114 Pmo Practitioner Document Controller Assistant jobs in Saudi Arabia
Administrative Support - Saudi National
Posted 9 days ago
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Job Description
Join to apply for the Administrative Support - Saudi National role at WSP in the Middle East
Join to apply for the Administrative Support - Saudi National role at WSP in the Middle East
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Job Description
We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
Job Description
We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
Responsibilities
Responsibilities:
- Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Assist in the preparation and distribution of project documentation, reports, and presentations.
- Maintain accurate records and databases, including contact lists, project files, and correspondence.
- Coordinate communication between internal teams, clients, contractors, and stakeholders.
- Organize and facilitate meetings, workshops, and training sessions as required.
- Assist in the coordination of project events, conferences, and site visits.
- Handle incoming inquiries and requests in a professional and timely manner.
- Assist with procurement activities, including preparing purchase orders and tracking deliveries.
- Support the interface management team in tracking project milestones, deadlines, and deliverables.
- Perform other administrative tasks and duties as assigned by management.
- Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with a professional and courteous demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Ability to work effectively in a fast-paced environment and adapt to changing priorities.
- Attention to detail and accuracy in all work activities.
- Experience working in a multicultural environment is preferred.
- Bachelor's degree in Business Administration, Management, or a related field is desirable.
- Saudi national.
- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Administrative
- Industries Professional Services
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#J-18808-LjbffrAdministrative Support - Saudi National
Posted 23 days ago
Job Viewed
Job Description
**Responsibilities:**
+ Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
+ Assist in the preparation and distribution of project documentation, reports, and presentations.
+ Maintain accurate records and databases, including contact lists, project files, and correspondence.
+ Coordinate communication between internal teams, clients, contractors, and stakeholders.
+ Organize and facilitate meetings, workshops, and training sessions as required.
+ Assist in the coordination of project events, conferences, and site visits.
+ Handle incoming inquiries and requests in a professional and timely manner.
+ Assist with procurement activities, including preparing purchase orders and tracking deliveries.
+ Support the interface management team in tracking project milestones, deadlines, and deliverables.
+ Perform other administrative tasks and duties as assigned by management.
+ Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
+ Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
+ Excellent communication and interpersonal skills, with a professional and courteous demeanor.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
+ Ability to work effectively in a fast-paced environment and adapt to changing priorities.
+ Attention to detail and accuracy in all work activities.
+ Experience working in a multicultural environment is preferred.
+ Bachelor's degree in Business Administration, Management, or a related field is desirable.
+ Saudi national.
Administrative Support Officer - Saudi National
Posted today
Job Viewed
Job Description
Make a difference every day
The Job Opportunity
Serco is currently bidding for a new master planned Healthcare O&M assets project in Riyadh and we are looking to hire an Administrator. The purpose of the Administrative Support Officer role is to provide the Project with a cohesive administration service that promotes the timely delivery of project deliverables and cost recovery, supporting all designated internal/external contacts and communications, and providing executive admin support to the consultancy team.
Serco delivers essential public services to customers in KSA on behalf of governments, semi-governments and large private corporations.
Key accountabilities
Provide administrative support services for Principal Consultant and the Project Team Prepare and provide documentation to internal teams and key stakeholders as required Schedule regular meetings and record decisions/take minutes and notes Act as a point of contact for all Project participants Order resources, like equipment and software Create and update workflows Track expenses and predict future costs Monitor project progress and address potential issues Coordinate quality controls to ensure deliverables meet requirements Measure and report on project performance Perform miscellaneous administrative duties Communicate effectively and courteously with colleagues and client representatives Perform other works as directed by line manager from time to time.
A self-motivated and delivery-focused individual, able to work on their own initiative
Able to build strong working relationships
Shows confidence in communication
Customer focus with a drive to deliver exceptional customer service.
Specific requirements
Certificate in Healthcare Management
Degree holder or relevant industry certification is mandatory An advanced knowledge of administration processes.
Working with Serco
At Serco, not only is the nature of the work we do is important, everyone has an important role to play.
We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services. We are innovators, committed to redesigning and improving public services for the benefit of everyone.
Join Us
By joining Serco you will have unlimited access to our Global Employee Networks - SercoInspire (Gender), SercoEmbrace (Multicultural), and SercoUnlimited (Disability). Serco Employee Networks, led by colleagues who are passionate about diversity, inclusion and belonging.
We take pride in what we do
Technical Assistant/ Document Controller
Posted today
Job Viewed
Job Description
We are looking for Document Controller. The role will be based in Dammam, Saudi Arabia.
Our Team
This position will be part of Order Execution Team supporting the PM
What You Will Do
- Support and update to the Order Entry Process as/when required by PMs
- Coordination with Accounting:
- Coordination of the job Closure
- Send, received and keep up to date all contractual documentation from/to client and involved suppliers
- Creation of Final Documentation
- Keep organized project folders
- Expedite client/suppliers to prepare/revise contractual documents
- Review packing lists and update order entry in Company software accordingly
- Archives are structured and available (user friendly)
- Storage of documents in the job folder
- A previous experience as document controller
- Experience working with EPC or OEM companies and high spec projects would be appreciated
- Good knowledge of English Language
- Education background in engineering
- Exposure working with multinational Customers and Vendors
- Well organized and autonomous
Who We Are
KOCH ENGINEERED SOLUTIONS is a growing family of companies that serves customers with innovative, engineered-to-order solutions. Our future is in the development of transformational connected product platforms that integrate equipment, data analytics, closed-loop controls and services. Our equipment group business is supplying components for applications in various markets. The range of products includes burners, flares, thermal oxidizers, boiler burners and vapor recovery systems for John Zink Hamworthy Combustion entity, packing, demister, trays, tower internals for our Koch-Glitsch entity and heat exchanger for our Koch Heat Transfer entity.
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
#J-18808-Ljbffr
Projects Assistant - Document Controller
Posted 2 days ago
Job Viewed
Job Description
Projects Assistant - Document Controller page is loadedProjects Assistant - Document Controller Apply locations Jeddah Al Khobar Riyadh time type Full time posted on Posted Yesterday time left to apply End Date: August 27, 2025 (6 days left to apply) job requisition id R5016329Job Description Summary The Projects Assistant - Document Controller will manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation. Candidate is the single point of contact with customer for contractual technical document transmittal. Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.Job Description What you'll do;
- Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Share Point etc.)
- Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
- Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
- Will work according the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
- Submit documents to customer & check that submission status is integrated (for information/approval).
- Manage customer return status of project documentation within the Document Management System.
- Prepare transmittal with defined deliverables list & submission dates.
- Record all necessary document receipts.
What you'll bring;
- Bachelor's Degree or Diploma or High School Diploma
- Proficiency in the following software: Microsoft Office package (Word, Excel), Adobe Acrobat Professional or similar
- Good command of English both verbal and written
- Fluency in Arabic
Eligibility Requirement;
- The legal right to work in KSA without company sponsorship or time restriction.
What will make you stand out;
- Prior experience in documentation management or documentation handling on large projects (volume of thousands of documents)
- Ability to work under pressure and meet deadlines across multiple tasks
- Eagerness to learn document control systems
- Strong attention to detail with an organized and methodical approach
- Team player with quick adaptation
Relocation Assistance Provided: No
#J-18808-LjbffrProjects Assistant - Document Controller
Posted 2 days ago
Job Viewed
Job Description
Job Description Summary
The Projects Assistant - Document Controller will manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation. Candidate is the single point of contact with customer for contractual technical document transmittal. Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.
Job Description
What you'll do;
Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Share Point etc.)
Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
Will work according the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
Submit documents to customer & check that submission status is integrated (for information/approval).
Manage customer return status of project documentation within the Document Management System.
Prepare transmittal with defined deliverables list & submission dates.
Record all necessary document receipts.
What you'll bring;
Bachelor's Degree or Diploma or High School Diploma
Proficiency in the following software: Microsoft Office package (Word, Excel), Adobe Acrobat Professional or similar
Good command of English both verbal and written
Fluency in Arabic
Eligibility Requirement;
- The legal right to work in KSA without company sponsorship or time restriction.
What will make you stand out;
Prior experience in documentation management or documentation handling on large projects (volume of thousands of documents)
Ability to work under pressure and meet deadlines across multiple tasks
Eagerness to learn document control systems
Strong attention to detail with an organized and methodical approach
Team player with quick adaptation
Additional Information
Relocation Assistance Provided: No
GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
#J-18808-LjbffrProjects Assistant - Document Controller
Posted 10 days ago
Job Viewed
Job Description
The Projects Assistant - Document Controller will manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation. Candidate is the single point of contact with customer for contractual technical document transmittal. Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.
Job Description
What you'll do;
- Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Share Point etc.)
- Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
- Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
- Will work according the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
- Submit documents to customer & check that submission status is integrated (for information/approval).
- Manage customer return status of project documentation within the Document Management System.
- Prepare transmittal with defined deliverables list & submission dates.
- Record all necessary document receipts.
- Bachelor's Degree or Diploma or High School Diploma
- Proficiency in the following software: Microsoft Office package (Word, Excel), Adobe Acrobat Professional or similar
- Good command of English both verbal and written
- Fluency in Arabic
- The legal right to work in KSA without company sponsorship or time restriction.
- Prior experience in documentation management or documentation handling on large projects (volume of thousands of documents)
- Ability to work under pressure and meet deadlines across multiple tasks
- Eagerness to learn document control systems
- Strong attention to detail with an organized and methodical approach
- Team player with quick adaptation
Relocation Assistance Provided: No #J-18808-Ljbffr
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Technical Assistant/ Document Controller
Posted 16 days ago
Job Viewed
Job Description
Join to apply for the Technical Assistant/ Document Controller role at Koch .
Get AI-powered advice on this job and more exclusive features.
Your JobWe are looking for a Document Controller. The role will be based in Dammam, Saudi Arabia.
Our TeamThis position will be part of the Order Execution Team supporting the Project Manager.
What You Will Do- Support and update the Order Entry Process as required by Project Managers.
- Coordinate with Accounting.
- Coordinate job closure.
- Send, receive, and keep contractual documentation from/to clients and involved suppliers.
- Create final documentation.
- Keep project folders organized.
- Expedite clients/suppliers to prepare/revise contractual documents.
- Review packing lists and update order entries in company software.
- Ensure archives are structured and accessible (user-friendly).
- Store documents in the job folder.
- Previous experience as a document controller.
- Experience working with EPC or OEM companies on high-spec projects is preferred.
- Good knowledge of the English language.
- Educational background in engineering.
- Experience working with multinational customers and vendors.
- Well-organized and autonomous.
At Koch companies, we are entrepreneurs. We challenge the status quo, find new ways to create value, and reward individual contributions. Compensation ranges are estimates based on market data and may vary based on skills, experience, and location. Please discuss with your recruiter for more details.
Who We AreKOCH ENGINEERED SOLUTIONS is a family of companies providing innovative, engineered-to-order solutions across various markets. Our products include burners, flares, oxidizers, heat exchangers, and more. We empower employees to unleash their potential and create value for themselves and the company.
Additional Details- Seniority level: Entry level
- Employment type: Full-time
- Job function: Other
Referrals increase your chances of interviewing at Koch. Get notified about new Technical Assistant jobs in Dammam, Eastern, Saudi Arabia.
#J-18808-LjbffrProjects Assistant - Document Controller
Posted 1 day ago
Job Viewed
Job Description
Projects Assistant - Document Controller page is loaded Projects Assistant - Document Controller Apply locations Jeddah Al Khobar Riyadh time type Full time posted on Posted Yesterday time left to apply End Date: August 27, 2025 (6 days left to apply) job requisition id R Job Description Summary The Projects Assistant - Document Controller will manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation. Candidate is the single point of contact with customer for contractual technical document transmittal. Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers. Job Description What you'll do;
- Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Share Point etc.)
- Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
- Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
- Will work according the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
- Submit documents to customer & check that submission status is integrated (for information/approval).
- Manage customer return status of project documentation within the Document Management System.
- Prepare transmittal with defined deliverables list & submission dates.
- Record all necessary document receipts.
What you'll bring;
- Bachelor's Degree or Diploma or High School Diploma
- Proficiency in the following software: Microsoft Office package (Word, Excel), Adobe Acrobat Professional or similar
- Good command of English both verbal and written
- Fluency in Arabic
Eligibility Requirement;
- The legal right to work in KSA without company sponsorship or time restriction.
What will make you stand out;
- Prior experience in documentation management or documentation handling on large projects (volume of thousands of documents)
- Ability to work under pressure and meet deadlines across multiple tasks
- Eagerness to learn document control systems
- Strong attention to detail with an organized and methodical approach
- Team player with quick adaptation
Relocation Assistance Provided: No
Technical Assistant/ Document Controller
Posted 16 days ago
Job Viewed
Job Description
Join to apply for the Technical Assistant/ Document Controller role at Koch .
Get AI-powered advice on this job and more exclusive features.
Your JobWe are looking for a Document Controller. The role will be based in Dammam, Saudi Arabia.
Our TeamThis position will be part of the Order Execution Team supporting the Project Manager.
What You Will Do- Support and update the Order Entry Process as required by Project Managers.
- Coordinate with Accounting.
- Coordinate job closure.
- Send, receive, and keep contractual documentation from/to clients and involved suppliers.
- Create final documentation.
- Keep project folders organized.
- Expedite clients/suppliers to prepare/revise contractual documents.
- Review packing lists and update order entries in company software.
- Ensure archives are structured and accessible (user-friendly).
- Store documents in the job folder.
- Previous experience as a document controller.
- Experience working with EPC or OEM companies on high-spec projects is preferred.
- Good knowledge of the English language.
- Educational background in engineering.
- Experience working with multinational customers and vendors.
- Well-organized and autonomous.
At Koch companies, we are entrepreneurs. We challenge the status quo, find new ways to create value, and reward individual contributions. Compensation ranges are estimates based on market data and may vary based on skills, experience, and location. Please discuss with your recruiter for more details.
Who We AreKOCH ENGINEERED SOLUTIONS is a family of companies providing innovative, engineered-to-order solutions across various markets. Our products include burners, flares, oxidizers, heat exchangers, and more. We empower employees to unleash their potential and create value for themselves and the company.
Additional Details- Seniority level: Entry level
- Employment type: Full-time
- Job function: Other
Referrals increase your chances of interviewing at Koch. Get notified about new Technical Assistant jobs in Dammam, Eastern, Saudi Arabia.