekly and monthly counts

• Consolidates orders from Customer service and process the order on the system


• Acts as the link between the sales & logistics team to ensure products are dispatched on time.


• Communicates with sales any returns/issue during delivery

• Degree or diploma


• At least 2 year of experience in an administrative role within a production or distribution environment


• Computer proficiency


• English Language is a must

• Associate

• Full-time

• Supply Chain

• Food and Beverage Manufacturing and Food and Beverage Services