38 Administration Specialist jobs in Saudi Arabia

Parsons Brinckerhoff has been appointed as a programme management consultant to work on the new Makkah Public Transport Program (MPTP), which will include a new metro line and a major bus network.

The public transport program in Makkah aims to develop an integrated system covering all means of public transport, including metro lines, express bus lines, local buses, and shuttle buses. The project features a network of four metro lines spanning 114 km with 62 stations. Additionally, it includes a comprehensive bus network with four levels: Bus Rapid Transit (BRT), Local Bus, Feeder Bus Service, and Shuttle Bus, connecting key points like parks (Park and Ride), Al-Masjid Al-Haram, train stations, and express buses.

This project is of great significance due to its location in the Holy City of Makkah, carrying cultural implications and promising to transform the travel experience for residents and visitors alike. Once completed, it will leave a lasting legacy for future generations.

We are currently seeking to recruit several Tender Production & Administration specialists to join our team in Jeddah.

Responsibilities include:

1. Compiling, formatting, editing, and managing the client’s approval process for EOIs, RFQs, and RFPs.
2. Collaborating with technical resources and third parties to ensure high-quality submissions that enable PMCMs, Contractors, and Consultants to respond accurately to RFPs.
3. Managing tender queries and documenting responses by liaising with clients, technical teams, and third parties to ensure prompt replies.

This role offers an exciting opportunity to work on a significant project, requiring a proven track record in similar roles.

Required Skills:

• Degree in Quantity Surveying, Civil Engineering, or a related field.
• Experience in tender production and administration.
• FIDIC experience is mandatory.
• At least 10 years of relevant experience, either in a client or consultancy environment.
• Major infrastructure project experience, preferably in rail, metro, or underground projects.
• Professional qualifications such as CICES, RICS, etc.
• Rail experience is preferred but not essential.
• Middle East experience is advantageous.

About the Company:

PB is a leading global organization in planning, engineering, and program and construction management, with over 125 years of experience. We serve clients across Power, Environment, Transportation, and Infrastructure sectors, contributing to some of the world's most significant public works projects. Our success is measured by the sustainable value we create for clients, communities, employees, and the profession. Join us to be part of a team that shapes the future of infrastructure worldwide.

Parsons Brinckerhoff has been appointed as a programme management consultant to work on the new Makkah Public Transport Program (MPTP), which will include a new metro line and a major bus network.

The public transport program in Makkah aims to develop an integrated system covering all means of public transport, including metro lines, express bus lines, local buses, and shuttle buses. The project features a network of four metro lines spanning 114 km with 62 stations. Additionally, it includes a comprehensive bus network with four levels: Bus Rapid Transit (BRT), Local Bus, Feeder Bus Service, and Shuttle Bus, connecting key points like parks (Park and Ride), Al-Masjid Al-Haram, train stations, and express buses.

This project is of great significance due to its location in the Holy City of Makkah, carrying cultural implications and promising to transform the travel experience for residents and visitors alike. Once completed, it will leave a lasting legacy for future generations.

We are currently seeking to recruit several Tender Production & Administration specialists to join our team in Jeddah.

Responsibilities include:

1. Compiling, formatting, editing, and managing the client's approval process for EOIs, RFQs, and RFPs.
2. Collaborating with technical resources and third parties to ensure high-quality submissions that enable PMCMs, Contractors, and Consultants to respond accurately to RFPs.
3. Managing tender queries and documenting responses by liaising with clients, technical teams, and third parties to ensure prompt replies.

This role offers an exciting opportunity to work on a significant project, requiring a proven track record in similar roles.

Required Skills:

• Degree in Quantity Surveying, Civil Engineering, or a related field.
• Experience in tender production and administration.
• FIDIC experience is mandatory.
• At least 10 years of relevant experience, either in a client or consultancy environment.
• Major infrastructure project experience, preferably in rail, metro, or underground projects.
• Professional qualifications such as CICES, RICS, etc.
• Rail experience is preferred but not essential.
• Middle East experience is advantageous.

About the Company:

PB is a leading global organization in planning, engineering, and program and construction management, with over 125 years of experience. We serve clients across Power, Environment, Transportation, and Infrastructure sectors, contributing to some of the world's most significant public works projects. Our success is measured by the sustainable value we create for clients, communities, employees, and the profession. Join us to be part of a team that shapes the future of infrastructure worldwide.

About InvestSky

We're on a mission to make investing accessible to all.

Our goal is to offer an all-in-one investing solution.

With InvestSky, people no longer have to get lost in multiple apps, drown in fragmented communities across social media in search of investment insights, or pay high fees to make an investment.

InvestSky offers an all-in-one solution to a more efficient and enjoyable investing journey for the MENA investors, both new and experienced ones.

With InvestSky, you can:

Mingle: get social, meet like-minded folk, follow friends, exchange ideas

Discover: build your knowledge and understand the market with our advanced tools to gain insights

Create: buy your favourite stocks and build your portfolio

We are looking for someone passionate about building the next big thing and making a true impact in the region.

About the role

InvestSky hold a category 4 license and are regulated by the DFSA. Our customers put trust in us, and we're looking for a Compliance Officer/MLRO to work closely with the regulators.

Key Responsibilities:

• Administering Relevant Policies & Procedures - Review and advise on areas of regulatory change and applicable best practices and update the relevant manuals and procedures as necessary.
• Liaising with Regulators - Maintain close liaison with the relevant regulatory bodies and obtain any necessary licenses, and consents, make ad hoc notifications, file periodic regulatory returns, and provide information upon request.
• Provision of Advice & Support - Review any marketing materials and make the necessary AML/KYC checks promptly to ensure compliance with regulatory requirements. Provide guidance and advice to the Board and senior management on any local regulatory matters.
• Compliance Monitoring and Management Reporting - Conducting quarterly compliance monitoring and surveillance, reporting to the Board and senior management on the appropriateness and effectiveness of the Firm’s systems and controls, and implementing any required. enhancements.
• Record Keeping - Maintain proper records about controllers, senior management apportionment, authorized individuals, breaches, fitness and propriety, complaints, training and competence, conflicts identification and management, communications and marketing, client-related documentation, regulatory returns, and notifications made.
• Filing of Regulatory Returns - Preparation and filing of all required reports.

Competencies

• Knowledgeable and comfortable with regulation.
• Attention to detail and strong analytical skills.
• Excellent written and verbal communication skills.

Nice-to-have

• Experience with retail clients.
• Certified Anti-Money Laundering Specialist (ACAMS).

Benefits

• Market-standard compensation;
• Generous Employee Stock Ownership Plan in line with our belief that our employees should be owners of the company and not just contributors;
• You'll never have to pay for our premium paid plans ;)
• Being part of a founding team building something revolutionary in FinTech in the region.

About InvestSky

We're on a mission to make investing accessible to all.

Our goal is to offer an all-in-one investing solution.

With InvestSky, people no longer have to get lost in multiple apps, drown in fragmented communities across social media in search of investment insights, or pay high fees to make an investment.

InvestSky offers an all-in-one solution to a more efficient and enjoyable investing journey for the MENA investors, both new and experienced ones.

With InvestSky, you can:

Mingle: get social, meet like-minded folk, follow friends, exchange ideas

Discover: build your knowledge and understand the market with our advanced tools to gain insights

Create: buy your favourite stocks and build your portfolio

We are looking for someone passionate about building the next big thing and making a true impact in the region.

About the role

InvestSky hold a category 4 license and are regulated by the DFSA. Our customers put trust in us, and we're looking for a Compliance Officer/MLRO to work closely with the regulators.

Key Responsibilities:

• Administering Relevant Policies & Procedures - Review and advise on areas of regulatory change and applicable best practices and update the relevant manuals and procedures as necessary.
• Liaising with Regulators - Maintain close liaison with the relevant regulatory bodies and obtain any necessary licenses, and consents, make ad hoc notifications, file periodic regulatory returns, and provide information upon request.
• Provision of Advice & Support - Review any marketing materials and make the necessary AML/KYC checks promptly to ensure compliance with regulatory requirements. Provide guidance and advice to the Board and senior management on any local regulatory matters.
• Compliance Monitoring and Management Reporting - Conducting quarterly compliance monitoring and surveillance, reporting to the Board and senior management on the appropriateness and effectiveness of the Firm's systems and controls, and implementing any required. enhancements.
• Record Keeping - Maintain proper records about controllers, senior management apportionment, authorized individuals, breaches, fitness and propriety, complaints, training and competence, conflicts identification and management, communications and marketing, client-related documentation, regulatory returns, and notifications made.
• Filing of Regulatory Returns - Preparation and filing of all required reports.

Competencies

• Knowledgeable and comfortable with regulation.
• Attention to detail and strong analytical skills.
• Excellent written and verbal communication skills.

Nice-to-have

• Experience with retail clients.
• Certified Anti-Money Laundering Specialist (ACAMS).

Benefits

• Market-standard compensation;
• Generous Employee Stock Ownership Plan in line with our belief that our employees should be owners of the company and not just contributors;
• You'll never have to pay for our premium paid plans ;)
• Being part of a founding team building something revolutionary in FinTech in the region.

Qiddiya Investment Company is pioneering a new era of entertainment and cultural experiences in Saudi Arabia. We are looking for a dedicated and detail-oriented Specialist - Payroll Administration to join our finance team. This role is essential in ensuring accurate and timely payroll processing for all employees, contributing to our commitment to employee satisfaction and operational excellence.

As a Specialist in Payroll Administration, you will be responsible for managing all aspects of payroll processing, including calculating wages, managing employee deductions, and ensuring compliance with relevant laws and regulations. You will collaborate with various departments to ensure data accuracy and resolve payroll inquiries.

• Process payroll for all employees on a timely and accurate basis, ensuring compliance with company policies and legal regulations.
• Calculate and administer employee wages, bonuses, deductions, and overtime accurately.
• Maintain and update employee payroll records, ensuring all changes are reflected accurately in the payroll system.
• Collaborate with HR and finance teams to verify employee time records and resolve discrepancies.
• Prepare and distribute payroll-related reports and summaries for management review.
• Respond to payroll inquiries and provide guidance to employees regarding payroll policies and procedures.
• Ensure compliance with tax laws and regulations, including timely reporting and remittance of payroll taxes.
• Conduct periodic audits of payroll records to ensure accuracy and adherence to policies.
• Stay informed of changes in payroll legislation and implement necessary adjustments to payroll processes.

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
• 2-4 years of experience in payroll administration or a related role.
• Strong knowledge of payroll processes, tax laws, and regulatory compliance.
• Proficiency in payroll software and Microsoft Office Suite, especially Excel.
• High attention to detail and accuracy in handling payroll data.
• Excellent organizational and time management skills to meet deadlines.
• Strong communication skills, both verbal and written, for effectively handling inquiries.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Problem-solving skills with a proactive approach to resolving issues.
• A team player with a strong commitment to enhancing the employee experience.

Comprehensive benefits package

Qiddiya Investment Company is pioneering a new era of entertainment and cultural experiences in Saudi Arabia. We are looking for a dedicated and detail-oriented Specialist - Payroll Administration to join our finance team. This role is essential in ensuring accurate and timely payroll processing for all employees, contributing to our commitment to employee satisfaction and operational excellence.

As a Specialist in Payroll Administration, you will be responsible for managing all aspects of payroll processing, including calculating wages, managing employee deductions, and ensuring compliance with relevant laws and regulations. You will collaborate with various departments to ensure data accuracy and resolve payroll inquiries.

• Process payroll for all employees on a timely and accurate basis, ensuring compliance with company policies and legal regulations.
• Calculate and administer employee wages, bonuses, deductions, and overtime accurately.
• Maintain and update employee payroll records, ensuring all changes are reflected accurately in the payroll system.
• Collaborate with HR and finance teams to verify employee time records and resolve discrepancies.
• Prepare and distribute payroll-related reports and summaries for management review.
• Respond to payroll inquiries and provide guidance to employees regarding payroll policies and procedures.
• Ensure compliance with tax laws and regulations, including timely reporting and remittance of payroll taxes.
• Conduct periodic audits of payroll records to ensure accuracy and adherence to policies.
• Stay informed of changes in payroll legislation and implement necessary adjustments to payroll processes.

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
• 2-4 years of experience in payroll administration or a related role.
• Strong knowledge of payroll processes, tax laws, and regulatory compliance.
• Proficiency in payroll software and Microsoft Office Suite, especially Excel.
• High attention to detail and accuracy in handling payroll data.
• Excellent organizational and time management skills to meet deadlines.
• Strong communication skills, both verbal and written, for effectively handling inquiries.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Problem-solving skills with a proactive approach to resolving issues.
• A team player with a strong commitment to enhancing the employee experience.

Comprehensive benefits package

Join to apply for the Data Entry - Jeddah role at NICE ONE | نايس ون

Join to apply for the Data Entry - Jeddah role at NICE ONE | نايس ون

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Join the Niceone team as we expand our digital home retail operations! At Niceone, we champion innovation, inclusivity, and teamwork—values that make us a top choice for ambitious professionals. We provide a motivating, supportive environment where every team member is empowered to succeed and grow. If you have an eye for detail, a passion for maintaining accurate records, and want to launch or advance your career in Data Entry, we invite you to help shape the future of digital retail with us.

Key Responsibilities – Data Entry Associate Opportunities at Niceone

• Precisely enter, update, and manage a range of data fields within digital databases and internal systems.
• Review and verify records for accuracy and completeness, quickly correcting any errors found.
• Maintain organized and well-structured databases to support efficient data retrieval and reporting.
• Safeguard confidential information and adhere strictly to company data privacy and security protocols.
• Work cross-functionally with teams such as Operations, Sales, and Customer Service to enable seamless information flow.
• Generate routine and ad hoc reports from company databases to meet business needs.
• Contribute to ongoing improvements in data entry processes, documentation, and workflow efficiency.
• Stay informed of industry trends and data management best practices related to digital home retail.
• Support organizational initiatives by participating in team meetings, trainings, and skills development programs.
• Demonstrate Niceone’s core values of professionalism, respect, and inclusivity in every task.
  
  

• Education: Completion of high school required; further education is an asset.
• Professional Experience: Previous exposure to data entry, administrative, or clerical support roles is preferred but not essential.
• Technical Skills: Competence with Microsoft Excel, Google Sheets, and general data entry tools; familiarity with digital retail systems or CRMs is a plus.
• Attention to Detail: Demonstrated ability to spot discrepancies and ensure high levels of data integrity.
• Organization: Strong capability to manage multiple data sets and prioritize tasks effectively.
• Communication: Clear and concise in both written and verbal skills; comfortable collaborating within a diverse team.
• Confidentiality: Unwavering commitment to handling sensitive information with care and integrity.
• Adaptability: Enthusiasm for learning, embracing new technology, and thriving in a dynamic environment.
• Diversity & Inclusion: Dedication to fostering a respectful, equitable, and welcoming workplace for all.
  
  

• Professional Advancement: Continuous training, mentorship, and well-defined career progression throughout operations and analytics teams.
• Diverse & Inclusive Culture: Collaborative setting that celebrates individuality and ethics.
• Meaningful Impact: Directly support strategic business decisions and digital operations by ensuring data accuracy.
• Ongoing Training: Regular access to workshops on new digital tools, data entry techniques, and productivity improvements.
• Work-Life Support: Flexible environment supporting both job performance and personal well-being.
  
  

• High school diploma required; advanced qualifications desirable.
• Some exposure to data entry or office administration responsibilities preferred.
• Strong computer literacy and enthusiasm for learning new digital programs.
• Proven organizational skills with a focus on accuracy and efficiency.
• Demonstrated respect for data privacy and ethical information management.
• Commitment to inclusive teamwork and upholding Niceone’s core values.
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Retail

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As an employee of our company, you will collaborate with each department to create and deploy disruptive products. Come work at a growing company that offers great benefits with opportunities to move forward and learn alongside accomplished leaders. We're seeking an experienced and outstanding member of staff.

This position is both creative and rigorous by nature; you need to think outside the box. We expect the candidate to be proactive and have a "get it done" spirit. To be successful, you will have solid problem-solving skills.

• Lead the entire sales cycle
• Achieve monthly sales objectives
• Qualify the customer needs
• Negotiate and contract
• Master demos of our software

• Bachelor Degree or Higher
• Passion for software products
• Highly creative and autonomous
• Valid work permit for Saudi Arabia

• Experience in writing online content
• Additional languages
• Strong analytical skills

• Great team of smart people, in a friendly and open culture
• No dumb managers, no stupid tools to use, no rigid working hours
• No waste of time in enterprise processes, real responsibilities and autonomy
• Expand your knowledge of various business industries
• Create content that will help our users on a daily basis
• Real responsibilities and challenges in a fast-evolving company

Each employee has a chance to see the impact of their work. You can make a real contribution to the success of the company. Several activities are often organized throughout the year, such as weekly sports sessions, team-building events, monthly drinks, and much more.