86 Administrative Coordinator jobs in Saudi Arabia

Job ID: 14516

Deputy CEO’s Office

Location: NEOM, Saudi Arabia

COMPANY OVERVIEW

NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!

KEY ACCOUNTABILITIES & ACTIVITIES

• Ensure the efficient day-to-day operations of the Sector including, but not limited to, development and management of budgets, contracts, new hires, office space planning and admin staff across the organization.
• Undertaking strategy development and Sector planning, and successful execution of the strategies and plans.
• Work with Sector leadership to develop the operating strategy for the organization and work with corporate shared services (such as HR, Finance, Procurement, Legal, IT, Marketing) to ensure that the Sector has adequate and suitable resources to deliver its objectives.
• Utilize extensive Engineering/Construction knowledge, and experience, to develop and sustain excellent working relationship with Construction/Projects Sector, and to coordinate and participate in review of implementation plans and initiatives.
• Develop and manage relationships with external vendors, suppliers and service providers and provide contract management and administration services to the organization.
• Manage the Sector budgets and work with leadership and Finance to plan future budget requirements.
• Ensure that all corporate policies, communications, education and training are cascaded down through the organization as necessary, and manage all Sector-specific communication, learning and development.
• Develop and implement dashboards and reporting for the Department, to enable leadership to use data and analytics effectively in decision-making.
• Be the first point of contact for other Departments/Sectors needing to work with the Sector and for any issues/concerns involving the employees in the Sector.
• Implement and co-ordinate all corporate programs and strategic initiatives across the Sector (e.g. performance management, workforce and succession planning, Sector-specific action plans, etc.)
• Support all the functions of the Department, and wider Sector, and manage any change in line with evolving strategy.
• Monitor internal assessments of business risk and ensure risk mitigation measures are in place.

Culture and Values

• Embrace NEOM’s culture and Values
• Act with honesty and integrity by following the best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
• Maintain fair, ethical and professional work practices in accordance with NEOM’s Values and Code of Conduct.

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge, Skills and Experience

• 5+ years extensive experience in, and understanding of, Engineering or Construction management of mega, multi-disciplinary projects, at least 3 of which as business or contract management.
• Proven experience in preparation and management of organization strategy, implementation plans, budget, recruitment, and operating plans.
• In-depth knowledge of Engineering & Construction project execution, including latest technologies, contract procurement, stakeholder negotiation and dispute resolution.
• In depth understanding of business/venture strategies with ability to problem-solve and make effective decisions in a fast-paced environment, with good knowledge of technology to support business management.
• Working knowledge of international codes and standards e.g. IBC’s, SBC, BS Codes, Euro Code etc. and latest building and engineering materials innovations.
• Proven ability to manage and prioritize multiple, Sector-related tasks simultaneously.
• Proven ability to build professional relationships and trust, with colleagues and internal and external stakeholders alike Interpersonal skills to build effective relationships across all levels of the organization.
• Excellent communicator (verbal and written) and a good command of English and ability to present confidently to small and large audiences.
• Fully computer literate, capable of using specialist building design programs and applications in checking building design standards.
• Proficient in Microsoft packages, Outlook, Word, Excel, Power Point, etc., good knowledge of Microsoft Project, Primavera P6, AutoCad packages is desirable.
• Strong ability and rational judgement and reasoning skills, with proven ability to communicate effectively at design office, site, management, and client levels.
• Excellent communication skills, with high standard of English (oral and written).

Qualifications

• Bachelor’s degree in Engineering, Project Management, Business or related field.
• Master’s degree in Business preferred.
• Professional registration and accreditation with Engineering or Business Institute preferred

NEOM is committed to attracting and retaining the highest caliber of employees to support NEOM’s vision, mission and strategy. NEOM sources the best candidates based on fit for the role and searches local and global markets to identify talent.

NEOM is an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to gender, disability, age, or any other form of discrimination/other characteristic protected by applicable local laws, regulations and ordinances.

As part of our recruitment process, NEOM will undertake reference checks to confirm suitability for the role. All offers of employment are subject to references, evidence of all qualifications and awards, and other background checks being satisfactorily completed. Additionally, all offers are subject to the candidate being able to successfully obtain a work visa to enter and work in the Kingdom of Saudi Arabia.

This job description is not an exhaustive list of duties and responsibilities. The employee may be required to perform additional job-related tasks and duties as assigned. To meet NEOM’s objectives and business needs, the work location is subject to change. Non office-based roles involve outdoor activities. Candidates should be prepared to work outdoors and on construction sites as part of their job responsibilities.

NEOM uses artificial intelligence as part of its recruitment process to assist and enhance efficiency. However, all final hiring decisions are made by human recruiters, ensuring that NEOM’s employment process remains fair and transparent.

The actions of our team should always support the NEOM Values

Learn more about NEOM’s Values

Description

Established in the region for 40 years, PwC has around 12,000 people in 12 countries across the region: Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia and the United Arab Emirates.

Our regional team operates across the Middle East bringing international experience delivered within the context of the region and its culture. We can bring the collective knowledge and experience of more than 370,000 people across the entire global PwC network in advisory, assurance and tax to help you find the value you are looking for.

Job Description & Summary

At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.

In facilities and infrastructure management at PwC, you will focus on creating and maintaining efficient and effective operations of physical workspaces, including maintenance, security, and space planning. You will play a crucial role in creating a comfortable and productive environment for employees and clients.

Office Finance & Operations Coordinator – Layson Valley Office

To support the smooth financial and operational functioning of our Layson Valley office. In this role, you will take full ownership of budgeting, vendor coordination, service cost control, invoice tracking, and financial reporting for office operations. You will ensure that all Office Management financial processes are executed in alignment with PwC’s standards while delivering high-quality service experiences for internal stakeholders.

The ideal candidate is highly organized, finance-oriented, and experienced in managing cross-functional office support services in a fast-paced corporate environment. You will report directly to the Office Management Lead and work in close partnership with the central Finance and Operations teams.

Key Responsibilities

Financial Management & Reporting

• Oversee all financial operations related to Office Management, including budget planning, expense tracking, cost forecasting, and financial reporting.
• Ensure compliance with internal policies and procedures in all financial transactions and approvals.
• Prepare and present monthly operational financial reports to management, providing insights on spending patterns, service usage, and cost-saving opportunities.
• Collaborate with Finance and Operations teams to ensure financial alignment with monthly direct cost targets and broader business goals.

Vendor Management

• Manage contracts and relationships with third-party vendors, including catering, couriers, stationery providers, and other operational support suppliers.
• Ensure vendors meet agreed performance, compliance, and contractual standards in collaboration with the team lead.
• Assess vendor services regularly and initiate improvements or changes when needed.
• Support vendor selection, negotiation, and evaluation processes in collaboration with Procurement and Finance.

Petty Cash Administration

• Audit office petty cash transactions (reviewing the invoices) with full accountability for disbursements and reimbursements.
• Maintain accurate records, ensure alignment with company policy, and regularly reconcile transactions.

Supply Management

• Oversee office supplies including stationery, pantry items, and other daily needs.
• Track inventory, place timely orders, and monitor consumption trends to avoid stockouts.
• Ensure procurement is done cost-effectively and in compliance with purchasing guidelines.

Invoice & Payment Processing

• Review, validate, and process vendor invoices accurately and promptly.
• Coordinate with the Finance team to ensure timely payments and accurate cost allocations.
• Maintain an organized system for invoice tracking and documentation for audits or reporting.

Cost Control & Operational Efficiency

• Monitor and control operational expenditures across all service areas including catering, couriers, supplies, and office support.
• Identify cost-saving opportunities and implement controls to stay within budget.
• Evaluate service delivery models and propose process improvements to reduce waste and inefficiencies.

Service Quality Oversight

• Conduct regular service reviews with vendors to ensure high service standards are maintained.
• Address performance issues quickly and professionally, ensuring minimal disruption to office operations.
• Implement feedback mechanisms to gather input from internal users and act on improvement areas.

Cross-functional Collaboration

• Work closely with the Finance and Operations teams to align day-to-day office support activities with company-wide goals.
• Provide insights and recommendations on office support cost trends, risks, and improvements.
• Support office projects (e.g., events, relocations, renovations) from a financial and operational coordination perspective.

Other Duties

• Coaching team members.
• Space allocation calculation.

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Analytical Thinking, Architectural Management, AutoCAD (Drawing Software), CAD Standards, CCURE (Security Management Software), Communication, Corrective Maintenance, Correspondence Management, Cost Management, Coworking Space Management, Creativity, Cross-Functional Team Coordination, Customer Experience (CX) Strategy, Demand Management, Embracing Change, Emergency Response System Maintenance, Emotional Regulation, Empathy, Environment, Health, and Safety (EHS) Program Development, Event Execution, Facilities Engineering, Hoteling {+ 61 more}

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

For further information, and to apply, please visit our website via the “Apply” button below.

Description

Established in the region for 40 years, PwC has around 12,000 people in 12 countries across the region: Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia and the United Arab Emirates.

Our regional team operates across the Middle East bringing international experience delivered within the context of the region and its culture. We can bring the collective knowledge and experience of more than 370,000 people across the entire global PwC network in advisory, assurance and tax to help you find the value you are looking for.

Job Description & Summary

At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.

In facilities and infrastructure management at PwC, you will focus on creating and maintaining efficient and effective operations of physical workspaces, including maintenance, security, and space planning. You will play a crucial role in creating a comfortable and productive environment for employees and clients.

Office Finance & Operations Coordinator - Layson Valley Office

To support the smooth financial and operational functioning of our Layson Valley office. In this role, you will take full ownership of budgeting, vendor coordination, service cost control, invoice tracking, and financial reporting for office operations. You will ensure that all Office Management financial processes are executed in alignment with PwC's standards while delivering high-quality service experiences for internal stakeholders.

The ideal candidate is highly organized, finance-oriented, and experienced in managing cross-functional office support services in a fast-paced corporate environment. You will report directly to the Office Management Lead and work in close partnership with the central Finance and Operations teams.

Key Responsibilities

Financial Management & Reporting

• Oversee all financial operations related to Office Management, including budget planning, expense tracking, cost forecasting, and financial reporting.
• Ensure compliance with internal policies and procedures in all financial transactions and approvals.
• Prepare and present monthly operational financial reports to management, providing insights on spending patterns, service usage, and cost-saving opportunities.
• Collaborate with Finance and Operations teams to ensure financial alignment with monthly direct cost targets and broader business goals.

Vendor Management

• Manage contracts and relationships with third-party vendors, including catering, couriers, stationery providers, and other operational support suppliers.
• Ensure vendors meet agreed performance, compliance, and contractual standards in collaboration with the team lead.
• Assess vendor services regularly and initiate improvements or changes when needed.
• Support vendor selection, negotiation, and evaluation processes in collaboration with Procurement and Finance.

Petty Cash Administration

• Audit office petty cash transactions (reviewing the invoices) with full accountability for disbursements and reimbursements.
• Maintain accurate records, ensure alignment with company policy, and regularly reconcile transactions.

Supply Management

• Oversee office supplies including stationery, pantry items, and other daily needs.
• Track inventory, place timely orders, and monitor consumption trends to avoid stockouts.
• Ensure procurement is done cost-effectively and in compliance with purchasing guidelines.

Invoice & Payment Processing

• Review, validate, and process vendor invoices accurately and promptly.
• Coordinate with the Finance team to ensure timely payments and accurate cost allocations.
• Maintain an organized system for invoice tracking and documentation for audits or reporting.

Cost Control & Operational Efficiency

• Monitor and control operational expenditures across all service areas including catering, couriers, supplies, and office support.
• Identify cost-saving opportunities and implement controls to stay within budget.
• Evaluate service delivery models and propose process improvements to reduce waste and inefficiencies.

Service Quality Oversight

• Conduct regular service reviews with vendors to ensure high service standards are maintained.
• Address performance issues quickly and professionally, ensuring minimal disruption to office operations.
• Implement feedback mechanisms to gather input from internal users and act on improvement areas.

Cross-functional Collaboration

• Work closely with the Finance and Operations teams to align day-to-day office support activities with company-wide goals.
• Provide insights and recommendations on office support cost trends, risks, and improvements.
• Support office projects (e.g., events, relocations, renovations) from a financial and operational coordination perspective.

Other Duties

• Coaching team members.
• Space allocation calculation.

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Analytical Thinking, Architectural Management, AutoCAD (Drawing Software), CAD Standards, CCURE (Security Management Software), Communication, Corrective Maintenance, Correspondence Management, Cost Management, Coworking Space Management, Creativity, Cross-Functional Team Coordination, Customer Experience (CX) Strategy, Demand Management, Embracing Change, Emergency Response System Maintenance, Emotional Regulation, Empathy, Environment, Health, and Safety (EHS) Program Development, Event Execution, Facilities Engineering, Hoteling + 61 more

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

For further information, and to apply, please visit our website via the "Apply" button below.

Administrative Assistant


We are seeking a highly organized and motivated Administrative Assistant to join our team in Medina. As an Administrative Assistant, you will provide support to our office by handling various administrative tasks and ensuring smooth operations. We are specifically looking for someone with Indian nationality and proficient in English.

Responsibilities:
- Manage and maintain office supplies, equipment, and inventory
- Answer phone calls, take messages, and respond to emails
- Schedule appointments and manage calendars
- Organize and maintain files and documents
- Handle incoming and outgoing mail
- Assist with travel arrangements for staff members
- Prepare reports, presentations, and other documents as needed
- Liaise with other departments in the company as well as external parties
- Provide general administrative support to the team

Requirements:
- Indian nationality preferred
- Proficient in English
- High school diploma or equivalent; bachelor's degree is a plus
- Proven experience as an administrative assistant or similar role
- Strong organizational skills with the ability to multitask
- Excellent communication and interpersonal skills
- Proficient in MS Office
- Ability to work independently with minimal supervision

Salary: $900 per month

If you are a self-motivated individual with strong administrative skills, we would love to hear from you. Join our team as an Administrative Assistant and help us ensure efficient operations in our office. This is a great opportunity for growth and development in your career. Apply now!

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Job Description

On Behalf of Our Client, we are looking for an Administrative Assistant.

Job Summary :

The Administrative Assistant will provide high-level administrative and logistical support to the Project Director overseeing stadium operations and event delivery. This role plays a critical part in ensuring the smooth execution of daily administrative functions, internal coordination, document control, scheduling, and project follow-up. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

Responsibilities :

1. Manage the Project Director’s calendar, schedule meetings, and coordinate appointments with internal teams, partners, and external stakeholders.
2. Prepare meeting agendas, take minutes, and follow up on action points to ensure timely completion.
3. Assist in the preparation and formatting of presentations, reports, and documentation.
4. Maintain organized digital and physical filing systems for contracts, correspondences, reports, and other project records.
5. Support coordination between departments including F&B, logistics, security, and contractors by tracking deliverables and deadlines.
6. Draft, proofread, and distribute internal and external communications on behalf of the Project Director.
7. Track and update project documentation, reports, and progress trackers.
8. Assist in compiling budgets, expense reports, and invoices for approval and filing.
9. Ensure timely submission of reports, permits, and compliance documentation.
10. Handle confidential information with a high degree of integrity and discretion.
11. Provide logistical support during onsite inspections, meetings, or events when required.
12. Manage and control the F&B team schedule, vacation plans, and internal/external flight bookings.

Requirements

• 3+ years’ experience in an executive or project administration role, ideally in events, construction, or hospitality sectors.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook); familiarity with project management tools is a plus.
• Discreet and professional with handling sensitive and confidential information.
• Proactive, flexible, and able to work under pressure with minimal supervision.
• Ability to work flexible hours including evenings or weekends during event periods.

ملخص الوظيفة: يتولى تنظيم المراسلات، جدولة الاجتماعات، إدارة الاستقبال، والتعامل مع العملاء والزوار لضمان سير العمليات الإدارية بسلاسة واحترافية

أهم المسؤوليات والمهام:

• الترحيب بالعملاء والزوار بطريقة احترافية وتوجيههم إلى الأقسام المعنية.
• التأكد من تسجيل بيانات الزوار والحفاظ على أمن وسرية المعلومات .
• الرد على استفسارات العملاء عبر الهاتف أو البريد الإلكتروني وتحويلها للجهات المختصة عند الحاجة.
• متابعة البريد الوارد والصادر، وإعداد التقارير الدورية عن الاتصالات والمراسلات.
• جدولة وتنظيم الاجتماعات الداخلية والخارجية والتنسيق مع جميع الأطراف المعنية.
• تجهيز قاعات الاجتماعات، وإعداد الوثائق والعروض التقديمية اللازمة.
• إعداد وصياغة الخطابات الرسمية، التقارير، ومحاضر الاجتماعات والعروض الوظيفية.
• أرشفة المستندات بطريقة منظمة لضمان سهولة الوصول إليها عند الحاجة.
• دعم الإدارات المختلفة في تنظيم الملفات، المراسلات، وجدولة المهام اليومية.
• متابعة تنفيذ القرارات الإدارية وإبلا غ المعنيين بالمستجدات.
• التعامل مع استفسارات العملاء وتقديم المعلومات المطلوبة حول الخدمات المتاحة.
• معالجة الشكاوى أو تصعيدها إلى الإدارات المختصة لضمان حلها بفعالية.
• أي مهام أخرى يكلف بها مستقبلا ضمن اختصاص العمل.

المؤهل: دبلوم سكرتارية أو إدارة مكاتب أو تخصص ذو علاقة

الخبرة: سنتين خبرة في ذات المجال

• Greet clients and visitors.
• Assist clients in navigating the office.
• Perform administrative tasks such as copying, note-taking, and scanning documents.
• Prepare meeting and training rooms.
• Maintain workplace security by issuing and checking visitor badges.
• Issue purchase requisitions.
• Assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices (CIA).
• Insert ZATCA invoice copies in all invoice packages.
• Submit expenses.
• Be a power-user for the attendance system.

• Diploma in IT, Administration, or Accounting.
• Proficiency in Microsoft Office.
• Excellent command of English (reading, writing, speaking).
• Strong communication skills.
• Positive attitude.

Administrative Assistant for Malayalees in Medina, Saudi Arabia


We are seeking a highly organized and detail-oriented Administrative Assistant to provide support for our Malayalee community in Medina, Saudi Arabia. As an Administrative Assistant, you will be responsible for a variety of administrative tasks including managing schedules, organizing meetings and events, maintaining records and databases, and coordinating with various departments.

Responsibilities:
- Manage schedules and appointments for community leaders and members
- Organize meetings, events, and activities
- Maintain records and databases related to community projects and initiatives
- Coordinate with different departments to ensure smooth communication and execution of tasks
- Handle incoming calls, emails, and inquiries from community members
- Assist with the preparation of reports, presentations, and other documents as needed
- Monitor office supplies inventory and place orders when necessary
- Perform general administrative tasks such as filing, scanning, and data entry

Requirements:
- Fluency in Malayalam is required; proficiency in English is preferred but not necessary
- Proven experience as an administrative assistant or similar role
- Familiarity with office management procedures and basic accounting principles
- Excellent organizational skills with the ability to multitask effectively
- Strong communication skills (both written and verbal)
- Proficient in MS Office (Word, Excel, PowerPoint)
- Ability to maintain confidentiality and handle sensitive information with discretion

We welcome candidates who are passionate about serving their community and possess a strong work ethic. If you are a motivated individual with excellent administrative skills, we encourage you to apply for this position. This is a full-time role based in Medina. Preference will be given to Malayalee candidates residing in Saudi Arabia.

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MEAT SLAUGHTERHOUSE WORKER | PACKERS, SORTERS | UKRAINE | without work experience

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