253 Administration jobs in Saudi Arabia

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

Office Management

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

Logistics

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

Skills & Experience

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

Our offer

BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.

Technical Coordinator Cum Admin Secretary

Perlee Contracting Company L.L.C. (PCC) is a premier construction, engineering, and infrastructure development firm based in Dammam, Kingdom of Saudi Arabia. As an extension of Perlee Engineering & Infrastructure Pvt. Ltd. (India), PCC brings a rich legacy of technical excellence and industry expertise. We specialize in delivering turnkey construction solutions across residential, commercial, and industrial sectors. PCC focuses on quality, innovation, and reliability, ensuring compliance with international standards and contributing to Saudi Arabia’s Vision 2030.

Role Description

This is a contract role for an Administration Assistant, located on-site in Dammam. The Administration Assistant will handle day-to-day administrative tasks including managing phone calls, providing executive administrative support, maintaining clerical duties, managing schedules, and facilitating effective communication within the office. The role requires active participation in maintaining office organization and supporting team efficiency.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Experience in Executive Administrative Assistance
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite
• Strong attention to detail and problem-solving skills
• Previous experience in the construction or engineering industry is an advantage
• High school diploma or equivalent; additional qualifications in Office Administration are a plus

Please send me CVS

#J-18808-Ljbffr

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and trades persons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.

Requirements

• Education : Graduation in Business Administration or equivalent.
• Experience: Minimum 8 years experience in the same field.

#J-18808-Ljbffr

The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.

Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:

• Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
• Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.
• Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.
• Assist and follow up on office and accommodation's management, requests and maintenance issues.
• Maintain accurate company address list.
• Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
• Perform administrative and support duties to all departments when needed.
• Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
• Review requisitions and check availability of items with suggested suppliers.
• Receive purchased items and check quality, quantity and specifications.
• Assist in sustaining proper inventory levels of office supplies.
• Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
• Assist in forecasting requirements and order products to meet office demands.
• Handle an effective physical and electronic archiving and filing system.

• Bachelor's Degree in Business Administration or equivalent.
• At least 1 year of experience in Administration.
• Proficiency in English and/or Arabic is a must.

#J-18808-Ljbffr

Join to apply for the Administration Manager role at HRInvest

Overview

The Administration Manager role is based in Riyadh and focuses on managing and ensuring seamless coordination between the organization and government entities. The role handles all administrative and regulatory processes related to employee visas, company licensing, and compliance, supporting legal and procedural integrity across HR and operational functions in alignment with local labor laws and Saudization requirements.

About The Role

The position will be based in Riyadh to manage and ensure seamless coordination between the organization and government entities by managing all administrative and regulatory processes related to employee visas, company licensing, and compliance. This role plays a critical part in maintaining legal and procedural integrity across HR and operational functions, especially in alignment with local labor laws and Saudization requirements.

About You

An ideal candidate must have the following:

• Bachelor's degree in Business Administration or any relevant field
• Experience in HR & Office Administration, Government Relations
• Strong knowledge of local labor laws and government procedures, especially in Saudi Arabia (including Saudization policies)
• Experience in visa processing and government liaison work, ideally 5 - 8 years in a similar role/capacity
• Strong interpersonal skills to build and maintain relationships with government departments and officials
• Effective in working with HR and other departments to align administrative processes with organizational needs
• Must be a Saudi Citizen

Qualifications & Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative and Human Resources
• Industries: Wholesale Furniture and Home Furnishings

#J-18808-Ljbffr

Technical Coordinator Cum Admin Secretary

Perlee Contracting Company L.L.C. (PCC) is a premier construction, engineering, and infrastructure development firm based in Dammam, Kingdom of Saudi Arabia. As an extension of Perlee Engineering & Infrastructure Pvt. Ltd. (India), PCC brings a rich legacy of technical excellence and industry expertise. We specialize in delivering turnkey construction solutions across residential, commercial, and industrial sectors. PCC focuses on quality, innovation, and reliability, ensuring compliance with international standards and contributing to Saudi Arabia's Vision 2030.

Role Description

This is a contract role for an Administration Assistant, located on-site in Dammam. The Administration Assistant will handle day-to-day administrative tasks including managing phone calls, providing executive administrative support, maintaining clerical duties, managing schedules, and facilitating effective communication within the office. The role requires active participation in maintaining office organization and supporting team efficiency.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Experience in Executive Administrative Assistance
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite
• Strong attention to detail and problem-solving skills
• Previous experience in the construction or engineering industry is an advantage
• High school diploma or equivalent; additional qualifications in Office Administration are a plus

Please send me CVS

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and trades persons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.

Requirements

• Education : Graduation in Business Administration or equivalent.
• Experience: Minimum 8 years experience in the same field.

Join to apply for the Administration Manager role at HRInvest

Overview

The Administration Manager role is based in Riyadh and focuses on managing and ensuring seamless coordination between the organization and government entities. The role handles all administrative and regulatory processes related to employee visas, company licensing, and compliance, supporting legal and procedural integrity across HR and operational functions in alignment with local labor laws and Saudization requirements.

About The Role

The position will be based in Riyadh to manage and ensure seamless coordination between the organization and government entities by managing all administrative and regulatory processes related to employee visas, company licensing, and compliance. This role plays a critical part in maintaining legal and procedural integrity across HR and operational functions, especially in alignment with local labor laws and Saudization requirements.

About You

An ideal candidate must have the following:

• Bachelor's degree in Business Administration or any relevant field
• Experience in HR & Office Administration, Government Relations
• Strong knowledge of local labor laws and government procedures, especially in Saudi Arabia (including Saudization policies)
• Experience in visa processing and government liaison work, ideally 5 - 8 years in a similar role/capacity
• Strong interpersonal skills to build and maintain relationships with government departments and officials
• Effective in working with HR and other departments to align administrative processes with organizational needs
• Must be a Saudi Citizen

Qualifications & Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative and Human Resources
• Industries: Wholesale Furniture and Home Furnishings

Reference Code: 68921

**Administration Coordinator**:
Richemont

Riyadh, 01, SA

Fixed Term

Richemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons’ values, through a process of continuous creativity.

MAIN PURPOSE

Cover customer service administrative and logístical tasks, organize intervention flow with servicing points for the Cartier KSA network (with exception of Al Khobar) and be the link to the CS management in Dubai.

KEY RESPONSIBILITIE 1 / Intervention
- Is familiar with the complete workflow of the dedicated ERP system (IRIS) and carries out the various functions required for this management system
- Fulfills his determined tasks within the repair flow as link between BTQ CS associates and technicians
- Repair reception
- Repair registration checking + completion
- Estimation printing, transferring to Cartier BTQ CS associates and following-up
- Approval waiting + completing with additionally requested points
- Transfer to repair status
- Following-up repair progression, keeping track of timeline, with objectives promised to customer and set down by management or SLA
- Checking intervention done to match foreseen request
- Verifying the used spare parts and separating them as per procedure
- Invoicing
- Preparing transfer of products back to BTQ CS associates, with appropriate proactive information
- Contacts and communicates with BTQ colleagues, with subcontractors, with brands contacts locally and abroad
- Prepares all needful for shipments of repairs to be done in the network
- Other local boutique workshops
- Subcontractors: jewelry + LLPE
- Dubai platform

and guarantees the proper follow up.
- Follows up all work in progress with
- Daily anomaly report/flash
- Weekly portfolio

KEY RESPONSIBILITIE 2 / Logistics - Spare parts
- Uses effectively the stock and stock management dedicated tool: NSI and EDI, including SAVNSI and the brand’s Ipass
- Is familiar with the ERP system (IRIS), and carries out the various functions required for this management system
- Tracking spare parts, by their bill of material, to find reference and price
- Reservation of parts for RO or ordering
- Supplier (DXB)
- BTQ Main stock (partial: mvt bank, crowns, links, )
- Follow up of order placement (confirmation, timeline tracking, arrival date, reminder)
- Reception and distribution for RO
- Picking or follow up of parts for RO
- Regular information of any modification of promises to update RO and inform proactively with objectives promised to customer and set down by management or SLA
- Daily follow up of kit boxes and management as per procedure
- Follow up defective and used spare parts classification and re-cycling procedure
- Yearly inventory of spare parts of all KSA location with instruction of RCS logistics supervisor of Dubai platform

KEY RESPONSIBILITIE 3/ Environment
- Files and documents all estimates, repair files and invoices relevant to every repair file, ensuring prompt retrieval for operational and auditing purpose
- Guarantees quality of his complete environment (5S) in maintaining cleanliness on his desk and in the locations under his responsibility.
- Guarantees a proper fit of IRIS status and physical location in adequate containers / safe.
- Provides quarterly inventory of repairs

KEY RESPONSIBILITIE 4 / Boutique + Brands
- Familiarizes himself with brands’ products and services, and as necessary attends training arranged for this purpose
- Takes care with help of DXB superior and in accordance with BTQ Mgr of the presence planning for the technicians (hours, leave, absence, special tasks, )
- Discusses issues on any trouble-related jobs or problems linked to work load or environment and provides feedback, if any to the superior to achieve productivity level.
- Observes needs of boutique colleagues concerning Customer Service topics and proposes to superior / BTQ Mgr means to improve capacity to serve end-consumer.
- Complies to instructions given by the superior and technical guidelines set out by the brands and ensures that quality work is being carried out and not compromised.
- Reports weekly to his Dubai superior the situation based on KPI and extraordinary topics

Educational Background
- Commercial school or comparable business experience

Technical/Work-based Skills or specific

knowledge (Must Have)
- Basic computer science knowledge / excel, word, pdf -English + Arabic fluent speaking+reading

Experience
- 2-5 years job activity with Customer contact with good communication (written and spoken) skills

Personal Skills/Attributes

Competencies: Customer focus, team work, self-management Organizational, connector skill