286 Project Coordinator jobs in Saudi Arabia

Overview

The Project Coordinator serves as a key liaison between the project team and the client, ensuring smooth project execution while addressing technical requirements. They manage project timelines, resources, and communication, while also translating client needs into actionable tasks for the team. This role involves tracking progress, resolving issues, and ensuring the project meets both internal objectives and client expectations. Strong organizational, technical, and communication skills are crucial for project success and client satisfaction.

• Act as the technical representative, providing clients with ongoing support throughout the project lifecycle.
• Attend meetings and conduct site visits to coordinate smoothly with all stakeholders, ensuring project milestones are met.
• Inspect materials, installations, and the overall property condition for conformance to project specifications and UAE/KSA Codes and Standards.
• Provide regular progress reports to client, ensuring transparency and accountability in project delivery.
• Track project progress and ensure adherence to project schedules and budgets.
• Review contracts, drawings, material specifications, project schedules, and variations, ensuring alignment with project objectives.
• Prepare detailed inspection reports, summarize findings, and recommend corrective actions or repairs as necessary.
• Ensure project deliverables meet high-quality standards and conform to project scope and requirements.

• Bachelor’s degree in architecture, engineering, construction management, or a related field
• Proven experience in project coordination or client-facing technical roles, preferably in construction and engineering.
• In-depth knowledge of building codes, regulations, and property standards.
• Strong attention to detail and ability to identify defects, hazards, and non-compliance issues.
• Ability to read and interpret project drawings, technical data, and regulatory documents
• Excellent written and verbal communication skills.
• Proficient in using project management software and tools.
• Strong customer service and interpersonal skills.
• Analytical and problem-solving abilities.
• Valid driver’s license and willingness to travel

We are looking for an organized and detail-oriented Project Coordinator to join our dynamic team. The Project Coordinator will assist in the planning, execution, and monitoring of various IT projects, ensuring that all project documentation is accurate and up to date. This role will involve working closely with project managers and team members to support project deliverables and facilitate effective communication between stakeholders.

Responsibilities:

• Assist in the development of project plans, schedules, and budgets
• Maintain comprehensive project documentation, including project charters, status reports, and meeting minutes
• Coordinate project activities and tasks among team members to ensure alignment with project goals
• Monitor project progress and proactively identify and communicate any issues or delays
• Facilitate communication between project stakeholders, including team members, clients, and management
• Organize and participate in project meetings, making sure action items are tracked and follow-ups are conducted
• Support the project manager in compiling and analyzing project data to help inform decision-making
• Assist in the preparation of project presentations and reports for stakeholders
  
  

• Bachelor's degree in information technology , or a related field
• Minimum of 2 years of experience in project coordination or administration
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills to facilitate collaboration
• Proficiency in project management tools and software (e.g., Microsoft Project, Trello, Jira)
• Ability to work independently and as part of a team in a fast-paced environment
• Familiarity with IT project management processes and methodologies is a plus

• ABOUT US

• OUR VISION

• OUR MISSION

• Develop, plan, and coordinate multiple projects, programs, and activities.
• Support the planning and execution of project activities to meet goals and timelines.
• Coordinate the day-to-day operations of assigned projects, ensuring smooth workflows and addressing any challenges.
• Track project budgets and expenditures, maintaining accurate financial records.
• Assist in updating and maintaining project files, plans, budgets, and policies.
• Support growth and development of the organization's project portfolio.

• Manage project communications effectively through in-person meetings, phone calls, media relations, and social media platforms.
• Foster positive relationships within the team and with external stakeholders.
• Schedule and organize meetings, events, and trainings while maintaining detailed agendas.
• Represent the company on internal and external committees, ensuring effective communication of project progress.
• Prepare and submit project proposals and reports, highlighting outcomes and future plans.

• Maintain updated project records and track milestones.
• Prepare and manage paperwork, materials, and logistics related to project activities.
• Ensure proper use of technology for project operations (e.g., classroom setup, video conferencing, and presentations).
• Compile and analyze data collected during projects to create actionable reports.

• Promote company functions and projects through strategic communication and publicity efforts.
• Send training proposals to clients, negotiate terms, and finalize agreements.
• Develop and manage contracts for training, events, and other related activities.
• Attend meetings and events representing the company to build relationships and expand networks.

• Be prepared to accommodate after-hours commitments, including evenings and weekends when necessary.
• Travel as required for project activities and events.
• Provide additional support as needed, ensuring the success of all company initiatives.

• Oversee the proper use of technology for operational purposes (e.g., audio-visual equipment, digital tools).
• Ensure seamless execution of operations such as classroom setups, video conferencing, and presentations.

• Bachelor's degree in project management, business administration, or a related field.
• Proven experience in project coordination or management roles.
• Strong organizational and multitasking skills.
• Proficiency in both Arabic and English is required.
• Excellent written and verbal communication abilities.
• Proficiency in digital tools, financial tracking systems, and office management software.
• Flexibility to adapt to varying workloads and timeframes.
• Strong interpersonal skills and a collaborative team spirit.
• Attention to detail with the ability to anticipate and resolve issues.

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Redington Middle East and Africa provides end-to-end supply chain solutions for all categories of Information Technology products (PCs, PC building blocks, networking, software and enterprise solution products) and Consumer and Lifestyle products (Telecom, Digital Lifestyle products, Entertainment products and Digital Printing Machines) to over 100 international brands and relationship with major brands has been maintained for years. Redington Gulf (a subsidiary of Redington India) is amongst the leading supply chain solution providers in Middle East, Africa, Turkey (via Arena Bilgisayar) and CIS region for leading manufacturers of Information Technology, Telecom and Lifestyle products.

The Project Coordinator is responsible for coordinating all technical and operational activities on assigned projects.

• Technical activities include planning, scheduling, and conducting assigned engineering work and monitoring work of Veolia tradesmen and external contractors for compliance to applicable codes, accepted engineering practices, and company standards.
• Operational activities includes liaising with production management with regards to equipment availability including scheduled downtime, organizing the staff & plant operators, ensuring labor & materials are available for activities
• Administrative activities include assessing and maintaining stocks (ex. chemicals), organizing contractors and/or material for operations or maintenance activities; producing reports.
  
  

• Understands and promotes the Company’s, the Division’s, and the Plant’s mission statement, values, and strategic goals.
• Proactively promotes through example, a safe work ethic, attitude, and workplace. Monitors workers compliance with all safety policies, standards, and procedures to achieve a safe work environment and safety for all staff, contractors and visitors as well as the Company’s, Client’s and Regulatory Agencies’ safe work objectives and requirements.
• Proactively models and maintains effective working relationships and communications with peers, management, staff of other company departments and client representatives. Models effective conflict resolution skills and effectively resolves any conflicts in a timely manner to achieve positive and healthy working relationships and workplace environment.
• Promotes a quality first work ethic and attitude to provide a product that is manufactured of the highest standard achievable.
• Understands, complies with, and is accountable for adherence to quality standards in all activities.
• Prepares Project engineering schedules and forecasts.
• Plans, schedules, conducts and coordinates the technical, operational and management aspects of projects.
• Coordinates and verifies engineering deliverables are on target. Accountable for the successful completion of all assigned engineering projects.
• Continually monitors and verifies that all assigned personnel/sub contractors are coordinating their activities with other project participants, and that the requirements of the Contract are being satisfied. Resolves any project issues expediently and effectively.
• Maintains extensive regular contact with assigned project Clients to achieve project KPIs. Maintains open communications with all key stakeholders.
• Participates in Client/contractor meetings and resolves any Client/engineering and management project issues expediently and effectively.
• Expected to have sufficient technical knowledge and awareness of details to be able to recognize when technical problems are developing in the various disciplines, and to initiate appropriate corrective actions.
• Prepares weekly and monthly project status reports and change orders.
• Assists in the preparation of engineering project proposals
• Identifies opportunities for equipment and system improvements and proposes supported changes and upgrades to the Maintenance/Project Manager
• Understands root causes of engineering issues, sources engineering expertise and proposes solutions that provide lasting economic benefits
• Leads or directs comprehensive failure analysis and evaluations and provides the engineering component to all projects undertaken at the facility
• Performs contract management including subcontracting, progress and payment authorizations, legal requirements, lien legislation, Occupational Health Act, etc.
• Prepares budgets and monitors costs as well as participates with other Managers in the development of Plant and management budgets
• Ensures the proper, safe and correct use of all equipment, tools and assets by following manufacturer's manuals, recommendations or other instructions
• Monitors project budget and tracks trends. Takes corrective action as necessary to achieve project completion on budget.
• Reviews and approves project Client invoices.
• Engages in fiscal planning.
• Produce regular reports on operation and maintenance performance as required by the contract
• Maintain an updated record of stock and ensure timely order are placed.
• Organize material and contractors to support operations and maintenance activities
• Help the team with administration as required
  
  

• Formal Education Required:
• Project Management Diploma, Technical Certification or Engineering Degree,
• .

• Seniority level Entry level

• Employment type Full-time

• Job function Other
• Industries Technology, Information and Internet

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Job Summary

The Project Coordinator plays a pivotal role in supporting the successful execution of projects across departments. This role involves coordinating tasks, tracking progress, managing documentation, and ensuring effective communication among stakeholders. The Project Coordinator ensures that projects are delivered on time, within scope, and aligned with organizational standards, while escalating issues when necessary and maintaining visibility across all workstreams.

• Support project planning and execution by maintaining detailed project plans, timelines, and milestones.
• Monitor project progress and ensure adherence to deadlines, budgets, and quality standards.
• Collaborate with cross-functional teams to prioritize tasks and ensure alignment across departments.
• Track and report project status regularly to management and stakeholders.
• Maintain a risk register and assist in identifying and mitigating potential risks.
• Coordinate issue resolution and escalate matters beyond the project team’s scope.
• Prepare and organize project documentation including shared repositories with access and version control.
• Assist in preparing leadership presentations and collecting updates from workstreams.
• Track resource schedules, including time off and vacation planning.
• Monitor project budgets, savings, and expenditures.
• Ensure internal and external communication is clear and consistent throughout the project lifecycle.
• Support stakeholder alignment and engagement throughout the project.
• Perform ad-hoc assignments and reporting as requested by the Head of Communication Planning.

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• 3+ years of experience in project coordination or junior project management, preferably in an agency, tech, or government setting.
• Prior experience in content writing is a plus.
• PMP certification is an advantage but not required.
• Strong verbal and written communication skills in both English and Arabic.
• Excellent organizational and time management skills with attention to detail.
• Ability to multitask and work under pressure in a fast-paced environment.
• Proactive, solution-oriented, and service-minded attitude.
• Strong teamwork and collaboration skills.
• Must reside in Riyadh or be willing to relocate.
• Willingness to work additional or irregular hours as needed and permitted by local regulations.
• Occasional travel may be required.

Careers at APCO

Through our recruitment, hiring and retention efforts, APCO is committed to building teams to bring the best possible expertise and robust perspectives to our clients. We embrace differences in experience, viewpoint and ideas, starting with our values and extending to our behaviors, policies and practices. We aim to create a positive work experience and welcoming environment where everyone feels they belong and can thrive.

Responsibilities

• Assist the Project Manager in day-to-day project activities, tracking progress, and ensuring timely delivery of tasks.
• Coordinate meetings, workshops, and progress reviews, and prepare minutes of meetings.
• Ensure alignment between engineering, construction, commercial, and risk management teams.
• Maintain project documentation including schedules, logs, registers, and correspondence.
• Prepare weekly/monthly project progress reports for PMC and client review.
• Track deliverables and ensure timely submission of reports, drawings, and approvals.
• Act as a communication link between PMC, contractors, consultants, and client stakeholders.
• Follow up on action items and ensure resolution of outstanding issues.
• Support interface coordination between multiple contractors and disciplines.
• Assist in monitoring project schedules and milestones.
• Track key performance indicators (KPIs) and escalate delays or risks to the Project Manager.
• Support change management processes by documenting variations and approvals.
• Ensure that project activities comply with quality standards, PMC procedures, and client requirements.
• Support coordination of safety initiatives with HSE teams.
• Track regulatory submissions and approvals.
• Maintain a project issues log and follow up on resolution.
• Support risk management processes by coordinating risk identification workshops and updating registers.
• Serve as the primary point of contact for project queries from contractors, consultants, and client representatives.
• Facilitate coordination between multiple contractors, design teams, and project departments to resolve interface issues.
• Monitor project timelines and milestones, ensuring adherence to the master schedule.
• Alert the Project Manager to any potential delays and support corrective actions.
• Maintain a comprehensive log of action items, issues, and decisions.
• Ensure timely follow-up and resolution of issues and record outcomes.
• Implement and maintain document control systems, including drawing revisions, reports, contracts, and approvals.
• Ensure proper filing and archiving of all project documents for audit and reference purposes.
• Organize and schedule project meetings, workshops, and site visits.
• Prepare agendas, track attendance, and ensure distribution of minutes with action items.
• Support preparation of project dashboards, KPI reports, and progress summaries for management and client review.
• Assist in consolidating project data from multiple disciplines for accurate reporting.
• Track and document project changes, variations, and approvals.
• Assist the Commercial and Project Controls teams in maintaining accurate records of cost and schedule impacts.
• Support the HSE team in tracking safety observations, incidents, and corrective actions.
• Ensure that project activities comply with quality standards and PMC procedures.
• Update risk registers and follow up on mitigation actions in coordination with Risk and Commercial teams.
• Assist in ensuring compliance with regulatory and client requirements.
• Support close-out activities, including handover documentation, as-built drawings, and final reporting.
• Ensure all project records are complete, accurate, and properly archived.

• Bachelor’s degree in Engineering, Project Management, or related discipline.
• Minimum 6 years’ experience in project coordination, preferably in large-scale infrastructure/airport projects.
• Familiarity with PMC/consultancy roles and multi-stakeholder project environments.
• Strong skills in MS Office, MS Project / Primavera P6, and document control systems.
• Excellent organizational and communication skills.

Project Coordinator

Diploma or Bachelor Degree in any course.

Minimum of 2 year of experience in related to documentation or project related experience.

Fresh graduates are welcome to apply

Salary - Open (Please take According to market)

Company Industry

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area

• Projects

Keywords

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• Preparing and following up on the implementation plan for projects, including the creation of detailed timelines.
• Creating and maintaining project files for all project-related documents.
• Preparing and sharing project implementation plans with stakeholders.
• Documenting lessons learned from each project to improve future project planning and execution.
• Preparing regular project update reports as well as technical and financial reports.
• Conducting site visits for new customers under onboarding and evaluating their progress.
• Entering and updating all project-related data within our system, ensuring data accuracy.
• Collaborating with the Operations team and the Location Management Department to develop best practices for new project implementation.
• Completing any tasks assigned by the direct manager promptly and effectively.
• Following up on pending tasks with respective task owners for various projects.
• Assisting with office tasks such as arranging meetings, coordinating with other departments, and liaising with customers.

• Bachelor's degree in supply chain management/logistics management/projects management or related fields.

• At least 1-3 years of experience in the field of project coordination and management.
• Must be advanced in Microsoft Excel, Word and Outlook.
• Knowledge of the principles of financial management of budgets.
• Outstanding skill in writing reports in English.
• The ability to work in difficult circumstances and work under pressure.
• Positive attitude, with the ability and desire to dive deep into issues and resolve them.
• Preferably with certificates: PMP.

We are seeking a highly organized and motivated Project Coordinator with over 3 years of experience to support the planning, coordination, and execution of large-scale construction or infrastructure programs in Riyadh . The ideal candidate will play a vital role in ensuring effective communication between stakeholders, maintaining project documentation, and supporting the delivery of high-quality outcomes on time and within budget.

• Saudi National (mandatory)
• Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related field.
• Minimum 3 years of experience
• Familiarity with project management processes in construction, infrastructure, or engineering consultancy .
• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., Primavera P6, MS Project, Aconex, etc.).
• Strong communication skills in Arabic and English (written and spoken).
• Good understanding of project documentation, reporting, and administrative processes.
• Knowledge of Riyadh’s regulatory environment and construction standards is a plus.

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, paid professional subscriptions.

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognise the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

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Support project managers and senior leadership in coordinating day-to-day project activities.

Track project progress, update schedules, and follow up on deliverables and milestones.

Prepare and maintain comprehensive project documentation, reports, and correspondence.

Liaise with clients, consultants, contractors, and internal teams to ensure alignment on project objectives.

Assist in managing project timelines, budgets, and risks.

Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.

Monitor contractor performance and ensure compliance with PMC standards and contract requirements.

Use project management tools and software to track deliverables, issues, and timelines.

Assist in quality control and assurance documentation in accordance with project requirements.

Provide administrative and logistical support for project team activities on-site and off-site.