185 Administrative Role jobs in Saudi Arabia

Role Summary:-

Administrative Assistant will be working in Dammam Plant in 2nd Industrial area. She will provide essential administrative and clerical support to ensure a smooth-running Plant Manager and lead all the coordination between other team function for event and meeting.

Essential Responsibilities:-

• She manages diaries, schedule appointments and meetings, organize meeting rooms, and prepare agendas and meeting minutes

• Assisting with special projects, company events, and other assigned duties to support the organization's goals.

• Greet visitors, act as a receptionist, and provide customer service to clients.

• Assistant is entrusted with sensitive information, requiring a high level of discretion and professionalism

• Ordering and managing office supplies, maintaining inventory, and ensuring equipment is functioning correctly.

• Supervising other clerical staff members and provide support to other team members

• Developing and managing spreadsheets, prepare slides using power point.

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Maintain professionalism and strict confidentiality with all materials

• Properly maintains executive records, minutes, corporate files, and reports to facilitate easy and quick retrieval of documents upon request.

• Exercises emotional intelligence in a fast-paced environment that demands a delicate blend of agility, tact, and managing up.

• Uses discretion and professionalism in dealing with managers, employees, board members, customers, and the public.

• Maintains complete confidentiality and always protects sensitive information. Projects professionalism in appearance, demeanour, and reliability always.

• Contributes to effective department and company operations by performing other related duties as assigned.

E
ssential Requirements of the role (Experience / Skills / Competencies):-

• Years of experience: Minimum of 3 additional years of experience.

• Field of experience: Administration – Corporate experience

• Technical Skills: Administration / Proficiency in office software, such as Microsoft Office Suite or Google Workspace

• Soft Skills: Excellent communication, time management, problem-solving, adaptability, and confidentiality.

• Tools or Software (Required / Preferred): Microsoft Office or Google Workspace

• Education Qualifications: Bachelor's degree from an accredited university or college (or a high school diploma / GED)

•Desirable attributes of the worker (Experience / Skills / Competencies):-

• Ability to prioritize work assignments and organize workflow to meet deadlines.

• Ability to meet numerous deadlines, work with frequent disruptions, and reprioritize assignments, as necessary.

• Proven experience driving complex projects while successfully executing and implementing concepts, plans, and initiatives.

• Ability to quickly learn new software applications effectively and efficiently.

• Understand, model, and represent company core values.

• Proficiency in use of Microsoft Office applications, and Adobe Acrobat Professional required.

• Proven analytical and organizational ability.

• Strong oral and written communication skills.

• Effective problem identification and solution skills

• Lead initiatives of moderate scope and impact.

• Ability to coordinate several projects simultaneously.

• Strong interpersonal and leadership skills.

• Ability to influence others and lead small teams.

Other Requirements:-

• Rotation / Work Schedule: Sunday to Thursday

The
Administrative Assistant
will be responsible for supporting Maison Pyramide's administrative operations, managing daily office tasks, and maintaining organized and efficient procedures. In addition, the role involves providing personalized assistance to upper management and handling certain personal tasks as required.

This position plays a vital role in ensuring seamless administrative processes, enhancing office efficiency, and contributing to the overall smooth functioning of the organization.

JOB DUTIES & RESPONSIBILITIES

• Assist with daily office tasks including managing incoming and outgoing correspondence.
• Help maintain and organize office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Assist in the management of office supplies inventory and place orders as needed.
• Provide general support to the office staff and other departments as required.
• Play a vital role in ensuring timely delivery of reports, demonstrating a commitment to meeting deadlines.
• Maintain structured sheets and documents to facilitate easy extraction of reports and needed information.
• Arrange travel, transport, and accommodation for executives, employees, and clients.
• Assist with the visa application process for employees, partners as well as third parties as needed, ensuring all documentation is accurate.
• Maintain company's Nitaq as targeted to ensure full utilization of government support and to avoid any penalties.
• Manage administrative tasks related to office needs.
• Take the lead on any other duties requested by partners and managers

KNOWLEDGE & EXPERIENCE

• Recent graduate
  of a degree program in Business Administration, Management, or a related field
  .
• Fluent in
  English & Arabic

SKILLS & ABILITIES

• Strong
  written
  and
  verbal
  communication skills.
• Excellent
  organizational
  skills and excellent attention to detail.
• Excellent
  time management
  skills
• Excellent knowledge of Microsoft office
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Positive attitude and willingness to learn.

Send your CV to mentioning the title in the subject line.

Work with persistence, precision and purpose as an administrative anchor of our MENA team.
As an administrative assistant in Gallup's Riyadh office, you'll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You'll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you'll help us exceed our goals and deliver exceptional experiences to our clients.

What You'll Do

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
• Coordinate travel arrangements and manage calendars for MENA regional leaders
• Process and submit expenses for consulting and business development teams
• Support collections efforts by persistently following up on past-due payments
• Scan accounting-related documents
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup's legal team
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
• Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
• Register Gallup on vendor and supplier platforms
• Update contact information in the CRM system

Who We Want

• Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
• Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
• Exceptional achievers who bring discipline, dependability and follow-through to every task
• Master multitaskers who stay organized and manage competing priorities flawlessly
• Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right

What You Need

• Saudi national status with at least three years of relevant professional experience required
• Experience processing work permits and visas required
• Experience processing government billing and transactions required
• Proficiency in Microsoft Word, Outlook and Excel required
• Fluency in English and Arabic required
• A commitment to working on-site at Gallup's office required

What You'll Experience

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it's safe — and expected — to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower.

Learn more about
life at Gallup
.

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates' wellbeing.

To review Gallup's Privacy Statement, please click this link: This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.

Agencies:
We are not partnering with agencies for this role, nor will we accept unsolicited résumés or be responsible for any fees or expenses related to such unsolicited résumés and/or applicants.

To provide administrative and logistical support to ensure smooth daily operations, contribute to office organization, and enhance work efficiency for all employees.

Role tasks and responsibilities:

• Schedule appointments and coordinate meetings as per request.

• Prepare and draft official correspondence and administrative reports.

• Monitor and manage incoming and outgoing emails and communications.

• Support the team in daily administrative tasks.

• Ensure confidentiality and compliance with internal policies and procedures.

• Assist colleagues and managers with any other day-to-day administrative needs.

Requirements

• Bachelor's degree in administration or related field is preferred).

• Good knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Strong organizational and communication skills.

• Attention to detail and ability to complete tasks on time.

• Team-oriented and committed to working in an inclusive environment

Company Description

Faba Commercial Services is the GCC's leading material-handling company specializing in installing, repairing, and maintaining steel, fabric, and PVC conveyor systems. Our services cover the GCC region, and for projects in Qatar, we operate through Gentech Faba. To learn more, please visit our websites.

Job Title: Administrative Assistant – Multi-plan operations

Location: Yanbu, Saudi Arabia

Role Description

We are seeking a highly organized and proactive Administrative Assistant to join our team in Yanbu. Based within the Royal Commission, you will provide comprehensive administrative support across key business functions including accounting, purchasing, sales support, and HR administration. This role is crucial for ensuring the efficient operation of our office, supporting our technical teams, and contributing to excellent client service delivery within the industrial maintenance sector. The ideal candidate will be adept at multitasking, possess strong software skills, and demonstrate exceptional attention to detail in a fast-paced environment.

Principle Accountabilities

-Manage end-to-end client quotation and invoicing processes, including preparation, submission, follow-up, and record-keeping.

-Execute core accounts receivable and payable tasks, including invoice processing, payment tracking, supplier statement reconciliation, and assisting with expense reports.

-Accurately maintain financial records through data entry into accounting software and management of petty cash.

-Administer the purchasing process for parts, tools, and supplies, including generating POs, liaising with suppliers, and coordinating deliveries.

-Provide essential sales support by assisting with quotation preparation, maintaining CRM/customer databases, and coordinating client appointments.

-Deliver HR administrative support, including maintaining employee records, assisting with onboarding, tracking time/attendance/leave, and supporting recruitment logistics.

-Ensure smooth office operations through effective communication handling, scheduling, mail management, and maintaining organized filing systems.

-Manage customer registration and compliance documentation processes accurately and efficiently.

-Uphold confidentiality and professional standards in all interactions and record management.

-Provide proactive administrative support to management and technical teams to enhance operational efficiency.

Prequalification and Experience:

• Education: High School with 3 years of relevant experience OR a Associate Diploma with 1 year of relevant experience. Business Administration or related field qualification/certification is a plus.

• Business Administration Experience: Proven track record in an Administrative Assistant, Office Assistant, or comparable administrative role is essential.

• Industry Exposure: Basic understanding of working within an industrial, engineering, maintenance, or service-focused company environment is essential for understanding context, although exceptional candidates from other sectors with transferable skills will be considered.

Knowledge:

• Solid understanding of standard office administration procedures and best practices.

• Working knowledge of basic accounting principles (accounts payable/receivable, invoicing, reconciliation).

• Familiarity with standard purchasing processes (quotes, POs, goods receipt).

• Knowledge of document control and record-keeping principles (both physical and digital).

• Understanding of data confidentiality requirements.

• Awareness of basic HR administrative functions (onboarding support, record management).

Skills:

• IT Proficiency: High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.

• Accounting Software: Demonstrable skill in using common accounting software (e.g., QuickBooks, Xero, Sage, or similar ERP systems).

• Communication: Excellent written and verbal communication skills in English are essential

• Organizational Skills: Superior organizational and time-management skills are essential.

• Attention to Detail: Meticulous attention to detail and accuracy in all tasks (data entry, document preparation) is critical.

• Numeracy: Strong numeracy skills for handling financial data and reconciliations.

• Typing/Data Entry: Efficient and accurate typing and data entry skills.

Abilities:

• Ability to multitask effectively and prioritize demanding workloads in a fast-paced environment.

• Ability to work independently with minimal supervision and demonstrate initiative.

• Ability to handle sensitive and confidential information with discretion and integrity.

• Ability to learn new software and procedures quickly.

• Ability to troubleshoot and solve administrative problems effectively.

• Ability to build positive working relationships with colleagues, suppliers, and clients.

• Ability to follow instructions accurately and adhere to company policies and procedures.

We are hiring an "Administrative Assistant"

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• At least 1 year of related experience in the field.
• Excellent computer skills, especially in Microsoft Office.
• Excellent Phone Etiquette and Communication Skills
• Excellent language Skills in both Arabic and English.
• Excellent organizational and time management skills

Key Responsibilities:

• Regulatory Liaison:

• Serves as the primary point of contact with relevant authorities and government agencies.
• Assists with applications and renewals for business permits and licenses, ensuring ongoing compliance.
• Monitors regulatory updates and communicates required changes to management.

• Contract Management:

• Collects, organizes, and maintains all client and third-party service contracts in a central system.
• Tracks contract timelines and manage renewal schedules.
• Ensures all contractual documentation is current and accessible.

• Logistics & Client Coordination:

• Assists in planning logistics to support efficient routing for collections and deliveries.
• Coordinates with clients, including hospitals and specialized facilities, to align services with their needs.
• Schedules pickups and services based on volume and compliance requirements.

• Tender & Procurement Management:

• Supports the preparation and submission of tenders, ensuring accuracy and timely delivery.
• Maintains detailed records of tender documentation, submissions, and outcomes.

• Reporting & Invoicing:

• Prepares monthly treatment certifications for clients to confirm compliance.
• Manages invoicing for specialized services, such as liquid waste and filter disposal.

Qualifications:

• Education:
  Degree in Business Administration, Office Management, or a related field.
• Experience:
  2–4 years in an administrative, compliance, or client coordination.
• Skills:
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent written and verbal communication skills (English & Arabic)
• Attention to detail and a high level of accuracy
• Ability to handle confidential information with discretion

• Job Description:

Administrative Assistant

Department: Administration

Reports to: Office Manager / Department Head

Female Only Job.

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be extremely detail-oriented, fluent in English, and possess advanced skills in Microsoft Excel. You will be responsible for a wide range of administrative tasks, including data management, scheduling, report preparation, and ensuring the smooth day-to-day operation of the office. Your ability to work efficiently under pressure and communicate effectively with diverse teams will be key to your success in this role.Key Responsibilities:

• Perform advanced data management using Microsoft Excel, including the creation of PivotTables, VLOOKUP functions, and data analysis to support business decisions.
• Manage office coordination tasks, including records management, data entry, and report preparation with a high degree of accuracy.
• Maintain complex schedules, coordinate meetings, and prioritize multiple tasks efficiently.
• Provide field operations support by coordinating logistics, preparing materials, and tracking progress.
• Serve as a point of contact for internal and external parties, demonstrating tact and professionalism in all interactions.
• Utilize internet search engines effectively to conduct research and gather information.
• Leverage strong problem-solving skills to address challenges and improve administrative processes.
• Handle sensitive information with discretion and work effectively under pressure to meet deadlines.

Required Qualifications & Skills:

• Proven experience in an administrative, customer service, or operational support role.
• Advanced proficiency in Microsoft Excel is mandatory (must be comfortable with PivotTables, VLOOKUP, and data analysis).
• High proficiency in the rest of the Microsoft Office Suite (Word, PowerPoint, Outlook).
• Fluent in English (both written and verbal) is essential.
• Exceptional organizational skills and a meticulous, detail-oriented approach to all tasks.
• Excellent time management and the ability to prioritize a dynamic workload.
• Strong interpersonal and communication skills, with a tactful and well-mannered demeanor.
• Proven ability to solve problems independently and work effectively under pressure.

Preferred Qualifications:

• Completion of relevant courses such as Data Entry, Word Processing, or Customer Service.
• Additional language skills are a plus.

نوع الوظيفة: عقد

القدرة على التنقل/الانتقال:

• الرياض: التنقل بشكل موثوق أو التخطيط للانتقال قبل البدء في العمل (مطلوب)

الخبرة:

• Advanced proficiency in Microsoft Excel is mandatory: 5 سنوات (مطلوب)
• High proficiency in the rest of the Microsoft Office Suite: 5 سنوات (مطلوب)
• administrative and operational support role.: 5 سنوات (مطلوب)

اللغة:

• Fluent in English (both written and verbal) is essential. (مطلوب)

We are seeking a motivated Administrative Assistant to join our Riyadh branch. The ideal candidate will support daily office operations, perform data entry tasks, and assist management and inspection teams with administrative duties to ensure smooth workflow and organizational efficiency.

Key Responsibilities:

• Perform accurate data entry and maintain organized digital and physical records.
• Support the coordination of office tasks, scheduling, and communication between departments.
• Handle basic correspondence, emails, and documentation updates.
• Provide administrative support to managers and engineers in daily operational activities.

Qualifications & Skills:

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent communication and organizational skills.
• Detail-oriented with a high level of accuracy in data entry.
• Ability to multitask and prioritize workload effectively.
• Previous experience in an administrative or office support role is an advantage.

Job Type: Full-time

Experience:

• Administrative: 1 year (Preferred)