32 Administrative Manager jobs in Saudi Arabia

A reputable higher education institution is seeking a
qualified and experienced Administrative Manager
to lead and oversee all administrative operations at its campus in the Kingdom of Saudi Arabia. The ideal candidate will ensure smooth day-to-day operations, uphold institutional policies, and support academic and operational excellence in coordination with campus leadership.

Key Responsibilities

• Oversee all campus administrative functions and ensure effective implementation of policies and procedures.
• Supervise administrative staff, assign duties, monitor performance, and support professional development.
• Manage personnel matters including recruitment support, onboarding, performance appraisals, and leave management.
• Support the Dean in strategic planning, reporting, policy execution, and institutional compliance.
• Coordinate campus events such as conferences, seminars, and official ceremonies.
• Collaborate with Finance on budget planning and operational expenditure.
• Oversee campus facilities: maintenance, safety, security, and space allocation.
• Ensure compliance with institutional standards, ethics, and reporting protocols.
• Represent administration in committees and maintain effective communication with internal stakeholders.
• Foster a professional, organized, and efficient work environment that reflects institutional values.

Requirements

Education:
Bachelor's degree in Business Administration or a related field (Master's or additional certifications are a plus).

Experience:
Minimum
5 years of experience
in a similar administrative leadership role, preferably within
higher education or healthcare
.

Skills & Competencies:

• Strong leadership and team management abilities.
• Excellent planning, organizational, and time-management skills.
• Strong written and verbal communication skills.
• Ability to work effectively in a multicultural academic setting.
• High level of professionalism, integrity, and confidentiality.

AtkinsRéalis is looking for an Administrative Manager in Qatar.

About AtkinsRéalis

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at or follow us on LinkedIn.

Learn more about our career opportunities at:

Required Qualification and Experience

• Bachelor's Degree in Business Administration or related field
• 10-12 years in office administration, ideally in large-scale projects or construction

Skills & Expertise:

• Strong organizational skills in managing administrative functions for large construction or infrastructure projects.
• Expertise in office management, coordination, and document filing systems.
• Ability to liaise with senior management, clients, and contractors

Why choose AtkinsRéalis?

• Tax-free salary.
• Life insurance coverage.
• Comprehensive medical insurance coverage.
• Paid Annual leave.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Relocation assistance.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

• Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
• Complying with the relevant employment legislation and codes of practice.
• Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.

•

Greet and welcome patients as they arrive at the clinic in a friendly and professional manner.

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Manage phone inquiries professionally and courteously, effectively address questions, and provide pertinent information to patients and other relevant individuals. Maintain strict confidentiality regarding all physicians, staff, and patient's information.

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Schedule patient appointments and manage the appointment calendar, ensuring optimal utilization of resources.

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Confirm patient appointments and follow up on reminders, cancellations, and rescheduling as necessary.

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Maintain an organized and clean reception area, ensuring it's inviting for patients and their families.

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Address patient inquiries and concerns with empathy and efficiency and escalate issues to the appropriate staff when necessary.

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Assist in managing daily operations, including coordinating schedules and meetings for the clinical staff.

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Maintain and update patient records and documentation in adherence to privacy regulations and clinic policies.

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Prepare and distribute internal communication and reports as needed.

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Collaborate with the Revenue Cycle Management Department to enhance communication and improve operational workflow for insurance patients within the clinic.

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Verify patient insurance eligibility and coverage before appointments, ensuring all necessary authorizations are obtained.

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Collect patient co-payments and outstanding balances at the time of service, handling transactions accurately and securely.

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Participate in patient experience initiatives by collecting feedback and suggesting improvements.

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Ensure that all communications with patients, both verbal and written, reflect the clinic's commitment to quality care and service excellence.

•

Ensure adherence to all relevant health and safety regulations and standards within the clinic.

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Assist in maintaining compliance with HIPAA regulations, safeguarding patient confidentiality and data security.

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Mentor and guide new staff or interns in administrative tasks, patient interaction, and office procedures as required.

•

Maintain a clean, safe, and well-organized work environment.

•

Ensure appropriate safety measures, including personal protective equipment, as necessary.

•

Participate in staff meetings as required. Attend in-service and continuing education offerings in compliance with company policy and procedure.

•

Participate in team concepts and promote a team effort; perform duties in accordance with company policies and procedures.

•

Perform other duties or tasks as assigned.

QUALIFICATIONS REQUIREMENTS:

Education Requirements:

Bachelor's Degree.

Experience Requirements:

No experience is required with a Bachelor's Degree.

Other Requirements:

Certified Project Management Professional (PMP) is an advantage.

Position:
Administration Manager

Location:
Jeddah, KSA

About the Role

Our client, a reputable real estate firm developing a major destination project in Makkah, is seeking a highly experienced
Administration Manager
to lead and optimize administrative and workplace services. This role is critical to ensuring seamless daily operations, exceptional hospitality, and compliance with all regulatory requirements, ultimately contributing to elevating the urban and tourism experience for residents, pilgrims, and visitors.

Key Responsibilities

• Strategy & Governance:
  Develop and implement administrative strategies, policies, and SLAs aligned with business objectives.
• Facilities & Workplace Management:
  Oversee facility operations, space planning, lease/rental contracts, and preventive maintenance programs.
• Hospitality & Guest Services:
  Ensure world-class hospitality standards across reception, mailroom, pantry, event coordination, and AV support services.
• Travel & Logistics:
  Manage travel bookings, visas, immigration compliance, and transportation logistics.
• Fleet & Driver Management:
  Oversee vehicle allocation, maintenance schedules, and driver training/safety programs.
• Records & Compliance:
  Ensure documentation control, license renewals, and adherence to KSA regulatory requirements.
• Vendor & Cost Management:
  Negotiate and manage vendor contracts, monitor service levels, and drive cost optimization.
• Employee & Guest Experience:
  Lead workplace experience initiatives and support onboarding and employee services.
• Systems & Reporting:
  Leverage CMMS and ticketing systems to monitor performance and deliver data-driven improvements.
• Government Relations:
  Liaise with government authorities for permits, renewals, and compliance matters.

Requirements

• 10+ years of progressive experience
  in administration management, preferably within large-scale hospitality-driven environments.
• Proven experience in facilities operations, vendor management, and government relations in KSA.
• Bachelor's degree in Business Administration, Hospitality Management, or related field (Master's degree preferred).
• Proficiency in CMMS, asset management systems, and workplace technology solutions.
• Exceptional leadership, communication, and stakeholder engagement skills.

Core Competencies

• Hospitality & Guest Service Excellence
• Strategic Planning & Execution
• Vendor & Contract Negotiation
• Regulatory & Compliance Expertise
• Facilities & Workplace Optimization
• Analytical & Problem-Solving Skills
• Employee Service Orientation
• Leadership & Team Development

Job Title: Administrative Manager

Location: Jeddah, Saudi Arabia

Full-time | On-site

We are seeking an experienced Administrative Manager to join our team in Jeddah. The ideal candidate will have a strong background in SaaS, sales & marketing, and team management, with excellent communication and organizational skills

:Key Responsibilities

Oversee and manage daily administrative operations

Lead and supervise the team to ensure smooth workflow and productivity

Support sales and marketing activities and coordinate with related departments

Develop and implement administrative policies and procedures

Prepare reports and maintain records to ensure business efficiency

:Requirements

Minimum 5 years of proven experience in administration, preferably as an Administrative Manager

Strong knowledge of SaaS platforms and business operations

Background in sales and marketing is a must

Excellent English communication skills (written and spoken)

Leadership and team management experience

Based in Jeddah – on-site office role

:What We Offer

A dynamic and collaborative work environment

Career growth opportunities

Competitive compensation package

Key Duties & Responsibilities:

• Oversee daily administrative operations and office services.
• Manage and supervise company-provided accommodation.
• Control and monitor employees' attendance and maintain accurate records.
• Oversee allocation and operation of company vehicles.
• Coordinate with departments to support operational needs.
• Supervise, train, and develop administrative staff.
• Ensure compliance with company policies, procedures, and legal requirements.
• Prepare regular reports on administrative activities and resources.
• Support management in implementing company rules and regulations.

Requirements & Qualifications:

• Bachelor's degree in Business Administration, Management, or related field.
• 15+ years of proven experience
  as an Administrative Manager or similar role.
• Strong leadership and people management skills.
• Excellent organizational and problem-solving abilities.
• Strong communication and negotiation skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Job Title: Administration Manager

Abdul Latif Jameel comprises diversified businesses with deep roots in the Middle East, North Africa, and Turkey (MENAT region). Strong networks and long-established relationships make us a powerful partner, opening doors for those who want to do business in the region.

Our businesses represent some of the world's leading brands, earning us their trust and building long-lasting and mutually beneficial relationships. Our commitment to anticipate and support our partners' needs has driven our success.

From our modest beginnings 75 years ago as a small trading business and then a Toyota distributorship in Jeddah, Saudi Arabia, we have established an extensive operations infrastructure, built the largest vehicle distribution network in Saudi Arabia, and, along the way, we have accumulated comprehensive automotive expertise throughout the region.

Applying our vast experience in the automotive sector, we've used our expertise and operations infrastructure to diversify into new sectors that contribute to the 'infrastructure of life' in the MENAT region.

Financial Job Dimensions

Degree of supervision

General supervision over operational activities

Level of Authority

General Authority over daily functional operation

Purpose of the Job

Responsible of Managing and monitoring the administrative roles of an organizational unit including Travel and Purchasing functions

Key Accountabilities: Description

Hospitality & Cleanliness,. Contracts & purchasing. Security & Safety, Maintenance of Buildings and Equipment,Fixed Assets

Key Accountabilities: Performance Indicators

Major Activities

1. Responsible for day-to-day transactions related to Purchasing, provide procurement services within the center and remote areas by detailing with all units, provide the necessary orientation for associates, to provide consolidated purchasing requisitions in a timely manner

2. Planning, organizing, and directing to meet organizational goals and objectives by analyzing and developing effective solutions of organizational problems

3. Determines whether financial and internal controls are adequate to meet management objectives and makes recommendations for improvements

4. Managing programs/ projects which require knowledge to prioritizes workload to meet work unit operations

5. Meet with the management on regular basis and recommend trainings to improve skills and direct the work of other classified associates in the area based on ability by communicating effectively with them

6. Counsels and advise department to associate on solving complex problems or issues regarding management or monitoring system

7. Supervise, monitor, and coordinate the activities of the associates by scheduling and planning the work of others based on skills, and give instructions both in verbal and written communication

8. Approves/authorizes expenditures or actions for administrative operational needs based on the manual of authority, and escalate matters requiring higher approval and signature

Job Context

• The job requires advanced knowledge of higher education administrative system and related business principles

• The job holder is responsible for day-to-day transactions related to Purchasing, provide procurement services within the center

Framework, Boundaries & Decision Making Authority

• The job holder has the freedom to approve/decline expenditures for administrative activities

Organizational / Functional Strategic Focus

• The job has a crucial role in managing administrative roles within organization unit including purchasing and travel functions

• The job holder has a strategic role in developing and monitoring the team while developing a succession plan within the department

Minimum Qualifications

Bachelor's degree in Business or related field

Minimum Experience

Six (6) years with 4 years in management role

Job-Specific Skills

• Ability to communicate effectively

• Good managerial skills

• Project supervision/management

Languages

English / Arabic

Special Certifications / Membership

Competencies

Adaptability (Individual Contributor)

Laws & Regulations Awareness Individual Contributor

Learning Agility Individual Contributor

Administration/Support/Service Knowledge

Facility Management Individual Contributor

Collaboration (Individual Contributor)

Communication Individual Contributor

Development of Self & Others (Individual Contributor)

Guest First (Individual Contributor)

Innovation (Individual Contributor)

Problem Solving (Individual Contributor)

Relationship Management/Networking Individual Contributor

Why Work for Us?

With a truly international footprint and more than three quarters of a century of commercial success behind us, we are today, not only a leading employer across the Middle East, North Africa and Turkey (MENAT) region, but also offer exciting opportunities worldwide, from Chile to Japan, from the UK to Australia.

Our values guide the way we work with our business partners, within our communities, and with each other.

Through Respect, Innovation, a Pioneering Spirit, and Empowerment, we are proud of our culture which sees ideas blossom, people thrive and successes flourish.

مطلوب مدير تشغيل/إداري لمجمع طبي – الدمام

يعلن مجمع طبي في مدينة الدمام عن رغبته في توظيف مدير تشغيل/مدير إداري يتمتع بخبرة مثبتة في إدارة وتشغيل المجمعات الطبية.

المهام الرئيسية:

• الإشراف الكامل على تشغيل المجمع وضمان كفاءة سير العمل اليومي.

• متابعة التراخيص والاشتراطات الخاصة بوزارة الصحة (CBAHI، تراخيص الكوادر، الاعتمادات).

• إدارة الموارد البشرية (التوظيف، العقود، تقييم الأداء).

• التعاقد والتنسيق مع شركات التأمين الطبي.

• ضبط الإيرادات والمصروفات وإعداد تقارير دورية للإدارة العليا.

• تطوير الخطط التشغيلية والتسويقية لزيادة الكفاءة والإيرادات.

المتطلبات:

• خبرة لا تقل عن 8 سنوات في إدارة وتشغيل مجمع طبي أو مركز صحي أو مستشفى.

• مؤهل جامعي مناسب (إدارة أعمال، إدارة صحية، أو ما يعادلها).

• معرفة بأنظمة وزارة الصحة والأنظمة الإدارية والمحاسبية.

• مهارات قيادية وتنظيمية عالية، مع القدرة على اتخاذ القرارات.

• الأفضلية لمن لديه خبرة سابقة في المنطقة الشرقية/الدمام.

المزايا:

• راتب مجزٍ + حوافز مرتبطة بالأداء.

• بيئة عمل احترافية وفرص للتطوير

⸻

Operations / Administrative Manager – Medical Complex – Dammam

A reputable medical complex in Dammam is seeking to hire an Operations / Administrative Manager with proven experience in managing and operating healthcare facilities.

Key Responsibilities:

• Oversee the daily operations of the medical complex ensuring efficiency and compliance.

• Ensure adherence to Ministry of Health regulations and CBAHI accreditation requirements.

• Manage HR functions including recruitment, contracts, and performance evaluation.

• Handle contracts and coordination with medical insurance companies.

• Monitor revenues and expenses, preparing periodic reports for senior management.

• Develop operational and marketing strategies to enhance efficiency and revenue.

Requirements:

• Minimum 3 years of experience in managing medical complexes, healthcare centers, or hospitals.

• Bachelor's degree in Business Administration, Healthcare Management, or equivalent.

• Strong knowledge of Ministry of Health regulations and healthcare management systems.

• Excellent leadership, organizational, and decision-making skills.

• Preference will be given to candidates with prior experience in Eastern Province / Dammam.

Benefits:

• Competitive salary with performance-based incentives.

• Professional working environment and career growth opportunities.

Location: Dammam – Eastern Province

نوع الوظيفة: دوام كامل

الراتب المدفوع: ﷼١٫٠٠ لكل شهر

About Us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role
BTG Pactual is seeking to hire an Office & Administration Manager based in
Riyad (Saudi Arabia)
.

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities
Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer
BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.