121 Administrative Coordinator jobs in Saudi Arabia

The Administrative Coordinator will be part of the Middle East Operations team and will be responsible for providing day-to-day administrative support to the Riyadh team and RHQ entity, and our other regional offices in the Middle East.

The successful candidate will also be responsible for supporting the Finance team with the vendor registration process across the region. The candidate will be expected to work in close collaboration with the Riyadh and regional Operations team.

Administrative Support

• Provide administrative support to the Riyadh MD and team as the primary Riyadh office contact
• Establish and maintain organized electronic and physical filing systems for easy access to information
• Manage all travel logistics within Riyadh, including flight bookings, accommodation arrangements, and ground transportation. Additionally, provide support to the Dubai and Doha offices in the absence of their Executive Assistants and Office Managers
• Manage corporate card and expense submissions through Concur
• Collaborate with regional Executive Assistants to optimize processes
• Support on employee onboarding and offboarding logistics (asset handover, residency requirements etc.)
• Assist in the preparation of RFP materials and processes, including document distribution and timeline management

Riyadh Event Coordination

• Support the planning and execution of client and internal events in Riyadh, including venue booking, liaising with suppliers, and coordinating logistics

Vendor Registration Support

• Manage Middle East vendor registrations, ensuring compliance with policies
• Maintain and update the Middle East vendor database and spreadsheet (update office license details, vendor logins, etc.)

RHQ Company Secretary Support

• Manage administrative support to the RHQ Board and Company Secretary related to secretarial duties including meeting coordination and booking, support with meeting minutes, additional administrative support required

• Has at least two to three-years' prior experience in an operations or administration role
• Proven experience in a similar role within a fast-paced, multicultural environment.
• Proficient in MS Office Suite (Word, Excel, PowerPoint)
• Exceptional attention to detail and organizational skills
• Ability to manage multiple projects simultaneously and meet deadlines
• Strong interpersonal and communication skills, with a professional demeanour
• Proactive, flexible, and solution-oriented mindset
• Self-starter with the ability to work autonomously and collaboratively within a team

• Degree educated
• Strong administrative and project management skills
• Previous experience within a Consulting or professional services company
• Arabic proficiency highly preferred (written, verbal, reading)
• Resourceful, collaborative with a professional demeanour
• Collaborative team player, willing to undertake tasks that may fall outside of the core remit of this role to ensure operations for the RHQ entity run smoothly

At Teneo, we are deeply committed to supporting your professional development and advancing your career. We provide a comprehensive support system to ensure your career progression matches your ambition.

Through our Talent Manager model, you'll receive invaluable guidance from experienced professionals who have a wealth of knowledge to share. We also believe in empowering you to steer your own career trajectory, offering formal education resources in essential consultancy skillsets, ensuring you have the tools to excel in today's dynamic business landscape.

What sets Teneo apart is our commitment to your growth and, as a global consultancy, the unrivalled opportunities we provide. Additionally, being part of our global network means you'll have the chance to collaborate with offices worldwide, working with some of the world's largest and most influential organisations.

We have nurtured a culture that fosters professional development in a structured and stimulating atmosphere. We believe in supporting one another and our team at Teneo is composed of highly talented and committed individuals.

• Competitive salary (depending on experience)
• Annual discretionary bonus
• Discretionary annual salary review
• Private medical insurance for employees and dependents
• Participation in the Company's Group Life Assurance Scheme
• 25 days' paid holiday leave, plus national holidays observed in Saudi Arabia
• Enhanced sick leave – 60 days per year/rolling 12-month period
• Regular social, cultural and charitable activities
• Flexible working with office laptop provided
• 10 days remote working abroad per year

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,500 employees located in 40+ offices around the world.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,600 employees located in 40+ offices around the world.

Company Description

Music Sound صوت الموسيقى is a Saudi Arabian company based in Jeddah, specialising in audio and visual production with over 25 years of extensive experience. The company is a leader in music and media production, having produced numerous projects in the music sector. Music Sound is known for its strong relationships within the Arab and international music industries.

Role Description

This is a contract, remote role for an Coordinator Assistant Project Coordinator based in Riyadh, Saudi Arabia. The Administrative Assistant Project Coordinator will be responsible for daily project coordination, providing administrative support, managing project schedules, and ensuring effective communication within the team. The candidate will also assist with analytical tasks related to project management.

Qualifications

• Project coordination and project management skills
• Strong communication and analytical skills (in عربي and English)
• Experience in administrative assistance
• Excellent organisational skills and attention to detail
• Proficiency in Microsoft Office Suite
• A bachelor's degree in Business Administration or a related field is a plus
• Ability to work independently and as part of a team
• Experience in the music/media industry is advantageous.

We are seeking a proactive, highly organized Administrative Coordinator to provide comprehensive administrative support to our Regional Managers. The ideal candidate is tech-savvy, highly competent with Word and Excel, comfortable learning and using any computer system, and excels at building relationships and working as part of a team. This role will coordinate administrative operations across regions and support fleet-related documentation and processes to ensure smooth, compliant, and efficient operations.

Key Responsibilities:

• Provide day-to-day administrative support to regional managers, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare, format, and proofread documents, presentations, and reports in Word, Excel, and PowerPoint.
• Manage data entry, spreadsheets, and reporting (fleet metrics, regional KPIs, maintenance logs, budgets, and inventory).
• Maintain accurate vehicle and driver records.
• Assist with procurement, purchase requisitions, purchase orders, invoices, and basic AP/AR tasks.
• Respond professionally to internal and external inquiries via phone, email, and in person; escalate issues appropriately.
• Maintain filing systems (electronic and paper), document control, and confidentiality of sensitive information.
• Support onboarding for regional/fleet staff (equipment, logins, documentation) and help coordinate training sessions.
• Assist with compliance and audit preparations by gathering documentation and maintaining records.
• Identify process improvement opportunities and help implement administrative best practices.
• Provide occasional support for ad hoc projects and cross-functional team tasks.

Minimum requirements of the role:

• 2+ years of administrative experience supporting managers or teams; experience with fleet or field operations is an advantage.
• Strong computer skills and demonstrated ability to learn and work any computer system, fast and accurate data entry.
• Advanced proficiency in Microsoft Word and Excel (formulas, pivot tables, VLOOKUP/XLOOKUP, charts).
• Proficient with Outlook (email/Callander), Teams and comfortable with Microsoft 365.
• Excellent interpersonal and communication skills.
• Strong attention to detail, time management and organizational skills, ability to priorities competing demands.
• Demonstrates the ability to work independently and collaborates in team environment.
• High level of discretion and ability to handle confidential information.
• Reliable, punctual and adaptable to changing business needs.

Location: Riyadh, Saudi Arabia

Employment Type: Full-time

About the Role:

We are seeking a detail-oriented and proactive Administrative Coordinator to join our team in Riyadh. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring smooth office operations, and coordinating between different departments to enhance organizational efficiency.

Key Responsibilities:

• Manage daily office operations and provide administrative support to management and staff.

• Coordinate schedules, meetings, and appointments.

• Prepare, review, and manage documents, reports, and correspondence.

• Maintain and update records, databases, and filing systems.

• Handle inquiries and provide information to clients, partners, and employees in a professional manner.

• Support procurement and office supply management.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.

• Previous experience in an administrative or coordination role (1–3 years preferred).

• Excellent organizational and multitasking skills.

• Strong written and verbal communication in English

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with solid Excel skills.

• Strong English skills for professional communication with suppliers and drafting/handling business emails.

• Ability to work independently and as part of a team.

Job Type: Full-time

Application Question(s):

• are you female ?

Responsibilities:

• Assist in planning and coordinating tourism programs, trips, and events.

• Generate creative ideas for new tourism products and experiences.

• Support in preparing proposals, quotations, and presentations for clients.

• Monitor tourism market trends and competitors to suggest improvements.

• Collaborate with the marketing team to develop simple campaigns and materials.

• Handle routine administrative tasks (emails, schedules, document preparation) as needed.

Qualifications:

• Bachelor's degree in Business Administration, Marketing, or related field (preferred, not mandatory).

• Strong communication skills in Arabic and English (written and verbal).

• Creative mindset with ability to suggest new ideas.

• Organized, detail-oriented, and able to manage multiple tasks.

• Passion for tourism, travel, and events is a plus.

What We Offer:

• Opportunity to be part of a growing tourism company.

• Room for personal and professional growth.

• Collaborative and creative work environment.

Your Trusted Partner for Quality Construction in Saudi Arabia

At Dorar Tammam General Contracting Company (DTC), we specialize in delivering exceptional construction solutions tailored to your needs.

Founded in Saudi Arabia in 2004, Dorar Tammam General Contracting Company In Saudi Arabia (DTC) has grown to become one of the Gulf leading construction contractors

Language: Proficient in English; knowledge of Arabic is a plus.

We are seeking a highly organised, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company’s top executive. The ideal candidate will be the boss's right-hand person, handling administrative tasks, managing schedules, facilitating communication, and ensuring seamless day-to-day operations. This position requires a high level of discretion, professionalism, and dedication.

• Manage and maintain the Boss’s calendar, including scheduling meetings, appointments, and travel.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Organize and maintain files, records, and important documents.
• Handle confidential and sensitive information with the utmost discretion.
• Draft emails, letters, memos, and reports in English and/or Arabic required.

• Act as the point of contact between the Boss and internal/external stakeholders.
• Screen calls, emails, and messages, responding when appropriate and escalating when necessary.
• Coordinate with departments and ensure the Boss is updated on key internal matters.

• Make travel arrangements, including flights, hotels, transportation, and visa processing if needed.
• Prepare detailed travel itineraries and ensure smooth execution of travel plans.

• Assist with both professional and occasional personal tasks as required.
• Ensure the Boss’s office is organized, well-maintained, and fully equipped.
• Run errands and manage special requests, maintaining flexibility and a service-oriented approach.

• Assist in preparing presentations, reports, and data analysis as requested.
• Monitor deadlines and ensure timely submission of reports and documents.

• Maintain a polished, professional appearance and demeanor.
• Ensure punctuality, reliability, and confidentiality at all times.
• Adapt to the Boss’s working style and preferences to ensure efficiency.

• Experience: Minimum 2–5 years as a Personal Assistant, Executive Assistant, or in a similar role.
• Education: Bachelor’s Degree preferred, though not mandatory, if substantial experience exists.
• Language: Proficient in English; knowledge of Arabic is a plus.
• Tech Skills: Strong skills in Microsoft Office (Word, Excel, PowerPoint), email communication, calendar apps, etc.
• Soft Skills: Exceptional organization, communication, discretion, problem-solving, and time management skills.
• Nationality: Open to all nationalities, but must be available to work in Saudi Arabia or be willing to relocate.

• The role demands a high level of trust and the ability to work independently.
• Candidates must be able to handle pressure and maintain composure in a fast-paced environment.
• Flexibility in working hours may be required occasionally based on the Boss’s schedule.
• A professional and respectful attitude is essential, with a willingness to learn and grow with the role.