21 Admin Assistant jobs in Saudi Arabia

We are seeking a highly motivated and detail-oriented
Administrative Assistant
to join our growing team and provide essential support to the day-to-day operations of our office. This role is an excellent opportunity for a
fresh graduate
who is eager to begin a professional career and gain hands-on experience in administrative and business operations. The Administrative Assistant will play a key role in ensuring the smooth functioning of office activities, assisting various departments, and maintaining an organized, efficient, and professional work environment.

Requirements

• Bachelor's degree in Business Administration or Diploma in a related field.
• Proficiency in Microsoft Word and Excel.
• Strong attention to detail and time management skills.
• Willingness to learn and work in a fast-paced environment
• English Language proficiency

• Graduate/Diploma in office Management, Administration or related field
• Having minimum 03 years related experience

Job Type: Full-time (6 days/week - 8 hours/day)

Location: Riyadh

Responsibilities:

• Conduct research as needed for the job.
• Be assigned to carry out some administrative and accounting tasks as required by the job requirements.
• Adhere to operational and administrative standards and procedures.
• Receive visitors, customers, and senior management reviewers.
• Answer the phone, document calls, and direct internal and external calls, emails, and faxes to the appropriate departments.
• Maintain the confidentiality of information in the files and records they use.
• Coordinate and follow up on meeting preparations.
• Review incoming and outgoing correspondence, both paper and electronic.
• Secure office supplies and equipment for the company premises.
• Perform any other duties assigned by their direct supervisor within the scope of the job.
• Collaborate and communicate with colleagues and different departments to provide assistance and technical support.
• Track work and achievements on projects and deadlines.

Qualifications:

• Proficiency in English language
• Excellent communication skills
• High degree of organization
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite
• Experience in laboratory, hospital equipment, and related projects (preferred)

Education and Experience:

• Diploma or higher
• Experience in administration work

Additional Notes:

• Fluency in Arabic and English language is a must.
• Experience in the medical field is a plus.

Job Type: Full-time

Experience:

• Administration: 3 years (Required)

Language:

• English (Required)

Role: Bilingual Admin Assistant / Secretary

Reporting line: Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanour

Duties and Responsibilities:

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintains lawyer's calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm's policies and procedures

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion :

• Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
• We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
• Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Role:
Bilingual Admin Assistant / Secretary

Reporting line:
Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanour

Duties and Responsibilities:

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintains lawyer's calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm's policies and procedures

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion
:

• Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
• We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
• Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Administrative Assistant

In some circumstance contacting various Ministries such as Ministry of Labor, LMRA, GOSI, CPR and Immigration.

• Answer phones and greet visitors in a pleasant manner and directs them to concerned individuals in the office

• Organize, maintain and update the office file system and reference library ensuring easy extraction of documents and up-to-date references.

• Receive, distribute and send out mail.

• Types purchase & job orders, invoices, travel authorization, travel reports and expense claims etc.

• Maintains and updates mailing lists (Supplier & Customers).

• To provide effective administrative support to all staff and assist supervisors on administrative procedures.

• To provide effective support and assist sales team in different procedures.

• Provide effective support and assist accounts in different procedures

• Conduct research and related competitive intelligence activities for key clients, prospects, associations, industries, and monitor the marketing and business development strategies and related activities of key competitors.

• Develop and manage marketing and business development budgets for each practice, consistent with the goals and objectives of each marketing plan.

• Implement Marketing strategies, monitor market trends, create advertising campaigns, develop pricing strategies and targeting strategies based on demographic data and work with the company to develop more awareness of what we offer. Cover digital media, printed and non-printed material according to company needs, conduct research and analyse data to identify and define audiences, devise and present ideas and strategies', compile and distribute financial and statistical information, write and proofread creative copy.

• Plan and develop training plans through Tamkeen or directly with training institutions

• Perform any other miscellaneous job-related duties as assigned.

• Any other ad-hoc duties may be assigned.

Requirements

4 years experience

English language Excellent

bachelors degree

microsoft Office programs Excellent

Job Type: Full-time

Administrative Assistant – Audio Visual Company | Riyadh, Saudi Arabia

A reputable Audio Visual company based in Riyadh is seeking a proactive and well-organized Administrative Assistant to support our office operations and project teams.

Key Responsibilities:

• Manage day-to-day administrative duties and ensure smooth office operations
• Prepare and maintain documents, reports, and filing systems
• Handle internal and external correspondence (emails, calls, courier, etc.)
• Assist in coordinating meetings, appointments, and travel arrangements
• Communicate with clients, vendors, and team members for project-related support
• Monitor office supplies and handle procurement as needed
• Support HR and finance teams with basic administrative tasks

Requirements:

• Minimum 1 year's experience in a similar administrative role
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Excellent communication skills in English (Arabic is a plus)
• Strong organizational and multitasking skills
• Driving License is required
• Ability to work independently and within a team
• Knowledge of basic accounting or logistics is an advantage
• Transferable Iqama will get preference.

Location: Riyadh, Saudi Arabia

Job Types: Full-time, Permanent

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Required)

Language:

• English (Required)

License/Certification:

• Driving License (Required)

Location:

• Riyadh (Preferred)

CONTEXT:

Since 1947, the men and women of Parfums Christian Dior have embodied the founding "couturier-perfumer's" unique spirit of excellence, creativity and expertise, both in France and throughout the world. Our House is an open and highly-focused collective, a leader that thrives on the creativity of all its stakeholders. Our collective passion and our heritage, full of authenticity and dream, make us move forward and reinvent ourselves.

By revolutionizing the codes of French style and luxury through perfumes, and combining tradition with daring makeup and innovative skincare, we are reinventing every day the Dior style and its compelling, joyful and absolute beauty. Our stimulating missions give our employees the opportunity to develop new skills, overcome spectacular challenges and reveal their talent.

To go further, with Dior

PURPOSE OF THE POSITION

The Administrative Assistant provides comprehensive administrative, clerical, and operational support to the PCDA KSA team, with a primary focus on managing purchase orders, tracking shipments, and ensuring smooth logistical operations within the KSA market, and assisting with the vendor creation process. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and have a proactive approach to problem-solving.

MAIN RESPONSABILITIES

• Purchase Order (PO) Management:
• Create, process, and track purchase orders in accordance with company policies and procedures.
• Verify accuracy of PO details, including pricing, quantities, and delivery information.
• Liaise with vendors to resolve PO-related issues, such as discrepancies or delays.

• Maintain accurate records of all POs, invoices, and related documentation.

• Shipment Tracking & Logistics:

• Monitor the status of shipments from origin to final destination within KSA.
• Proactively identify and resolve potential shipping delays or issues.
• Communicate shipment updates to relevant stakeholders, including internal teams and external partners.
• Coordinate with customs brokers and freight forwarders to ensure timely clearance of goods.

• Maintain up-to-date tracking information in company systems.

• Vendor Creation & Management:

• Assist in the vendor creation process by gathering required documentation (e.g., company registration, tax ID, bank details).
• Ensure all vendor information is accurate and complete.
• Submit vendor creation requests to the appropriate department (e.g., Finance, Procurement).
• Maintain a database of approved vendors.
• Assist with vendor performance tracking and reporting.

• Communicate with potential vendors to explain the vendor creation process and answer questions.

• Administrative Support:

• Provide general administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements.
• Prepare reports, presentations, and other documents as needed.
• Handle incoming and outgoing correspondence (mail, email, phone calls).
• Maintain office supplies and equipment.

• Assist with other administrative tasks as assigned.

• Communication & Coordination:

• Serve as a primary point of contact for vendors and internal teams regarding POs, shipments, and vendor creation.
• Communicate effectively in English and Arabic (preferred).
• Maintain positive working relationships with colleagues and external partners.

PROFESSIONAL AND PERSONAL SKILLS

Qualifications:

• High school diploma or equivalent required; Bachelor's degree preferred.
• years of experience in an administrative role, preferably with experience in PO management, shipment tracking,
  and vendor creation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with (Specific ERP or Procurement Software, e.g., SAP, Oracle) is a plus.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Fluency in Arabic and English is highly preferred.
• Knowledge of customs regulations and import/export procedures in KSA is a plus.
• Prior experience in retail or luxury goods industry is a plus.

Skills:

• Administrative Support
• Purchase Order Management
• Shipment Tracking
• Logistics Coordination
• Vendor Creation & Management
• Communication (Written & Verbal)
• Organization
• Time Management
• Attention to Detail
• Problem-Solving
• Microsoft Office Suite

Summary

You will be responsible for providing an excellent and consistent level of service to your customers. The Admin Assistant is responsible for supporting office operations by managing various administrative tasks, ensuring efficient communication, and assisting team members.

Qualifications

Ideally with a relevant degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience hotel operations. Good problem solving, administrative and interpersonal skills are a must.