Transport Co-Ordinator

Full Job Description

Labour Transport Scheduling
1.2. Vehicle arrangement as per Transport Request Form, if it is not part of the weekly vehicle schedule.
1.3. Review the transport and LME/HME availability, if internally not able to provide, initiate process of external and internal hire.
1.4. Vehicle Schedule for pickups, trucks and tippers in consultation with Office Manager.
1.5. Vehicle Schedule for trailers and tankers in consultation with Office Manager
1.6. Maintain and monitor external hire schedule, ensure off hire is done in time as per schedule.
1.7. Off hire the external vehicle, LME/HME, forward off hire details Office Manager approval. Approved documents to accountant for invoice booking and payments
1.8. Scrutinizing of log sheets of all vehicles
1.9. Monitor and ensure vehicle daily serviceability/maintenance check list is maintained by Drivers & Operators
1.10. Monitoring of all company vehicle maintenance schedule and co-ordinate with workshop for timely and periodic maintenance.

Coordination with Work shop for minor repairs which were reported by operators/drivers during serviceability check. Prepare and forward Service Request to Work Shop
Maintaining Vehicle Service History for each vehicle comprising of details of maintenance carried out, repair cost and major spare parts used along with cost.
Monitoring of all company vehicle registration and insurance requirements and ensure timely renewal of both.
Allocation of Drivers, Operators for Vehicles and LME, HME
Preparation of Annual Leave Rosters for all Drivers and Operators assigned to the transport department in consultation with Manager.
Leave scheduling of Drivers and Operators assigned to Transport Department in consultation with Yard & Plant Manager.
Filling up of Wage Card for all Drivers and Operators and forward to Manager for approval.
Approved Wage Card to be forwarded to the Document controller for system entry.
Reports,
Fuel consumption report of each vehicle with mileage
Vehicle Fine Summary Report
Consolidated Break Down Report and current Status
Report on external hire vehicle and LME/HME (with cost) for Yard & Plant Manager’s review

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