130 Administrative Executive jobs in Saudi Arabia

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Vallourec provides benchmark tubular solutions for the energy sector and for some of the most demanding industrial applications. Its offer ranges from oil and gas wells in extreme conditions to high-performance mechanical equipment, as well as solutions for the hydrogen, CCUS (Carbon Capture, Utilization and Storage), geothermal and solar energy markets. Vallourec's pioneering spirit and cutting edge R&D open new technological frontiers. With 15,000 dedicated and passionate employees in more than 20 countries, Vallourec works hand-in-hand with its customers to offer more than just tubes: Vallourec delivers innovative, safe, competitive and smart tubular solutions, to make every project possible. Listed on Euronext in Paris Vallourec is part of the CAC Mid 60, SBF 120 and Next 150 indices and is eligible for Deferred Settlement Service.

To implement and coordinate a comprehensive Employee Health, Safety and Environmental System for the employees of Vallourec

If you are interested in on-the-job training, A program designed to train graduate students of associate degree/diploma, majors in Business Administration, is available at Vallourec Saudi Arabia.

RESPONSIBILITY

• Provide comprehensive administrative support to the Executive Director and the management team.
• Maintain proper filing systems and safeguard all company documents related to the Executive

Director's work with various authorities.

• Assist in the development of presentations for internal and external audiences.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Maintain professionalism and strict confidentiality with all materials, and exercise caution when interfacing with the business.
• Ability to coordinate activities and information flow between different departments, ensuring

effective internal and external communication and collaboration.

• Authority to create, edit, and manage official documents, reports, memoranda, and correspondence, ensuring accuracy and confidentiality.
• Receive and respond to phone calls from various authorities, providing requested data and

information.

• Manage feedback from authorities, attend & respond to surveys, ensuring that the necessary

information is collected and communicated.

• Manage and coordinate the quarterly communication meetings, ensuring all logistics are handled effectively.
• Facilitate the flow of information between the company and management executives, ensuring clear communication at all levels.
• Lead the organization of major company events and workshops, including scheduling, preparing agendas, recording meeting minutes, and creating materials for various meetings and events for the Vallourec team.
• Oversee customers, suppliers and visitors who visit the office and be responsible for setting up

meetings, booking transportation as needed.

• Manage meeting rooms and hospitality as needed.

Operation support

• Monitoring the production reports accuracy daily base.
• Support production team for maintain reports.
• Prepare the final KPI report for the management.
• Support document flow between GM and Other Executives.

Data Analysis

• Create, Execute & Maintain the all company reports templates (Excel, PowerPoint, Photoshop and other Microsoft software) based on request.
• Provide training for the end user to ensure the data accuracy and usage.
• Prepare the Monthly/ quarterly/ yearly data analysis as management needs.

A Snapshot of Your Day

As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You'll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.

How You'll Make an Impact

• Facilitate communication between senior management and team members to enhance business operations.
• Manage administrative tasks, providing support to clients and dealers/agents.
• Organize and maintain diaries, schedules, and prepare managers for meetings.
• Coordinate with departments to set up meetings and ensure necessary preparations.
• Establish travel arrangements and reconcile expense reports efficiently.
• Maintain and update documentation, ensuring accuracy and completeness.

What You Bring

• Bachelor's degree or equivalent in business administration or related.
• Experience in organizing office operations and procedures for efficiency.
• Proven ability to supervise admin staff and maintain office records.
• Familiarity with multinational environments, particularly in the Gulf Region.
• Proficiency in MS Office and adept at delivering tasks within tight deadlines.

About the Team

Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Opportunities to work with a global team
• Opportunities to work on and lead a variety of innovative projects
• Continual learning through the -Energy platform

Job Opening: Administrative Support Specialist

Location: Riyadh, Saudi Arabia

Employment Type: Full-Time

Are you a detail-oriented operations professional with a passion for creative environments? An interior design studio in Riyadh is seeking a Studio Operations Manager to lead their internal coordination and contractor communications. If you're experienced in managing people, streamlining studio workflows, and fostering accountability, you'll thrive in this role.

Key Responsibilities:

Team Coordination and HR Support

• Manage recruitment processes including job postings, candidate screening, and interviews
• Oversee onboarding and offboarding procedures
• Maintain employee records and ensure compliance with labor regulations
• Monitor attendance, punctuality, and general discipline
• Schedule and track employee vacations and leave requests

Studio Operations

• Ensure smooth daily functioning of the studio environment
• Liaise with contractors, vendors, and external partners
• Coordinate logistics for meetings, site visits, and project timelines
• Support leadership with administrative tasks and reporting

Culture and Accountability

• Foster a positive and professional studio culture
• Act as a point of contact for employee concerns and studio policies
• Implement systems to improve accountability and performance

Qualifications:

• 5+ years of experience in office management, HR coordination, or studio operations
• Fluent in English; Arabic proficiency is a plus
• Strong interpersonal and communication skills
• Experience in creative or design-driven environments preferred
• Currently residing in Saudi Arabia

Know someone who thrives in creative operations and team leadership? Tag them or send in your CV. Let's build beautiful spaces together with structure and style.

Job Description:

The position of مصمم ودعم إداري (Designer and Administrative Support) is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that all materials are appropriately adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also be responsible for organizing project files and documentation, preparing timelines, scheduling meetings, and drafting simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.

Job Requirements:

• A bachelor's degree in a relevant field.
• Proven experience working as a graphic designer and providing administrative support.
• Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
• Excellent command of both Arabic and English for design execution.
• Demonstrated creativity with the ability to produce innovative design solutions.
• High organization skills with the capability to manage multiple tasks simultaneously.
• Effective communication skills and the ability to work collaboratively within a team.
• Flexibility in adapting to changing project needs and priorities.
• Familiarity with project management principles and administrative processes.
• Attention to detail in both visual and written materials.
• Ability to construct and adjust timelines and schedules for project deliverables.
• Strong problem-solving skills and initiative to suggest improvements.
• Capable of receiving and implementing feedback effectively.
• Experience in coordinating and liaising with team members to facilitate workflow.
• Commitment to upholding the project's objectives and messaging.

Job Responsibilities:

• Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
• Ensure all designs align with the project's objectives and messaging.
• Modify and enhance visual materials based on feedback from team members or clients.
• Prepare and organize project files and documentation systematically.
• Develop timelines and keep track of project deadlines and meetings.
• Draft simple correspondence and reports related to the project.
• Coordinate workflows among team members to ensure smooth project execution.
• Collaborate with team members to facilitate effective communication and teamwork.
• Provide creative input and suggestions during project planning and execution phases.
• Maintain an organized workspace and manage multiple ongoing project tasks.
• Attend and contribute to team meetings with updates and insights on design work.
• Demonstrate flexibility in response to project changes or shifts in priorities.
• Exhibit a proactive approach in identifying potential design and administrative challenges.
• Support the overall goals of the project while ensuring high-quality deliverables.

Required Skills:

• Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
• Strong written and verbal communication skills in both Arabic and English.
• Excellent organizational skills with the ability to multitask effectively.
• Creative thinking and innovation in design approaches.
• Ability to provide constructive feedback and implement changes.
• Team-oriented mindset with strong interpersonal skills.
• Capable of working under pressure and meeting deadlines.
• Understanding of project management and administrative best practices.
• Attention to detail and a commitment to producing quality work.
• Flexibility to adapt to changing project demands and priorities.
• Strong problem-solving abilities and initiative to address challenges as they arise.

HEAD OF ADMINISTRATIVE SUPPORT

Role Description

Role Title

Head of Administrative Support

Company

CTRD Company for Business Services (CTRD Arabia) is a company registered in the Kingdom of Saudi Arabia (CR:

Company Overview

We work with partners enabling and supporting through advice and operational support. We place a great deal of value in strong personal relationships - becoming trusted advisers to our partners and working with them to identify and resolve their capability challenges. 

People are at the heart of what we do - both within our organisation and when working with others externally. Our success is bound up in getting our relationships right, delivering on what we commit to, holding ourselves accountable and maintaining humility in everything we do.

Background & Role Overview

CTRD Arabia is searching for an experienced Head of Administrative Support, capable of operating in a high paced office and assisting in the management of documentation in both English and Arabic.

The Programme Management Office (PMO) is responsible for the administration and documentary oversight of all project and programme management activities. This includes the recording of data on manpower, routine and irregular reporting, the management of Risk, and the management of a team of linguists to interpret and translate.  The office makes wide use of Microsoft Office software (including Microsoft Project and SharePoint).

The Head of Admin will oversee all administrative efforts ensuring that documents are properly controlled in both digital and electronic form and that the management of critical data is efficient and accurate.

The successful candidate will be articulate in both English and Arabic, positive and confident working in a multi-cultural defence environment.  They will be intelligent and willing to contribute as the Company develops and refines its administrative and management processes. They will be willing to manage flexible hours which sometimes require additional time and effort for success.  This role will not always be 9 – 5.

Location

Riyadh, working both from Company and Client offices, the job may require some movement each day between these locations.

Short term visits to other sites in Saudi Arabia may be required.

Hours of Work

9am – 5pm

Contract Type

Fixed Term Contract Full Time  

Role Responsibilities

1. Contribute to the development of the administrative processes that support a young and growing business – human and technical.

2. Control of the storage of all documentation, paper and digital.

3. Control of the movement of documentation in physical and electronic form between the Company and the Client.

4. Contributing towards weekly reporting to the Client. For example, extraction of data from spreadsheets.

5. Contributing to the management of the quality of documentary products in English but primarily in Arabic.

6. Contribute to the development of systems and procedures to support the wider Programme Management effort.

7. Control of hardware and software within the Programme.

8. Advice to other staff on the technical use of Company IT software and hardware – for example procedures for the use of printers.

9. Occasional delivery of documents by hand.

10. Management of Company assets: for example, control of the car fleet.

Requirements

Essential

• Advanced familiarity with MS Office (Word, Excel, PowerPoint)
• SharePoint
• Teams
• Outlook
• English and Arabic (advanced written and spoken)
• Document management skills (paper and electronic)
• Current Driving Licence

Desirable

• Power Automate
• Database solutions
• Familiarity with Project and Programme Management procedures
• Familiar with Translation procedures
• A knowledge of the defence sector
• A knowledge of Risk Management procedures

Job Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor, strong communication skills, and proficiency in various software applications to ensure smooth office operations and effective project coordination.

Responsibilities

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in event planning and organization for company functions and meetings.
• Handle bookkeeping tasks using QuickBooks and maintain accurate financial records.
• Coordinate projects by tracking progress, deadlines, and deliverables while ensuring all stakeholders are informed.
• Manage office operations including filing, data entry, and clerical duties to maintain an organized workspace.
• Utilize Microsoft Office Suite and Google Workspace for document preparation, presentations, and correspondence.
• Maintain phone etiquette while managing multi-line phone systems and responding to inquiries professionally.
• Proofread documents for accuracy and clarity before distribution.
• Perform transcription of meetings or notes as required.
• Provide customer service support at the front desk, greeting visitors and handling inquiries efficiently.

Skills

• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with QuickBooks for bookkeeping purposes is preferred.
• Excellent typing skills with attention to detail for accurate data entry and documentation.
• Familiarity with DocuSign for electronic signatures and document management.
• Previous administrative experience or personal assistant experience is highly desirable.
• Strong communication skills both verbal and written; adept at proofreading correspondence.
• Ability to manage calendar schedules using Microsoft Outlook Calendar effectively.
• Experience in project coordination with a focus on meeting deadlines and deliverables. This position offers an exciting opportunity for a dedicated professional looking to contribute their expertise in a dynamic environment while supporting executive leadership in achieving organizational goals.

نوع الوظيفة: دوام كامل

الراتب المدفوع: ﷼٤٬٠٠٠٫٠٠ لكل شهر

We're Hiring

Position: Executive Administrative Assistant to the General Manager

Location: Riyadh

Are you an organized, detail-oriented professional with strong financial follow-up skills?

We are looking for an Executive Administrative Assistant to support our General Manager in coordinating staff, following up on key tasks, and ensuring smooth operations across departments.

Key Responsibilities:

• Assist the GM in coordinating staff and monitoring daily tasks.

• Track financial commitments, collections, and follow-up with finance team.

• Maintain a task tracker to ensure timely execution of projects.

• Organize schedules, meetings, and reports for the GM.

• Ensure smooth communication between GM and staff.

What We're Looking For:

• Bachelor's degree in Business Administration, Finance, or related field.

• 3–5 years of experience as an Executive Assistant or similar role.

• Strong organizational and multitasking abilities.

• Financial awareness and reporting skills.

• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

• Excellent communication in English and Arabic.

Why Join Us?

• Work closely with senior management in a dynamic environment.

• Be at the heart of decision-making and strategic execution.

• Competitive salary + performance-based incentives.

• Health insurance and benefits as per company policy.

How to Apply:

Send your CV and cover letter to (insert email address) with the subject line: Executive Assistant Application.

At EY, we're all in to shape your future with confidence.

We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity
This role offers the chance to be the first point of contact for visitors and clients, ensuring they receive a warm, professional welcome. You'll also play a vital role in supporting the smooth functioning of the office by managing reception, switchboard services, and meeting room reservations with efficiency and courtesy.

Your Key Responsibilities

• Welcome and greet visitors and clients in a professional, courteous manner.
• Maintain a polished reception area and ensure meeting rooms are clean, presentable, and ready for use.
• Handle all incoming calls promptly, screen effectively, and connect callers to the appropriate person or take accurate messages.
• Manage meeting room bookings, reconfirm reservations daily, and process cancellations to optimize availability.
• Provide visitor badges when required and escort guests to meeting rooms while offering refreshments.
• Support meeting and event logistics, including catering requirements and arrangements.

Skills And Attributes For Success

• Professional appearance and demeanor, with excellent interpersonal skills.
• Strong communication skills, both verbal and written.
• Ability to multitask and remain calm under pressure.
• Attention to detail and a proactive approach to maintaining office standards.
• Strong organizational skills to manage bookings and priorities efficiently.

Ideally, you'll also

• Have prior experience in a customer-facing or administrative support role.
• Be comfortable using calendar/booking systems and basic office software.
• Demonstrate cultural awareness and the ability to interact with diverse stakeholders.

What We Look For
We are seeking a well-presented, courteous, and resourceful individual who thrives in a professional services environment. Someone who takes pride in creating a welcoming atmosphere, ensures seamless communication, and delivers excellent support to colleagues and clients alike.

What We Offer You
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

Are you ready to shape your future with confidence? Apply today.

To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.

EY
| Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

Job Summary

We are seeking a highly organized and proactive Executive Secretary to support the CEO in day-to-day operations. This role requires exceptional time management, communication skills, and discretion. The ideal candidate will be responsible for managing the CEO's calendar, coordinating meetings, handling confidential correspondence, and ensuring smooth administrative operations.

Key Responsibilities

• Calendar Management
• Maintain and update the CEO's calendar, ensuring optimal scheduling of meetings, calls, and travel.
• Anticipate scheduling conflicts and proactively resolve them.
• Meeting Coordination
• Schedule internal and external meetings, prepare agendas, and ensure timely distribution of materials.
• Record minutes and follow up on action items as needed.
• Communication & Correspondence
• Handle incoming and outgoing communications on behalf of the CEO with professionalism and confidentiality.
• Draft emails, memos, and other documents as required.
• Administrative Support
• Organize and maintain files, records, and documentation.
• Assist with travel arrangements, expense reports, and logistics.
• Stakeholder Liaison
• Serve as a point of contact between the CEO and internal/external stakeholders.
• Ensure timely and courteous responses to inquiries.
• Support Strategic Initiatives
• Assist in preparing presentations, reports, and briefing materials for meetings and events.
• Help coordinate special projects and executive-level engagements.

Qualifications

• Bachelor's degree in Business Administration or related field preferred
• Minimum 1 year of experience in executive-level administrative support or relevant
• Excellent written and verbal communication skills - Arabic and English
• Strong proficiency in Microsoft Office Suite and calendar tools
• High level of discretion, professionalism, and organizational skills
• Ability to multitask and work under pressure in a fast-paced environment

Job Type: Full-time

Pay: ﷼5, ﷼6,000.00 per month

Expected Start Date: 19/10/2025