245 Administrative Duties jobs in Saudi Arabia
Administrative Support
Posted 21 days ago
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Overview
Manage daily administrative tasks such as scheduling meetings, handling correspondence, maintaining records, and organizing files to ensure smooth office operations. Draft, edit, and distribute emails, reports, and other documents while serving as a point of contact between staff, management, and external stakeholders.
Responsibilities- Manage daily administrative tasks such as scheduling meetings, handling correspondence, maintaining records, and organizing files to ensure smooth office operations.
- Draft, edit, and distribute emails, reports, and other documents while serving as a point of contact between staff, management, and external stakeholders.
Skills
#J-18808-LjbffrAdministrative Support Specialist
Posted today
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Job Opening: Administrative Support Specialist
Location: Riyadh, Saudi Arabia
Employment Type: Full-Time
Are you a detail-oriented operations professional with a passion for creative environments? An interior design studio in Riyadh is seeking a Studio Operations Manager to lead their internal coordination and contractor communications. If you're experienced in managing people, streamlining studio workflows, and fostering accountability, you'll thrive in this role.
Key Responsibilities:
Team Coordination and HR Support
- Manage recruitment processes including job postings, candidate screening, and interviews
- Oversee onboarding and offboarding procedures
- Maintain employee records and ensure compliance with labor regulations
- Monitor attendance, punctuality, and general discipline
- Schedule and track employee vacations and leave requests
Studio Operations
- Ensure smooth daily functioning of the studio environment
- Liaise with contractors, vendors, and external partners
- Coordinate logistics for meetings, site visits, and project timelines
- Support leadership with administrative tasks and reporting
Culture and Accountability
- Foster a positive and professional studio culture
- Act as a point of contact for employee concerns and studio policies
- Implement systems to improve accountability and performance
Qualifications:
- 5+ years of experience in office management, HR coordination, or studio operations
- Fluent in English; Arabic proficiency is a plus
- Strong interpersonal and communication skills
- Experience in creative or design-driven environments preferred
- Currently residing in Saudi Arabia
Know someone who thrives in creative operations and team leadership? Tag them or send in your CV. Let's build beautiful spaces together with structure and style.
Hiring #OperationsManager #InteriorDesignJobs #RiyadhCareers #SaudiArabiaJobs #StudioManagement #CreativeOperations #HRCoordinator #DesignStudio #JoinUsHead of Administrative Support
Posted today
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HEAD OF ADMINISTRATIVE SUPPORT
Role Description
Role Title
Head of Administrative Support
Company
CTRD Company for Business Services (CTRD Arabia) is a company registered in the Kingdom of Saudi Arabia (CR:
Company Overview
We work with partners enabling and supporting through advice and operational support. We place a great deal of value in strong personal relationships - becoming trusted advisers to our partners and working with them to identify and resolve their capability challenges.
People are at the heart of what we do - both within our organisation and when working with others externally. Our success is bound up in getting our relationships right, delivering on what we commit to, holding ourselves accountable and maintaining humility in everything we do.
Background & Role Overview
CTRD Arabia is searching for an experienced Head of Administrative Support, capable of operating in a high paced office and assisting in the management of documentation in both English and Arabic.
The Programme Management Office (PMO) is responsible for the administration and documentary oversight of all project and programme management activities. This includes the recording of data on manpower, routine and irregular reporting, the management of Risk, and the management of a team of linguists to interpret and translate. The office makes wide use of Microsoft Office software (including Microsoft Project and SharePoint).
The Head of Admin will oversee all administrative efforts ensuring that documents are properly controlled in both digital and electronic form and that the management of critical data is efficient and accurate.
The successful candidate will be articulate in both English and Arabic, positive and confident working in a multi-cultural defence environment. They will be intelligent and willing to contribute as the Company develops and refines its administrative and management processes. They will be willing to manage flexible hours which sometimes require additional time and effort for success. This role will not always be 9 – 5.
Location
Riyadh, working both from Company and Client offices, the job may require some movement each day between these locations.
Short term visits to other sites in Saudi Arabia may be required.
Hours of Work
9am – 5pm
Contract Type
Fixed Term Contract Full Time
Role Responsibilities
Contribute to the development of the administrative processes that support a young and growing business – human and technical.
Control of the storage of all documentation, paper and digital.
Control of the movement of documentation in physical and electronic form between the Company and the Client.
Contributing towards weekly reporting to the Client. For example, extraction of data from spreadsheets.
Contributing to the management of the quality of documentary products in English but primarily in Arabic.
Contribute to the development of systems and procedures to support the wider Programme Management effort.
Control of hardware and software within the Programme.
Advice to other staff on the technical use of Company IT software and hardware – for example procedures for the use of printers.
Occasional delivery of documents by hand.
Management of Company assets: for example, control of the car fleet.
Requirements
Essential
- Advanced familiarity with MS Office (Word, Excel, PowerPoint)
- SharePoint
- Teams
- Outlook
- English and Arabic (advanced written and spoken)
- Document management skills (paper and electronic)
- Current Driving Licence
Desirable
- Power Automate
- Database solutions
- Familiarity with Project and Programme Management procedures
- Familiar with Translation procedures
- A knowledge of the defence sector
- A knowledge of Risk Management procedures
Designer and Administrative Support
Posted today
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Job Description:
The position of مصمم ودعم إداري (Designer and Administrative Support) is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that all materials are appropriately adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also be responsible for organizing project files and documentation, preparing timelines, scheduling meetings, and drafting simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.
Job Requirements:
- A bachelor's degree in a relevant field.
- Proven experience working as a graphic designer and providing administrative support.
- Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
- Excellent command of both Arabic and English for design execution.
- Demonstrated creativity with the ability to produce innovative design solutions.
- High organization skills with the capability to manage multiple tasks simultaneously.
- Effective communication skills and the ability to work collaboratively within a team.
- Flexibility in adapting to changing project needs and priorities.
- Familiarity with project management principles and administrative processes.
- Attention to detail in both visual and written materials.
- Ability to construct and adjust timelines and schedules for project deliverables.
- Strong problem-solving skills and initiative to suggest improvements.
- Capable of receiving and implementing feedback effectively.
- Experience in coordinating and liaising with team members to facilitate workflow.
- Commitment to upholding the project's objectives and messaging.
Job Responsibilities:
- Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
- Ensure all designs align with the project's objectives and messaging.
- Modify and enhance visual materials based on feedback from team members or clients.
- Prepare and organize project files and documentation systematically.
- Develop timelines and keep track of project deadlines and meetings.
- Draft simple correspondence and reports related to the project.
- Coordinate workflows among team members to ensure smooth project execution.
- Collaborate with team members to facilitate effective communication and teamwork.
- Provide creative input and suggestions during project planning and execution phases.
- Maintain an organized workspace and manage multiple ongoing project tasks.
- Attend and contribute to team meetings with updates and insights on design work.
- Demonstrate flexibility in response to project changes or shifts in priorities.
- Exhibit a proactive approach in identifying potential design and administrative challenges.
- Support the overall goals of the project while ensuring high-quality deliverables.
Required Skills:
- Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
- Strong written and verbal communication skills in both Arabic and English.
- Excellent organizational skills with the ability to multitask effectively.
- Creative thinking and innovation in design approaches.
- Ability to provide constructive feedback and implement changes.
- Team-oriented mindset with strong interpersonal skills.
- Capable of working under pressure and meeting deadlines.
- Understanding of project management and administrative best practices.
- Attention to detail and a commitment to producing quality work.
- Flexibility to adapt to changing project demands and priorities.
- Strong problem-solving abilities and initiative to address challenges as they arise.
Administrative Support - Saudi National
Posted today
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We are WSP - Join us and make your career future ready!
Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for all of us.
WSP is a renowned consultancy in the construction industry, specializing in site supervision for road, tunnel, highway, and bridge projects. With a commitment to excellence and innovation, we deliver high-quality solutions that meet the needs of our clients while adhering to the highest standards of safety and sustainability.
**Your new role, what's involved?**
**Responsibilities**:
- Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Assist in the preparation and distribution of project documentation, reports, and presentations.
- Maintain accurate records and databases, including contact lists, project files, and correspondence.
- Coordinate communication between internal teams, clients, contractors, and stakeholders.
- Organize and facilitate meetings, workshops, and training sessions as required.
- Assist in the coordination of project events, conferences, and site visits.
- Handle incoming inquiries and requests in a professional and timely manner.
- Assist with procurement activities, including preparing purchase orders and tracking deliveries.
- Support the interface management team in tracking project milestones, deadlines, and deliverables.
- Perform other administrative tasks and duties as assigned by management.
**We'd love to hear from you if you have**:
- Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with a professional and courteous demeanor.
- Ability to work effectively in a fast-paced environment and adapt to changing priorities.
- Attention to detail and accuracy in all work activities.
- Experience working in a multicultural environment is preferred.
- Bachelor's degree in Business Administration, Management, or a related field is desirable.
**What's in it for you?**
As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, paid professional subscriptions.
WSP is one of the world's leading engineering professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Property & Buildings, Transportation & Infrastructure, Environment, Industry, Resources (including Mining and Oil & Gas) and Power & Energy sectors as well as project delivery and strategic.
Job Reference: WSPME03852
Receptionist - Operations and Administrative Support - Riyadh (National Talent)
Posted today
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At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.
Join EY and help to build a better working world.
The opportunity
This role offers the chance to be the first point of contact for visitors and clients, ensuring they receive a warm, professional welcome. You'll also play a vital role in supporting the smooth functioning of the office by managing reception, switchboard services, and meeting room reservations with efficiency and courtesy.
Your Key Responsibilities
- Welcome and greet visitors and clients in a professional, courteous manner.
- Maintain a polished reception area and ensure meeting rooms are clean, presentable, and ready for use.
- Handle all incoming calls promptly, screen effectively, and connect callers to the appropriate person or take accurate messages.
- Manage meeting room bookings, reconfirm reservations daily, and process cancellations to optimize availability.
- Provide visitor badges when required and escort guests to meeting rooms while offering refreshments.
- Support meeting and event logistics, including catering requirements and arrangements.
Skills And Attributes For Success
- Professional appearance and demeanor, with excellent interpersonal skills.
- Strong communication skills, both verbal and written.
- Ability to multitask and remain calm under pressure.
- Attention to detail and a proactive approach to maintaining office standards.
- Strong organizational skills to manage bookings and priorities efficiently.
Ideally, you'll also
- Have prior experience in a customer-facing or administrative support role.
- Be comfortable using calendar/booking systems and basic office software.
- Demonstrate cultural awareness and the ability to interact with diverse stakeholders.
What We Look For
We are seeking a well-presented, courteous, and resourceful individual who thrives in a professional services environment. Someone who takes pride in creating a welcoming atmosphere, ensures seamless communication, and delivers excellent support to colleagues and clients alike.
What We Offer You
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.
Are you ready to shape your future with confidence? Apply today.
To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.
EY
| Building a better working world
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
Data Entry Executive
Posted 4 days ago
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Overview
At Avamels Printing Solutions , we believe that accuracy and efficiency are the backbone of excellent service delivery. To support our growing operations in Riyadh , we are seeking a detail-oriented and organized Data Entry Executive who can manage and process data with precision and reliability.
Key Responsibilities- Accurately enter and update data into company systems and databases.
- Verify, review, and correct data to ensure accuracy and completeness.
- Maintain records of customer details, transactions, and order information.
- Prepare and generate reports as required by management.
- Handle sensitive information with confidentiality and discretion.
- Coordinate with different departments to ensure seamless data flow.
- Assist in administrative and clerical tasks related to data management.
- Identify and report data inconsistencies or errors to the concerned teams.
- High school diploma or bachelor’s degree in Business Administration, Computer Science, or related field.
- Proven experience as a Data Entry Executive or in a similar role.
- Strong typing speed and accuracy.
- Proficiency in MS Office (Word, Excel) and data management systems.
- Excellent organizational and multitasking skills.
- Attention to detail and ability to work under minimal supervision.
- Good communication skills in English; Arabic is an added advantage.
Becoming a Data Entry Executive at Avamels Printing Solutions in Riyadh gives you the chance to play a key role in ensuring operational efficiency. If you have a keen eye for detail and are passionate about maintaining data accuracy, we welcome you to join our dedicated team.
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Data Entry Specialist
Posted 10 days ago
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- Working on collecting information and examining it to ensure its accuracy.
- Entering data and customer account information from documents and completing this process within the previously specified deadline.
- Ensuring no mistakes, shortcomings, or conflicts occur in the data entry process, in addition to ensuring the accuracy of the obtained results.
- Collecting and sorting data sources in order to prepare and process these sources for the task of entering them into the computer.
Required Qualifications and Experience:
- High school diploma or higher.
- No previous experience required, proficiency in using computers, especially Microsoft Office programs, is preferred.
- Communication and interpersonal skills.
- Possessing tact and a presentable appearance.
- Preference for individuals with disabilities.
Data Entry Operator
Posted today
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Inbound
- Registers incoming products, compile docs, update the products in WMS and submit docs to finance
- Checks the quantity of goods received and ordered are accurate.
- Checks the products received are in good condition and accurate in order not to have any trade returns due to damages or delivery mistakes
Inventory Control
- Record stocks removed from storage area Track and monitor stocks of raw materials on daily basis and replenish as per business requirements
- Manage daily, weekly and monthly counts
Customer Orders
- Consolidates orders from Customer service and process the order on the system
- Acts as the link between the sales & logistics team to ensure products are dispatched on time.
- Communicates with sales any returns/issue during delivery
Requirements:
- Degree or diploma
- At least 2 year of experience in an administrative role within a production or distribution environment
- Excel skills
- Computer proficiency
- English Language is a must
Data Entry Clerk
Posted today
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JOB SUMMARY
In charge to all clerical activities related to the department. Performs tasks as assigned by the department manager.
Duties and Responsibilities
· Entering relevant data into Computer Database.
· Prepare Weekly/ Monthly/ Yearly Reports
· File all papers and correspondence
· Manage the documentation related to delivery tickets
· Sorting discrepancies and Non-Conformance due to rejections
· Prepare Monthly Meeting Reports
· Preparation of the Monthly Time Sheet Report
Job Type: Full-time
Pay: ﷼1, ﷼3,000.00 per month