77 Administrative Role jobs in Saudi Arabia

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Jobs for Humanity is partnering with DAR Cosnulting Engineers to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Company Name: DAR Cosnulting Engineers

We are looking for a dedicated and meticulous Admin Assistant to join our team. As an Admin Assistant, you will play a crucial role in smooth functioning of our office by providing key administrative support.

Job Purpose

The Admin Assistant will be instrumental in maintaining efficient office operations. They will be responsible for managing schedules, handling correspondence, organizing files, and assisting with tasks that ensure a smooth workflow. A high level of organization and attention to detail, along with excellent communication skills and proficiency in office software, are necessary to excel in this role.

Job Duties And Responsibilities

• Provide administrative support to ensure efficient operation of the office
• Manage schedules to ensure all appointments and meetings are well-coordinated
• Handle correspondence, including emails and phone calls, professionally and timely
• Organize files systematically for easy retrieval and management
• Assist with various tasks to facilitate smooth workflow
  
  

• Proven experience in administrative support and schedule management
• Excellent skills in managing and handling correspondence
• Experience in systematic file organization
• Skills in workflow facilitation
• Exceptional organizational skills
• Strong communication skills
• High proficiency in office software
• Keen attention to detail

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Non-profit Organizations

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Jobs for Humanity is collaborating with Baytonia to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.

Company Name: Baytonia

We are seeking a highly organized and efficient Administrative Assistant to join our team in Jeddah, Saudi Arabia. As an Administrative Assistant, you will play a crucial role in supporting our organization's daily operations and ensuring smooth workflow across departments. This position requires a detail-oriented individual with excellent communication skills and the ability to handle multiple tasks simultaneously.

• Provide administrative support to various departments and executives, including calendar management, meeting coordination, and travel arrangements
• Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
• Manage incoming phone calls, emails, and visitors, directing them to appropriate personnel
• Organize and maintain filing systems, both digital and physical, ensuring easy access to important documents
• Coordinate and schedule meetings, conferences, and other events, including preparation of agendas and meeting materials
• Assist with expense reports and budget tracking
• Handle confidential information with discretion and professionalism
• Collaborate with team members to streamline administrative processes and improve efficiency
• Support special projects and perform additional tasks as assigned
• Bachelor's degree in Business Administration or related field preferred
• Minimum of three years of experience in an administrative or similar role, preferably in a fast-paced corporate environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively
• Strong attention to detail and accuracy in all aspects of work
• Exceptional written and verbal communication skills
• Demonstrated ability to maintain confidentiality and exercise discretion
• Excellent interpersonal skills with the ability to interact professionally with individuals at all levels of the organization
• Problem-solving skills and ability to take initiative in a dynamic work environment
• Flexibility and adaptability to changing priorities and deadlines
• Proficiency in English; knowledge of Arabic is a plus

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Non-profit Organizations

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Job Summary:

The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the Institute. This role involves handling clerical tasks, coordinating schedules, managing documentation, and supporting various administrative processes to facilitate smooth office functions.

Key Responsibilities:

• Manage and maintain schedules, appointments, and meetings for the Office Manager and other senior staff.
• Handle correspondence, emails, and phone calls, ensuring timely responses and proper documentation.
• Organize and maintain office files, records, and documentation in accordance with Institute standards.
• Assist in preparing reports, presentations, and other documents as required.
• Support administrative tasks related to recruitment, onboarding, and employee documentation.
• Coordinate office supplies, inventory, and procurement processes to ensure a well-stocked and organized workspace.
• Assist in planning and organizing Institute events, meetings, and training sessions.
• Act as the first point of contact for visitors and inquiries, providing excellent customer service.
• Monitor and handle administrative tasks related to travel arrangements, including booking tickets, accommodations, and transport for staff.
• Collaborate with other departments to ensure the seamless execution of administrative activities.

Qualifications and Skills:

• Bachelor's degree in Business Administration, or a related field.
• Minimum of 3-5 years of experience in an administrative or clerical role.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to maintain confidentiality.
• Strong interpersonal skills and ability to work in a team-oriented environment.
• Fluency in English; knowledge of Arabic is an advantage.

Direct message the job poster from Boutique Group

About The Red Palace

A symbol of Saudi Arabia's heritage, The Red Palace stands as an extraordinary landmark in Riyadh, now reimagined as an ultra-luxury boutique hotel. Originally built in 1943, this historic Palace has been transformed into a masterpiece of refined hospitality, blending timeless elegance with contemporary sophistication.

Nestled in the heart of the capital, The Red Palace offers an exclusive glimpse into the Kingdom's storied past, featuring meticulously restored architecture, curated cultural experiences, and unparalleled service. Every detail has been thoughtfully designed to honor its legacy while delivering a modern interpretation of luxury. At The Red Palace, we invite guests to step into a world of history, prestige, and indulgence, where tradition and innovation seamlessly come together.

Job Title: Administrative Assistant

Reports to: General Manager

Job Purpose

The Administrative Assistant is the backbone of the Executive Office at Red Palace. You are organized, discreet, and dependable trusted to manage sensitive information, coordinate high-level communications, and support the smooth operation of the General Manager's agenda. You bring calm, clarity, and professionalism to every interaction, ensuring guests, executives, and partners experience service that is precise, polished, and genuinely respectful. You manage priorities with grace and are always one step ahead, anticipating needs before they arise.

Responsibilities:

Executive Support

• Manage the GM's calendar, meetings, appointments, and travel with precision and foresight.
• Coordinate internal and external engagements, ensuring all logistics are thoughtfully arranged.
• Prepare meeting agendas, minutes, presentation decks, and follow-up actions.
• Screen and prioritize incoming requests, ensuring the GM's time is used effectively and intentionally.

Communication

• Draft, edit, and format professional communications on behalf of the GM.
• Handle highly confidential documents, emails, and information with discretion and integrity.
• Liaise with internal teams and external stakeholders, maintaining professionalism at all times.
• Serve as a central point of contact for the Executive Office, ensuring clear and timely

Office Coordination

• Maintain an organized, welcoming Executive Office environment with up-to-date records, supplies, and tools.
• Coordinate small-scale events, executive visits, or VIP arrangements as needed.
• Track deadlines, manage documentation, and ensure follow-through on key deliverables.
• Support the Executive Office in vendor coordination, expense reports, and administrative tasks.

Culture

• Represent the GM's office with discretion, tact, and consistency in tone and behavior.
• Embody Red Palace's values in every interaction, supporting a culture of service and excellence.
• Anticipate potential conflicts or barriers and offer proactive solutions.
• Build trusted relationships with department heads, ambassadors, and key partners.

Culture and Engagement

• Champion a warm, inclusive learning culture where every ambassador feels seen, supported and stretched.
• Celebrate great service stories and make best practice easy to copy.
• Ensure learning is accessible to all colleagues, including those for whom English is a second language.

Confidentiality & Reporting

• Maintain complete confidentiality on all matters related to guests, executives, and internal operations.
• Handle sensitive documents, communications, and decisions with professionalism and discretion.
• Track key deliverables, deadlines, and meeting outcomes, ensuring timely follow-up and accurate records.
• Prepare and format executive reports, presentations, and dashboards as requested by the GM.
• Ensure documentation, filing systems, and correspondence logs are organized and audit-ready.Support pre-opening or expansion projects with readiness training plans.

Qualifications

• Bachelor's degree or diploma in Administration, Business Support, or a related field.
• Two to four years of experience in an executive assistant or administrative support role
• Exceptional organizational and time management skills; detail-oriented under pressure.
• Strong written and verbal communication in Arabic and English.
• Highly proficient in MS Office (Outlook, Word, Excel, PowerPoint) experience with document control or executive tools is a plus.
• Professional, calm, and service-oriented with a high level of integrity
• Fluency in English required. Arabic is an advantage.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries Hospitality

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As Administrative Assistant, you will provide comprehensive administrative support to the General Manager and senior leadership team, ensuring smooth and efficient office operations. You will manage communications, coordinate schedules, prepare reports, and assist with confidential matters - all while upholding IHG's standards of professionalism and True Hospitality.

Key Responsibilities

Manage and coordinate the General Manager's calendar, appointments, and meetings.

Handle incoming calls, emails, and correspondence with professionalism and discretion.

Prepare agendas, minutes, reports, and presentations for meetings and projects.

Organize travel arrangements and itineraries for executives.

Maintain confidential files and documents securely.

Coordinate communication between departments and external stakeholders.

Support special projects and assist with administrative tasks as required.

Ensure the executive office operates efficiently and adheres to company policies.

Facilitate smooth flow of information and follow up on action items.

Required Skills & Qualifications

Proven experience as an Administrative Assistant , preferably in hospitality.

Excellent organizational, communication, and multitasking skills.

Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

High level of discretion and confidentiality.

Ability to work independently and as part of a team.

Strong attention to detail and problem-solving abilities.

Professional attitude and appearance.

What We Offer

Competitive salary and benefits.

Opportunities for career growth within the IHG global network.

A dynamic and supportive work environment.

The chance to be a key contributor to executive success and hotel operations.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

Lucas Oil Company announces a job vacancy

Job Title: Administrative Assistant

Working Hours: Full-time

Key Responsibilities:

Monitoring and documenting employee attendance and departures.

Preparing official letters and reports.

Using Excel and Word programs to complete daily tasks.

Coordinating work schedules and meetings.

Responding to emails and administrative inquiries.

Archiving and organizing files and documents.

Requirements:

At least one year of experience in the administrative field.

Proficiency in using Microsoft Office programs (especially Word and Excel).

Strong organizational and written communication skills.

Ability to work under pressure and as part of a team.

Lucas Oil Company announces a job vacancy

Job Title: Administrative Assistant

Working Hours: Full-time

Key Responsibilities:

Monitoring and documenting employee attendance and departures.

Preparing official letters and reports.

Using Excel and Word programs to complete daily tasks.

Coordinating work schedules and meetings.

Responding to emails and administrative inquiries.

Archiving and organizing files and documents.

Requirements:

At least one year of experience in the administrative field.

Proficiency in using Microsoft Office programs (especially Word and Excel).

Strong organizational and written communication skills.

Ability to work under pressure and as part of a team.

As Administrative Assistant, you will provide comprehensive administrative support to the General Manager and senior leadership team, ensuring smooth and efficient office operations. You will manage communications, coordinate schedules, prepare reports, and assist with confidential matters - all while upholding IHG's standards of professionalism and True Hospitality.

Key Responsibilities

Manage and coordinate the General Manager's calendar, appointments, and meetings.

Handle incoming calls, emails, and correspondence with professionalism and discretion.

Prepare agendas, minutes, reports, and presentations for meetings and projects.

Organize travel arrangements and itineraries for executives.

Maintain confidential files and documents securely.

Coordinate communication between departments and external stakeholders.

Support special projects and assist with administrative tasks as required.

Ensure the executive office operates efficiently and adheres to company policies.

Facilitate smooth flow of information and follow up on action items.

Required Skills & Qualifications

Proven experience as an Administrative Assistant , preferably in hospitality.

Excellent organizational, communication, and multitasking skills.

Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

High level of discretion and confidentiality.

Ability to work independently and as part of a team.

Strong attention to detail and problem-solving abilities.

Professional attitude and appearance.

What We Offer

Competitive salary and benefits.

Opportunities for career growth within the IHG global network.

A dynamic and supportive work environment.

The chance to be a key contributor to executive success and hotel operations.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.