What Jobs are available for Administrative Staff in Saudi Arabia?

• Organize office and assist associates on day to day activities.
• Arrange meetings and appointments.
• Provide support in arranging hotels for company arranged training events.
• Support onboarding of customers and staff (OFAC, job cards, etc.)
• Perform data entry
• Backup Eurasia regional teammates as needed.
• Contract administration
• Maintain database(s)
• Candidate should have prior experience in Industry safety norms and maintanence of personal protective equipments.

Location

Jubail, Saudi Arabia

Job type

Full-Time

Work mode

Hybrid

Job level

Professional

Job ID

10781

Company

HSB

Employment type

Regular

Area of expertise

Services & Support Functions

• Organize office and assist associates on day to day activities.
• Arrange meetings and appointments.
• Provide support in arranging hotels for company arranged training events.
• Support onboarding of customers and staff (OFAC, job cards, etc.)
• Perform data entry
• Backup Eurasia regional teammates as needed.
• Contract administration
• Maintain database(s)
• Candidate should have prior experience in Industry safety norms and maintanence of personal protective equipments.

We are looking for a motivated and organized
Administrative Assistant
to support our interior design office. The ideal candidate will help manage daily operations, assist the design team, and ensure smooth communication with clients and partners.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Handle calls, emails, and client inquiries.
• Organize office files, documents, and correspondence.
• Assist with project coordination and follow-up.
• Provide administrative support to the design team and management.
• Manage and update the office's social media pages

Requirements:

• Previous experience as an assistant or in administration (experience in design/architecture field is a plus).
• Strong organizational and communication skills.
• Proficiency in Microsoft Office / Google Workspace.
• Fluent in English.
• Professional, detail-oriented, and proactive.

What we offer:

• A creative and collaborative work environment.
• A competitive salary.
• Opportunity to grow with the company.
• Exposure to exciting interior design projects.

Send your CV to
-
with the subject line
"
Office Administrative Assistant
"
.

Role Summary:-

Administrative Assistant will be working in Dammam Plant in 2nd Industrial area. She will provide essential administrative and clerical support to ensure a smooth-running Plant Manager and lead all the coordination between other team function for event and meeting.

Essential Responsibilities:-

• She manages diaries, schedule appointments and meetings, organize meeting rooms, and prepare agendas and meeting minutes

• Assisting with special projects, company events, and other assigned duties to support the organization's goals.

• Greet visitors, act as a receptionist, and provide customer service to clients.

• Assistant is entrusted with sensitive information, requiring a high level of discretion and professionalism

• Ordering and managing office supplies, maintaining inventory, and ensuring equipment is functioning correctly.

• Supervising other clerical staff members and provide support to other team members

• Developing and managing spreadsheets, prepare slides using power point.

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Maintain professionalism and strict confidentiality with all materials

• Properly maintains executive records, minutes, corporate files, and reports to facilitate easy and quick retrieval of documents upon request.

• Exercises emotional intelligence in a fast-paced environment that demands a delicate blend of agility, tact, and managing up.

• Uses discretion and professionalism in dealing with managers, employees, board members, customers, and the public.

• Maintains complete confidentiality and always protects sensitive information. Projects professionalism in appearance, demeanour, and reliability always.

• Contributes to effective department and company operations by performing other related duties as assigned.

E
ssential Requirements of the role (Experience / Skills / Competencies):-

• Years of experience: Minimum of 3 additional years of experience.

• Field of experience: Administration – Corporate experience

• Technical Skills: Administration / Proficiency in office software, such as Microsoft Office Suite or Google Workspace

• Soft Skills: Excellent communication, time management, problem-solving, adaptability, and confidentiality.

• Tools or Software (Required / Preferred): Microsoft Office or Google Workspace

• Education Qualifications: Bachelor's degree from an accredited university or college (or a high school diploma / GED)

•Desirable attributes of the worker (Experience / Skills / Competencies):-

• Ability to prioritize work assignments and organize workflow to meet deadlines.

• Ability to meet numerous deadlines, work with frequent disruptions, and reprioritize assignments, as necessary.

• Proven experience driving complex projects while successfully executing and implementing concepts, plans, and initiatives.

• Ability to quickly learn new software applications effectively and efficiently.

• Understand, model, and represent company core values.

• Proficiency in use of Microsoft Office applications, and Adobe Acrobat Professional required.

• Proven analytical and organizational ability.

• Strong oral and written communication skills.

• Effective problem identification and solution skills

• Lead initiatives of moderate scope and impact.

• Ability to coordinate several projects simultaneously.

• Strong interpersonal and leadership skills.

• Ability to influence others and lead small teams.

Other Requirements:-

• Rotation / Work Schedule: Sunday to Thursday

The
Administrative Assistant
will be responsible for supporting Maison Pyramide's administrative operations, managing daily office tasks, and maintaining organized and efficient procedures. In addition, the role involves providing personalized assistance to upper management and handling certain personal tasks as required.

This position plays a vital role in ensuring seamless administrative processes, enhancing office efficiency, and contributing to the overall smooth functioning of the organization.

JOB DUTIES & RESPONSIBILITIES

• Assist with daily office tasks including managing incoming and outgoing correspondence.
• Help maintain and organize office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Assist in the management of office supplies inventory and place orders as needed.
• Provide general support to the office staff and other departments as required.
• Play a vital role in ensuring timely delivery of reports, demonstrating a commitment to meeting deadlines.
• Maintain structured sheets and documents to facilitate easy extraction of reports and needed information.
• Arrange travel, transport, and accommodation for executives, employees, and clients.
• Assist with the visa application process for employees, partners as well as third parties as needed, ensuring all documentation is accurate.
• Maintain company's Nitaq as targeted to ensure full utilization of government support and to avoid any penalties.
• Manage administrative tasks related to office needs.
• Take the lead on any other duties requested by partners and managers

KNOWLEDGE & EXPERIENCE

• Recent graduate
  of a degree program in Business Administration, Management, or a related field
  .
• Fluent in
  English & Arabic

SKILLS & ABILITIES

• Strong
  written
  and
  verbal
  communication skills.
• Excellent
  organizational
  skills and excellent attention to detail.
• Excellent
  time management
  skills
• Excellent knowledge of Microsoft office
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Positive attitude and willingness to learn.

Send your CV to mentioning the title in the subject line.

To provide administrative and logistical support to ensure smooth daily operations, contribute to office organization, and enhance work efficiency for all employees.

Role tasks and responsibilities:

• Schedule appointments and coordinate meetings as per request.

• Prepare and draft official correspondence and administrative reports.

• Monitor and manage incoming and outgoing emails and communications.

• Support the team in daily administrative tasks.

• Ensure confidentiality and compliance with internal policies and procedures.

• Assist colleagues and managers with any other day-to-day administrative needs.

Requirements

• Bachelor's degree in administration or related field is preferred).

• Good knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Strong organizational and communication skills.

• Attention to detail and ability to complete tasks on time.

• Team-oriented and committed to working in an inclusive environment

Company Description

Faba Commercial Services is the GCC's leading material-handling company specializing in installing, repairing, and maintaining steel, fabric, and PVC conveyor systems. Our services cover the GCC region, and for projects in Qatar, we operate through Gentech Faba. To learn more, please visit our websites.

Job Title: Administrative Assistant – Multi-plan operations

Location: Yanbu, Saudi Arabia

Role Description

We are seeking a highly organized and proactive Administrative Assistant to join our team in Yanbu. Based within the Royal Commission, you will provide comprehensive administrative support across key business functions including accounting, purchasing, sales support, and HR administration. This role is crucial for ensuring the efficient operation of our office, supporting our technical teams, and contributing to excellent client service delivery within the industrial maintenance sector. The ideal candidate will be adept at multitasking, possess strong software skills, and demonstrate exceptional attention to detail in a fast-paced environment.

Principle Accountabilities

-Manage end-to-end client quotation and invoicing processes, including preparation, submission, follow-up, and record-keeping.

-Execute core accounts receivable and payable tasks, including invoice processing, payment tracking, supplier statement reconciliation, and assisting with expense reports.

-Accurately maintain financial records through data entry into accounting software and management of petty cash.

-Administer the purchasing process for parts, tools, and supplies, including generating POs, liaising with suppliers, and coordinating deliveries.

-Provide essential sales support by assisting with quotation preparation, maintaining CRM/customer databases, and coordinating client appointments.

-Deliver HR administrative support, including maintaining employee records, assisting with onboarding, tracking time/attendance/leave, and supporting recruitment logistics.

-Ensure smooth office operations through effective communication handling, scheduling, mail management, and maintaining organized filing systems.

-Manage customer registration and compliance documentation processes accurately and efficiently.

-Uphold confidentiality and professional standards in all interactions and record management.

-Provide proactive administrative support to management and technical teams to enhance operational efficiency.

Prequalification and Experience:

• Education: High School with 3 years of relevant experience OR a Associate Diploma with 1 year of relevant experience. Business Administration or related field qualification/certification is a plus.

• Business Administration Experience: Proven track record in an Administrative Assistant, Office Assistant, or comparable administrative role is essential.

• Industry Exposure: Basic understanding of working within an industrial, engineering, maintenance, or service-focused company environment is essential for understanding context, although exceptional candidates from other sectors with transferable skills will be considered.

Knowledge:

• Solid understanding of standard office administration procedures and best practices.

• Working knowledge of basic accounting principles (accounts payable/receivable, invoicing, reconciliation).

• Familiarity with standard purchasing processes (quotes, POs, goods receipt).

• Knowledge of document control and record-keeping principles (both physical and digital).

• Understanding of data confidentiality requirements.

• Awareness of basic HR administrative functions (onboarding support, record management).

Skills:

• IT Proficiency: High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.

• Accounting Software: Demonstrable skill in using common accounting software (e.g., QuickBooks, Xero, Sage, or similar ERP systems).

• Communication: Excellent written and verbal communication skills in English are essential

• Organizational Skills: Superior organizational and time-management skills are essential.

• Attention to Detail: Meticulous attention to detail and accuracy in all tasks (data entry, document preparation) is critical.

• Numeracy: Strong numeracy skills for handling financial data and reconciliations.

• Typing/Data Entry: Efficient and accurate typing and data entry skills.

Abilities:

• Ability to multitask effectively and prioritize demanding workloads in a fast-paced environment.

• Ability to work independently with minimal supervision and demonstrate initiative.

• Ability to handle sensitive and confidential information with discretion and integrity.

• Ability to learn new software and procedures quickly.

• Ability to troubleshoot and solve administrative problems effectively.

• Ability to build positive working relationships with colleagues, suppliers, and clients.

• Ability to follow instructions accurately and adhere to company policies and procedures.

We are hiring an "Administrative Assistant"

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• At least 1 year of related experience in the field.
• Excellent computer skills, especially in Microsoft Office.
• Excellent Phone Etiquette and Communication Skills
• Excellent language Skills in both Arabic and English.
• Excellent organizational and time management skills