10 Conference Planning jobs in Saudi Arabia

# Event Coordinator
Location
Riyadh, Riyadh, Saudi Arabia
Category
Business Services & Support
Job Id
202506-113767
JOB DESCRIPTION
At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.
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# The Position
We’re looking for an experienced Event & Engagement Coordinator to join our team and lead the planning and execution of strategic events that engage key stakeholders, including healthcare professionals (HCPs), patient groups (PAGs), and healthcare organizations (HCOs). In this role, you will coordinate cross-functional teams to deliver high-quality, compliant, and impactful engagements across various formats — from congresses to advisory boards and speaker programs.

The Opportunity

Who You Are

Roche is an Equal Opportunity Employer.

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

We’re looking for an experienced Event & Engagement Coordinator to join our team and lead the planning and execution of strategic events that engage key stakeholders, including healthcare professionals (HCPs), patient groups (PAGs), and healthcare organizations (HCOs). In this role, you will coordinate cross-functional teams to deliver high-quality, compliant, and impactful engagements across various formats — from congresses to advisory boards and speaker programs.

The Opportunity

• Lead the end-to-end planning and execution of in-person, virtual, and hybrid events across therapeutic areas.

• Act as the main point of contact for internal stakeholders (Engagement Owners) to define needs and deliver high-impact events.

• Manage internal system inputs and workflows ensuring compliance and accuracy.

• Liaise with finance, legal, and procurement for contracts, payments, and vendor coordination.

• Track budgets, process payments, and ensure financial transparency and reporting.

• Oversee compliance processes, ensuring alignment with Roche SOPs, industry codes, and local regulations.

• Support vendor selection and performance management to ensure quality, cost efficiency, and delivery excellence.

• Provide real-time support during events to ensure seamless execution and stakeholder satisfaction.

• Lead post-event evaluations and reporting to drive continuous improvement and stakeholder insights.

Who You Are

• Bachelor's degree in Business Administration, Event Management, or a related field.

• At least 3 years of experience in event or business operations, ideally in healthcare or pharma.

• Strong knowledge of stakeholder engagement compliance and familiarity with healthcare codes.

• Exceptional project management and organizational skills.

• Fluent in English and Arabic.

• Willingness to travel occasionally for onsite event support.

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

We’re looking for an experienced Event & Engagement Coordinator to join our team and lead the planning and execution of strategic events that engage key stakeholders, including healthcare professionals (HCPs), patient groups (PAGs), and healthcare organizations (HCOs). In this role, you will coordinate cross-functional teams to deliver high-quality, compliant, and impactful engagements across various formats — from congresses to advisory boards and speaker programs.

The Opportunity

• Lead the end-to-end planning and execution of in-person, virtual, and hybrid events across therapeutic areas.

• Act as the main point of contact for internal stakeholders (Engagement Owners) to define needs and deliver high-impact events.

• Manage internal system inputs and workflows ensuring compliance and accuracy.

• Liaise with finance, legal, and procurement for contracts, payments, and vendor coordination.

• Track budgets, process payments, and ensure financial transparency and reporting.

• Oversee compliance processes, ensuring alignment with Roche SOPs, industry codes, and local regulations.

• Support vendor selection and performance management to ensure quality, cost efficiency, and delivery excellence.

• Provide real-time support during events to ensure seamless execution and stakeholder satisfaction.

• Lead post-event evaluations and reporting to drive continuous improvement and stakeholder insights.

Who You Are

• Bachelor's degree in Business Administration, Event Management, or a related field.

• At least 3 years of experience in event or business operations, ideally in healthcare or pharma.

• Strong knowledge of stakeholder engagement compliance and familiarity with healthcare codes.

• Exceptional project management and organizational skills.

• Fluent in English and Arabic.

• Willingness to travel occasionally for onsite event support.

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.

Foreground is recruiting a proactive and highly organized Event Operations Coordinator to support on-the-ground logistics and pre-event operations for large-scale activations, cultural events, and brand experiences across Saudi Arabia.

Reporting to the Head of Operations, this role ensures that logistics, scheduling, staff coordination, and documentation flow smoothly, especially in the final lead-up to delivery.

Key Responsibilities

• Support on-site event setup, registration, rehearsals, and operations for live events.
• Coordinate transport, accommodation, catering, and staff logistics for crew and talent.
• Maintain delivery timelines, crew call sheets, and supplier contact logs.
• Assist with permit applications, safety documentation, and site access coordination.
• Work closely with freelance crews, suppliers, and internal teams to troubleshoot issues.

Ideal Profile

• 3+ years in event operations, hospitality, or project support roles.
• Strong multitasking ability and willingness to work evenings or weekends during event periods.
• Experience in event delivery within the Saudi market is a plus.

Operations Logistics Catering Recruiting Arabic Registration Timelines Suppliers Scheduling Documentation English

Job Description:
Foreground is recruiting a proactive and highly organized Event Operations Coordinator to support on-the-ground logistics and pre-event operations for large-scale activations, cultural events, and brand experiences across Saudi Arabia.
Reporting to the Head of Operations, this role ensures that logistics, scheduling, staff coordination, and documentation flow smoothly, especially in the final lead-up to delivery.

1. Support on-site event setup, registration, rehearsals, and operations for live events.
2. Coordinate transport, accommodation, catering, and staff logistics for crew and talent.
3. Maintain delivery timelines, crew call sheets, and supplier contact logs.
4. Assist with permit applications, safety documentation, and site access coordination.
5. Work closely with freelance crews, suppliers, and internal teams to troubleshoot issues.

• 3+ years in event operations, hospitality, or project support roles.
• Strong multitasking ability and willingness to work evenings or weekends during event periods.
• Arabic fluency preferred; English essential.
• Experience in event delivery within the Saudi market is a plus.

• Operations
• Logistics
• Catering
• Recruiting
• Arabic
• Registration
• Timelines
• Suppliers
• Scheduling
• Documentation
• English

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Join to apply for the Event Operations Coordinator (EOC001) role at Foreground.

Foreground is recruiting a proactive and highly organized Event Operations Coordinator to support on-the-ground logistics and pre-event operations for large-scale activations, cultural events, and brand experiences across Saudi Arabia.

Reporting to the Head of Operations, this role ensures that logistics, scheduling, staff coordination, and documentation flow smoothly, especially in the final lead-up to delivery.

• Support on-site event setup, registration, rehearsals, and operations for live events.
• Coordinate transport, accommodation, catering, and staff logistics for crew and talent.
• Maintain delivery timelines, crew call sheets, and supplier contact logs.
• Assist with permit applications, safety documentation, and site access coordination.
• Work closely with freelance crews, suppliers, and internal teams to troubleshoot issues.

• 3+ years in event operations, hospitality, or project support roles.
• Strong multitasking ability and willingness to work evenings or weekends during event periods.
• Arabic fluency preferred; English essential.
• Experience in event delivery within the Saudi market is a plus.

• Mid-Senior level

• Full-time

• Management and Manufacturing

• Business Consulting and Services

This job posting is active. No indications of expiration are present.

We are looking for a creative and organized Event and Sales Coordinator to lead our school group and birthday party bookings at our soft play area.
This role focuses on building strong relationships with local schools, planning fun and educational children’s events, and ensuring a high-quality visitor experience. The ideal candidate will be enthusiastic, hands-on, and passionate about children’s activities and education.

Key Responsibilities:

• Drive school group and birthday party sales through outreach, relationship building, and tailored packages.

• Promote the play area to schools and families via calls, emails, and occasional outreach visits.

• Plan and coordinate engaging, age-appropriate events, school visits, and themed birthday parties.

• Manage the full booking cycle—from enquiry to post-event follow-up.

• Ensure smooth event logistics, including setup, hosting, and guest experience.

• Liaise with internal teams and vendors to ensure event success.

• Track bookings, leads, and performance through simple reporting tools.

• Support marketing efforts by developing school- and family-targeted materials.

• Act as the main contact for school and birthday bookings, providing excellent customer service.

• Assist in hosting events, engaging with children, parents, and group leaders.

Key Skills & Qualifications:

• Experience in event planning or school/birthday bookings (preferably in a play area or similar setting).

• Excellent communication and interpersonal skills.

• Strong organizational and time management abilities.

• Enjoys working with children, parents, and educators.

• Creative, detail-oriented, and energetic.

• Comfortable in a hands-on, dynamic environment.

• Basic computer skills and familiarity with booking systems or spreadsheets

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Full Cycle is a leading Saudi company specializing in logistics, operational services, and consulting in event management. We are known for shaping event operations with the highest standards of quality and professional excellence. Based in Riyadh, we are committed to delivering innovative and effective solutions to our clients.

Role Description

This is a full-time, on-site position in Riyadh for an Event Planning Presentation Specialist. You will be responsible for developing traffic, security, and crowd-management plans, writing concise plan summaries, and ensuring a consistent thematic design throughout all materials.

Key Responsibilities:

• Demonstrate strong proficiency with event-planning software (e.g., PowerPoint, Google Slides, Canva).
• Quickly learn and adapt to new planning tools, including traffic-control applications.
• Create accurate dot-maps and related drawings for security, traffic, and crowd-staff deployment.

Qualifications

• Proficiency in English language
• Ability to work in a fast-paced, dynamic environment

• Seniority level Entry level

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Events Services

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