264 Administrative Assistants jobs in Saudi Arabia

Administrative Assistant vacancy in Medina, Saudi Arabia

Job Title: Administrative Assistant
Location: Medina, Saudi Arabia
Employment: Full-time, Monday to Friday

We are seeking an experienced Administrative Assistant to join our team in Medina. The ideal candidate will have excellent organizational and communication skills and the ability to handle multiple tasks and prioritize effectively.

• Provide administrative support to the office, including managing calendars, scheduling appointments, and coordinating meetings
• Answer and direct phone calls and emails in a professional manner
• Prepare and edit correspondence, reports, presentations, and other documents as needed
• Maintain office supplies inventory by checking stock levels and placing orders when necessary
• Manage incoming and outgoing mail and packages
• File and maintain records in both physical and electronic formats
• Assist with travel arrangements for employees and visitors
• Handle confidential information with discretion

• Minimum of 2 years of experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills in English
• Strong organizational skills with the ability to multitask and prioritize work effectively
• Attention to detail and accuracy are essential
• Ability to work independently with minimal supervision

• Experience working with international colleagues or clients
• Fluency in Arabic
• Knowledge of office management systems and procedures

As an administrative assistant at our company, you will play a crucial role in ensuring the smooth operation of our office. You will provide support to various departments while maintaining a professional attitude at all times. We value diversity in our workplace and strongly encourage qualified candidates from all backgrounds to apply.

If you are a highly organized individual with strong communication skills seeking a challenging yet rewarding career opportunity, we would love to hear from you. Please submit your application along with your resume for consideration. Only shortlisted candidates will be contacted for an interview. Thank you for your interest in our company.

Administrative assistant vacancy in Medina Saudi Arabia

Administrative Assistant for Indian Company in Medina

We are hiring an Administrative Assistant to join our Indian company in Medina. As an Administrative Assistant, you will provide administrative support to ensure efficient operation of the office. You will be responsible for handling a variety of tasks such as answering phone calls, scheduling appointments, and organizing and maintaining files.

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute email correspondence
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

• Proven experience as an administrative assistant or similar role
• Excellent written and verbal communication skills
• Familiarity with office management procedures
• Proficiency in MS Office
• Attention to detail and problem solving skills
• Ability to prioritize tasks
• Ability to work independently with minimal supervision
• High school diploma or equivalent

Salary: $1600 per month (negotiable based on experience)

Location: Medina, Saudi Arabia (Indian nationality preferred)

Overview

Talent Acquisition | Onboarding | HR Operations

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Handle walk-in customers
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

• Entry level

• Full-time

• Administrative and Customer Service

• E-Learning Providers

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests. If you are a proactive problem-solver with strong multitasking and organizational skills, we encourage you to apply.

• Reporting: Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
• Document Control: Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
• Management Support: Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
• Meeting Room Management: Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
• ZOHO System Records: Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.

• Proven experience in an administrative, document control, or coordination role.
• Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
• Experience with office management or asset tracking software is a plus.
• Excellent English verbal and written communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.

• Entry level

• Full-time

• Administrative

• Oil and Gas

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team, The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests.,

• Reporting: Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
  

• Document Control: Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
  

• Management Support: Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
  

• Meeting Room Management: Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
  

• ZOHO System Records: Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.
  

• Proven experience in an administrative, document control, or coordination role.
  

• Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
  

• Experience with office management or asset tracking software is a plus.
  

• Excellent English verbal and written communication abilities.
  

• Ability to manage multiple priorities and deadlines in a fast-paced environment.
  

• Discretion and professionalism when handling confidential information.
  

Jobs for Humanity is collaborating with Baytonia to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.

Company Name: Baytonia

We are seeking a highly organized and efficient Administrative Assistant to join our team in Jeddah, Saudi Arabia. As an Administrative Assistant, you will play a crucial role in supporting our organization's daily operations and ensuring smooth workflow across departments. This position requires a detail-oriented individual with excellent communication skills and the ability to handle multiple tasks simultaneously.

• Provide administrative support to various departments and executives, including calendar management, meeting coordination, and travel arrangements
• Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
• Manage incoming phone calls, emails, and visitors, directing them to appropriate personnel
• Organize and maintain filing systems, both digital and physical, ensuring easy access to important documents
• Coordinate and schedule meetings, conferences, and other events, including preparation of agendas and meeting materials
• Assist with expense reports and budget tracking
• Handle confidential information with discretion and professionalism
• Collaborate with team members to streamline administrative processes and improve efficiency
• Support special projects and perform additional tasks as assigned
• Bachelor's degree in Business Administration or related field preferred
• Minimum of three years of experience in an administrative or similar role, preferably in a fast-paced corporate environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively
• Strong attention to detail and accuracy in all aspects of work
• Exceptional written and verbal communication skills
• Demonstrated ability to maintain confidentiality and exercise discretion
• Excellent interpersonal skills with the ability to interact professionally with individuals at all levels of the organization
• Problem-solving skills and ability to take initiative in a dynamic work environment
• Flexibility and adaptability to changing priorities and deadlines
• Proficiency in English; knowledge of Arabic is a plus

Administrative Assistant for Malayalees in Medina, Saudi Arabia


We are seeking a highly organized and detail-oriented Administrative Assistant to provide support for our Malayalee community in Medina, Saudi Arabia. As an Administrative Assistant, you will be responsible for a variety of administrative tasks including managing schedules, organizing meetings and events, maintaining records and databases, and coordinating with various departments.

Responsibilities:
- Manage schedules and appointments for community leaders and members
- Organize meetings, events, and activities
- Maintain records and databases related to community projects and initiatives
- Coordinate with different departments to ensure smooth communication and execution of tasks
- Handle incoming calls, emails, and inquiries from community members
- Assist with the preparation of reports, presentations, and other documents as needed
- Monitor office supplies inventory and place orders when necessary
- Perform general administrative tasks such as filing, scanning, and data entry

Requirements:
- Fluency in Malayalam is required; proficiency in English is preferred but not necessary
- Proven experience as an administrative assistant or similar role
- Familiarity with office management procedures and basic accounting principles
- Excellent organizational skills with the ability to multitask effectively
- Strong communication skills (both written and verbal)
- Proficient in MS Office (Word, Excel, PowerPoint)
- Ability to maintain confidentiality and handle sensitive information with discretion

We welcome candidates who are passionate about serving their community and possess a strong work ethic. If you are a motivated individual with excellent administrative skills, we encourage you to apply for this position. This is a full-time role based in Medina. Preference will be given to Malayalee candidates residing in Saudi Arabia.

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Our company is seeking an organized and detail-oriented Administrative Assistant fluent in English and Malayalam to join our team in Medina, Saudi Arabia. The role involves supporting office operations and ensuring smooth functioning of the workplace.

1. Assist with general office tasks such as answering phones, responding to emails, and scheduling appointments.
2. Maintain and update records, files, and databases.
3. Prepare reports, memos, and other documents as needed.
4. Coordinate travel arrangements for employees.
5. Greet visitors and direct them appropriately.
6. Order office supplies and maintain inventory.
7. Organize meetings and appointments.
8. Handle incoming and outgoing mail.
9. Conduct research on assigned topics.

• Fluent in English and Malayalam (both written and verbal).
• Excellent organizational skills and ability to multitask.
• Strong communication skills with a professional demeanor.
• Proficient in Microsoft Office Suite.
• Previous administrative experience preferred but not required.

This is a full-time position based in Medina, Saudi Arabia, from 9 AM to 5 PM, Sunday through Thursday. Overtime may occasionally be required.

We offer a competitive salary based on experience, health insurance, paid time off, and career growth opportunities.

If you are detail-oriented, communicative, and capable of working under pressure, please apply by submitting your resume and cover letter. Only candidates fluent in English and Malayalam will be considered.