91 Administrative Officer jobs in Saudi Arabia
Administrative Officer
Posted 2 days ago
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Job Description
We are looking for a highly organized and efficient Assistant Administrative Officer to join our team. The Assistant Administrative Officer will be responsible for providing administrative support, managing training operations, and assisting with day-to-day activities to ensure smooth functioning of the office environment.
KEY RESPONSIBILITIES
· Provide comprehensive administrative support to the Business Development team, including organizing meetings, managing courses, preparing documents, and coordinating business activities.
· Organize and maintain business development records, reports, and contracts.
· Support the team in organizing training proposals, training contents, training records and other materials for business development initiatives.
· Mange the training venues and meeting rooms booking in different locations.
· Raising purchase orders in line with system processes.
· Coordinate communication between the Business Development department and other teams or external partners.
· Provide admin support for the instructors and the trainees in the training sites.
· Communicate, follow up with the trainees and respond to their inquiries.
· Provide admin support in printing training materials, brochures, booklets, certificates and all the training courses’ needs.
· Assist in organizing and managing events, courses, workshops, and seminars related to business growth and development.
· Assist in raising and processing proforma invoices where applicable.
· Carry out any reasonable task given by Departmental Manager.
SKILLS AND QUALIFICATIONS:
· Bachelor’s degree in business administration, or a related field.
· Proven experience in an administrative or support role, preferably in training courses coordination or business development field.
· Strong organizational and time-management skills with the ability to prioritize tasks effectively.
· Excellent written and verbal communication skills (Arabic and English).
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
· Ability to work collaboratively in a team-oriented environment.
· Strong attention to detail and ability to handle multiple tasks simultaneously.
· Analytical mindset and ability to assist in tracking business development performance.
· Ability to travel and work on different training sites inside the kingdom.
Administrative Assistant to Chief Executive Officer #J-18808-LjbffrSales Administrative Officer
Posted 2 days ago
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Job Description
The Company: Almarai is the world’s largest vertically integrated dairy and the region’s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. “Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024.", For more details, please visit our website –
About the Role: To deliver Company’s growth objective by optimizing the sales & distribution of all Almarai product range in his designated sales administrative area by strictly adhering to Company standards of sales ethics.
- Conduct the effective sales session exception-based endorsement.
- Perform all route sales related office administration functions.
- Monitor and report the route and customer sales efficiency data under his territory.
- Conduct effective & regular meetings to review performance and feedback.
- To make sure sales route and customer orders from field sales are placed to sales logistics on a daily basis.
Candidates to be shortlisted should meet the required below:
- Must be holding Diploma Certificate.
- Fresh graduates/1 year experience in Sales industry.
- Proficient in English language (verbal and written).
- Knowledge in MS Office & business systems (Oracle, SAP).
- Must have competencies such as: Knowledge of Sales process, excellent communication skills, strong analytical skills, planning and facilitation skills, people management skills, change management skills, strong reasoning and persuasive skills, strong interpersonal skills with an ability to communicate and work with different professionals.
Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
Seniority level- Seniority level Entry level
- Employment type Full-time
- Industries Food and Beverage Services
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#J-18808-LjbffrSales Administrative Officer
Posted 2 days ago
Job Viewed
Job Description
The Company: Almarai is the world's largest vertically integrated dairy and the region's largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. "Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024.", For more details, please visit our website - .
About the Role: To deliver Company's growth objective by optimizing the sales & distribution of all Almarai product range in his designated sales administrative area by strictly adhering to Company standards of sales ethics.
- Conduct the effective sales session exception-based endorsement.
- Perform all route sales related office administration functions.
- Monitor and report the route and customer sales efficiency data under his territory.
- Conduct effective & regular meetings to review performance and feedback.
- To make sure sales route and customer orders from field sales are placed to sales logistics on a daily basis.
Candidates to be shortlisted should meet the required below:
- Must be holding Diploma Certificate.
- Fresh graduates/1 year experience in Sales industry.
- Proficient in English language (verbal and written).
- Knowledge in MS Office & business systems (Oracle, SAP).
- Must have competencies such as: Knowledge of Sales process, excellent communication skills, strong analytical skills, planning and facilitation skills, people management skills, change management skills, strong reasoning and persuasive skills, strong interpersonal skills with an ability to communicate and work with different professionals.
Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
Seniority level- Seniority level Entry level
- Employment type Full-time
- Industries Food and Beverage Services
We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
Administrative Officer (NAC#030725)
Posted 12 days ago
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Job Description
Department Office of Research & Innovation
Job Family Administrative Support
Reports to Director of Alfaisal Center for Research & Consultancy Studies.
Location Alfaisal University - Riyadh
Job SummaryThe Administrative Officer is responsible for ensuring the smooth operation of the Business Center by providing administrative, operational, and project support. This includes managing documentation, coordinating meetings, tracking project activities, maintaining compliance, and supporting financial and resource management. The role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment, while ensuring alignment with the Center’s strategic objectives.
Primary Duties & Responsibilities
- Maintains a centralized repository for project and Business Center documents, ensuring version control, accessibility, and security.
- Develops, updates, and manages templates and tools for reports, charters, plans, and project documentation.
- Schedules, organizes, and coordinates logistics for meetings, workshops, training sessions, and stakeholder events.
- Prepares agendas, records minutes, and track follow-up actions for meetings and events.
- Supports planning and execution of conferences and outreach initiatives.
- Track time, effort, and resource utilization across multiple projects for performance monitoring.
- Assists in tracking project progress and performance against defined goals and metrics.
- Ensures adherence to project management methodologies, organizational policies, and governance standards.
- Monitors project activities for compliance and prepare reports for leadership review.
- Supports financial tracking including project budgets, expense monitoring, and preparation of financial summaries.
- Acts as the administrative point of contact for project-related communications and stakeholder engagement.
- Disseminates project updates, announcements, and reminders, maintaining detailed communication logs.
- Facilitates communication between project teams and senior management, ensuring smooth information flow.
- Assists in formatting, compiling, and reviewing proposals, presentations, and official submissions.
- Maintains checklists to ensure completion of routine administrative tasks and follow up on deadlines.
- Support planning and logistics for new initiatives, continuous improvements, and unexpected tasks.
- Ensures timely submission of project documents and materials to clients and stakeholders.
- Performs all other duties in a professional, effective, and confidential manner.
- Performs all other related duties as required or assigned by the manager.
- Bachelor’s degree in Business Administration, Management, Public Administration, or any related field.
- Minimum of two (2) years’ experience administrative support, project coordination, or office management. or any other related field.
Executive Administrative Officer (Saudi Nationals only)
Posted 4 days ago
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Job Description
Sector: Engineering / Urban Development / Major Infrastructure Projects
Job Description:
The Executive Administrative Assistant is a support position within a Program Management Office (PMO), which oversees large-scale urban development and infrastructure initiatives in Riyadh. The PMO operates in a co-located environment with client personnel, requiring high levels of responsiveness and coordination. The incumbent is a skilled administrative professional with strong proficiency in office software tools, responsible for assisting the technical and management teams in preparing presentations, formatting reports, and organizing documentation for internal and client-facing use. The candidate will bring a solid track record in supporting multidisciplinary teams and ensuring the clarity and consistency of project materials. The incumbent must have previous experience in administrative roles involving document preparation and presentation support, including advanced use of Microsoft Office tools (Word, PowerPoint, Excel). Familiarity with project environments and the ability to work independently in a fast-paced setting are essential.
Key Responsibilities:
- Effectively participate in stakeholder meetings and provide assistance to program director as needed.
- Prepare and format presentations, reports, and official documents for internal and external use.
- Support the team with day-to-day office tasks using Microsoft Office tools.
- Organize and maintain shared documentation and templates.
- Assist in scheduling meetings and coordinating materials for project reviews.
- Ensure consistency, clarity, and professionalism in all presentation outputs.
Candidate Profile:
- Experience:Minimum 4-5 years’ experience in administrative support roles, preferably in technical or project-based environments.
- Strong proficiency in Microsoft Office Suite, especially PowerPoint and Word.
- Attention to detail and ability to work independently. Service-oriented mindset and strong communication skills.
- Professional fluency in English & Arabic
Administrative Resources Officer
Posted today
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Job Description
- Follow up on all new systems related to human resources and study and determine the effects of new systems on the mechanisms and methods of work in the company.
- Implementing the provisions of the approved work regulations in the company and informing the Human Resources Operations Supervisor of the violations.
- Coordinating with the Information Technology Department to raise and update human resource policies and procedures on the company's website.
- Submit proposals regarding the development of work policies and procedures within the scope of his competence.
- Presenting proposals and recommendations that contribute to the development of the work of the Human Resources Department and support services.
- Managing job files for the company's employees.
- Managing records of employee data specified in the work and workers system.
- Preparing the annual plan for the company's manpower needs and submitting it to the Human Resources Operations Supervisor.
- Preparing the annual leave plan for employees in the company and submitting it to the Human Resources Operations Supervisor.
- Prepare the company's training plan and budget and submit it to the Human Resources Operations Supervisor.
- Carrying out all operations related to preparing advertisements for job vacancies in the company (preparing the text of the advertisement, coordinating with the advertising means, saving the published advertisement,. etc.).
- Follow-up overtime work for the company’s employees, receive assignment forms for overtime work and prepare related reports.
- Receiving requests for the exchange of assignment allowances for the company’s employees for internal and external business trips, in coordination with the financial department.
**Qualifications**
- bachelor's degree in a field
- 4 years of experience in fully managing human resources activities.
- Good ability to plan and organize.
- Good communication and interpersonal skills.
- High skills and capabilities in preparing correspondence and reports.
- Good business coordination capabilities.
- Fluency in both Arabic and English.
- Full knowledge of labor and recruitment systems in the Kingdom of Saudi Arabia.
- Full knowledge of social insurance systems.
- Full knowledge of medical insurance systems and the Cooperative Health Insurance Council.
- Full knowledge of the company's human resources policies and procedures.
- Knowledge of methods of organizing and saving files manually and electronically.
Travel Coordinator / Admin Support
Posted today
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Job Description
Travel Coordinator / Admin Support
**KEY Responsibilities**:
- **Process all Travel works such as.**
1. Arrange travel and accommodation for employees and company guests
2. Serve as a general resource and point of contact for travel-related issues; assist employees with travel-related issues or concerns
3. Research, negotiate, and secure rate with airlines, car rental companies, and hotels
4. Review and ensure all contracts for appearances include necessary specifications
5. Act to ensure safe and efficient travel operations, in accordance with organizational policies and guidelines
6. Receive and respond to incoming travel requests on behalf of the organization
7. Contact and arrange agreement contract for Travel Agent & Hotels.
8. Checking & scrutinizing the submitted invoices from the Agent for Airticket & Hotels in monthly basis
9. Comparing the cost of Airticket/Hotels between the two travel agents & choose the best price in daily basis.
10. Maintaining the Tracker for all issued airtickets, hotels etc.
11. Making & submitting report for the cost comparison in monthly basis
12. Perform special projects and assignments as directed
**Additional & Other Responsibilities**:
- **Admin Support**
1. Prepare reports and presentations
2. Working co-operatively, as part of the Team to provide a right information & direction to the employees.
3. Guiding & helping the Admin Team for proper filling, record-keeping systems & monitoring service process.
- **Backup support for the Administrative Assistant**
1. To help the Admin Team for any admin requirements.
2. Help and support any documentations requirements in Admin Dept.
- **Educational Qualification**:
- Bachelor’s degree in Business Administration or related is required.
Work Experience:
- Minimum of (4+) years active Project / Travel Consultation experience.
- Languages: Exceptional overall communications skills in English, Arabic will be an asset.
- Computer Skills: Proficiency with Microsoft Office Word & Excel (Expert).
**Work Styles**:
- Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
- Integrity - Job requires being honest and ethical.
- Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- Self-Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behaviour, even in very difficult situations.
- Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
- Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
- Initiative - Job requires a willingness to take on responsibilities and challenges.
- Persistence - Job requires persistence in the face of obstacles.
- Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
- Analytical Thinking - Job requires analysing information and using logic to address work-related issues and problems.
- Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
- Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
- Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
- Leadership - Job requires a willingness to lead, take charge, and offer opinions and direction.
- Social Orientation - Job requires preferring to work with others rather than alone and being personally connected with others on the job.
**Job Types**: Full-time, Contract, New grad
Ability to commute/relocate:
- Riyadh: Reliably commute or planning to relocate before starting work (required)
**Education**:
- Bachelor's (required)
**Experience**:
- Travel Coordinator: 5 years (required)
**Language**:
- English (required)
- Arabic (preferred)
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Admin Logistics Support
Posted 2 days ago
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Career Opportunities with Highline Warren
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The Logistics Coordinator is responsible for coordinating outgoing truckloads destinations. The Logistics Coordinator prepares bill of ladings and determine the best option for customers transportation requirements.
ESSENTIAL FUNCTIONS
To Perform this job successfully, and individual must be able to perform each essential function.
Source and arrange bookings for truckload carriers.
Plan and track the shipment of final products according to customer requirements.
Coordinate carrier coverage for loads requiring dray service.
Audit driver logs for driver’s accuracy.
Prepare bills of lading and other related transportation documents for all pertinent information needed to process for delivery.
Determine efficient and most economic shipping method for export orders and negotiate prices as needed, without comprising efficiency.
Assist and support accounts payable with payment of carrier invoices.
Assist with warehouse, driver payroll, and Maintenance Driver qualification.
Accurately update in-house TMS system.
Monitor customer score cards and update Sales/Operations with current vendor rating.
Review and verify documents sent by third parties, including letters of credit and bills of lading.
Respond to customer concerns or issues related to transportation matters.
Request quotes, update and maintain carrier rate data. Manage carrier relationships and performance.
Gather and update data for DC/Transportation.
Log and schedule warehouse equipment maintenance needs.
Maintain an open and candid working relationship with immediate supervisor/manager in discussing matters of importance.
Adhere to established company values, practices, policies, and procedures at all times. Follow and support compliance with all applicable safety rules, laws, regulations, and standards.
Demonstrate regular and punctual attendance at the assigned work location.
MARGINAL FUNCTIONS
The individual may be asked to perform other duties as requested.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
An individual qualified for this job must be able to:
Possess strong analytical and organizational skills.
Work in a team environment with minimal supervision.
Work independently, under pressure, meet deadlines and handle multiple priorities and projects simultaneously.
Effectively and professionally communicate with co-workers, team members, and internal or external customers.
Pay attention to details and pursue quality in accomplishing work duties and tasks. Look for opportunities to reduce costs or increase productivity without reducing effectiveness.
Handle challenges skillfully, thoroughly, and effectively.
Independently take advantage of opportunities to improve or increase skills, abilities, and job knowledge.
Make sure that work is delivered on time and of high quality.
Develop good work practices in order to get the job done.
Use equipment, resources, and time in an efficient and effective manner.
Use good judgment when making decisions.
Perform work in a safe manner at all times.
Take direction and work well with others.
MINIMUM EXPERIENCE, EDUCATION, AND CERTIFICATIONS
An individual qualified for this job must have and maintain the following qualifications:
High School diploma is required.
2 years’ customer service experience preferably in distribution or transportation.
PHYSICAL DEMANDS OF ESSENTIAL FUNCTIONS
The physical demands described here are representative of those that must be met by an individual to successfully perform the Essential Functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a desk-based job and will require the individual to remain seated for long periods of time and have the manual dexterity to operate standard office equipment such as computer keyboard, mouse, calculator, phone, copier/scanner, and similar machines.
ENVIROMENTAL CONDITIONS
The environmental conditions described here are representative of those the associate encounters while performing the Essential Functions of the job.
The individual will work in an office setting in the same room as other individuals. Noise levels are average for an office and include conversation and/or office equipment noise.
ADA/ADAAA
The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act and Amendments.
#J-18808-LjbffrAdmin Logistics Support
Posted 3 days ago
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Career Opportunities with Highline Warren
A great place to work.
Careers and Highline Warren
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Current job opportunities are posted here as they become available.
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The Logistics Coordinator is responsible for coordinating outgoing truckloads destinations. The Logistics Coordinator prepares bill of ladings and determine the best option for customers transportation requirements.
ESSENTIAL FUNCTIONS
To Perform this job successfully, and individual must be able to perform each essential function.
Source and arrange bookings for truckload carriers.
Plan and track the shipment of final products according to customer requirements.
Coordinate carrier coverage for loads requiring dray service.
Audit driver logs for driver's accuracy.
Prepare bills of lading and other related transportation documents for all pertinent information needed to process for delivery.
Determine efficient and most economic shipping method for export orders and negotiate prices as needed, without comprising efficiency.
Assist and support accounts payable with payment of carrier invoices.
Assist with warehouse, driver payroll, and Maintenance Driver qualification.
Accurately update in-house TMS system.
Monitor customer score cards and update Sales/Operations with current vendor rating.
Review and verify documents sent by third parties, including letters of credit and bills of lading.
Respond to customer concerns or issues related to transportation matters.
Request quotes, update and maintain carrier rate data. Manage carrier relationships and performance.
Gather and update data for DC/Transportation.
Log and schedule warehouse equipment maintenance needs.
Maintain an open and candid working relationship with immediate supervisor/manager in discussing matters of importance.
Adhere to established company values, practices, policies, and procedures at all times. Follow and support compliance with all applicable safety rules, laws, regulations, and standards.
Demonstrate regular and punctual attendance at the assigned work location.
MARGINAL FUNCTIONS
The individual may be asked to perform other duties as requested.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
An individual qualified for this job must be able to:
Possess strong analytical and organizational skills.
Work in a team environment with minimal supervision.
Work independently, under pressure, meet deadlines and handle multiple priorities and projects simultaneously.
Effectively and professionally communicate with co-workers, team members, and internal or external customers.
Pay attention to details and pursue quality in accomplishing work duties and tasks. Look for opportunities to reduce costs or increase productivity without reducing effectiveness.
Handle challenges skillfully, thoroughly, and effectively.
Independently take advantage of opportunities to improve or increase skills, abilities, and job knowledge.
Make sure that work is delivered on time and of high quality.
Develop good work practices in order to get the job done.
Use equipment, resources, and time in an efficient and effective manner.
Use good judgment when making decisions.
Perform work in a safe manner at all times.
Take direction and work well with others.
MINIMUM EXPERIENCE, EDUCATION, AND CERTIFICATIONS
An individual qualified for this job must have and maintain the following qualifications:
High School diploma is required.
2 years' customer service experience preferably in distribution or transportation.
PHYSICAL DEMANDS OF ESSENTIAL FUNCTIONS
The physical demands described here are representative of those that must be met by an individual to successfully perform the Essential Functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a desk-based job and will require the individual to remain seated for long periods of time and have the manual dexterity to operate standard office equipment such as computer keyboard, mouse, calculator, phone, copier/scanner, and similar machines.
ENVIROMENTAL CONDITIONS
The environmental conditions described here are representative of those the associate encounters while performing the Essential Functions of the job.
The individual will work in an office setting in the same room as other individuals. Noise levels are average for an office and include conversation and/or office equipment noise.
ADA/ADAAA
The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act and Amendments.
Chief Administrative and Financial Officer
Posted today
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Job Description
- Essential Bachelor Degree in Business Administration, Finance or equivalent related field
- Preferred Master Degree in Business Administration, Finance or equivalent related field
**Experience**:
- Bachelor Fourteen (14) years work experience in Administration, Finance field including Seven (7) years work experience in directory role in a well-known origination
- Master Twelve (12) years work experience in Administration, Finance field including Six (6) years work experience in directory role in a well-known origination