193 Administrative Positions jobs in Saudi Arabia

Job Opening: Administrative Support Specialist

Location: Riyadh, Saudi Arabia

Employment Type: Full-Time

Are you a detail-oriented operations professional with a passion for creative environments? An interior design studio in Riyadh is seeking a Studio Operations Manager to lead their internal coordination and contractor communications. If you're experienced in managing people, streamlining studio workflows, and fostering accountability, you'll thrive in this role.

Key Responsibilities:

Team Coordination and HR Support

• Manage recruitment processes including job postings, candidate screening, and interviews
• Oversee onboarding and offboarding procedures
• Maintain employee records and ensure compliance with labor regulations
• Monitor attendance, punctuality, and general discipline
• Schedule and track employee vacations and leave requests

Studio Operations

• Ensure smooth daily functioning of the studio environment
• Liaise with contractors, vendors, and external partners
• Coordinate logistics for meetings, site visits, and project timelines
• Support leadership with administrative tasks and reporting

Culture and Accountability

• Foster a positive and professional studio culture
• Act as a point of contact for employee concerns and studio policies
• Implement systems to improve accountability and performance

Qualifications:

• 5+ years of experience in office management, HR coordination, or studio operations
• Fluent in English; Arabic proficiency is a plus
• Strong interpersonal and communication skills
• Experience in creative or design-driven environments preferred
• Currently residing in Saudi Arabia

Know someone who thrives in creative operations and team leadership? Tag them or send in your CV. Let's build beautiful spaces together with structure and style.

Job Description:

The position of مصمم ودعم إداري (Designer and Administrative Support) is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that all materials are appropriately adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also be responsible for organizing project files and documentation, preparing timelines, scheduling meetings, and drafting simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.

Job Requirements:

• A bachelor's degree in a relevant field.
• Proven experience working as a graphic designer and providing administrative support.
• Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
• Excellent command of both Arabic and English for design execution.
• Demonstrated creativity with the ability to produce innovative design solutions.
• High organization skills with the capability to manage multiple tasks simultaneously.
• Effective communication skills and the ability to work collaboratively within a team.
• Flexibility in adapting to changing project needs and priorities.
• Familiarity with project management principles and administrative processes.
• Attention to detail in both visual and written materials.
• Ability to construct and adjust timelines and schedules for project deliverables.
• Strong problem-solving skills and initiative to suggest improvements.
• Capable of receiving and implementing feedback effectively.
• Experience in coordinating and liaising with team members to facilitate workflow.
• Commitment to upholding the project's objectives and messaging.

Job Responsibilities:

• Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
• Ensure all designs align with the project's objectives and messaging.
• Modify and enhance visual materials based on feedback from team members or clients.
• Prepare and organize project files and documentation systematically.
• Develop timelines and keep track of project deadlines and meetings.
• Draft simple correspondence and reports related to the project.
• Coordinate workflows among team members to ensure smooth project execution.
• Collaborate with team members to facilitate effective communication and teamwork.
• Provide creative input and suggestions during project planning and execution phases.
• Maintain an organized workspace and manage multiple ongoing project tasks.
• Attend and contribute to team meetings with updates and insights on design work.
• Demonstrate flexibility in response to project changes or shifts in priorities.
• Exhibit a proactive approach in identifying potential design and administrative challenges.
• Support the overall goals of the project while ensuring high-quality deliverables.

Required Skills:

• Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
• Strong written and verbal communication skills in both Arabic and English.
• Excellent organizational skills with the ability to multitask effectively.
• Creative thinking and innovation in design approaches.
• Ability to provide constructive feedback and implement changes.
• Team-oriented mindset with strong interpersonal skills.
• Capable of working under pressure and meeting deadlines.
• Understanding of project management and administrative best practices.
• Attention to detail and a commitment to producing quality work.
• Flexibility to adapt to changing project demands and priorities.
• Strong problem-solving abilities and initiative to address challenges as they arise.

HEAD OF ADMINISTRATIVE SUPPORT

Role Description

Role Title

Head of Administrative Support

Company

CTRD Company for Business Services (CTRD Arabia) is a company registered in the Kingdom of Saudi Arabia (CR:

Company Overview

We work with partners enabling and supporting through advice and operational support. We place a great deal of value in strong personal relationships - becoming trusted advisers to our partners and working with them to identify and resolve their capability challenges. 

People are at the heart of what we do - both within our organisation and when working with others externally. Our success is bound up in getting our relationships right, delivering on what we commit to, holding ourselves accountable and maintaining humility in everything we do.

Background & Role Overview

CTRD Arabia is searching for an experienced Head of Administrative Support, capable of operating in a high paced office and assisting in the management of documentation in both English and Arabic.

The Programme Management Office (PMO) is responsible for the administration and documentary oversight of all project and programme management activities. This includes the recording of data on manpower, routine and irregular reporting, the management of Risk, and the management of a team of linguists to interpret and translate.  The office makes wide use of Microsoft Office software (including Microsoft Project and SharePoint).

The Head of Admin will oversee all administrative efforts ensuring that documents are properly controlled in both digital and electronic form and that the management of critical data is efficient and accurate.

The successful candidate will be articulate in both English and Arabic, positive and confident working in a multi-cultural defence environment.  They will be intelligent and willing to contribute as the Company develops and refines its administrative and management processes. They will be willing to manage flexible hours which sometimes require additional time and effort for success.  This role will not always be 9 – 5.

Location

Riyadh, working both from Company and Client offices, the job may require some movement each day between these locations.

Short term visits to other sites in Saudi Arabia may be required.

Hours of Work

9am – 5pm

Contract Type

Fixed Term Contract Full Time  

Role Responsibilities

1. Contribute to the development of the administrative processes that support a young and growing business – human and technical.

2. Control of the storage of all documentation, paper and digital.

3. Control of the movement of documentation in physical and electronic form between the Company and the Client.

4. Contributing towards weekly reporting to the Client. For example, extraction of data from spreadsheets.

5. Contributing to the management of the quality of documentary products in English but primarily in Arabic.

6. Contribute to the development of systems and procedures to support the wider Programme Management effort.

7. Control of hardware and software within the Programme.

8. Advice to other staff on the technical use of Company IT software and hardware – for example procedures for the use of printers.

9. Occasional delivery of documents by hand.

10. Management of Company assets: for example, control of the car fleet.

Requirements

Essential

• Advanced familiarity with MS Office (Word, Excel, PowerPoint)
• SharePoint
• Teams
• Outlook
• English and Arabic (advanced written and spoken)
• Document management skills (paper and electronic)
• Current Driving Licence

Desirable

• Power Automate
• Database solutions
• Familiarity with Project and Programme Management procedures
• Familiar with Translation procedures
• A knowledge of the defence sector
• A knowledge of Risk Management procedures

Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will demonstrate high standards, exceptional communication skills, and the ability to take initiative while effectively prioritizing daily tasks.

Key Responsibilities:

• Manage and coordinate active calendars with efficiency and accuracy

• Schedule, confirm, and follow up on meetings and appointments

• Maintain organized filing systems in accordance with office protocols

• Provide general administrative and operational support as needed across departments

Qualifications:

• Bachelor's degree or equivalent practical experience

• Excellent interpersonal and communication skills, both written and verbal

• Strong customer service orientation and professional demeanor

• Ability to multitask and prioritize tasks in a fast-paced environment

• • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

At EY, we're all in to shape your future with confidence.

We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity
This role offers the chance to be the first point of contact for visitors and clients, ensuring they receive a warm, professional welcome. You'll also play a vital role in supporting the smooth functioning of the office by managing reception, switchboard services, and meeting room reservations with efficiency and courtesy.

Your Key Responsibilities

• Welcome and greet visitors and clients in a professional, courteous manner.
• Maintain a polished reception area and ensure meeting rooms are clean, presentable, and ready for use.
• Handle all incoming calls promptly, screen effectively, and connect callers to the appropriate person or take accurate messages.
• Manage meeting room bookings, reconfirm reservations daily, and process cancellations to optimize availability.
• Provide visitor badges when required and escort guests to meeting rooms while offering refreshments.
• Support meeting and event logistics, including catering requirements and arrangements.

Skills And Attributes For Success

• Professional appearance and demeanor, with excellent interpersonal skills.
• Strong communication skills, both verbal and written.
• Ability to multitask and remain calm under pressure.
• Attention to detail and a proactive approach to maintaining office standards.
• Strong organizational skills to manage bookings and priorities efficiently.

Ideally, you'll also

• Have prior experience in a customer-facing or administrative support role.
• Be comfortable using calendar/booking systems and basic office software.
• Demonstrate cultural awareness and the ability to interact with diverse stakeholders.

What We Look For
We are seeking a well-presented, courteous, and resourceful individual who thrives in a professional services environment. Someone who takes pride in creating a welcoming atmosphere, ensures seamless communication, and delivers excellent support to colleagues and clients alike.

What We Offer You
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

Are you ready to shape your future with confidence? Apply today.

To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.

EY
| Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

Role Summary:-

Administrative Assistant will be working in Dammam Plant in 2nd Industrial area. She will provide essential administrative and clerical support to ensure a smooth-running Plant Manager and lead all the coordination between other team function for event and meeting.

Essential Responsibilities:-

• She manages diaries, schedule appointments and meetings, organize meeting rooms, and prepare agendas and meeting minutes

• Assisting with special projects, company events, and other assigned duties to support the organization's goals.

• Greet visitors, act as a receptionist, and provide customer service to clients.

• Assistant is entrusted with sensitive information, requiring a high level of discretion and professionalism

• Ordering and managing office supplies, maintaining inventory, and ensuring equipment is functioning correctly.

• Supervising other clerical staff members and provide support to other team members

• Developing and managing spreadsheets, prepare slides using power point.

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Maintain professionalism and strict confidentiality with all materials

• Properly maintains executive records, minutes, corporate files, and reports to facilitate easy and quick retrieval of documents upon request.

• Exercises emotional intelligence in a fast-paced environment that demands a delicate blend of agility, tact, and managing up.

• Uses discretion and professionalism in dealing with managers, employees, board members, customers, and the public.

• Maintains complete confidentiality and always protects sensitive information. Projects professionalism in appearance, demeanour, and reliability always.

• Contributes to effective department and company operations by performing other related duties as assigned.

E
ssential Requirements of the role (Experience / Skills / Competencies):-

• Years of experience: Minimum of 3 additional years of experience.

• Field of experience: Administration – Corporate experience

• Technical Skills: Administration / Proficiency in office software, such as Microsoft Office Suite or Google Workspace

• Soft Skills: Excellent communication, time management, problem-solving, adaptability, and confidentiality.

• Tools or Software (Required / Preferred): Microsoft Office or Google Workspace

• Education Qualifications: Bachelor's degree from an accredited university or college (or a high school diploma / GED)

•Desirable attributes of the worker (Experience / Skills / Competencies):-

• Ability to prioritize work assignments and organize workflow to meet deadlines.

• Ability to meet numerous deadlines, work with frequent disruptions, and reprioritize assignments, as necessary.

• Proven experience driving complex projects while successfully executing and implementing concepts, plans, and initiatives.

• Ability to quickly learn new software applications effectively and efficiently.

• Understand, model, and represent company core values.

• Proficiency in use of Microsoft Office applications, and Adobe Acrobat Professional required.

• Proven analytical and organizational ability.

• Strong oral and written communication skills.

• Effective problem identification and solution skills

• Lead initiatives of moderate scope and impact.

• Ability to coordinate several projects simultaneously.

• Strong interpersonal and leadership skills.

• Ability to influence others and lead small teams.

Other Requirements:-

• Rotation / Work Schedule: Sunday to Thursday

The
Administrative Assistant
will be responsible for supporting Maison Pyramide's administrative operations, managing daily office tasks, and maintaining organized and efficient procedures. In addition, the role involves providing personalized assistance to upper management and handling certain personal tasks as required.

This position plays a vital role in ensuring seamless administrative processes, enhancing office efficiency, and contributing to the overall smooth functioning of the organization.

JOB DUTIES & RESPONSIBILITIES

• Assist with daily office tasks including managing incoming and outgoing correspondence.
• Help maintain and organize office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Assist in the management of office supplies inventory and place orders as needed.
• Provide general support to the office staff and other departments as required.
• Play a vital role in ensuring timely delivery of reports, demonstrating a commitment to meeting deadlines.
• Maintain structured sheets and documents to facilitate easy extraction of reports and needed information.
• Arrange travel, transport, and accommodation for executives, employees, and clients.
• Assist with the visa application process for employees, partners as well as third parties as needed, ensuring all documentation is accurate.
• Maintain company's Nitaq as targeted to ensure full utilization of government support and to avoid any penalties.
• Manage administrative tasks related to office needs.
• Take the lead on any other duties requested by partners and managers

KNOWLEDGE & EXPERIENCE

• Recent graduate
  of a degree program in Business Administration, Management, or a related field
  .
• Fluent in
  English & Arabic

SKILLS & ABILITIES

• Strong
  written
  and
  verbal
  communication skills.
• Excellent
  organizational
  skills and excellent attention to detail.
• Excellent
  time management
  skills
• Excellent knowledge of Microsoft office
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Positive attitude and willingness to learn.

Send your CV to mentioning the title in the subject line.

Work with persistence, precision and purpose as an administrative anchor of our MENA team.
As an administrative assistant in Gallup's Riyadh office, you'll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You'll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you'll help us exceed our goals and deliver exceptional experiences to our clients.

What You'll Do

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
• Coordinate travel arrangements and manage calendars for MENA regional leaders
• Process and submit expenses for consulting and business development teams
• Support collections efforts by persistently following up on past-due payments
• Scan accounting-related documents
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup's legal team
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
• Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
• Register Gallup on vendor and supplier platforms
• Update contact information in the CRM system

Who We Want

• Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
• Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
• Exceptional achievers who bring discipline, dependability and follow-through to every task
• Master multitaskers who stay organized and manage competing priorities flawlessly
• Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right

What You Need

• Saudi national status with at least three years of relevant professional experience required
• Experience processing work permits and visas required
• Experience processing government billing and transactions required
• Proficiency in Microsoft Word, Outlook and Excel required
• Fluency in English and Arabic required
• A commitment to working on-site at Gallup's office required

What You'll Experience

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it's safe — and expected — to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower.

Learn more about
life at Gallup
.

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates' wellbeing.

To review Gallup's Privacy Statement, please click this link: This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.

Agencies:
We are not partnering with agencies for this role, nor will we accept unsolicited résumés or be responsible for any fees or expenses related to such unsolicited résumés and/or applicants.

To provide administrative and logistical support to ensure smooth daily operations, contribute to office organization, and enhance work efficiency for all employees.

Role tasks and responsibilities:

• Schedule appointments and coordinate meetings as per request.

• Prepare and draft official correspondence and administrative reports.

• Monitor and manage incoming and outgoing emails and communications.

• Support the team in daily administrative tasks.

• Ensure confidentiality and compliance with internal policies and procedures.

• Assist colleagues and managers with any other day-to-day administrative needs.

Requirements

• Bachelor's degree in administration or related field is preferred).

• Good knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Strong organizational and communication skills.

• Attention to detail and ability to complete tasks on time.

• Team-oriented and committed to working in an inclusive environment