148 Admin Assistant jobs in Saudi Arabia

Join to apply for the Data Entry & Admin Assistant role at Norconsult Telematics .

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Position Objective:

The Administrative Assistant will be responsible for performing data entry tasks and providing general support to the team whenever needed.

Job Description & Responsibilities:

• Manage data entry into the company's systems, reports, sheets, and other necessary documents.
• Organize and maintain saved data files digitally in line with the company's policies.
• Schedule meetings, organize events, and produce related MOMs and reports.
• Respond to internal data requests and ensure the timely delivery of required information.
• Coordinate with other departments to gather or clarify data when needed.
• Perform any other related tasks as directed by the supervisor or manager.
• Assist different team members in various tasks related to day-to-day office work.

Qualifications & Experience:

• Bachelor's Degree or Diploma in Business Administration or a related field.
• 0 to 2 years of experience in data entry or administrative support.
• Strong written and verbal communication skills.
• Effective coordination abilities with the ability to present in front of an audience.
• Highly organized and able to manage multiple tasks under pressure.
• Proficient in MS Office applications, especially Excel and PowerPoint.
• Proficiency in both English and Arabic is mandatory.

• Entry level

• Contract

• Information Technology

• Telecommunications

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Riyadh, Saudi Arabia | Posted on 29/03/2025

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.

With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

• Provide administrative and operationalsupport to the sales team, ensuring seamless coordination between clients,trainers, and internal teams.
• Handle incoming and outgoing couriers,ensuring timely dispatch and tracking of documents, training materials, andessential packages.
• Maintain and update internal databases andCRM systems, ensuring accurate and up-to-date information regarding theirskills, certifications, and availability.
• Assist in processing sales orders relatedto training sessions, ensuring proper documentation, follow-up, and timelyexecution.
• Prepare training schedules, contracts,proposals, and reports using MS Office (Excel, Word, PowerPoint, Outlook)
• Ensure timely follow-up on client requests,quotations, and feedback, ensuring a high level of customer satisfaction.
• Organize and maintain all relevant salesand trainer-related documentation, ensuring it is easily accessible for futurereference.
• Ensure all trainer and client interactions,schedules, and feedback are accurately recorded in the CRM system to streamlineoperations.
  

• Bachelor’s degree in BusinessAdministration, Marketing, or a related field is preferred.
  
• Bilingual proficiency in Arabic and English(both written and verbal) is a plus.
  
• Proficiency in MS Office Suite (Excel,Word, PowerPoint, Outlook) is essential.
  
• Experience with CRM software (e.g.,Salesforce, Zoho) is a plus.
  
• 2-3 years of experience in admincoordination, or administrative roles are mandatory.
  
• Strong organizational and multitaskingabilities with great attention to detail.
  
• Excellent communication and interpersonalskills for handling clients and vendors
  
• Ability to manage time effectively andhandle competing priorities.
  

Job Summary

• Support the Operations department in terms of site-related Administrative tasks.
• Have an up to date and on-hand record of petty cash/business advance/site expense detail related to all PP Sites/Employees.

Key Accountabilities

• Raise, follow-up, and close all required LPOs for PP Sites operation and submit weekly reports to management for all purchases by site.
• Posts Overtime for all Staffs in all regions on OT Database.
• Requests the Site expenses / petty cash advance for all PP Sites and Employees whenever required by raising advance request on database and follow up with F&A until the amount is received at site.
• Maintains the record of all petty cash advances issued for PP Sites and employees and submit reports on a monthly basis to the Operations Manager for review.
• Follow up and receive expense invoices from all PP sites, prepare summary, arrange approval and Submit to F&A for reimbursement.
• Follow up with F&A staff for any cash-related issues for PP Sites and ensure there are no delays in the process of reimbursement and settlement of cash transactions.
• Follow up and close all Expense Reports on system against all Business advances issued to PP staff, and have such records for each individual employee for future reference.
• Follow up and receive all invoices for diesel supply from the vendors, and process the invoices upon receiving confirmation of diesel receipts on sites.
• Raise all necessary Leave forms, PSRs, HDR, SAP and other personal requests for PP Sites staff whenever required.

Knowledge, Skills and Aptitude

• Educational Qualifications & Certifications: Bachelor's Degree in Business Administration or equivalent qualification.
• Knowledge: Excellent command of MS Office, especially Excel and PowerPoint.
• Technical Skills : Proficiency with office software programs, including spreadsheets, databases, word processing, and graphic presentation software.
• Language Skills: Fluency in both English and Arabic with good communication skills, both written and verbal
• Experience: Minimum 2-3 years of experience in a clerical capacity, including administrative/accounting jobs.

“Zahid Group is committed to creating an inclusive workplace that empowers individuals with disabilities and everyone to thrive.”

Job Summary

• Support the Operations department in terms of site-related Administrative tasks.
• Have an up to date and on-hand record of petty cash/business advance/site expense detail related to all PP Sites/Employees.

Key Accountabilities

• Raise, follow-up, and close all required LPOs for PP Sites operation and submit weekly reports to management for all purchases by site.
• Posts Overtime for all Staffs in all regions on OT Database.
• Requests the Site expenses / petty cash advance for all PP Sites and Employees whenever required by raising advance request on database and follow up with F&A until the amount is received at site.
• Maintains the record of all petty cash advances issued for PP Sites and employees and submit reports on a monthly basis to the Operations Manager for review.
• Follow up and receive expense invoices from all PP sites, prepare summary, arrange approval and Submit to F&A for reimbursement.
• Follow up with F&A staff for any cash-related issues for PP Sites and ensure there are no delays in the process of reimbursement and settlement of cash transactions.
• Follow up and close all Expense Reports on system against all Business advances issued to PP staff, and have such records for each individual employee for future reference.
• Follow up and receive all invoices for diesel supply from the vendors, and process the invoices upon receiving confirmation of diesel receipts on sites.
• Raise all necessary Leave forms, PSRs, HDR, SAP and other personal requests for PP Sites staff whenever required.

Knowledge, Skills and Aptitude

• Educational Qualifications & Certifications: Bachelor's Degree in Business Administration or equivalent qualification.
• Knowledge: Excellent command of MS Office, especially Excel and PowerPoint.
• Technical Skills : Proficiency with office software programs, including spreadsheets, databases, word processing, and graphic presentation software.
• Language Skills: Fluency in both English and Arabic with good communication skills, both written and verbal
• Experience: Minimum 2-3 years of experience in a clerical capacity, including administrative/accounting jobs.

“Zahid Group is committed to creating an inclusive workplace that empowers individuals with disabilities and everyone to thrive.”

Qiddiya Investment Company is looking for a proactive Admin Assistant to join our vibrant team and contribute to the success of our innovative projects. In this role, you will be responsible for providing essential administrative support to ensure smooth operations within the company. Your organizational skills and attention to detail will help maintain efficiency and productivity across various departments.

As an Admin Assistant, you will engage in a range of tasks from managing schedules and communications to assisting with project coordination. Your friendly demeanor and professional attitude will make you a vital part of our organization.

Key Responsibilities

• Provide general administrative support to team members, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Assist in the preparation of documents, reports, and presentations while ensuring accuracy and adherence to company standards
• Answer and direct phone calls, manage incoming and outgoing communications, and maintain a positive and professional company image
• Organize and maintain filing systems, both electronic and physical, ensuring easy access to important documents
• Support the coordination of team meetings and events, including logistics, agenda preparation, and note-taking
• Monitor and order office supplies, ensuring that all necessary resources are available for team members
• Act as a point of contact for internal and external stakeholders to facilitate effective communication
• Assist with special projects and initiatives as directed by supervisors or team leads
  
  

• Bachelor's degree in Business Administration or related field
• 1-2 years of experience in an administrative support role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Qiddiya Investment Company is looking for a proactive Admin Assistant to join our vibrant team and contribute to the success of our innovative projects. In this role, you will be responsible for providing essential administrative support to ensure smooth operations within the company. Your organizational skills and attention to detail will help maintain efficiency and productivity across various departments.

As an Admin Assistant, you will engage in a range of tasks from managing schedules and communications to assisting with project coordination. Your friendly demeanor and professional attitude will make you a vital part of our organization.

• Provide general administrative support to team members, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation of documents, reports, and presentations while ensuring accuracy and adherence to company standards.
• Answer and direct phone calls, manage incoming and outgoing communications, and maintain a positive and professional company image.
• Organize and maintain filing systems, both electronic and physical, ensuring easy access to important documents.
• Support the coordination of team meetings and events, including logistics, agenda preparation, and note-taking.
• Monitor and order office supplies, ensuring that all necessary resources are available for team members.
• Act as a point of contact for internal and external stakeholders to facilitate effective communication.
• Assist with special projects and initiatives as directed by supervisors or team leads.

• Bachelor’s degree in Business Administration or related field
• 1-2 years of experience in an administrative support role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Hosuk Travels is looking for a proactive and detail-oriented Admin Assistant to support our day-to-day operations in Riyadh . This role is ideal for someone who enjoys organizing, coordinating, and ensuring the smooth functioning of administrative tasks within a dynamic travel environment.

Handle incoming calls, emails, and correspondence professionally and promptly
Assist in scheduling meetings, appointments, and travel arrangements
Prepare and maintain records, reports, and documentation
Manage office supplies and coordinate with vendors for procurement
Support HR and accounting teams with basic data entry and document handling
Maintain filing systems both digitally and in hard copy
Greet visitors and direct them to the appropriate personnel
Assist in preparing presentations, reports, and internal communications

Proven experience as an administrative assistant or in a similar role
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Ability to maintain confidentiality and professionalism
High school diploma required; diploma/degree in Business Administration is a plus
Must be located in Riyadh or willing to relocate

As an Admin Assistant at Hosuk Travels , you will play an important role in ensuring smooth internal processes and helping our team focus on delivering outstanding service to clients. If you’re reliable, organized, and ready to be part of a growing travel company in Riyadh , we’d love to have you on board.

Qiddiya Investment Company is looking for a proactive Admin Assistant to join our vibrant team and contribute to the success of our innovative projects. In this role, you will be responsible for providing essential administrative support to ensure smooth operations within the company. Your organizational skills and attention to detail will help maintain efficiency and productivity across various departments.

As an Admin Assistant, you will engage in a range of tasks from managing schedules and communications to assisting with project coordination. Your friendly demeanor and professional attitude will make you a vital part of our organization.

Key Responsibilities

• Provide general administrative support to team members, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Assist in the preparation of documents, reports, and presentations while ensuring accuracy and adherence to company standards
• Answer and direct phone calls, manage incoming and outgoing communications, and maintain a positive and professional company image
• Organize and maintain filing systems, both electronic and physical, ensuring easy access to important documents
• Support the coordination of team meetings and events, including logistics, agenda preparation, and note-taking
• Monitor and order office supplies, ensuring that all necessary resources are available for team members
• Act as a point of contact for internal and external stakeholders to facilitate effective communication
• Assist with special projects and initiatives as directed by supervisors or team leads
  
  

• Bachelor's degree in Business Administration or related field
• 1-2 years of experience in an administrative support role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)