100 Admin Support jobs in Saudi Arabia

Location:

Dammam, Eastern Region, Saudi Arabia

Job ID:

R

Date Posted:

Company Name:

HITACHI ENERGY LTD

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

No

Job Description:

The opportunity

Attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the public, clients and customers. Provide an auxiliary service to a Business Unit, Division, Country or Group.

How you'll make an impact

• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Monitor visitor access and maintain security awareness and coordinate with Security for the registration of the visitors and control inventory relevant to reception area.
• Receive and sort mail & fax and deliveries.
• Answer telephone, screen and direct calls and Provide information to if require.
• Take and relay shipments from DHL and TNT supervise the activity of clinic and request the medical items and greet people entering organization.
• Direct people to correct destination and deal with queries from the public and customers.
• Schedule appointments for the visitors and monitor and maintain office equipment (Fax, copy machine).
• Tidy and maintain the reception area to keep visitors record and coordinate office activities and operations to secure efficiency and compliance with company policies.
• Regular check of Admin workflow, print each request and forward to the admin staff concerned for necessary action. Handle & Control office supplies requisition in coordination W/ SCM.
• Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.
• Assisting the Reception area in attending & answering income calls and sending faxes.
• Implement accurate filing, documentation controls, archiving for Admin activities.
• Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.
• Supervise the transportation requests and organize the drivers dispatch and supervise and request Kitchen Supplies.
• Coordination with the regional Admin staff when required and process of Individual Telephone Bill Payment.
• Arrangements of meeting rooms for the training event (snacks + Lunch) and support the business to arrange all events as well and receive and review for hotels invoices, rent-a -car invoices , compounds invoices.
• Case by case study for top confidential cases which referred by Hitachi management for evaluation.
• Prepare the monthly payment requests for Canteen subs.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• Diploma or bachelor's degree in business administration or equivalent work experience.
• Experience 2-3 years.
• Skill, excellent verbal and written communication, customer services orientation, problem solving skill
• Proficiency in both spoken & written English language is required.

Company Description

Another In Kingdom specializes in engaging audiences by guiding clients to see things from the consumer's perspective. We believe in brand guardianship, which involves understanding and protecting brands, acknowledging the audiences they engage, and appreciating the market they operate within. Our mission is to develop the right message and distribute it across all touchpoints effectively. Located in Jiddah, we emphasize the importance of engaging audiences strategically and meaningfully.

Role Description

This is a full-time on-site role for an Office Assistant located in Jiddah. The Office Assistant will be responsible for performing a variety of administrative and clerical tasks, managing office equipment, dealing with phone calls, and maintaining proper communication within the office. The individual will ensure smooth running of the office and contribute to driving sustainable growth.

Qualifications

• Strong Phone Etiquette and Communication skills
• Administrative Assistance and Clerical Skills
• Proficiency with Office Equipment
• Excellent organizational and multitasking abilities
• Ability to work independently and efficiently
• Previous experience in an office setting is a plus
• High school diploma or equivalent; additional qualifications as an Office Manager or Secretary will be an advantage

Company Description

Excenology is a leading technology services company specializing in ERP implementation, AI development, web and mobile app development, e-commerce solutions, and digital marketing tailored for businesses across the Middle East. Headquartered in Saudi Arabia, we serve clients in Saudi Arabia, the UAE, and beyond. Our mission is to empower businesses to grow smarter, faster, and stronger with world-class digital solutions. We build ecosystems that seamlessly connect operations, customers, and data, transforming ideas into scalable digital experiences.

Role Description

This is a full-time on-site role for a CEO Office Assistant, located in Jiddah. The CEO Office Assistant will be responsible for handling phone calls, providing administrative assistance, managing office equipment, and performing various clerical tasks. Day-to-day tasks include scheduling meetings, organizing documents, coordinating with different departments, and ensuring smooth office operations. The role requires excellent communication and organizational skills to support the CEO and the executive team effectively.

Qualifications

• Phone Etiquette and Communication skills
• Administrative Assistance and Clerical Skills
• Proficiency in managing Office Equipment
• Excellent organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Previous experience in a similar role is an advantage
• Bachelor's degree in Business Administration or related field is a plus

In a world of possibilities, pursue one with endless opportunities. Imagine Next

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.

Job Description:

Parsons is looking for an amazingly talented Senior Office Assistant (Port) to join our team In this role you will provides high-level administrative and coordination support to the Port Department. The role is responsible for maintaining project schedules, organizing meetings, preparing reports, managing documentation, and supporting internal communications to ensure the efficient day-to-day operation of departmental functions and project execution.

What You'll Be Doing:

• Coordinate administrative and operational activities related to port projects, including tracking timelines, schedules, and task assignments.
• Liaise with internal teams and clients to clarify project objectives, requirements, and deliverables.
• Provide administrative assistance to project teams and support schedule management, document preparation, and data entry.
• Maintain organized project documentation, ensuring all files, records, and reports are up to date and accessible in accordance with Royal Commission standards.
• Handle routine administrative tasks such as document filing, photocopying, and distribution of communications and reports.
• Support preparation of presentations, reports, and other departmental documents.
• Act as a central point of contact for project status updates and communication among stakeholders.
• Schedule and coordinate internal and external meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Assist in identifying and analyzing project risks and opportunities, and escalate concerns to the appropriate authority.
• Prepare statistical and analytical reports as requested by management.
• Provide general administrative support to the Port Department and assist other departments with construction-related documentation and coordination needs.
• Support system updates, data entry, and maintenance of project databases and administrative systems.

What Required Skills You'll Bring:

• Candidate should have a Bachelor Degree in Business Administration, Finance or related field.
• Minimum of 3 years of project experience in project coordination, document controlling, administration, support and secretarial works.

What Desired Skills You'll Bring:

• Ability to prepare project's reports, organization structure, flow charts, schedules and action plans.
• Candidate should have solid organization skills including multi-tasking and time management.
• Strong working knowledge of computer Microsoft word, excel, PowerPoint presentation and date processing software.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars Imagine next and join the Parsons quest—APPLY TODAY

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .

Company Overview
At Motorola Solutions, we believe that everything starts with our people. We're a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. Our critical communications, video security and command center technologies support public safety agencies and enterprises alike, enabling the coordination that's critical for safer communities, safer schools, safer hospitals and safer businesses. Connect with a career that matters, and help us build a safer future.

Department Overview
Software Deployment - SI International

Job Description
A Project & Office Assistant is a multi-faceted administrative professional who provides high-level support to Seniors and Project personnel and also plays a significant role in managing and coordinating projects within the office environment. This role goes beyond traditional administrative tasks, requiring a strong blend of organizational skills, proactive problem-solving, project management aptitude, and excellent communication.

Core Responsibilities and Duties

Executive Support:

• Calendar Management: Meticulously managing complex executive calendars, scheduling meetings, appointments, and travel, and anticipating potential conflicts.
• Communication Hub: Acting as a primary point of contact, screening calls and emails, drafting correspondence, and managing information flow.
• Travel Coordination: Arranging domestic and international travel logistics, including flights, accommodation, ground transportation, and itineraries.
• Expense Management: Preparing and submitting expense reports, tracking budgets, and ensuring compliance.
• Meeting Preparation: Preparing agendas, compiling briefing materials, taking minutes, and following up on action items.
• Confidentiality: Handling sensitive information with the utmost discretion and maintaining strict confidentiality.

Project Management Support:

• Project Coordination: Assisting in the planning, execution, and monitoring of various projects, from small internal initiatives to larger strategic undertakings.
• Timeline and Task Tracking: Developing and maintaining project schedules, tracking deadlines, and reminding team members of upcoming tasks.
• Resource Management: Helping to allocate resources (people, budget, equipment) for projects.
• Communication Facilitation: Organizing project meetings, distributing updates, and ensuring effective communication among stakeholders.
• Documentation: Creating and maintaining project documentation, reports, and presentations.
• Problem Solving: Identifying potential roadblocks and proactively seeking solutions to keep projects on track.

Office Management/Administrative Support:

• Office Organization: Maintaining a tidy and efficient office environment.
• Supply Management: Ordering and maintaining office supplies and equipment.
• Vendor Relations: Liaising with vendors and service providers.
• Data Management: Organizing and maintaining physical and electronic files.
• Event Planning: Assisting with the planning and execution of company events, meetings, or conferences.

Basic Requirements
Key Skills and Qualifications:

• Exceptional Organizational Skills: Ability to manage multiple priorities, tasks, and deadlines simultaneously.
• Proactive and Resourceful: Anticipates needs, takes initiative, and finds solutions independently.
• Strong Communication (Written and Verbal): Clear, concise, and professional communication with internal and external stakeholders.
• Attention to Detail: Meticulous in all tasks, ensuring accuracy and precision.
• Proficiency in Office Software: Expert user of Microsoft Office & Google Suite and potentially project management software
• Problem-Solving Abilities: Identifies issues and develops effective solutions.
• Discretion and Confidentiality: Handles sensitive information with integrity.
• Adaptability and Flexibility: Thrives in a dynamic environment and adjusts to changing priorities.
• Interpersonal Skills: Builds rapport and works effectively with diverse personalities.
• Time Management: Efficiently allocates time and prioritizes tasks.

Travel Requirements
Under 10%

Relocation Provided
None

Position Type
Experienced

Referral Payment Plan
Yes

Company
Motorola Solutions Arabia, Inc., Saudi Branch

EEO Statement
Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you'd like to join our team but feel that you don't quite meet all of the preferred skills, we'd still love to hear why you think you'd be a great addition to our team.

We are seeking a dedicated and skilled IT Support Admin to join our team in Kharj City, Saudi Arabia. The ideal candidate will possess a Bachelor's degree in IT System Network Administration and demonstrate a strong commitment to providing exceptional technical support and solutions to our clients.

Location: Food Industries Polytechnic (FIP), Al Kharj, Saudi Arabia

Primary Responsibilities

• Technical Infrastructure Management:

 Manage and maintain network infrastructure

Server administration (Windows Server, Active Directory)

CTV system maintenance and monitoring

P Telephony system administration

atabase management and maintenance

• Educational Technology Support:

earning Management System (LMS) administration

upport for digital classrooms and labs

anagement of student/faculty technical resources

ducational software deployment and maintenance

• Programming & Web Development:

ython programming for automation and tools development

HP development for internal applications

ordPress management for institutional website

ustom application development for educational needs

• Security & Compliance:

mplement cybersecurity measures

anage backup and recovery systems

onitor network security

nsure compliance with Saudi educational standards

• User Support:

rovide technical support to staff and students

anage help desk operations

onduct technical training sessions

ocumentation and knowledge base maintenance

Required Skills
Technical Skills:

• Network administration (Cisco preferred)
• Windows Server/Active Directory
• Python programming
• PHP development
• WordPress management
• Database administration (SQL)
• LMS platforms
• Backup and recovery systems

Educational Requirements
achelor's degree in IT, Computer Science, or a related field

elevant technical certifications (CCNA, MCSE, etc.)

nderstanding of educational technology requirements

Experience
+ years in IT administration

xperience In Educational Institutions Preferred
emonstrated programming expertise

roject management experience

Additional Requirements
luent in Arabic & English

nderstanding of Saudi educational system

bility to work in an educational environment

If you are a proactive problem-solver with a passion for technology and a desire to contribute to our dynamic team, we encourage you to apply for this exciting opportunity.

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As the Office Assistant, you are responsible for preparing and serving beverages to employees and visitors, maintaining the cleanliness of the kitchen and pantry areas, and assisting with various hospitality tasks to ensure a comfortable and efficient office environment. You will promote a positive and welcoming atmosphere within the office, adhering to the standards and regulations of the Kingdom of Saudi Arabia.

Beverage Preparation
:

●    Prepare tea, coffee, and other beverages for employees and visitors; Employees will receive the prepared beverage by themselves.

●    Ensure beverages are served promptly to the clients and to the correct specifications.

Kitchen and Pantry Maintenance
:

●    Keep the kitchen, pantry areas clean and organised;

●    Wash and store all kitchen utensils, dishes, and equipment after use;

●    Ensure that all kitchen appliances and equipment are clean and in good working order.

Supply Management
:

●    Monitor stock levels of tea, coffee, sugar, milk, and other kitchen supplies;

●    Inform the supervisor when supplies need to be reordered;

●    Ensure all consumables are stored properly and hygienically.

Hospitality Support
:

●    Assist with setting up meeting rooms, including arranging refreshments;

●    Provide support during company events, such as preparing and serving refreshments;

●    Handle any special requests for beverages or snacks courteously and efficiently.

Compliance
:

●    Adhere to all health and safety regulations as stipulated by the company;

●    Follow company policies and procedures regarding hygiene and cleanliness practices.

Clean Attire and Personal Hygiene
:

●    Maintain a neat and clean appearance at all times;

●    Wear appropriate and clean attire as per company standards;

●    Practice good personal hygiene, including regular hand washing, grooming, and maintaining clean nails.

Requirements

Qualifications

●    Basic English skills.

Experience

●    Previous experience in a similar role is preferred but not required.

Knowledge

●    Basic knowledge of beverage preparation.

Benefits

• High-performing and fast-paced work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development

Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We're seeking a motivated Back-Office Assistant with the responsibilities of an Event Manager to join our team full-time.

In this position, you will be instrumental in ensuring our company's smooth operational and social integration into the region. Your responsibilities will include:

• Back Office Management: Serving as a key point of contact for local authorities and service providers, ensuring all business communications and operations comply with local regulations.
• Event Coordination: Sourcing and booking venues, negotiating with suppliers, and organizing a variety of activities and client meetings. Collaborating with the sales team on campaigns, from brainstorming ideas and sending newsletters to coordinating with designers on promotional materials.

Ultimately, you'll contribute to creating a comfortable and efficient working environment for our employees in the region.

• Currently residing in Riyadh (remote work is not available; onsite presence is mandatory)
• Confident English communication skills
• Native-level Arabic speaker
• Strong interpersonal and organizational abilities
• Motivated student eager to learn and grow within a dynamic international team