111 Administrative Staff jobs in Saudi Arabia

Job Summary:

The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the Institute. This role involves handling clerical tasks, coordinating schedules, managing documentation, and supporting various administrative processes to facilitate smooth office functions.

Key Responsibilities:

• Manage and maintain schedules, appointments, and meetings for the Office Manager and other senior staff.
• Handle correspondence, emails, and phone calls, ensuring timely responses and proper documentation.
• Organize and maintain office files, records, and documentation in accordance with Institute standards.
• Assist in preparing reports, presentations, and other documents as required.
• Support administrative tasks related to recruitment, onboarding, and employee documentation.
• Coordinate office supplies, inventory, and procurement processes to ensure a well-stocked and organized workspace.
• Assist in planning and organizing Institute events, meetings, and training sessions.
• Act as the first point of contact for visitors and inquiries, providing excellent customer service.
• Monitor and handle administrative tasks related to travel arrangements, including booking tickets, accommodations, and transport for staff.
• Collaborate with other departments to ensure the seamless execution of administrative activities.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, or a related field.
• Minimum of 3-5 years of experience in an administrative or clerical role.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to maintain confidentiality.
• Strong interpersonal skills and ability to work in a team-oriented environment.
• Fluency in English; knowledge of Arabic is an advantage.

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تبحث شركة مجموعة القفاري عن مساعد إداري نشيط وطموح للانضمام إلى فريق المشاريع، حيث سيكون مسؤولاً عن دعم العمليات الإدارية المتعلقة بمبيعات المشاريع، والمساهمة في تطوير قاعدة بيانات العملاء، والبحث عن فرص ومشاريع جديدة، بالإضافة إلى إعداد التقارير الدورية.

• البحث عن فرص ومشاريع مبيعات جديدة في السوق المحلي والخارجي.
• التواصل مع العملاء المحتملين وتقديم معلومات أولية عن خدمات ومنتجات الشركة.
• إنشاء وتحديث قاعدة بيانات العملاء والمشاريع.
• التنسيق مع فريق المشاريع لتتبع سير العمل وتحقيق الأهداف البيعية.
• إعداد تقارير دورية عن نشاطات المبيعات والفرص المتاحة.
• المساعدة في تنظيم الاجتماعات والزيارات الميدانية للعملاء.
• دعم العمليات الإدارية اليومية وتوثيق الإجراءات والملفات الخاصة بالمبيعات.

• حاصل على درجة البكالوريوس في إدارة الأعمال أو مجال ذي صلة.
• أن يكون المتقدم حديث التخرج (لا يُشترط وجود خبرة سابقة).
• مهارات تواصل ممتازة شفهياً وكتابياً.
• إجادة استخدام برامج الأوفيس (Word - Excel - PowerPoint).
• القدرة على العمل ضمن فريق وتحمل ضغط العمل.
• تنظيم عالي واهتمام بالتفاصيل.

• Entry level

• Full-time

• Other

• IT Services and IT Consulting

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Get notified about new Administrative Assistant jobs in Riyadh, Saudi Arabia .

Al Dar Al Baida District, Riyadh, Saudi Arabia 20 hours ago

Riyadh, Saudi Arabia 14 hours ago

Riyadh, Saudi Arabia 22 hours ago

Riyadh, Saudi Arabia SAR4,000.00-SAR4,000.00 1 month ago

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As Administrative Assistant, you will provide comprehensive administrative support to the General Manager and senior leadership team, ensuring smooth and efficient office operations. You will manage communications, coordinate schedules, prepare reports, and assist with confidential matters — all while upholding IHG’s standards of professionalism and True Hospitality.

Key Responsibilities

Manage and coordinate the General Manager’s calendar, appointments, and meetings.

Handle incoming calls, emails, and correspondence with professionalism and discretion.

Prepare agendas, minutes, reports, and presentations for meetings and projects.

Organize travel arrangements and itineraries for executives.

Maintain confidential files and documents securely.

Coordinate communication between departments and external stakeholders.

Support special projects and assist with administrative tasks as required.

Ensure the executive office operates efficiently and adheres to company policies.

Facilitate smooth flow of information and follow up on action items.

Required Skills & Qualifications

Proven experience as an Administrative Assistant , preferably in hospitality.

Excellent organizational, communication, and multitasking skills.

Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

High level of discretion and confidentiality.

Ability to work independently and as part of a team.

Strong attention to detail and problem-solving abilities.

Professional attitude and appearance.

What We Offer

Competitive salary and benefits.

Opportunities for career growth within the IHG global network.

A dynamic and supportive work environment.

The chance to be a key contributor to executive success and hotel operations.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

نبحث عن مسؤول العلاقات الحكومية والخدمات اللوجستية ذو كفاءة عالية، يتمتع بالحيوية والمبادرة، ويُعتمد عليه في إنجاز المهام دون تأخير. المطلوب شخص يمتلك الخبرة والمعرفة الكاملة بإجراءات الجهات الحكومية، ويُجيد التنسيق والتنفيذ بدقة واحترافية. كما سيكون مسؤولًا عن متابعة شؤون المركبات والسائقين داخل الشركة.

المهام والمسؤوليات:

• متابعة وإنهاء الإجراءات والمعاملات لدى الجهات الحكومية (أبشر، المرور، الجوازات، وزارة التجارة، وغيرها).
• تجهيز وتوصيل المستندات أو المستلزمات المطلوبة بين الجهات والفروع.
• متابعة وتجديد استمارات السيارات، تأمين المركبات، وجدولة الصيانة الدورية.
• الإشراف على أداء السائقين وتنظيم جداول عملهم.
• التعامل مع أي متطلبات لوجستية أو ميدانية حسب توجيهات الإدارة.
• تمثيل الشركة أمام الجهات الحكومية بما يعكس صورتها الاحترافية.

المؤهلات والمتطلبات:

• خبرة لا تقل عن سنتين في مجال التعقيب والتعامل مع الجهات الحكومية.
• إلمام تام بمنصات أبشر، مقيم، وزارة التجارة، وغيرها من الأنظمة ذات الصلة.
• رخصة قيادة سارية المفعول.
• معرفة جيدة بشوارع ومواقع الجهات في مدينة الرياض.
• قدرة على تحمل ضغط العمل وإنجاز المهام في الوقت المحدد.
• مهارات تواصل جيدة، وانضباط عالي في تنفيذ التعليمات.

We are looking for a highly capable candidate who can serve as a key resource in both HR and logistics, with hands-on experience in ERP systems and business operations development.

Role Overview:

We are looking for a proactive and experienced Administrative Manager to take full ownership of the company's HR, logistics, and business support operations. The candidate will report directly to the CEO and play a vital role in streamlining administrative processes, implementing effective HR structures, and managing logistics operations across departments. Experience in ERP systems implementation and improvement is essential.

Key Responsibilities:

• Human Resources:
• Review and redesign the organization structure
• Establish and implement HR policies, procedures, and employee KPIs
• Align HR practices with business goals and ensure compliance
• Provide guidance on performance management and employee development
• Logistics Operations:
• Oversee logistics functions and shipment coordination
• Manage day-to-day logistics operations across departments
• Streamline logistics processes to support operational efficiency
• ERP & Business Process Development:
• Lead ERP system implementation and ensure cross-departmental alignment
• Collaborate with departments to identify process gaps and automate workflows
• Support digital transformation and system adoption initiatives
• General Administration & IT Oversight:
• Supervise administrative services across the company
• Provide oversight on basic IT needs and support the enhancement of internal systems
  
  

• Proven experience in HR and administrative leadership roles
• Strong background in logistics coordination and operational support
• Previous experience in implementing ERP systems (preferred in mid to large companies)
• Hands-on and adaptable, with the ability to manage multiple tasks
• Arabic-speaking is preferred. Bilingual (Arabic/English) is an advantage
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries IT Services and IT Consulting

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Get notified about new Administrative Manager jobs in Riyadh, Riyadh, Saudi Arabia .

Riyadh, Riyadh, Saudi Arabia SAR4,000.00-SAR4,000.00 1 month ago

Riyadh, Riyadh, Saudi Arabia 18 hours ago

Riyadh, Riyadh, Saudi Arabia 19 hours ago

Riyadh, Riyadh, Saudi Arabia 20 hours ago

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• البحث عن فرص ومشاريع مبيعات جديدة في السوق المحلي والخارجي.
• التواصل مع العملاء المحتملين وتقديم معلومات أولية عن خدمات ومنتجات الشركة.
• إنشاء وتحديث قاعدة بيانات العملاء والمشاريع.
• التنسيق مع فريق المشاريع لتتبع سير العمل وتحقيق الأهداف البيعية.
• إعداد تقارير دورية عن نشاطات المبيعات والفرص المتاحة.
• المساعدة في تنظيم الاجتماعات والزيارات الميدانية للعملاء.
• دعم العمليات الإدارية اليومية وتوثيق الإجراءات والملفات الخاصة بالمبيعات.
  
  

• حاصل على درجة البكالوريوس في إدارة الأعمال أو مجال ذي صلة.
• أن يكون المتقدم حديث التخرج (لا يُشترط وجود خبرة سابقة).
• مهارات تواصل ممتازة شفهياً وكتابياً.
• إجادة استخدام برامج الأوفيس (Word - Excel - PowerPoint).
• القدرة على العمل ضمن فريق وتحمل ضغط العمل.
• تنظيم عالي واهتمام بالتفاصيل.

Lucas Oil Company announces a job vacancy

Job Title: Administrative Assistant

Working Hours: Full-time

Key Responsibilities:

Monitoring and documenting employee attendance and departures.

Preparing official letters and reports.

Using Excel and Word programs to complete daily tasks.

Coordinating work schedules and meetings.

Responding to emails and administrative inquiries.

Archiving and organizing files and documents.

Requirements:

At least one year of experience in the administrative field.

Proficiency in using Microsoft Office programs (especially Word and Excel).

Strong organizational and written communication skills.

Ability to work under pressure and as part of a team.

Good knowledge in government legislations (companies’ law, labor law, …).

Companies Law to keep the Article of Association and different procedures, policies and contracts of the company updated and to assist in creating new ones.

Experience with processes and procedures required for manual and online services with different Ministries and governmental bodies (Ministry of Interior, Ministry of Foreign Affairs, Ministry of Industry, Ministry of Commerce, Ministry of Human Resources, Ministry of Energy, Ministry of Environment, Passport Office, Chamber of Commerce, Royal Commission, ZATKA, etc.) to help renewing/issuing all required permits and documents for company and employees.

Experience with different programs and initiatives developed by the public and private sectors to incentive and support industries (IKTVA, Local Content, Ministry of Industry programs, .) to help the company apply and benefit from all these programs

Skills

·Excellent interpersonal communication skills and ability to perform effectively in a team or individually.

·Ability to create and maintain excellent professional relationships

·Good skills in Microsoft Office tools (Outlook, WORDS, Excel, …)

·Ability to use a range of computerized government system applications.

·Bilingual communication skills in English and Arabic.

The Administrative Officer provides essential support to ensure the smooth and efficient operation of the organization’s administrative functions. The role includes managing office operations, handling correspondence, organizing meetings, and assisting with day-to-day tasks as required.

* Manage The Day-to-Day Operations of The Office.
* As Assigned Scheduling Meetings, Prepare Reports & Presentations.
* Manage Inventory of Office assets.
* Process And Track Invoice, Purchase Orders and Other Office Expenses.
* Coordinate With Travel Desk and Handle Related Logistics Arrangements.

* Bachelor's Degree In Business Administration Or Associate's Degree.* 3 Years Work Experience * Fluent In Arabic & English Languages

Business Administration Or related field.

* Coputer Skills (MS Word, Ecel & Power Point)
* Excellent Communication and Interpersonal Skills