232 Administrative Assistants jobs in Saudi Arabia
Senior Administrative Support
Posted today
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Job Description
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We have got what you are looking for
Parsons is looking for an amazingly talented **Senior Administrative Support**
join our team. Parsons is providing Project Management Consultancy (PMC) services for the development of Infrastructure in the Kingdom of Saudi Arabia. The project is a planned cross-border city in the Tabuk Province of northwestern Saudi Arabia. The site is near the Red Sea and the borders of Egypt, Israel, and Jordan. It will cover a total area of 26,500 km2 (10,200 sq mi) and will extend 460 km along the coast of the Red Sea.
Together we are delivering the world’s largest project, imagining a new way of living, and leaving behind an unmatched legacy.
**What You'll Be Doing**:
- Senior Administrative Support will provide leadership support and keep the office running smoothly and efficiently.
- will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make arrangements for meetings and travel.
- Completes a variety of administrative, clerical, data collection, and report writing tasks specific to the group to which assigned. Computer literacy in Company standard software is required in many assignments.
- Gathers statistics and general data; reviews, analyzes, and combines the information into established reports for use within and outside the group. Such reports may be in spreadsheet or graphical format, or narrative style word processing.
- May be responsible for verifying data gathered such as matching supplier invoices against file copies.
- May be responsible for obtaining data necessary for completion of the group’s overhead budget and associated recurring reports.
- Establishes and maintains directory of those assigned to the group; updates phone and location numbers; tracks paid time off hours taken and projected to be taken, keeps resumes current, if appropriate for the group.
- Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
- Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
- Entering and updating company, employee, and client records.
- Ordering, storing and distributing office supplies.
- Maintaining, repairing, or replacing office equipment.
- Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
- Providing basic bookkeeping services
- Completes additional duties as assigned.
**What Required Skills You'll Bring**:
- Degree in business administration or a relevant field is preferred.
- At least 5 years’ experience in administrative services or related fields.
- Additional education, certifications, or experience is advantageous.
- Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
- Exceptional verbal and written communication skills.
- Proactive, organized approach to multitasking.
- Strong leadership and interpersonal skills.
- Professional appearance, courteous manner, and clear, friendly phone voice.
**What Desired Skills You'll Bring**:
Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.
Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, paid time off, flexible work schedules, and holidays to fit your busy lifestyle!
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!
**Minimum Clearance Required to Start**:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
Administrative Support - Saudi National
Posted 14 days ago
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Job Description
We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
Responsibilities:
Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Assist in the preparation and distribution of project documentation, reports, and presentations.
Maintain accurate records and databases, including contact lists, project files, and correspondence.
Coordinate communication between internal teams, clients, contractors, and stakeholders.
Organize and facilitate meetings, workshops, and training sessions as required.
Assist in the coordination of project events, conferences, and site visits.
Handle incoming inquiries and requests in a professional and timely manner.
Assist with procurement activities, including preparing purchase orders and tracking deliveries.
Support the interface management team in tracking project milestones, deadlines, and deliverables.
Perform other administrative tasks and duties as assigned by management.
Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication and interpersonal skills, with a professional and courteous demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Ability to work effectively in a fast-paced environment and adapt to changing priorities.
Attention to detail and accuracy in all work activities.
Experience working in a multicultural environment is preferred.
Bachelor's degree in Business Administration, Management, or a related field is desirable.
Saudi national.
Administrative Support - Saudi National
Posted 18 days ago
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Join to apply for the Administrative Support - Saudi National role at WSP in the Middle East
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Job Description
We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
Job Description
We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
Responsibilities
Responsibilities:
- Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Assist in the preparation and distribution of project documentation, reports, and presentations.
- Maintain accurate records and databases, including contact lists, project files, and correspondence.
- Coordinate communication between internal teams, clients, contractors, and stakeholders.
- Organize and facilitate meetings, workshops, and training sessions as required.
- Assist in the coordination of project events, conferences, and site visits.
- Handle incoming inquiries and requests in a professional and timely manner.
- Assist with procurement activities, including preparing purchase orders and tracking deliveries.
- Support the interface management team in tracking project milestones, deadlines, and deliverables.
- Perform other administrative tasks and duties as assigned by management.
- Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with a professional and courteous demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Ability to work effectively in a fast-paced environment and adapt to changing priorities.
- Attention to detail and accuracy in all work activities.
- Experience working in a multicultural environment is preferred.
- Bachelor's degree in Business Administration, Management, or a related field is desirable.
- Saudi national.
- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Administrative
- Industries Professional Services
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#J-18808-LjbffrAdministrative Support - Saudi National
Posted 15 days ago
Job Viewed
Job Description
We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
Responsibilities:
Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Assist in the preparation and distribution of project documentation, reports, and presentations.
Maintain accurate records and databases, including contact lists, project files, and correspondence.
Coordinate communication between internal teams, clients, contractors, and stakeholders.
Organize and facilitate meetings, workshops, and training sessions as required.
Assist in the coordination of project events, conferences, and site visits.
Handle incoming inquiries and requests in a professional and timely manner.
Assist with procurement activities, including preparing purchase orders and tracking deliveries.
Support the interface management team in tracking project milestones, deadlines, and deliverables.
Perform other administrative tasks and duties as assigned by management.
Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication and interpersonal skills, with a professional and courteous demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Ability to work effectively in a fast-paced environment and adapt to changing priorities.
Attention to detail and accuracy in all work activities.
Experience working in a multicultural environment is preferred.
Bachelor's degree in Business Administration, Management, or a related field is desirable.
Saudi national.
Administrative Support - Saudi National
Posted 12 days ago
Job Viewed
Job Description
**Responsibilities:**
+ Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
+ Assist in the preparation and distribution of project documentation, reports, and presentations.
+ Maintain accurate records and databases, including contact lists, project files, and correspondence.
+ Coordinate communication between internal teams, clients, contractors, and stakeholders.
+ Organize and facilitate meetings, workshops, and training sessions as required.
+ Assist in the coordination of project events, conferences, and site visits.
+ Handle incoming inquiries and requests in a professional and timely manner.
+ Assist with procurement activities, including preparing purchase orders and tracking deliveries.
+ Support the interface management team in tracking project milestones, deadlines, and deliverables.
+ Perform other administrative tasks and duties as assigned by management.
+ Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
+ Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
+ Excellent communication and interpersonal skills, with a professional and courteous demeanor.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
+ Ability to work effectively in a fast-paced environment and adapt to changing priorities.
+ Attention to detail and accuracy in all work activities.
+ Experience working in a multicultural environment is preferred.
+ Bachelor's degree in Business Administration, Management, or a related field is desirable.
+ Saudi national.
Administrative Support - Saudi National | Riyadh, SA
Posted 11 days ago
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Job Description
Job Description
We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
Responsibilities
Responsibilities:
- Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Assist in the preparation and distribution of project documentation, reports, and presentations.
- Maintain accurate records and databases, including contact lists, project files, and correspondence.
- Coordinate communication between internal teams, clients, contractors, and stakeholders.
- Organize and facilitate meetings, workshops, and training sessions as required.
- Assist in the coordination of project events, conferences, and site visits.
- Handle incoming inquiries and requests in a professional and timely manner.
- Assist with procurement activities, including preparing purchase orders and tracking deliveries.
- Support the interface management team in tracking project milestones, deadlines, and deliverables.
- Perform other administrative tasks and duties as assigned by management.
Qualifications
- Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with a professional and courteous demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Ability to work effectively in a fast-paced environment and adapt to changing priorities.
- Attention to detail and accuracy in all work activities.
- Experience working in a multicultural environment is preferred.
- Bachelor's degree in Business Administration, Management, or a related field is desirable.
- Saudi national.
Administrative Assistant
Posted 2 days ago
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1 month ago Be among the first 25 applicants
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we looking for Administrative Assistant, you will help keep operations running smoothly across teams by supporting daily administrative functions, managing communication, and maintaining records.
- Manage scheduling, travel bookings, and meeting coordination
- Handle document filing and internal communication
- Provide support for procurement, HR, or sales teams
- Maintain accurate records in line with company policy
- Greet visitors and assist in onboarding new team members
- Diploma or Bachelor’s in Business Administration or relevant field
- Proficiency in MS Office (Word, Excel, Outlook)
- Strong organizational, interpersonal, and multitasking skills
- Ability to maintain confidentiality and work with cross-functional teams
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries Non-profit Organizations
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Riyadh, Riyadh, Saudi Arabia SAR4,000.00-SAR4,000.00 1 month ago
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Administrative assistant
Posted 2 days ago
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Job Description
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Jobs for Humanity is collaborating with Baytonia to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.
Company Name: Baytonia
We are seeking a highly organized and efficient Administrative Assistant to join our team in Jeddah, Saudi Arabia. As an Administrative Assistant, you will play a crucial role in supporting our organization's daily operations and ensuring smooth workflow across departments. This position requires a detail-oriented individual with excellent communication skills and the ability to handle multiple tasks simultaneously.
- Provide administrative support to various departments and executives, including calendar management, meeting coordination, and travel arrangements
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
- Manage incoming phone calls, emails, and visitors, directing them to appropriate personnel
- Organize and maintain filing systems, both digital and physical, ensuring easy access to important documents
- Coordinate and schedule meetings, conferences, and other events, including preparation of agendas and meeting materials
- Assist with expense reports and budget tracking
- Handle confidential information with discretion and professionalism
- Collaborate with team members to streamline administrative processes and improve efficiency
- Support special projects and perform additional tasks as assigned
- Bachelor's degree in Business Administration or related field preferred
- Minimum of three years of experience in an administrative or similar role, preferably in a fast-paced corporate environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational and time management skills with the ability to multitask and prioritize effectively
- Strong attention to detail and accuracy in all aspects of work
- Exceptional written and verbal communication skills
- Demonstrated ability to maintain confidentiality and exercise discretion
- Excellent interpersonal skills with the ability to interact professionally with individuals at all levels of the organization
- Problem-solving skills and ability to take initiative in a dynamic work environment
- Flexibility and adaptability to changing priorities and deadlines
- Proficiency in English; knowledge of Arabic is a plus
- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Administrative
- Industries Non-profit Organizations
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#J-18808-LjbffrAdministrative Assistant
Posted 2 days ago
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1 month ago Be among the first 25 applicants
Jobs for Humanity is partnering with DAR Cosnulting Engineers to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.
Company Name: DAR Cosnulting Engineers
We are looking for a dedicated and meticulous Admin Assistant to join our team. As an Admin Assistant, you will play a crucial role in smooth functioning of our office by providing key administrative support.
Job Purpose
The Admin Assistant will be instrumental in maintaining efficient office operations. They will be responsible for managing schedules, handling correspondence, organizing files, and assisting with tasks that ensure a smooth workflow. A high level of organization and attention to detail, along with excellent communication skills and proficiency in office software, are necessary to excel in this role.
Job Duties And Responsibilities
- Provide administrative support to ensure efficient operation of the office
- Manage schedules to ensure all appointments and meetings are well-coordinated
- Handle correspondence, including emails and phone calls, professionally and timely
- Organize files systematically for easy retrieval and management
- Assist with various tasks to facilitate smooth workflow
- Proven experience in administrative support and schedule management
- Excellent skills in managing and handling correspondence
- Experience in systematic file organization
- Skills in workflow facilitation
- Exceptional organizational skills
- Strong communication skills
- High proficiency in office software
- Keen attention to detail
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries Non-profit Organizations
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#J-18808-LjbffrAdministrative Assistant
Posted 4 days ago
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نبحث عن مسؤول العلاقات الحكومية والخدمات اللوجستية ذو كفاءة عالية، يتمتع بالحيوية والمبادرة، ويُعتمد عليه في إنجاز المهام دون تأخير. المطلوب شخص يمتلك الخبرة والمعرفة الكاملة بإجراءات الجهات الحكومية، ويُجيد التنسيق والتنفيذ بدقة واحترافية. كما سيكون مسؤولًا عن متابعة شؤون المركبات والسائقين داخل الشركة.
المهام والمسؤوليات:
- متابعة وإنهاء الإجراءات والمعاملات لدى الجهات الحكومية (أبشر، المرور، الجوازات، وزارة التجارة، وغيرها).
- تجهيز وتوصيل المستندات أو المستلزمات المطلوبة بين الجهات والفروع.
- متابعة وتجديد استمارات السيارات، تأمين المركبات، وجدولة الصيانة الدورية.
- الإشراف على أداء السائقين وتنظيم جداول عملهم.
- التعامل مع أي متطلبات لوجستية أو ميدانية حسب توجيهات الإدارة.
- تمثيل الشركة أمام الجهات الحكومية بما يعكس صورتها الاحترافية.
المؤهلات والمتطلبات:
- خبرة لا تقل عن سنتين في مجال التعقيب والتعامل مع الجهات الحكومية.
- إلمام تام بمنصات أبشر، مقيم، وزارة التجارة، وغيرها من الأنظمة ذات الصلة.
- رخصة قيادة سارية المفعول.
- معرفة جيدة بشوارع ومواقع الجهات في مدينة الرياض.
- قدرة على تحمل ضغط العمل وإنجاز المهام في الوقت المحدد.
- مهارات تواصل جيدة، وانضباط عالي في تنفيذ التعليمات.