306 Administration jobs in Saudi Arabia

Office & Administration Manager

Riyadh, Riyadh BTG Pactual

Posted 2 days ago

Job Viewed

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Job Description

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management

  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics

  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

  • Bilingual:Fluent in both English and Arabic.
  • Education:Bachelor's degree or Diploma in a relevant field.
  • Experience:Robust experience in a similar role.
  • Self-Motivation:Proactive and self-driven approach to office management.
  • Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail:Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical:Highly organized with a structured and systematic approach to work.
  • Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency:Strong proficiency in office software and IT systems.
  • Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including

  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance based annual bonus
  • 25 working days vacation
  • Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy. #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office Administration Manager

Riyadh, Riyadh Thermo Fisher Scientific, Inc

Posted 16 days ago

Job Viewed

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Job Description

Work Schedule


Standard (Mon-Fri)

Environmental Conditions


Office

Job Description


At Thermo Fisher, we empower our employees to excel and innovate. As an Office Administration Manager, you will play a crucial role in ensuring seamless operations, supporting our mission to make the world healthier, cleaner, and safer!


A day in the Life:
  • Coordinate and manage daily office administrative functions.
  • Coordinate between departments to ensure flawless workflow.
  • Implement and maintain office systems to support operational efficiency.
  • Coordinate & support onboarding of colleagues with access to government tools & portals.
Keys to Success:
  • Outstanding organizational and multitasking abilities.
  • Proven track record in managing office operations.
  • Strong leadership and communication skills.
Education
  • High school diploma and equivalent experience required.
Experience
  • Minimum of 3 years in an administrative or office management role.
  • Experience in a fast-paced, dynamic environment.
  • Background in managing diverse teams.
Knowledge, Skills, Abilities
  • Proficiency in office software and tools.
  • Excellent problem-solving skills.
  • Ability to strictly adhere to company policies and procedures.
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This advertiser has chosen not to accept applicants from your region.

Office & Administration Manager

Riyadh, Riyadh BTG Pactual

Posted 1 day ago

Job Viewed

Tap Again To Close

Job Description

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

  • Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management

  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics

  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

  • Bilingual:Fluent in both English and Arabic.
  • Education:Bachelor's degree or Diploma in a relevant field.
  • Experience:Robust experience in a similar role.
  • Self-Motivation:Proactive and self-driven approach to office management.
  • Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail:Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical:Highly organized with a structured and systematic approach to work.
  • Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency:Strong proficiency in office software and IT systems.
  • Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including

  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance based annual bonus
  • 25 working days vacation
  • Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
This advertiser has chosen not to accept applicants from your region.

Office & Administration Manager Riyadh

Riyadh, Riyadh BTG Pactual Europe SA

Posted 16 days ago

Job Viewed

Tap Again To Close

Job Description

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

  • Bilingual: Fluent in both English and Arabic.
  • Education: Bachelor's degree or Diploma in a relevant field.
  • Experience: Robust experience in a similar role.
  • Self-Motivation: Proactive and self-driven approach to office management.
  • Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail: Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical: Highly organized with a structured and systematic approach to work.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency: Strong proficiency in office software and IT systems.
  • Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance-based annual bonus
  • 25 working days vacation
  • Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office & Administration Manager Riyadh

Riyadh, Riyadh BTG Pactual Europe SA

Posted today

Job Viewed

Tap Again To Close

Job Description

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

  • Bilingual: Fluent in both English and Arabic.
  • Education: Bachelor's degree or Diploma in a relevant field.
  • Experience: Robust experience in a similar role.
  • Self-Motivation: Proactive and self-driven approach to office management.
  • Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail: Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical: Highly organized with a structured and systematic approach to work.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency: Strong proficiency in office software and IT systems.
  • Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance-based annual bonus
  • 25 working days vacation
  • Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office Administration Assistant (Saudi National)

Riyadh, Riyadh Parsons Oman

Posted 7 days ago

Job Viewed

Tap Again To Close

Job Description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to your career, if you can imagine it, you can do it at Parsons. Join a diverse team of intelligent professionals sharing a common quest. Work in an environment where you can be yourself, thrive, and find your next opportunity now. We’ve got what you’re looking for.

Job Description:

Parsons is seeking a talented Office Administration Assistant to join our team. In this role, you will maintain and monitor project coordination, plans, schedules, working hours, organize meetings, and provide administrative support to ensure the department operates effectively.

What You'll Be Doing:

  • Manage the GM's office, including appointments, meetings, calls, emails, and correspondence systems.
  • Handle logistics such as arranging travel, accommodations, and transportation.
  • Develop reports and presentations.
  • Coordinate activities, resources, schedules, and information.
  • Liaise with clients to identify requirements, scope, and objectives, ensuring client needs are met.
  • Assign tasks to internal teams and assist with schedule management.
  • Organize administrative activities, from simple to complex plans.
  • Analyze risks and opportunities.
  • Work closely with GM/Directors and peers to prepare comprehensive action plans, including resources and timeframes.
  • Perform coordinating tasks like schedule and risk management, and handle documentation and files.
  • Serve as liaison between offices and departments.
  • File, photocopy documents, and distribute as per procedures.
  • Maintain documents and ensure proper storage.
  • Act as point of contact, communicate status, and attend calls as needed.
  • Prepare statistical reports and other documentation for the GM.

What Required Skills You'll Bring:

  • Bachelor's Degree in Business Administration, SCM, Accounting, or related field from a recognized university.
  • At least 2 years of experience in project coordination, document control, administration, or secretarial support.
  • Ability to prepare project reports, organizational charts, schedules, and action plans.
  • Strong organizational skills, including multitasking and time management.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and data processing software.
  • Punctuality and commitment.
  • Maintain confidentiality of work and personal information.

Minimum Clearance Required to Start: Confidential

We value diversity and are committed to equal employment opportunity for all applicants regardless of race, color, religion, sex, national origin, age, disability, or genetic information.

We invest in our employees' wellbeing and offer endless growth opportunities. Aim for the stars—join Parsons today!

Beware of fraudulent recruitment practices. For more information and how to report it, visit parsons.com/fraudulent-recruitment .

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office Administration Assistant (Saudi National)

Riyadh, Riyadh Parsons Oman

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to your career, if you can imagine it, you can do it at Parsons. Join a diverse team of intelligent professionals sharing a common quest. Work in an environment where you can be yourself, thrive, and find your next opportunity now. We've got what you're looking for.

Job Description:

Parsons is seeking a talented Office Administration Assistant to join our team. In this role, you will maintain and monitor project coordination, plans, schedules, working hours, organize meetings, and provide administrative support to ensure the department operates effectively.

What You'll Be Doing:

  • Manage the GM's office, including appointments, meetings, calls, emails, and correspondence systems.
  • Handle logistics such as arranging travel, accommodations, and transportation.
  • Develop reports and presentations.
  • Coordinate activities, resources, schedules, and information.
  • Liaise with clients to identify requirements, scope, and objectives, ensuring client needs are met.
  • Assign tasks to internal teams and assist with schedule management.
  • Organize administrative activities, from simple to complex plans.
  • Analyze risks and opportunities.
  • Work closely with GM/Directors and peers to prepare comprehensive action plans, including resources and timeframes.
  • Perform coordinating tasks like schedule and risk management, and handle documentation and files.
  • Serve as liaison between offices and departments.
  • File, photocopy documents, and distribute as per procedures.
  • Maintain documents and ensure proper storage.
  • Act as point of contact, communicate status, and attend calls as needed.
  • Prepare statistical reports and other documentation for the GM.

What Required Skills You'll Bring:

  • Bachelor's Degree in Business Administration, SCM, Accounting, or related field from a recognized university.
  • At least 2 years of experience in project coordination, document control, administration, or secretarial support.
  • Ability to prepare project reports, organizational charts, schedules, and action plans.
  • Strong organizational skills, including multitasking and time management.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and data processing software.
  • Punctuality and commitment.
  • Maintain confidentiality of work and personal information.

Minimum Clearance Required to Start: Confidential

We value diversity and are committed to equal employment opportunity for all applicants regardless of race, color, religion, sex, national origin, age, disability, or genetic information.

We invest in our employees' wellbeing and offer endless growth opportunities. Aim for the stars-join Parsons today!

Beware of fraudulent recruitment practices. For more information and how to report it, visit .

This advertiser has chosen not to accept applicants from your region.
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About the latest Administration Jobs in Saudi Arabia !

Administration Manager

Almeer Saudi Technical Services

Posted today

Job Viewed

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Job Description

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

We are seeking an experienced Administration Manager with 5 to 8 years of experience in administration management.

Responsibilities:
  1. Oversee daily administrative functions to ensure smooth operations aligned with company goals.
  2. Ensure all procedures comply with current laws and regulations.
  3. Manage company facilities, including offices, warehouses, yards, and accommodation camps, ensuring safety and maintenance.
  4. Support site office operations by providing supplies, arranging accommodations, and maintaining facilities.
  5. Manage employee accommodations and camps.
  6. Oversee transportation activities, vehicle maintenance, and insurance.
  7. Maintain company assets in coordination with stakeholders according to SOPs and policies.
  8. Handle air ticket bookings, cancellations, and refunds.
  9. Coordinate hosting of guests, meetings, and visits.
  10. Manage hotel bookings for employees and guests.
  11. Ensure telecommunication subscriptions comply with company policies.
  12. Review and renew communication subscriptions annually.
  13. Support recruitment and onboarding processes.
  14. Coordinate with payroll for salary processing and documentation.
  15. Ensure compliance with Saudi labor laws and company policies.
  16. Liaise with authorities for employee documentation and permits.
  17. Maintain accurate records and reports for audits and compliance.
  18. Facilitate communication between project departments and admin functions.
Qualifications and Experience:
  • Bachelor’s degree in Business Administration, Management, or related field; Master’s degree is a plus.
  • 5-8 years of administrative management experience, preferably in contracting companies.
  • Knowledge of Saudi Arabian laws including labor, tenancy, and companies law.
  • Fluent in English; Arabic skills are an asset.
  • Excellent communication, problem-solving, and leadership skills.
  • Proficiency in Microsoft Office and ERP systems.
  • At least 5 years in administrative and personnel relations, including work with local government portals and PROs.

Disclaimer: Naukrigulf.com is a platform connecting jobseekers and employers. Candidates should verify employer legitimacy independently. We do not endorse payment requests or sharing sensitive information. For security concerns, email

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administration Support

CLEAR Engineering Consultants

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

Admin Support

  • Scheduling & Calendar Management:
  • Coordinate meetings, appointments, and travel.
  • Take meeting minutes, prepare documentation, and follow up on action items.
  • Communication:
  • Manage phone calls, emails, and act as the first point of contact.
  • Handle incoming and outgoing letters, track, and file correspondence.
  • Document Management:
  • Organize, file, and archive physical and digital documents.
  • Ensure documents are easily retrievable and update the system as needed.
  • Compliance:
  • Ensure adherence to company policies and regulations.
  • Data Entry & Reporting:
  • Input data into systems, maintain databases, and generate reports.
  • Interdepartmental Support:
  • Assist various teams with administrative tasks and document preparation.
  • Stakeholder Service:
  • Handle inquiries from clients, vendors, and the public, ensuring timely follow-up.
  • Follow-up on Sent Communications:
  • Track responses to requests, emails, and letters; send reminders and updates.
  • Security & Office Assets:
  • Oversee office security, manage access, and protect office assets.
  • Logistics Management:
  • Maintain office supplies, monitor cleaning services, and ensure the availability of refreshments.
  • Office Opening & Closing:
  • Ensure the office is ready for the day, secure at closing, and monitor access.
  • Government Communication:
  • Liaise with government entities for documentation, filings, and compliance.
  • Coordination with Head Office:
  • Maintain communication with the head office, follow up on requests, and resolve issues.
  • Event & Workshop Support:
  • Coordinate events, manage suppliers, track attendance, and ensure smooth execution.
  • Visitor Reception:
  • Greet, register, and guide visitors, ensuring smooth office access

Requirements

Educational Background

  • Minimum: High school diploma or equivalent
  • Professional Experience
    • Proven experience in an administrative or support role.
    • Familiarity with office management systems and procedures.
    • Experience with office equipment (e.g., printers, fax machines).
  • Technical Skills
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
    • Knowledge of document management systems and database software is a plus.
  • Saudi National Only
Core Competencies

  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information.
  • Time management skills and the ability to prioritize tasks effectively.

Benefits

Professional Development

Performance-Based Bonuses #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administration Support

CLEAR Engineering Consultants

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

Admin Support

  • Scheduling & Calendar Management:
  • Coordinate meetings, appointments, and travel.
  • Take meeting minutes, prepare documentation, and follow up on action items.
  • Communication:
  • Manage phone calls, emails, and act as the first point of contact.
  • Handle incoming and outgoing letters, track, and file correspondence.
  • Document Management:
  • Organize, file, and archive physical and digital documents.
  • Ensure documents are easily retrievable and update the system as needed.
  • Compliance:
  • Ensure adherence to company policies and regulations.
  • Data Entry & Reporting:
  • Input data into systems, maintain databases, and generate reports.
  • Interdepartmental Support:
  • Assist various teams with administrative tasks and document preparation.
  • Stakeholder Service:
  • Handle inquiries from clients, vendors, and the public, ensuring timely follow-up.
  • Follow-up on Sent Communications:
  • Track responses to requests, emails, and letters; send reminders and updates.
  • Security & Office Assets:
  • Oversee office security, manage access, and protect office assets.
  • Logistics Management:
  • Maintain office supplies, monitor cleaning services, and ensure the availability of refreshments.
  • Office Opening & Closing:
  • Ensure the office is ready for the day, secure at closing, and monitor access.
  • Government Communication:
  • Liaise with government entities for documentation, filings, and compliance.
  • Coordination with Head Office:
  • Maintain communication with the head office, follow up on requests, and resolve issues.
  • Event & Workshop Support:
  • Coordinate events, manage suppliers, track attendance, and ensure smooth execution.
  • Visitor Reception:
  • Greet, register, and guide visitors, ensuring smooth office access

Requirements

Educational Background

  • Minimum: High school diploma or equivalent
  • Professional Experience
    • Proven experience in an administrative or support role.
    • Familiarity with office management systems and procedures.
    • Experience with office equipment (e.g., printers, fax machines).
  • Technical Skills
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
    • Knowledge of document management systems and database software is a plus.
  • Saudi National Only
Core Competencies

  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information.
  • Time management skills and the ability to prioritize tasks effectively.

Benefits

Professional Development

Performance-Based Bonuses #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
 

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  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
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