202 Administrative Head jobs in Saudi Arabia

Join to apply for the Office & Administration Manager role at BTG Pactual

Join to apply for the Office & Administration Manager role at BTG Pactual

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About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology

Referrals increase your chances of interviewing at BTG Pactual by 2x

Riyadh, Riyadh, Saudi Arabia 16 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Office & Administration Manager role at BTG Pactual

Join to apply for the Office & Administration Manager role at BTG Pactual

Get AI-powered advice on this job and more exclusive features.

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology

Referrals increase your chances of interviewing at BTG Pactual by 2x

Riyadh, Riyadh, Saudi Arabia 16 hours ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

Job Description Job Purpose : An Executive Assistant support the President to work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, research and any other administrative tasks that help the President Execute his daily tasks. Job Responsibilities :

• Calendar management, meeting and travel planning (including proactive calendar and meeting management).
• Screening phone calls, inquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Dealing with incoming email, often corresponding on behalf of the manager.
• Taking dictation and minutes of meetings.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings.
• Liaising with clients, suppliers and other staff.
• Carrying out specific projects and research.
• Claims Management – Initiating and following formal request.Job Requirement Qualifications & Experience
• Bachelor’s Degree
• 3-5 Years of experience as secretary or In Executive assistance Skills :
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills Preference :
• Excellent written and spoken in English and Arabic language
• Preferably Saudi National
• Good in excel & Power point presentations
• Presentable & Soft Spoke

Job Overview :

We are currently seeking a highly organized and detail-oriented Executive Assistant to support our team. The ideal candidate will have excellent communication and organizational skills, as well as the ability to multitask and work in a fast-paced environment. The Executive Assistant will be responsible for managing the day-to-day administrative tasks of the company's executives, as well as providing support to the wider team.

Key Responsibilities :

• Manage and maintain the executives' schedules, including arranging meetings and appointments, and coordinating travel arrangements
• Act as the point of contact between the executives and internal / external stakeholders
• Prepare and edit correspondence, communications, presentations, and other documents
• Conduct research and gather information for various projects and presentations
• Assist with the planning and execution of company events and meetings
• Handle confidential and sensitive information with discretion
• Maintain and update company databases and records
• Attend meetings and take accurate minutes
• Assist with the creation and distribution of company-wide communications
• Perform general office duties such as filing, photocopying, and ordering office supplies

Qualifications :

The Executive Assistant plays a pivotal role in ensuring the smooth operation of the Corporate Management Office. This position requires a highly organized and proactive individual who can manage multiple tasks efficiently while providing high-level administrative support to executives. The ideal candidate will be adept at anticipating the needs of the executives, facilitating communication, and managing schedules to enhance productivity.

Responsibilities:

1. Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
2. Prepare and edit correspondence, reports, and presentations to ensure clarity and professionalism.
3. Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
4. Organize and coordinate meetings, including preparing agendas and taking minutes.
5. Conduct research and compile data for reports and presentations, providing valuable insights to executives.
6. Handle confidential information with discretion and maintain the integrity of sensitive data.
7. Assist in project management tasks, ensuring deadlines are met and objectives are achieved.
8. Implement and maintain office systems and procedures to enhance efficiency.
9. Participate in special projects and initiatives as assigned by executives.

Preferred Candidate:

1. Proven experience as an executive assistant or in a similar administrative role.
2. Exceptional organizational and time-management skills.
3. Strong verbal and written communication abilities.
4. Ability to work independently and prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite and other relevant software.
6. Detail-oriented with a focus on accuracy and quality.
7. Ability to handle multiple tasks and work under pressure.
8. Strong interpersonal skills and the ability to build relationships.
9. Proactive problem-solving skills and adaptability to change.
10. Understanding of corporate governance and office management principles.

Skills

• Excellent communication skills, both verbal and written.
• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong organizational skills with attention to detail.
• Experience with project management tools and techniques.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills and ability to work collaboratively.
• Proficient in data analysis and report generation.

Act as the primary point of contact between APSG Group, internal teams, and external partners or clients regarding executive-related matters.

Complete tasks assigned by the executive to the functional Directors, Heads, and their teams; follow up on actions and results; organize and maintain the executive's files, documents, invoices, etc.

Manage the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and making travel and accommodation arrangements.

Coordinate visitors and delegations for the executive (visits, meetings, conferences).

Ensure confidentiality at the workplace.

Take minutes during meetings.

Monitor the Function Management team’s vacation and business trip tracker.

Track the executive's and their direct reports' tasks to ensure timely completion.

Maintain awareness of all work-related matters concerning the executive.

• Education: An associate degree in Business Administration (BA) or a related field, or an equivalent combination of education and experience as an Executive Assistant, Personal Assistant, or similar role.
• Experience: 2 to 4 years as an executive or personal assistant to senior or executive-level managers.
• Extensive experience in a similar role.
• Time management skills.
• Proficiency in spoken and written English.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite.

Infinite pl , is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, & other investment capabilities which we utilize to orchestrate & build innovative platforms that tackle complex problems within logistics & adjacent sectors.

Infinite pl’s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."

Infinite pl️- where innovation meets logistics, and the journey is Infinitely boundless!

Let's disrupt logistics together and explore infinite opportunities!

Key Responsibilities:

- Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests.

- Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries.

- Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable).

- Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion.

- Document & File Management: Organize and maintain digital and physical records for easy retrieval.

- Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met.

- Confidentiality: Handle sensitive information with the highest level of discretion.

Qualifications:

- Bachelor’s degree in Business Administration or related field (preferred).

- Proven experience as an Executive Assistant or similar role (minimum 3–5 years).

- Excellent written and verbal communication skills in English (Arabic is a plus).

- Strong organizational and multitasking abilities.

- Proficiency in Microsoft Office Suite and other productivity tools.

- High level of professionalism, discretion, and reliability.

Preferred Skills:

- Experience supporting C-level executives.

- Ability to work under pressure and adapt to changing priorities.

- Strong interpersonal skills and a service-oriented mindset.

Our client is a globally recognised real estate firm specialising in commercial real estate services. Their global offices are leaders in their local markets and work in unison to provide clients with exceptional solutions to their commercial real estate needs. They have more than 300 offices located in primary an secondary markets throughout the world, ready to build the future of real estate.

About the role

We are seeking a highly organized and proactive ExecutiveAssistant to support the team
in various administrative and operational tasks. This role will be pivotal in ensuring the smooth
setup and daily operations of the company, contributing to its success from the ground up.

Responsibilities

• Manage the setup of the new office, ensuring the procurement of office supplies, furniture,
  and technology infrastructure
• Create, manage, and organize essential business documents such as contracts, leases,
  agreements, and company policies
• Assist in obtaining necessary business licenses and permits while ensuring full compliance
  with local regulations
• Serve as the main point of contact for clients, vendors, and service providers; maintain
  contracts and communication to ensure smooth relationships
• Assist in researching the local real estate market, compiling data, and preparing reports to
  support management in making strategic decisions
• Coordinate and manage schedules for senior management, arranging internal and external
  meetings
• Assist in managing accounts, tracking expenditures, preparing invoices, and supporting
  financial planning processes
• Aid in recruitment processes, schedule interviews, maintain employee records, and assist in
  onboarding new team members
• Collaborate with IT vendors to install necessary software and hardware, including CRM and
  communication platforms
• Write and format client and investor proposals, ensuring they align with the companys
  strategic goals and present a compelling business case.

Qualifications

• Bachelors degree in Business Administration, Real Estate, or a related field
• 4+ years of experience in an administrative, operations, or office management role
  (experience in real estate is a plus)
• Strong organizational skills with attention to detail
• Excellent communication skills (both written and verbal)
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Experience with proposal writing and presentation preparation is preferred
• Ability to multitask and manage multiple priorities in a fast-paced environment
• Problem-solving mindset with a proactive approach
• Fluent in English; knowledge of Arabic is a plus.

What We Offer

• Competitive salary and benefits
• An opportunity to grow within a dynamic and expanding real estate services company
• Involvement in the establishment of a new office and opportunity to contribute significantly to the companys success
• A collaborative and innovative work environment.