243 Administrative Staff jobs in Saudi Arabia

Administrative Manager for Egyptian Nationals in Medina, Saudi Arabia


Our company is seeking a highly organized and efficient Administrative Manager to join our team in Medina, Saudi Arabia. As an Egyptian national, you will be preferred for this position.

Responsibilities:
- Oversee and manage day-to-day administrative operations, including but not limited to office supplies, budgeting, and scheduling
- Develop and implement efficient administrative policies and procedures to ensure smooth functioning of the office
- Coordinate with various departments to ensure timely completion of tasks and projects
- Manage and train administrative staff, providing guidance and support as needed
- Maintain accurate records and files for easy retrieval when needed
- Act as a liaison between employees and management, addressing any concerns or issues that may arise in a timely manner
- Plan and organize company events or meetings as required

Requirements:
- Bachelor's degree in Business Administration or related field
- Proven experience as an Administrative Manager or similar role
- Strong organizational skills with the ability to multitask effectively
- Excellent communication skills in both Arabic (required) and English (preferred)
- Familiarity with office management procedures
- Knowledge of budgeting, bookkeeping, and basic accounting principles
- Proficient in MS Office applications

We offer competitive salary packages along with accommodation. Candidates must have their own visa in order to be considered for this position. If you are an Egyptian national looking for a challenging opportunity in Medina, we encourage you to apply for this role.

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Overview

Administrative Assistant role at Al Rugaib Holding Company. We are looking for a detail-oriented and proactive Administrative Assistant to support our management team and ensure smooth coordination across departments. The role will involve handling administrative tasks, facilitating communication, and providing support between HR, Supply Chain, and other company branches to keep operations running efficiently in our fast-paced entertainment environment.

• Provide day-to-day administrative support to the management team.
• Act as a liaison and maintain effective communication between HR, Supply Chain, Finance, and other branches.
• Organize and schedule meetings, prepare agendas, and circulate minutes.
• Draft and manage correspondence, reports, and presentations.
• Assist in employee documentation, onboarding, and administrative HR tasks.
• Coordinate with Supply Chain for procurement, logistics, and inventory requirements.
• Ensure timely flow of information between the head office and branches.
• Support in planning and organizing entertainment events, shows, and internal activities.
• Maintain and update filing systems, contracts, and confidential records.
• Monitor office supplies and handle vendor coordination.

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2–4 years of experience as an Administrative Assistant or similar role.
• Strong coordination and multitasking skills across multiple departments.
• Excellent communication skills in English (Arabic preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and in a dynamic entertainment industry environment.
• Professional, reliable, and highly organized.

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Manage transportation, accommodations, visa issuing, and other travel services.
• Answer and direct phone calls.
• Cooperate with employees to determine their needs and advise them appropriate destinations, modes of transport, travel dates, costs, and accommodations aligned with company policy.
• Book transportation, make hotel reservations, and confirm payment/fees.
• Follow and update promotional travel packages.
• Deal with travel problems, complaints or refunds.
• Apply for visas for the employees.
• Enter data into our software and maintain employees' travel expenses files.
• Network with tour operators.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

• Bachelor's degree or equivalent experience.
• A tourism background is preferred.
• Fluent in English.
• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Overview

Our client, a reputable real estate firm developing a major destination project in Makkah, seeks an experienced Administration Manager to lead and optimize administrative and workplace services. This role ensures seamless daily operations, exceptional hospitality, and compliance with regulatory requirements, contributing to elevating the urban and tourism experience for residents, pilgrims, and visitors.

• Strategy & Governance: Develop and implement administrative strategies, policies, and SLAs aligned with business objectives.
• Facilities & Workplace Management: Oversee facility operations, space planning, lease/rental contracts, and preventive maintenance programs.
• Hospitality & Guest Services: Ensure world-class hospitality standards across reception, mailroom, pantry, event coordination, and AV support services.
• Travel & Logistics: Manage travel bookings, visas, immigration compliance, and transportation logistics.
• Fleet & Driver Management: Oversee vehicle allocation, maintenance schedules, and driver training/safety programs.
• Records & Compliance: Ensure documentation control, license renewals, and adherence to regulatory requirements in KSA.
• Vendor & Cost Management: Negotiate and manage vendor contracts, monitor service levels, and drive cost optimization.
• Employee & Guest Experience: Lead workplace experience initiatives and support onboarding and employee services.
• Systems & Reporting: Leverage CMMS and ticketing systems to monitor performance and deliver data-driven improvements.
• Government Relations: Liaise with government authorities for permits, renewals, and compliance matters.

• 10+ years of progressive experience in administration management, preferably within large-scale hospitality-driven environments.
• Proven experience in facilities operations, vendor management, and government relations in KSA.
• Bachelor’s degree in Business Administration, Hospitality Management, or related field (Master’s degree preferred).
• Proficiency in CMMS, asset management systems, and workplace technology solutions.
• Exceptional leadership, communication, and stakeholder engagement skills.
• Core competencies: Hospitality & Guest Service Excellence; Strategic Planning & Execution; Regulatory & Compliance Expertise; Facilities & Workplace Optimization; Analytical & Problem-Solving Skills; Employee Service Orientation; Leadership & Team Development.

Mid-Senior level

Full-time

Administrative

Real Estate and Hospitality

We seek an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars.
• Drafts and edits letters, reports, RFP responses and other documents.
• Follow up with departments for reports.
• Records MOM.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

• Proficient in English & Arabic, reading, writing and speaking.
• Typing speed of 30-35 WPM.
• Bachelor’s Degree in Business Administration or equivalent.
• Past administrative experience or tenure in an office setting is a plus.
• Digital literacy and research skills, including the ability to analyze the reliability of information.
• Familiarity with standard office platforms, such as Microsoft Office.
• Fluent in MS Excel.
• Data management and entry skills, including the ability to maintain and improve filing systems.
• Accurate record-keeping and organizational skills.
• Time management, multitasking, and flexibility.
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations.
• Ability to work well under pressure and navigate multiple deadlines.

• Entry level

• Full-time

• Administrative

• Travel Arrangements

Eram Talent, a reputable talent acquisition consultancy, is currently seeking an Administrative Assistant to join their team. As an Administrative Assistant at Eram Talent, you will be an essential part of the organization, providing valuable support to ensure the smooth functioning of day-to-day operations.

In this role, you will handle various administrative tasks, including managing schedules, organizing files, preparing reports, coordinating meetings, and supporting the team with any additional administrative needs. Your strong organizational and multitasking skills, along with your attention to detail, will contribute to the efficiency and success of the company.

Coordinate with the relevant departments in the company about receiving corporate guests/visitors, delegates.

Receive, classify, consolidate and/or summaries documents and information, maintaining records of documents processed according to standard procedure for use by management.

Compile a variety of regular reports in accordance with standard operating procedures for use by management.

Contact customers, suppliers, or Marafiq employees both inside and outside the immediate work area to exchange information.

Follow all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner.

Follow all relevant safety, quality and environmental control procedures and instructions so that personal safety of others is not jeopardized and a minimum level of product/service quality and environmental impact can be guaranteed

• Minimum Qualification
• Bachelor or Diploma in business administration or office management
• Minimum Experience
• Minimum relevant 2 years’ experience of documents processing, record keeping, compilation of reports, plans and other type of administrate work
• Experience in working with high-ranking officials will be considered as an advantage.

Lucas Oil Company announces a job vacancy

Job Title: Administrative Assistant

Working Hours: Full-time

Key Responsibilities:

Monitoring and documenting employee attendance and departures.

Preparing official letters and reports.

Using Excel and Word programs to complete daily tasks.

Coordinating work schedules and meetings.

Responding to emails and administrative inquiries.

Archiving and organizing files and documents.

Requirements:

At least one year of experience in the administrative field.

Proficiency in using Microsoft Office programs (especially Word and Excel).

Strong organizational and written communication skills.

Ability to work under pressure and as part of a team.

Lucas Oil Company announces a job vacancy

Job Title: Administrative Assistant

Working Hours: Full-time

Key Responsibilities:

Monitoring and documenting employee attendance and departures.

Preparing official letters and reports.

Using Excel and Word programs to complete daily tasks.

Coordinating work schedules and meetings.

Responding to emails and administrative inquiries.

Archiving and organizing files and documents.

Requirements:

At least one year of experience in the administrative field.

Proficiency in using Microsoft Office programs (especially Word and Excel).

Strong organizational and written communication skills.

Ability to work under pressure and as part of a team.

Major Responsibilities and Target Accomplishments: Expected of the position including the typical problems encountered in carrying out the responsibilities.

1. Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner.
   • Main Activities: Type correspondence, reports and other documents.
   • Maintain office files.
   • Open and distribute the mail.
   • Take minutes at meetings and distribute minutes.
   • Coordinate repairs to office equipment.
2. Provide support to Council to ensure that Council is provided with the resources to make effective decisions.
   • Main Activities: Maintain confidential records and files.
   • Maintain records of decisions.
   • Arrange for payment of honorariums.
   • Research and assist with the preparation of motions, policies and procedures.
   • Review and edit reports to the Board.
   • Prepare correspondence for Board members.
   • Prepare documents and reports on the computer.
   • Schedule Board meetings.
   • Prepare agendas for Board meetings.
3. Prepare packages for Board meetings and attend board meetings to record minutes and submit minutes for approval.
4. Provide receptionist services . Main Activities: Greet and assist visitors, answer phones, direct calls and respond to inquiries.
5. Perform other related duties as required.

Information Technology and Services - Rawalpindi, Pakistan