30 Administration Specialist jobs in Saudi Arabia

Job description:

Job Purpose

Provides administrative and coordination support for IT projects, ensuring tasks are completed on time, within budget, and to quality standards. Acts as a liaison between stakeholders, manages project documentation, tracks progress, and supports tools and reporting.

Key Accountability Areas

Project Coordination:

• Support multiple IT projects simultaneously, ensuring schedules, deliverables, and documentation are maintained.
• Organize and coordinate meetings, workshops, and project-related events, including minute-taking and action item tracking.
• Maintain project calendars and assist with resource scheduling.

Documentation & Reporting:

• Prepare, edit, and manage project documentation such as project plans, status reports, risk logs, meeting notes, and change requests.
• Support the creation and distribution of executive summaries, dashboards, and other project reports.

Administrative Support:

• Assist project managers and team leads in maintaining project plans, RAID logs (Risks, Assumptions, Issues, Dependencies), and other documentation.
• Track and follow up on deliverables, deadlines, and dependencies.
• Coordinate procurement and budget tracking activities, if needed.

Tool & System Support:

• Maintain project data in tools such as Microsoft Project, Jira, Confluence, SharePoint, or ServiceNow.
• Support onboarding/offboarding processes for project team members.

Governance & Compliance:

• Ensure adherence to GIT's project management methodologies, policies, and quality standards.
• Support audits, quality checks, and project closure activities.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification Bachelor Degree in Information Technology or Any relevant fieldWork Experience 2 to 4 YearsTechnical / Functional Competencies Business AcumenCompetitive AnalysisMetricsProject Issues ManagementProject ManagementProject Management MethodologyProject OversightProject PlanningProject Tracking and ReportingStrategic PlanningTrend AnalysisVisioning

Profile description:

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar's manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit

Job Title:
Operations & Administration Specialist / Supervisor /Manager (based on the applicant's experience and qualifications.)

Reporting Line:
KSA Subsidiary General Manager

Job Location:
King Abdullah Economic City, Kingdom of Saudi Arabi

Work Hours:
Full-time ( Following regulation in KSA, eight hours a day and 5 working days a week with Friday and Saturday off)

Job Responsibilities:

1. Responsible for the daily operation and administration of the company, including human resourceadministrationfinancialpurchasing, and ensuring the smooth operation of the company.

2. Assist on communicating and coordinating with government departments in Saudi Arabia, maintaining good relationships between the company and government departments, keeping abreast of and responding promptly to relevant policy changes.

3. Responsible for the company's Arabic and English document translation and interpretation work, ensuring the smooth and nicety communication.

4. Responsible for writing government subsidy application materials, and following up on the application process.

5. Assist on the company's public relations activities, including press releases and media relationship management.

Job Requirements:

1. Bachelor's degree or above, majoring in administration, business management and financial
   is highly preferred
   .

2. At least 3 years human resource management, operating or administrative working experience.

3. Excellent Arabic and English listening, speaking, reading, and writing skills, able to communicate and translate fluently in both languages. Knowledge of Chinese language
   would be a plus
   .

4. Familiar with Saudi government policies & regulations, and a good government relations network
   would be a plus
   .

5. Strong communication and coordination skills, public relations skills, and negotiation skills.

6. Strong sense of responsibility and ability to handle pressure, able to adapt to a fast-paced work environment.

Job Description

We are hiring an
Operations & Administration Specialist
to join our team in Riyadh. The ideal candidate will have 2–4 years of experience in operations and administration, with strong organizational and coordination skills. You will play a key role in ensuring smooth daily operations, supporting learners, and collaborating with academic and technical teams.

Key Responsibilities

• Manage and track daily tasks using ClickUp, and prepare progress/performance reports.
• Coordinate logistics for classrooms, facilities, and academic events.
• Oversee learner operations, including registration, payments, and certificate issuance.
• Facilitate internal communication and collaboration across teams.
• Supervise safety, maintenance, and readiness of facilities.
• Liaise with suppliers and service providers to ensure quality standards.
• Recommend and support operational and process improvements.

Requirements

• Bachelor's degree in Business Administration, Management, or related field.
• 2–4 years of experience in operations or administration.
• Strong organizational and coordination skills with attention to detail.
• Experience with task management tools (ClickUp, Asana, Trello).
• Excellent communication, reporting, and problem-solving abilities.
• Ability to adapt in a fast-paced environment and manage multiple priorities.

What We Offer

• Competitive salary and benefits.
• A collaborative, mission-driven work culture.
• Opportunities to grow, learn, and contribute to operational excellence.

Accounting and Administration Specialist (Full-time, On-site)

How to apply

If you are interested to apply for this role, kindly submit a Video Cover Letter email to:

The email must include:

1.

Your
CV

2.

A URL for a Video Cover Letter, in English (hosted on YouTube, as an Unlisted Video), that discusses the following points/questions in duration of 3-4 minutes:

• To what extent are you familiar with Saudi tax regulations and Zakat?
• Provide two suggestions to include in employee contracts that help with employee retention without conflicting with Saudi labor law.
• What tech tools (software/platforms) do you typically use to accomplish and organize your work?
• Tell us about your Arabic language level.

3.

Include the Job Title: "
Accounting and Administration Specialist (Riyadh)

" in the Subject line.

About

is a Saudi Consulting firm specializing in softlanding and market entry solutions for international companies. We pride ourselves in being a knowledge house, driven by technology.

was able to leave a mark and build its name in the competitive Saudi market in an exceptionally short time. We are currently one of the fastest growing firms in Saudi Arabia, doubling our number of clients on a monthly basis.

As we scale, we still strive to offer operational excellence while changing the way softlanding is done in KSA and raising the bar for the standards of service provision in our sector, pushing the expectations of the clients and the market higher. 

Being a consulting house, we exist to ensure that the process and journey for foreign companies' incorporation and operations is done in the easiest and most cost-efficient way possible.

As this is our North Star, we could build the highest-value solution in the market and subsequently serve some of the top companies and renowned startups around the world along with multiple government programs. We keep our promises to exceed our clients' expectations by always going the extra mile, even if the client doesn't get to know about it.

The people working with us expect a lot from themselves and are interested in building solutions that change the way the industry works. They have strong ambitions to achieve exceptional success personally and professionally.

Our team is performance-driven and serious. And we would like to invite you to work with us and become a part of a growing company that has a credible brand name and enjoy an exceptional learning journey.

Job title

Accounting and Administration Specialist

Job type

Full-time, On-site

Job location

Riyadh, KSA

Key Responsibilities:

1- Accounting, Taxes and Zakat:

• Manage accounting records and taxes processes, including financial reports, submitting tax returns, filling Zakat, ensuring compliance with local regulations.
• Prepare and follow-up the annual budget, collections, invoices, and monthly expenses.
• Monitor cash flow, budgeting, reporting income, and financial planning.
• Manage and process payroll on "Mudad" platform, calculate salaries and commissions and tax declarations.
• Ensure accuracy and compliance in financial statements.
• Manage accounting operations related to expenses and revenues.

2- Human Resources Administration:

• Ensure compliance with the Saudi Labor Law.
• Write employment contracts, manage employee insurance, employment documents, and paperwork.
• Manage activities related to HR forms.
• Assist in all HR-related activities, including recruitment, hiring and onboarding.
• Administer and oversee the management of company assets assigned to employees and entrusted property, ensuring proper documentation and follow-up.

3- Government Relations:

• Represent and the client before the government and any related entity.
• Guide government relations procedures.
• Responsible for the execution of the establishment services, licenses, and all related governmental transactions for new companies (clients) entering KSA.
• Implement the government services as a representative of clients, including visits, filling out forms and preparing papers as instructed by the operations team.

4- Office Administrative Affairs:

• Oversee office administrative affairs.
• Manage CEO's requirements.
• Track office rental payments, expenses, and invoices, and monitor office maintenance.
• Follow up with any companies offices or service providers that handle 's main activities, such as legal matters and contracts.
• Deal with suppliers and oversee office stationery and vehicles.
• Ensure efficient administrative support for daily operations in the office.

Required Qualifications:

• 5 -7 Years of extensive experience in accounting, taxes, and Zakat in Saudi Arabia.
• Knowledge of Tax Laws and Labor Laws in Saudi Arabia.
• Experience in personnel management and administrative office management.
• Fluent Arabic language, written and spoken.

(it's a must)
- Good spoken and written English is required.
- Bachelor's degree in Accounting or above
- A certificate in HR Management is a plus.
- Exceptional organizational skills.
- Very strong Ms Excel skills.
- Dedicated work ethic.

Note: This is a contractual role for 6-9 months, which is further extendable.

Position:
Sr. Specialist Administration

Location:
Jeddah, Saudi Arabia

Contract Type:
Outsourced / Temporary Contract

Note:
Saudi nationals are encouraged to apply

Build your career within the real estate and hospitality development sector, gaining exposure to large-scale, high-value projects.

A leading Real Estate and Hospitality Development firm, is seeking a Sr. Specialist Administration to join their team in Jeddah on a fixed-term contract. With a growing portfolio of projects, this role offers the chance to take ownership of office operations and administrative processes, directly supporting a high-impact initiative aligned with Vision 2030.

Key Responsibilities:

• Manage general office administration and daily operational tasks
• Handle travel arrangements, including flights, hotels, and itineraries
• Oversee fleet management for company vehicles
• Support business trips and logistical requirements
• Liaise with third-party agencies for services and tickets
• Coordinate office maintenance and cleanliness
• Ensure completion of routine office chores and administrative tasks

Requirements:

• 3–5 years of experience in administration; experience in real estate / hospitality preferred
• Must be willing to work full time in Jeddah

Benefits:

• Competitive Salary
• Medical insurance coverage for family

Job Purpose

Responsible for providing high-quality administrative and operational support to the internal audit department. This role ensures the smooth and efficient functioning of the internal audit function by managing administrative processes, coordinating with stakeholders, and assisting the Chief Audit Executive and the audit team in achieving their objectives.

Key Accountabilities

• Manage the department's calendar, schedule meetings, and coordinate the logistics for internal audit engagements, trainings, and other events.
• Maintain and organize the internal audit department's files, records, and documentation, ensuring proper storage, retention, and retrieval.
• Collaborate with the Chief Audit Executive and audit team members to support the development and implementation of the annual audit plan and department initiatives.
• Assist in the planning and coordination of audit engagements, including facilitating communication with audited departments and organizing necessary resources.
• Monitor and report on the department's key performance indicators, such as audit plan progress, budget utilization, and resource utilization.
• Maintain an up-to-date understanding of the organization's structure, operations, and relevant policies and procedures.

• Bachelor's degree in Business Administration, Accounting, or a related field.
• 3-5 years of experience in an administrative or operational support role, preferably in an internal audit, accounting, or finance department.
• Excellent written and verbal communication abilities, with the capacity to interact effectively with all levels of the organization

Skills:

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficient in the use of office productivity software (e.g., Microsoft Office Suite) and experience in managing databases and document repositories.
• Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• Attention to detail and a high level of accuracy in performing tasks.

Job Description
Job Title
Specialist, Administration

Reporting to
Chief Audit Executive

Business Unit/Function
Internal Audit

Department
Internal Audit

Direct Reports
0

Budget/Size
Grade
M9

Job Family
Group Internal Audit

Sub Family
Administration

Position Type
Regular

Role Profile Number
Job Purpose
Responsible for providing high-quality administrative and operational support to the internal audit department. This role ensures the smooth and efficient functioning of the internal audit function by managing administrative processes, coordinating with stakeholders, and assisting the Chief Audit Executive and the audit team in achieving their objectives.

Key Accountabilities

• Manage the department's calendar, schedule meetings, and coordinate the logistics for internal audit engagements, trainings, and other events.
• Maintain and organize the internal audit department's files, records, and documentation, ensuring proper storage, retention, and retrieval.
• Collaborate with the Chief Audit Executive and audit team members to support the development and implementation of the annual audit plan and department initiatives.
• Assist in the planning and coordination of audit engagements, including facilitating communication with audited departments and organizing necessary resources.
• Monitor and report on the department's key performance indicators, such as audit plan progress, budget utilization, and resource utilization.
• Maintain an up-to-date understanding of the organization's structure, operations, and relevant policies and procedures.

Minimum Qualifications, Experience And Competencies
Minimum Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field.

Minimum Experience

• 3-5 years of experience in an administrative or operational support role, preferably in an internal audit, accounting, or finance department.

Ma'aden High Performance Competencies

• Excellent written and verbal communication abilities, with the capacity to interact effectively with all levels of the organization

Skills

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficient in the use of office productivity software (e.g., Microsoft Office Suite) and experience in managing databases and document repositories.
• Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• Attention to detail and a high level of accuracy in performing tasks.

Job Summary:

We are looking for an experienced and motivated Back-office Support Supervisor to lead the back-office team at the Absher Call Center. The role is responsible for overseeing all non-voice customer service operations, ensuring timely and accurate handling of service requests, managing team performance, and coordinating with internal departments to maintain service excellence and compliance with client SLAs.

Key Responsibilities:

Supervise daily back-office operations, including ticket handling, complaint processing, and case follow-up.

Ensure team adherence to performance KPIs and service quality standards.

Act as the escalation point for complex or unresolved cases.

Review and validate daily/weekly reports submitted by the team.

Liaise with internal departments (e.g., IT, HR, Quality) to resolve operational issues promptly.

Conduct regular coaching and performance reviews for back-office staff.

Contribute to process improvement and ensure proper documentation of workflows and updates.

Support onboarding and training of new back-office agents.

Requirements:

Bachelor's degree in information technology, Business Administration, or a related field.

3+ years of experience in back-office operations or customer service, including at least 1 year in a supervisory role.

Strong leadership and team management skills.

Experience with CRM and case management systems.

Excellent analytical, reporting, and problem-solving capabilities.

Fluent in Arabic and English (written and verbal).

Ability to work under pressure and manage multiple priorities.

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for , webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

Position Overview:

We are seeking a detail-oriented and analytical Financial Analyst to work closely with our CEO, providing strategic financial insights and decision support. The ideal candidate will be experienced in financial modeling, budgeting, forecasting, and reporting, with a strong understanding of business dynamics. This role requires a sharp thinker with consultancy experience, fluent in both Arabic and English, and skilled in preparing high-quality reports and presentations to guide executive decision-making.

Key Responsibilities:

• Collaborate directly with the CEO to support financial planning, business modeling, and strategic initiatives.
• Analyze financial data to evaluate company performance, identify trends, risks, and opportunities, and support investment or cost-optimization decisions.
• Prepare detailed financial reports, dashboards, and high-impact presentations in both Arabic and English.
• Conduct financial forecasting, variance analysis, and budget tracking to ensure alignment with business goals.
• Support the development of pitch decks, investor reports, and executive summaries with strong financial narratives.
• Conduct market and competitor analysis with a focus on financial performance and industry benchmarks.
• Assist in defining KPIs, business objectives, and building financial roadmaps aligned with strategic plans.
• Act as a liaison between the CEO and finance, operations, and other departments to ensure data-driven alignment.

• Bachelor’s degree in Finance, Accounting, Economics, or a related field (MBA or professional certification is a plus).
• Minimum of 3 years of experience in financial analysis, preferably within consultancy or strategic roles.
• Strong analytical and quantitative skills with the ability to interpret complex financial data.
• Proficiency in financial modeling and advanced Excel/Google Sheets; experience with budgeting and forecasting tools.
• Excellent verbal and written communication skills in both Arabic and English.
• High proficiency in Google Workspace (Docs, Slides, Sheets) for creating professional presentations and reports.
• Strong organizational skills and ability to manage multiple priorities under tight deadlines.